Minutes - 04/12/1988 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
April 12, 1988
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:36 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy (arrived at 9 :00 P.M.)
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters (arrived at 7 :42 P.M.)
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Regular Meeting of March 22, 1988 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. S -630 AN ORDINANCE CLOSING A PORTION OF 35TH STREET IN
THE VILLAGE OF OAK BROOK:
Proposed ordinance closes a portion of 35th Street, east of Route 83,
in the Village of Oak Brook for a metering station for the DuPage Water
Commission.
Trustee Imrie moved, seconded by Trustee Bartecki...
To pass Ordinance No. S -630 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush
and President Cerne.
Nays: None
Absent: Trustees Bushy and Winters. So ordered.
B. RESOLUTION NO. R -447 A RESOLUTION AUTHORIZING THE INTERGOVERNMENTAL
TRANSFER OF REAL PROPERTY TO THE DU PAGE WATER COMMISSION Portion of
35th Street Right-of-Way from the East Side of Route 83 to the West
Side of Indian Trail Road):
Proposed resolution authorizes intergovernmental transfer of real
property to the DuPage Water Commission.
Trustee Imrie moved, seconded by Trustee Bartecki...
To pass Resolution No. R -447 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bushy. So ordered.
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IV. FINANCIAL:
A. Payout: (Oak Brook Road) 31st Street Booster Station - Payout #1:
Trustee Imrie moved, seconded by Trustee rlaher...
To authorize payment of Payout #1 to Mola Construction Company for
construction of a booster pump station, water distribution mains, and
all related work in the total amount of $32,132.70 subject to receipt
of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bushy. So ordered.
B. Approval of Bills:
Warrant Register by Fund dated April 4, 1988 presented to reflect
payment from the following funds:
Gen -ral Fund $350,963.77
Water Fund 126,407.36
Sports Core Fund 75,101.65
Trustee Bartecki moved, seconded by Trustee Rush...
To approve payment of Warrant Register by Fund in the total amount of
$552,472.78 and authorize the Village President to affix his signature
thereon.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush
and President Cerne.
Nays: None
Absent: Trustee Bushy -
Abstain: Trustee Winters. So ordered.
C. Change Order #1 - System Pressure Differential Mitigation Contract:
Trustee Imrie moved, seconded by Trustee Rush...
To approve Change Order #1 which decreases the contract amount by
$6,350.00.
ROLL CkLL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bushy. So ordered.
D. Fifth Supplemental Assessment for 1983 Claim Year - Intergovernmental
Risk Management Agency IRMA :
Trustee Bartecki moved, seconded by Trustee Maher...
To authorize payment to Intergovernmental Risk Management Agency (IRTlA)
for the Fifth Supplemental Assessment for the 1983 claim year in the
amount of $4,040.79.
ROLL C4LL VOTE: Ayes: Trustees Bartecki, Imrle, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bushy. So ordered.
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V. OLD BUSINESS:
A. Meyers Road Reservoir Site (2710 Meyers Road):
At the Regular Meeting of December 8, 1987, Ordinance S -622 was passed
authorizing negotiations for the purchase of the west 1.67 acres of Lot
2 of Bullinger Estates.
Trustee Imrie moved, seconded by Trustee Rush...
To ratify and approve the contract for purchase of the subject property
for a purchase price of 5225,000.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Bushy. So ordered.
B. Oak Brook Road (31st Street) /Spring Road - Turning Restrictions:
Trustee Winters moved...
That an exception be made to the turning restrictions in the morning to
allow the school bus to make a left turn at the subject location.
Motion died for lack of a second. No further action taken.
C. Report of Activities:
1. Finance: Trustee Bartecki - Cautioned the departments not to overspend
and requested a new accounting system be developed for the Sports Core.
2. Personnel: Trustee Bushy - Absent.
3. Public Safety & Traffic: Trustee Rush - The Fire Department will give
CPR instruction to all police personnel.
4. Public Works & Library: Trustee Imrie - Reported the Library Survey is
in motion.
5. Sports Core: Trustee Maher - Golf Course will be opening on May 14 and
the Bath & Tennis Club on May 16.
6. Zoning & Planning: Trustee Winters - No report.
VI. NEW BUSINESS:
A. Tall Oaks Subdivision - Final Plat (317 Glendale Avenue):
On March 21, 1988, the Plan Commission recommended approval of the
Final Plat of Subdivision, subject to waiver of any requirement to
provide topographic information, construct land improvements, or to
construct sanitary and sewer stubs.
Trustee Winters moved, seconded by Trustee Rush...
To concur with the recommendation of the Plan Commission and direct the
Village Attorney to draft the necessary resolution to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
B. Jage (3323 Heritage Oaks Court) - Request for Reissuance of Building
Permit:
The owners of the subject property, by letter dated March 21, 1988 from
their attorney, requested a previously issued building permit be
reinstated prior to any action being taken on a Side Yard Variation.
Trustee Winters moved, seconded by Trustee Rush...
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To deny the request of the property owners as presented and tnat the
recommendation of the Zoning Board of Appeals be considered at the
Regular Meeting of May 12, 1988.
VOICE VOTE: All present, in favor. So ordered.
C. Rate Change in Advanced Life Support Ambulance Service:
Trustee Rush moved, seconded by Trustee Bushy...
To change the source fee to $200.00 per Advanced Life Support or Basic
Life Support calls and direct the Village Attorney to draft the
appropriate ordinance to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
D. Approval of Quotes for New Floor and Carpet - Bath & Tennis Club:
Three proposals were received for installation of new carpeting and
replacement of the dance floor.
Trustee Maher moved, seconded by Trustee Bartecki...
To approve the proposal from Citywide Carpet in the amount of
57,432.50.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
E. Approval of Quote for Drainage Improvements - Tennis Courts:
Eight contractors were contacted and two proposals were received for
construction of a center underdrain system.
Trustee Maher moved, seconded by Trustee Bartecki...
To approve the proposal from Northwestern Landscape Contractors in the
amount of $6,940.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Approval of 1988 Mosquito Abatement Contract:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve the alternate contract with Clarke Outdoor Spraying in the
amount of $30,708.75 for a dry season and $36,743.25 for a wet season
and waive competitive bidding due to the specialized nature of the
work.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
G. Repairs to Unit 515 (endloader) - Public Works:
Two proposals were received.
Trustee Imrie moved, seconded by Trustee Rush...
So ordered.
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To accept the proposal from Charles Equipment Co. in the amount of
$5,265.00 for rebuilding the engine on Unit #515 (endloader) and waive
competitive bidding due to the unique nature of the repair.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
H. New Aerial Ladder - Fire Department - Bid Recommendation:
Authorization given at the Regular Meeting of December 2, 1987 and four
(4) bids were received.
Trustee Rush moved, seconded by Trustee Winters...
To accept the bid from Able Fire & Safety Equipment, the lowest
responsible bidder, for the purchase of aerial ladder /platform truck in
an amount not to exceed $469,000.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
I. 204 -room Hilton Hotel (Oakbrook Terrace) - Water Service Request:
President Cerne noted that the proposed hotel lies within the
accredited area of the Oak Brook Utility Company and that service to
the hotel would be accomplished through the normal permit process.
J. Celebration Activities - DuPage County Sesquicentennial:
The Trustees expressed a willingness to participate in the celebration.
K. 1988/89 Budget:
Discussed at the Committee -of- the -Whole Meeting of March 7, 1988.
Trustee Bartecki moved, seconded by Trustee Rush...
To accept the budget as presented in the total amount of
$16,993,892.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
L. Referral:
So ordered.
With no objections, President Cerne made the following referral:
Wehmeyer - Rear Yard Variation (12 Robin Hood Ranch) -- Referred to
Zoning Board of Appeals Meeting of May 3, 1988.
VII. ADJOURNMENT:
Trustee Imrie moved, seconded by Trustee Winters...
To adjourn at 9:50 P.M. to Executive Session to discuss land
acquisition and personnel.
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ROLL CALL VOTE: ?,yes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
The meeting reconvened at 10:57 P.M.
Trustee Imrie moved, seconded by Trustee Winters...
To adjourn this meeting. TIME: 11:00 D.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Marianne Lakosil, rMC
V41age Cle ,k
April 26, 1988
Approved
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