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Minutes - 04/12/1994 - Board of Trustees1. 2. 3. 4. 5. *T-Whl o (b,- P 4 - 0 1-:_ Cl 4- VILLAGE OF OAK BROOK Minutes April _12®,1994 UNOFFICIAL UNTIL ApPRO,:VED BY BOARD APPROVED AS WRITTEN OR APPROVED AS AM DED , BY VILLAGE BOARD ON MEETING CP.LL : METING CALF TAI-le Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7: 44 p . m.. Pledge of Allegiance was given. 12 0T�3. CALL: P' OLL CALL The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, McInerney, Payovich and Shumate. ABSENT: Trustees Kenny and Skinner. IN ATTENDANCE: Robert Nielsen, Acting Village Manager; Bruce F. Kapff, Purchasing Director /Grants Coordinator; Richard A. Martens, Village Attorney; Darrell J. Langlois, Finance Director/ Treasurer; Dale L. Durfey, Jr., Village Engineer; Michael J. Meranda, Superintendent of Public Works; Tom. Hawk, Director of Code Enforcement; and Trey VanDyke ; Golf Course Manager. ANNOUNCEMENTS & OPEN FORUM: None APPROVAL OF MIN: MINUTES Motion by Trustee Bartecki, seconded by Trustee Payovich, to approve the minutes of the Committee -of- the -Whole Meeting of March 7, 1994 as presented and waive the full reading thereof. VOIC`•E VOTE: Motion carried. Motion by Trustee Bartecki, seconded by Trustee McInerney, to approve the minutes of the Regular Meeting of March 8, 1994 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by Trustee Bartecki, seconded by Trustee Payovich, to approve the minutes of the Regular Meeting of March 22, 1994 as presented and waive the full reading thereof . VOICE VOTE: Motion carried. OMNIBUS AGENDA: Motion by Trustee Payovich, seconded by Trustee Bartecki, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carried. VILLAGE OF OAK BROOK Minutes 1 April 12, 1994 6. 7. L#���� A. APPROVAL. OF BIDS: Approved Omnibus Vote. B . APPROVAL OF PAYROLL: Approved Omnibus Vote. C. PAYOUTS: 1. JAS J. BENES & ASSOCIATES, INC. PAY�Ur PAVING AND WATER MAIN PROJECT: Approved APPROVAL OF BILLS $971,791.98 PAYROLL: $1689347.84 PLYOUTS : 0-1994 ' 94 PAVING & WM: nibs te.$2,424.40 2. JAMES J. BENES & ASSOCIATES LNC- - L'Azuug 11" - BOULEVARD INSPECTION; Approved. Omnibus Vote. 3. 1973 WATER REVENUE BOND PAYMENT: Approved Omnibus Vote. D. REFERRAL - MAGGIANO'S 240 OAKBROOK CISI1!'rM OUTDOOR DINING: Approved Omnibus Vote. E. BID A.UTHOR.IZATION - 1994 PAVEMENT REJUVENATION PROJECT: Approved Omnibus Vote. ITEMS REMOVED FROM OMNIBUS AGENDA: None- ORDINANCES AND RESOLUTIONS: A. 171.1 JORIE BLVD.: $475.31 '73 WATER REVENUE 13OND:5241,465.00 Motion by Trustee McInerney, seconded by Trustee Payovich, to pass Resolution 94- IRMA -R -620 as presented and waive the full reeding thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Eartecld, McInerney, Payovich and Shumate . Nays: 0 - None. Absent: 2 - Trustees Kenny and Spinner. Motion carried • MAMIANO' S S.U. OUTDOOR DINING Motion by Trustee McInerney, seconded by Trustee Bartecki, to pass Resolution 94- IMRF -It -621 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecld, McInerney, Payovich and Shumate. Nays: 0 - Nome. Absent: 2 - Trustees Kenny and Skinner. Motion carried. VILLAGE OF OAK BROOK Minutes 119 2 April l2, 1994 '94 PAV . ENT REJUVENATION RES . 94 --IRMA- R --620: IRMA ALTER=NATE REP. RES . 94 -IIMF- R -621: IMF AUTHORIZED AGENT Ja - -4,13or -- C. ORDINANCE 94 -PL -G -534 AN ORDINANCES AM19NDING THE On. 94 -PL-- PERSONNEL RULES AND REGULATIONS OF THE VIL'" AGE OF OAK G -534: TRAVEL BROOK RELATING TO REIMBURSEMENT OF TRAVEL EXPENSES AND REIMBURSEMENT ACCRUAL OF SICK LEAVE: & ACCRUAL OF —°-° SICK LEAVE Motion by Trustee Bartecki, seconded by Trustee Shumate, to pass Ordinance 94-PL-G-534 as presented and waive the full reading thereof. ROLL CALL MOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carried. D. R 'TO THE l FOR 1994: -R -622 A. Y Motion by Trustee Bartecki, seconded by Trustee McInerney, to pass Resolution 94- SAP -EXI -R -622 as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carried . 8. DEPARTMENTAL REPORTS - SPECIALTY AREAS: Environmental Concerns & Engineering: Trustee Payovich - Homeowners in the flood plain are required to have flood insurance, and the Village has received a new Class 8 gating from the Community Rating System. This new lower rating will give homeowners a 10% discount on their flood insurance. President Bushy and Trustee Payovich congratulated staff for their efforts in reclassifying the Village. Finance I Purchasing: Trustee Bartecki - No report. Library & Motel, Convention isitors Committee: Trustee McInerney - The Oak Brook Hotel, Convention and Visitors Committee has recommended a $40.,000 Summer Advertising Campaign. $8,9000 of these monies is allocated from State funds by the project co- sponsor, DuPage Convention and Visitors Bureau. Personnel & Public Safety: Trustee Kenney - President Bushy announced Lt. John Meyers of the Fire Department retired effective birch 24, 1994 after serving 19 years with the Village. Firefighter Robert Morton, effective March 8, 1994, was promoted to Lieutenant. Houlihan's Restaurant, April 8, 1994, experienced smoke damage from a fire. Fire damage was limited to the room of origin, but due to a single activated sprinkler head, the fire was totally extinguished. President Bushy noted Mark King, Police Department! successfully VILLAGE OF OAK BROOK Minutes 3 E April 12, 1994 RES . 94 --SkP- EvI --'? -622: AITND SALARY PLAN (Purchas- ing /Grants Clem+ DEPARTMENTAL/ SPECIALTY AREAS REPORTS 0 14 a. A 1+ completed 10 weeks of basic training and graduated second in his cuss with a 96.7%. The Oak Brook Fire and Police Commissioners are testing candidates for police and firefighter /paramedie. Planning & Zoe: Trustee Skinner - Absent. Public forks & Cable Television: Trustee Shumate - Oakbrook Terrace corporate residents requesting water service and McDonald's landscape presentation will be later on the agenda. Village Clerk: Clerk Gonnella - Doted her attendance at the monthly Village Emergency Management meeting, lire Pension Board disability hearings,, and DuPage County Clerks meeting. Village President: President Bushy - Announced the Village newsletter has just been completed for mailing. "ng. She dispensed a new Sports Core rate and membership pa mphlet which will be wed this month to residents and members . Bonnie Sartore has booked the Bath & Tennis Club for all but three dates in April.. Bath & Tennis Manager Sartore will introduce new staff members at the next Board meeting. Golfers have noted the improved erosion control of the ponds at the Golf Course. President Bushy stated she will attend the drivedown to Sp the DuPap Mayors and Managers Conference, to visit with legislators. 9. UNFINISHED BUSINESS: A. & REgU ESTi . �3F/O�I R RELEASE OF I CAMPAIGN T CERTIFICATES: Motion by Trustee McInerney, seconded by Trustee Bartecki, to release payment in the amount $2,000 to each of the three Oak Brook hotels that purchased gift certificates in conjunction with the 1993 Holiday Shopping Campaign . RObL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carried. B. BID RECOMMENDATION - 1994 CRACK SEALING PROJECT: Trustee Payovich stated the bid was $6,000 below the budgeted amount, and these monies will be used for additional crack sealing. Motion by Trustee Payovich, seconded by Trustee Bartec%i, to accept the bid of and award a contract to SKC Construction Company in the amount of $57,382.32 for the 1994 Crack Sealing Project No. 94-1114 (Timber Trails Subdivision streets, Merry Lane, Fariview Avenue (excluding C- -D -S), 35th Street (Fairview Avenue to Midwest Road), Forest Gate Road, 22nd Street (Route 83 to Clearwater Drive) , Spring VILLAGE OF OAK BROOK Minutes 4 N April 12, 1994 OBRCVC: 1993 HOLIDAY SHOP - PING CAMMPAI0 FI NDS 1994 CRACK SEALING PROJECT 0 4W ot--off i d 40 Road ( 22nd Street to 19th Street) , 19th Street (Route 93 is `Piing Road) , Harger Read (Spring Road to 4351 But of Spring RO&d) , and Kensington Road) . ROLL CALL MOTE: Ayes: 4 - Trustees Bartecid, I amrney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carried. C. BID RECOMMENDATION - 1994 P$RSOHAL COMPUTER EgUIPMENT: 1994 PERSONAL CMT- LITER Motion by Trustee Bartecki, seconded by 'Tray Aee Payovich, to accept EQUIPME14T the low bid of Oak Brook Computer I the amount of $75, 000.44 to supply the 'listed equipment, softer and peripherals in the quantities listed on Exhibit B as submitted by Purchasing Director/Grants Coordinator Kapff dated April S, 1994; and authorize appropriate budget transfers fr+mn the contingency account in a total amount of $28.,84.4,44 to cover under - budgeted amounts. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki, McInerney, Payovich and Shumate. Nays: 0 - None. .Absent: 2 - Trustees Kenny and Skinner. Motion carried. D. REQUEST_ FOR TIME EXTENSION - BRUSH HILL, ACRES BRUSH HILL SUBDIVISION: ACRES SUB . : TIME EXTENSION Motion by Trustee Payovich, seconded by T.rVstee Bartecki, to extend the current deadline for completion of the final plat and other documentation to allow for recordation to August 9, 1994 and direct the Tillage Attorney to prepare the necessary documents. VOICE MOTE: Motion carried. E. REQUEST FOR APPROVAL - EASEMENT AND MODIFICATION OF USE BUTLER NATIONAL OF GOLF PRACTICE AREA EASEMENT AGREEMENTS - BUTLER GOLF COUPISE : NATIONAL GULF CLUB: EASM`:T"IT AGRER "!EMTS Motion by ,Trustee Payovich, seconded by Trustee McInerney, to accept an Easement Agreement between the Wage of Oak Brook and Butler National Golf Club; and Modification of Use of Golf Practice Area Easements agreement which provides that Butler National and the Tillage will use Field 2 for the g+oK driving range Monday through Saturday; on Sundays, the VEMW has the right to exclusive use of Field 2 for polo games; and both Butler and the Village will use Field 1 as a driving range on Sundays. ROLL CALL VOTE: Ayes: 4- Trustees McInerney, Payovich, Shumate and President Bushy. Nays: 0- None. Abstain: 1 - Trustee Bartecki due to contract Fiervices of his employer, BDO Siedman, with -,he petitioner (Butler National Golf Club) . Absent: 2 - Trustees Kenny and Spinner. Motion carried. TILLAGE OF OAK BROOK Minutes 5 AprJ1 12, 1994 LAX 10. NEW BUSINESS: -- APPOINrIF27TS : A. APPOINTMENTS: Motion by Trustee Bartecki, seconded by Trustee McInerney, to LANGT.OI S : concur with the recommendation of President Bushy and appoint BUDGET OFFICER Darrell J. Langlois, Finance officer/Treasurer as Budget deer in accordance with Ordinance G -500. VOICE VOTE. Motion carried. Motion by Trustee McInerney, seconded by Trustee Payovich, to MARTIN concur with the recommendation of President Bushy and appoint Ruth LIBRARIAN Martin as the Village Librarian. VOICE VOTE: Motion carried. B. WATER SERVICE REST -,P0 ARELIJ BUILDERS: PONTARELLI BUILDERS: Motion by Trustee Payovich, seconded by Trustee Shumate, to deny WATER SERVICE the request Of Pontarelli Builders for water service. ROLL CALL REQUEST VOTE: Ayes: 4 - Trustees Barteel i, Midnerney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Steer. Motion died. C. WATER SERVICE RE UEST - RECREATIONAL EqiiI.PME Tom: RECREATIOAIAL EQUIPIXNT , INC.: Motion by Trustee Payovich, seconded by Trustee Barte ki, to deny WATER SERVICE the request of Recreational Equipment, Inc. for water service. REQUEST Bill Doerr, applicant, inquired of this would be a temporary, denial. President Bushy stated no,, that the Village dec ided.a year ago to deDy the Oakbrook Terrace water service request. She suggested Mr. Doerr contact the Oakbrook Terrace MaYOr, as he stated the City would like to obtain water service from another community or the DuPage Water Commission. Trustee Barteeki stated Oak Brook denied the 300 residents Of Oakbrook Terrace, but this request is different. There is a water lime directly across the front of the property, and he suggested Oakbrook Terrace would not wish to link to it when the line is already in ply. Trustee Bartecki asked if the Village has a legal responsibility. Trustee Payovich withdrew the motion. Seconded by Trustee Shumate. Motion by Trustee Payovich, seconded by Trustee Bartecki, to table this request to the next Regular Board meeting and direct staff to investigate if the Village is legally responsible. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes FA 6 April 129 1994 V 013 a- S,va'r— M LA - I a.,. tlL+ D. 1994 BRIDGE INSPECTIONS CONTRACT: �� �Ll�- 1994 BRIDGE INS73ECTIOrS : Motion by Trustee Payovich, second by tee McInerney, to CONTRACT approve "Agreement for Engineergng paces" with ammford, Murphy & Tidy, Inc. for the 1994 Bridge n$ and Inventory Reports in the not -to- exceed amount of ROLL CALL VOTE: Ayes: 4 - Trustees Barter dv McInerney, Payovich and Shumate. Nays: 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carted. E. MC DONALD'S CORPORATION - LANDSCAPE PROPOSAL MA duJIlS 3ORIE BOULEVARD BOULEVARD: LANDSCAPE: McDONALD'S Trustee Shumate noted the landscape proms as in compliance with the CORPOR-ATIO'.\7 Illinois Department of Transportatio safety and visual once for the Village's safety, vebirles and snow plows. McDonald'ss Will Mint8in the property at no expense to the VBlage. Trustee McInerney spoke of our good neighbor, McDonald's 9 and what an outstanding project for the Village. President Bushy announced anothe1� corporation Ali Plant a tree in response to McDonald's n. President Bushy suggested other corporations may respond in some way that will. be a beautiful amenity to the Village. Motion by Trustee Shumate, seconded by Trustee.Mclnerney, to approve McDonaid's landscape concept for Jorie Boulevard; waive all Village permit fees and the right -ems -way security bond; and direct the Village Attorney to work with McDonatld's attorney to prepare the necessary, agreement docents. VOICE VOTE: Motion carried. 11. CLOSED MEETING: CLOSED MEETI "QC, Motion by Trustee McInerney, seconded by Trustee PaYOvich, to adjourn at 8:52 p.m. to a Closed Meeting to discuss the , employment or dismissal of an officer of an employee. ROLL CALL VOTE: Ayes: 4 - Trustees Barteddq McInerney, Payavich and Shumate. clays : 0 - None. Absent: 2 - Trustees Kenny and Skinner. Motion carried. 12. ADJOURNMENT: ADJOUMI SNT Motion by Trustee Shumate, seconded by Trustee McInerney, to adjourn the meeting at 9:56 p.m. VOICE VOTE: Motion carried. ATTES (-7�- -- 'd �O-dud Linda K. Connella, CMC Village Clerk btmn4124 VILLAGE OF OAK BROOK Minutes L� April_ 12, 1994