Minutes - 04/12/1977 - Board of TrusteesVILLAGE OF OAK BROOK •
MINUTES OF
APRIL 12, 1977
I. CALL MEETING TO ORDER
A. Roll Call
The regular meeting was called to order at 7:30 P.M. by President Howell.
All trustees were present except Trustee Cerne.
II. READING OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve...
That the reading of the minutes of the regular meeting of March 22, 1977 be
suspended and that they be accepted as submitted.
Voice vote - all in favor
III. ORDINANCES, RESOLUTIONS, VARIATION, PLATS, ETC.
So ordered.
A. Ordinance S -372 - AN ORDINANCE GRANTING SPECIAL USE AND VARIATION TO PROPERTY
COMMONLY KNOWN AS 900 HARGER ROAD, OAK BROOK, ILLINOIS.
Review of proposed ordinance was made, and in response to question of Trustee
Brown, Mr. Lewis Leonard stated that he was aware of the provisions of the
proposed Flood Plain Ordinance.
Trustee Brown moved - seconded by Trustee Glaves...
To approve Ordinance S -372 as read by title.
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Rush, and President
Howell
Nays: None
Absent: Trustee Cerne
Abstained: Trustee Congreve So ordered.
B. AN ORDINANCE GRANTING A VARIATION TO SECTION V.N. OF ORDINANCE NO. G -609
AS AMENDED, THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, TO PROPERTY
COMMONLY KNOWN AS MERRY LANE ROAD, OAK BROOK, ILLINOIS.
Mr. Frank Flick presented documentation relative to the request that he be
allowed to vary from the flood crest elevation of the proposed Flood Plain
Ordinance of 659 to 656.5. President Howell directed that this first be
reviewed at staff level, and if it is not in accordance with the proposed
Flood Plain Ordinance, that a recommendation be made for action at the next
regular Board meeting.
C. STEEPLE CHASE PRELIMINARY PLAT (HAPPY CREEK) (900 Harger Road)
The Plan Commission had continued their meeting of March 21st to March 28th,
at which time they recommended that Steeple Chase Preliminary Plat be approved
subject to certain changes to the plat as noted in the letter from Chairman
Barton dated March 29, 1977.
Trustee Brown moved - seconded by Trustee Rush...
Based upon the recommendations of the Plan Commission that the Preliminary Plat
be approved.
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Rush, Congreve, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
D. Y. KLEIN'S SUBDIVISION - (1915/19 Midwest Road)
At the regular meeting of March 21, 1977, the Plan Commission recommended
approval of the Y. Klein's Subdivision and to waive the requirements for
sidewalks and street lighting.
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(continued)
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A 2
tes of April 12, 1977
III. ORDINANCES, RESOLUTIONS, VARIATION, PLATS, ETC. (continued)
D. Y. KLEIN'S SUBDIVISION -_0 915/19 Midwest Road) (continued)
Trustee Brown moved - seconded by Trustee Rush...
Based upon the recommendations of the Plan Commission the Y. Klein's
Subdivision be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
E. RESOLUTION 222 - PARTICIPATION IN THE FORMULATION OF AN EFFECTIVE APPROACH
STORM WATER MANAGEMEN
Trustee read this proposed resolution in its entirety.
Trustee Congreve moved - seconded by Trustee Rush...
To approve Resolution 222 as presented.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
F. RIGHT -OF -WAY DEDICATION - ADAMS STREET
Mr. Charles Svoboda, 4004 Adams Road, requested the Village to accept a
fifty foot right -of -way dedication.
Trustee Congreve moved - seconded by Trustee Rush...
That the Plat of Dedication be accepted and authorized the President and
Village Clerk to affix their signatures thereon.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
IV. FINANCIAL
A. Treasurer's Cash and Investment Report for the month of March reflected the
following:
Revenue
Corporate Fund $3449707.64
MFT 41008.65
Revenue Sharing Fund -0-
Water Fund 899336.82
1976 Revenue Bond Fund 35160.75
Trustee Rush moved - seconded by Trustee Brown...
Balance
$194999838.86
59,393.54
86,990.14
190919004.87
294059507.25
That the Treasurer's Cash and Investment Report for the month of March as
submitted be approved.
Voice vote - all in favor So ordered.
B. Payout #3 - George D. Hardin, Inc. Madison Street Water Main
Trustee Congreve moved - seconded by Trustee Rush...
That Payout #3 to George
presented be approved.
Roll call vote: Ayes:
Nays:
Absent:
4/12/77
D. Hardin, Inc. in the amount of $4,140.45 as
Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
None
Trustee Cerne So ordered.
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(continued)
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IV. FINANCIAL (continued)
Page R
Apri l*, 1977
B. Payout #6 - Wehling Well Works, Inc., Well #5
Trustee Glaves moved - seconded by Trustee Rush...
That Payout #6 to Wehl
presented be approved.
Roll call vote: Ayes:
Nays:
Absent:
ing Well Works, Inc. in the amount of $97,801.43 as
Trustees Brown, Congreve, Glaves, Philip, Rush,
and President Howell
None
Trustee Cerne So ordered.
Payout # 4 - Wehling Well Works, Inc., Well #6
Trustee Glaves moved - seconded by Trustee Rush
That Payout #4 to Wehling Well Works, Inc. in the amount of $14,449.50 as
presented be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
C. Approval of Bills
Accounts Payable, dated for the month of March, 1977 from the funds are as
follows:
Corporate Fund $1659104.94
Motor Fuel Tax Fund 4,459.01
Revenue Sharing Fund 39347.72
Water System Funds 265,391.22
Additional Funds 122,804.20
Trustee Brown moved - seconded by Trustee Rush...
That the Accounts Pay
approved for payment.
Roll call vote: Ayes:
Nays:
Absent:
able as submitted in the amount of $561,107.09 be
Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
None
Trustee Cerne So ordered.
D. Approval Purchase Requisition - Well #6 - Commonwealth Edison Contract
Trustee Congreve moved - seconded by Trustee Glaves...
That the underground service to Well #6 as provided for in the Commonwealth
Edison Contract at a fee of $2,001.00 be approved.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
E. Investments
Trustee Glaves moved - seconded by Trustee Brown...
To ap rove and ratify the following investment:
1� Corporate Fund
Participation in the Illinois Treasurer's Investment Pool, in the
amount of $300,000.00 at the rate of 5.33 %.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
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• • April 12, 1977
IV. FINANCIAL (continued)
F. Approval Village Contribution - Firemen's Pension Fund
The Village of Oak Brook Firemen's Pension Fund requested that the amount
of $124,826.00 be budgeted in the Village's General Fund for transfer to
Pension Fund during the period May 1, 1977 to April 30, 1978, representing a
contribution of approximately 24% of budgeted salaries of Fund Members.
Trustee Brown moved - seconded by Trustee Rush...
To approve the Village contribution to the Oak Brook Firemen's Pension Fund
for fiscal year ending April 30, 1977.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
S. Approval Village Contribution - Police Pension Fund
The Village of Oak Brook Policemen's Pension Fund requested that the amount
of $106,206.00 be budgeted in the Village's General Fund for transfer to
Pension Fund during the period of May 1, 1977 to April 30, 1978, representing
a contribution of approximately 20% of budgeted salaries of Fund Members.
Trustee Brown moved - seconded by Trustee Rush...
To approve the Village contribution to the Oak Brook Policemen's Pension Fund
for fiscal year ending April 30, 1977.
Roll call vote: Ayes: Trustees Brown, Congreve, Glaves, Philip, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
H. Well House I Change Order #1
Foundation of Well House # 5 was located too close to the required front yard line
and several alternatives were reviewed.
Trustee Brown moved - seconded by Trustee Congreve...
To approve Change Order #1 to relocate a portion of the foundation at a cost
of $1,500.00
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Congreve, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
V. OLD BUSINESS
A. Agreement- Illinois Toll Highway Authority
The Village desires to locate certain improvements including a well, water
reservoir, pumping station and water mains, on or under the real property
owned by the Toll Highway Authority.
Trustee Congreve moved - seconded by Trustee Glaves...
To authorize the Village President and Clerk to sign the agreement with
Illinois State Toll Highway Authority.
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Congreve, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
B. James E. Hewitt - Variation, rear yard
Zoning Board of Appeals had recommended approval on April 5, 1977 for James
4/12/77 1 Page 4 (continued)
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. V. -OLD BUSINESS (coned)
rays
10 April 12, 1977
B. James E. Hewitt - Variation, rear yard (continued)
E. Hewitt, 624 Wood Street, to put an addition onto his residence that would
project seven (7') feet into the required rear yard.
Trustee Brown moved - seconded by Trustee Rush...
To approve the variation as recommended by the Zoning Board of Appeals and
that the Attorney prepare the required ordinance.
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Congreve, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
C. Bid Recommendation - Dump Truck /Snow Plow
One (1) bid received on March 28,'1977 for a*, Dump Truck to replace Unit 506.
On April 7, 1977, the lone bidder called to withdraw his bid.
Trustee Congreve moved - seconded by Trustee Rush...
To authorize the advertising for bids for Units 506 and 504, with vehicle
and equipment to be bid separately. Bids to be recieved on May 16, 1977.
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Congreve, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
D. Bid Recommendation - Well 7
Bids for Well 7 were opened at 11 A.M., Tuesday, March 29th. Three (3) well
drillers submitted bids and the low bid of $373,024.00 was submitted by
Wehling Well Works, Inc.
Trustee Congreve moved - seconded by Trustee Rush...
To award the bid to the low bidder, Wehling Well Works, Inc. in the amount of
$3731,024.00.
Roll call vote: Ayes: Trustees Brown, Glaves, Rush, Congreve, Philip, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
VI. NEW BUSINESS
A. Saddle Brook Units I and II - Letter of Credit
Waivers have been reviewed and approved for improvements for Saddle Brook
Subdivision, and letter of direction is necessary from the Village of Oak
Brook authorizing a $640,530.87 reduction in the Letter of Credit which
includes a previous request of $360,894.24 and the current request of $279,636.63.
Trustee Congreve moved - seconded by Trustee Philip...
To approve the reduction in the completion letter of credit as presented.
Roll call vote: Ayes: Trustees Brown, Glaves, Rush, Congreve, Philip, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
B. Authorization - Service Contract- Library
For a one (1) year Service Contract to begin April 1, 1977 for Heating and
Air Conditioning for the Village Library.
Trustee Rush moved - seconded by Trustee Brown...
To approve service contract with Chicago Conditionaire Company subject to their
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VI. NEW BUSINESS (con ed)
April 12, 1977
Pa1* 6
B. Authorization - Service Contract - Library (continued)
letter dated January 17, 1977.
Roll call vote: Ayes: Trustees Brown, Glaves, Philip, Congreve, Rush, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered
C. Request - Liquor License - McDonald's
McDonald's Corporation has requested a liquor license for the location formerly
operated by the Wellington Inn.
Trustee Congreve moved - seconded by Trustee Rush...
To issue a liquor license to Noel Kaplan, President - Director of McDonald's
Corporation, 2111 McDonald's Drive, subject to receipt of required insurance
coverage.
Roll call Vote: Ayes: Trustees Brown, Glaves, Rush, Congreve, Philip, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
D. Christ Church of Oak Brook- Request to Waive Permit Fee
Christ Church of Oak Brook has made application to the Village of Oak Brook
to begin a pre- school program in the 1977/78 school year which requires
an amendment to the Special Use with a $150:00 fiTing: fee.
Trustee Brown moved - seconded by Trustee Glaves...
To approve waiving of filing fee as requested.
Roll call vote: Ayes: Trustees Brown, Glaves, Rush, Congreve, and Philip
Nays: None
Absent: Trustee Cerne
Abstain: President Howell So ordered.
E. Well Request - Om Ahuja - 7 Shelburne Drive
Trustee Congreve moved - seconded by Trustee Glaves...
That this well is to be used for lawn sprinkling purposes only and should be
so noted on the permit.
Roll call vote: Ayes: Trustees Brown, Glaves, Rush, Congreve, Philip, and
President Howell
Nays: None
Absent: Trustee Cerne So ordered.
F. Saddle Brook - Plat of Easement - Vacation & Dedication
Referred to Plan Commission on April 18, 1977.
G. William C. Sames - Plat of Subdivision
Referred to Plan Commission on April 18, 1977.
H. Christ Church of Oak Brook - _Special Use
Referred to Plan Commission on April 18, 1977 and Zoning Board of Appeals on
May 3, 1977.
I. Robert C. Appel - Variation
Referred to Zoning Board of Appeals May 3, 1977.
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6pril 12, 1977
VI. NEW BUSINESS (continued)
J. Dr. Warren E. Buyer - Buyer's Division - Final Plat of Subdivision
Referred to Plan Commission on April 18, 1977.
K. Control of Flood Plains & Wetlands
Referred to Plan Commission on April 18, 1977 and Zoning Board of Appeals on
May 3, 1977.
L. Ordinance Control Flood Plain
Referred to Plan Commission on April 18, 1977 and Zoning Board of Appeals
on May 3, 1977.
VII. ADJOURNMENT Time 9 P.M.
Trustee Congreve moved - seconded by Trustee Brown...
That this meeting be adjourned.
Voice vote - all in favor So ordered.
Respectfully submitted,
ham -
Marianne Lakosil
Village Clerk
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