Minutes - 04/11/1995 - Board of TrusteesK•. _, a. ' _ a, .. .r - _ •�,' ?ar5 z: "i'h"- ` °v�e "�, ra ,�, rrn. ,y.,�,�,,, '6.„: }.':�;c '"�";�*a, '�k�, a y »;x"Yt! r"`"l ..�ul� +.e^�",,'''s =a ae"3F C+�'��r�c0.�al�,.,� ;c,a ^r r• n� ^„
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T10 10101 CRnvassing Board, Comprised of h=Wat Kar= hC Buft Lin" K, Gmuft nd Thow Gany J Bw&xK out
CDC Apil 1 1, 1995 at 7 p.m. in the Sand B. Dom Board Rooft ofthe Village C==o= for the popes *c Von can in
Cdr Consolidated lElectian on April 4, 1993. MW local MMMPM V mall on Mare 28, 199►", aced smW canvan v= hM in alt
as prescribed by law.
TU Canvassing Board was in receipt of votes cast in the differcM 1, as tabulated by the Wags County Bowd of Electim
Commissioners and the single precut as tabulated by Conk
available. �. � other mcaas of verifying tlnc td' v � is trade
With the returns of said election having duly been canvassed, it was doclmmd that 2 , 3l� votes vac can in the sb (16) pmciecu of
t Page County and 2 in Cook County, and that tly ; total votes cm wom as follows:
Village President - Four Year Term - one (1) to Be Fes:
Kw= M. Bushy 1, 046
Howard F. Trier 1, 012
Constantine Xinos 210
Village Clerk - Four Year Tem - one (1) To Be Edecje&
Linda K. GQnnella 1, 902
Village Trustee - Four Year Term. - '17m (3) To Be E kcted:
Garry J. Barterki
13,422
Mack H. Shumate, Jr.
19197
Emil R (Dick) CA zaretta
868
Darius Sanands i
778
Alfred P. Savino
1,291
Asif Yusuf
565
Ma Canvassing Board proclaimed the suma-u ful candidates for their res Pccdw ofl3cas fm a four year term to bez
V'ipage President: Karen M. Bushy
Village Clerk: Linda K. Gonnella
Village Tnstets: Garry J. Barteeki
Mack H. Shumate, Jr.
Alfred P. Savino
The Canvassing Board signed the Canvass and Abstract of Votes as wig and signed by Richard A. Manses, Village Anomy. It wn
dw now
the Oath of Office would be administered on April 26, 1993, subject to term of ofiiee aomnnwncing May 1, 1913, per Session 2-36 of the
Code of Ordinances of the Village of Oak Brook.
The Canvaning Board adjourned at _Z.-_27 .m.
Ro"Iy nbmittc4
Villa Clerk
t°31 11 1
Daft
bim- m i tv -
VILLAGE OF OAK BROOK Minutes APR. 11, 199§
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN ✓ OR
AS AME DED , BY VILLAGE BOARD
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by Press ±o ^t
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:38
p.m. Pledge of Allegiance was given.
2. ROLL CALL: i1OLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Calzaretta, Kenny, McInerney,
Payovich and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Vince Long, Assistant
to Village Manager; Dale L. Durfey, Jr., Village Engineer; James Fleming, Chief
of Police; Tom Hawk, Director of Code Enforcement; Bruce F. Kapff,
Purchasing Director /Grants Coordinator; Darrell J. Langlois, Finance
Officer/Treasurer; Richard A. Martens, Village Attorney; and Ruth A. Martin,
Librarian.
3. ANNOUNCEMENTS & OPEN FORUM: AAT; OLINCEMENTS
AND
Joe Fullan, 122 Timberview, asked to respond to Trustee Bartecki's statements OPEN FORUM
as published in the. April 7, 1995 edition of THE DOINGS newspaper. He
commended staff and the Village Board for enhancing the Library to its present
service. Mr. Fullan requested the Board to review thoroughly the Sasaki
proposal and implementation of their recommendations for Library services and
Sports Core development.
Harry Terlecki, 104 Canterberry Lane, responded to Mr. Fulian's comments.
He requested the Village Board to investigate the Library services of the
School Districts so the Village does not duplicate any of their services.
Trustee Calzaretta congratulated President Bushy on her election to another
four -year term.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee Kenny, seconded by Trustee Calzaretta, to amend Page 2,
paragraph 4, of the minutes of the Regular Meeting of March 28, 1995 to read:
Trustee Kenny requested that a letter be sent expressing the Village's current
opposition to the proposed bridge as it is presently configured. This opposition
is based on the concerns of residents that the bridge is excessively wide and
that it could (and, in the resident's view, will) become a four -lane bridge
VILLAGE OF OAK BROOK Minutes A w April •
fir'
eventually. VOICE VOTE: Motion carried, with Trustees Payovich and
Shumate abstaining.
Motion by Trustee McInerney, seconded by Trustee Kenny, to approve the
amended minutes of the Regular Meeting of March 28, 1995 and waive the full
reading thereof. VOICE VOTE: Motion carried, with Trustees Payovich and
Shumate abstaining.
5. OMNIBUS AGENDA:
Trustee McInerney stated Item 5.H., "Request for Waiver of Fees -
I- 531n LJ1QL1MA I I-JVV I -Uacai �atto- FNUCSUI - %.►U1Mt1UU�1U11 Ue I-j2iTlllx/1SCt:1WaL1U11
Administration Center" is a waiver of fee request of $34,000 for the Oak Brook
Park District. He noted this as a symbol of our close cooperation with the Park
District.
Motion by Trustee Bartecki, seconded by Trustee Calzaretta, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried. APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
pP $452,699.37
B. APPROVAL OF PAYROLL: Approved Omnibus Vote. PAYROLL -
$195,956.70
C. PAYOUTS: PAYOUTS:
1. LOHAN ASSOCIATES - PAYOUT #5 - COMPREHENSIVE PLAN & Cv�TREPE'VsIVE
ZONING ORDINANCE UPDATE - $1,177.89: Approved Omnibus PLAN & ZONING '
Vote. ORD . UPDATE
2. JAMES J BENES & ASSOCIATES. INC. - PAYOUT #22 • 1994
PAVING AND WATER MAIN PROJECT $1.493.9.1: Approved
Omnibus Vote.
3.
� . - 1-r% r U U I ,Irk, - q;U'
- $2,99.77: Approved
1994 PAVING �
WATER MAIN
PROJECT
1995 PANTING
PROJECT
4. INTF=RNATIQtjAL CONTRACTORS - PAYOILT #5 - A126 ADA COMPLIANCE,
CQMPLjAN.QF=--QQNST UCTIQN - $3 %958. -5Q: Approved Omnibus CONSTi' %XTION
Vote,
ELEVATE!') TANK
j
INTERIOR PAINT -
ING l
a.
7.
�I
REFERRAL:
D. REFERRAL - THOMAS (33-12 MIQMST 130 HEIGHT 1
VARIATION - REFER TO ZONING BOARD QF APP OF VAR. (3312 Mi s
MAY 2,1995: Approved Omnibus Vote. Rd . ) THOMAS
E. REQUEST FOR STATE JOINT PURCHAS - jq9Mj2EICgR T: 95/96 DUCER
Approved Omnibus Vote. SALT
F. BID AUTHORIZATION - 1995 CRACK SEALING PRO CT: Approved 1995 CRACK
Omnibus Vote. SEALING PROJEOT
G. BID AUTHORIZATION - 1995 PAVEMENT RULMNATI N PROJECT:
Approved Omnibus Vote.
H.
I I.JUV r o vr1 o GI v%Jl
ADMINISTRATION CENTER:
Vote.
1995 PAVEMENT
REJEVENZ ATION
O.B.PK.DIST.— '
WAIVER OF FEE$
1. ACCEPT AND PLACE ON PUBLIC FILE - 1994 COM1PR!F=HF= SIVE 1994 AMdLAL
ANNUAL FINANCIAL REPORT AND MANAG M NT —rr : Approved FINANCIAL REPt;iRT
Omnibus Vote. Y_ A NA GEMEN'T LE 'ilE
J. ACCEPT AND PLACE ON PUBLIC FIL - TR UR R' REPORT TREASURER'S
FEBRUARY 1' 35: Approved Omnibus Vote. REPORT-FEB. 1495
ITEMS REMOVED FROM OMNIBUS AGENDA: None.
ORDINANCES AND RgSOLUTIONS: No Business.
9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: DEPARTMNITAL
REPORTS --
Environmental Concerns and Engineering: Trustee Payovich - No report. SPECIALTY AREAS
Finance and Purchasing: Trustee Bartecki - The Audit and Management Letter
has been received. Staff is proceeding with the Information Systems study for
the Finance Department.
Library -end Hgtgl. rgnven,tign & Visi ors Committee: Trustee Mcinemey -
April 9 -15, 1995 is National Library Week. A program for adults is scheduled
for April 12th. Information is available for the summer reading program for
young adults, and tax forms are still available at the Library.
The Hotel, Convention and Visitors Committee had receiver) results from the
1994 Holiday Shopping campaign that generated 1,7.0 room nights and
approximately $103,000 in revenue. $37,000 from the Village and $10,000
from the DuPage Convention and Visitors Bureau was designated for this
campaign. The Bank Card Insert campaign was targeted for Indiana, Illinois,
Missouri, Ohio and Michigan. This was sent to Visa/Master Card customers
highlighting Oak gook as a vacation, business and shopping (inter
community. A second mailing will be done this fall.
VILLAGE OF IDAK BROOK Minutes Page 3 of 6 April 11, 1995
11
F,"
L
C
Personnel and Public Sa: Trustee Kenny -The Police Department
announced that bark King has been sworn in as an Oak Brook Police Officer
after completing his probationary status. A fatal traffic accident occurred at
York Road and 22nd Street. The driver of the offending vehicle was fatally
injured while eluding police.
Our Fire Department was awarded the Best Driving Record for a Fire
Department by the Intergovernmental Risk Management Agency. A plaque
was awarded to Fire Chief Nielsen with a $500 cash award. The monies will
be applied to department training. The architectural plans for Fire Station Two
are proceeding with bid drawings to be completed in May.
Planning and Zoning: Trustee Shumate - Offered a status report of the Plan
Commission meetings and Zoning Board of Appeals meetings.
Trustee Bartecki asked the press to publish the Public Hearing scheduled for
April 24, 1995 at 7:30 p.m. of the Lohan Associates study. Village Manager
Veitch explained that a Notice will be published in the newspapers and sent to
all Presidents of the Homeowners Associations.
Public Works and Cable T.V.: Trustee Cat._,aretta - The Conservation
Foundation of DuPage County is having P county -wide cleanup of the rivers in
DuPage County. The Foundation is requesting volunteers on June 3, 1995 to
sweep our avers clean of debris.
Villa a Clerk: Clerk Gonnella - No report.
Village President: President Bushy - Publicly thanked the Village staff for their
professionalism of Village operations during the election process. President
Bushy will attend the DuPage Mayors and Manages drive -down to.Spring%ield
to lobby for legislative change. One bill, sponsored by Senator Walsh, is in
hearing, which requests the ability of non -home rule municipalities to receive
similar sales tax information as home rule communities. The DuPage Mayors
and Managers Conference supports this bill. This information would be helpful
to the Village of Oak Brook for forecasting during the budgeting process. The
Village is unable to obtain information regarding the forty percent of sales tax
revenue other than the Shopping Center.
The Village is working with realtors and brokers. A realtors spring festival is
being planned that will publicize the Village facilities available to the public,
such as the Park District and Sports Core.
9. UN INI I• D B JSIN,° S:
A. APPROVAL OF COK
Funds have been budgeted within the 1995 Budget in the amount of
$155,000 within account number 164601-530490. This covers only the
c
VILLAGE OF OAK BROOK Minutes Page 4 of 6 April 11, 199b
f
22ND ST./YOM
CONSULTANT
DESIGN
CONTRACT
im
0
design portion of this project. The 1996 Budget will contain funds for the
engineering inspection cost as well as the Village's share of the
construction cost.
Motion by Trustee Payovich, seconded by Trustee Kenny, to approve an
"Agreement for Engineering Services" with James J. Benes & Associates,
Inc., for professional engineering design services regarding the 22nd
Street/York Road project at the not -to- exceed arjunt of $155,000, ROLL
CALL VOTE:
Ayes: 6 - Trustees Bartecki Calzaretta Kenn Mclnem
Payovich and Shumate. y' ey'
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. AWARD OF QOMT.R.ACT -AERIAL BUCKET TRUCK -PUBLIC WORKS:
President Bushy stated that Staff has requested Item 9.13. be pulled from
the agenda for further information to be made available to the Village
Boy
NEW BUSINESS:
A.
AERIAL BUCKET
TRUCK
DIEPSTRA SUB. I,
(2417 35TH ST. `
2 -L OT SUB.
The Plan Commission has reviewed the Diepstra Subdivision proposal
and by a vote of 6 to 0 has recommended approval. The plat has been
revised per the Plan Commission's recommendation regarding the access
to the rear lot. Per Engineer Durfey, the storm water management
requirements for these two lots will be accomplished when building
permits are issued as follows:
1) When any major renovation or redevelopment of Lot 1 takes place;
2) When a new home is to be constructed on Lot 2.
Motion by Trustee Shumate, seconded by Trustee Payovich, to direct the
Village Attorney to draft the necessary resolution of Final Plat. VOICE
VOTE: Motion carried.
POLICE DEPT.
UNIrORMS
The Oak Brook Police Department has historically purchased its uniforms
from Kale Uniform Company due to:
1. Time savings and convenience, since the store is located in Wheaton
near traffic court;
2. Departmental desire to stay with the same uniform, to avoid having to
change everyone's uniform at a significant expense, thus limiting the
4ability to switch companies; and
3, Most competitive price, as demonstrated over the years, when
VILLAGE OF OAK BROOK Minutes Page 5 of 6 April 11, 1 gg
11.
12.
13.
cor' °pared to uniforms supplied by other manufacturers.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to waive
competitive bidding, on the basis that the Oak Brook uniforms can only be
conveniently obtained at one location, and authorize the issuance of a
Standing Purchase Order for the purchase of Police Uniforms in 1995 to
Kale Uniform Co., Wheaton, Illinois, in the not -to- exceed amount of
$22,555. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney,
Payovich and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
Trustee Calzaretta asked for a consensus to request the elimination of a
minimum water rate charge, possible deduction of water rates and include this
in the Village's 1996 Budget projection and Five Year Plan. Trustee Bartecki
asked to review this at a later meeting. Village Manager Veitch explained this
process is being reviewed presently by staff. Staff will present it for Board
approval for inclusion in the 1996 Budget and Five Year Plan.
It was a consensus of the Village Board to further discuss this subject during
the 1996 Budget process and Five Year Plan.
ADJOURN TO CLOSED MEETiNG:
Motion by Trustee McInerney, seconded by Trustee Kenny, to adjourn at 8:38
p.m. to a Closed Meeting to review Closed Meeting minutes and discuss
collective bargaining. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
ADJOURNMENT:
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to adjourn the
meeting at 9:55 p.m. VOICE VOTE: Motion carried.
ATTEST:
Y
tffida K. onnella, CMC
Village Clerk
bot41195
WATER RATES
CLOSED MXETINC
ADJOLMMI , "F•