Minutes - 04/12/2005 - Board of TrusteesMINUTES OF THE, APRIL 12, 2005 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
APRIL 26, 2005.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:32
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Susan Chase Korin, Asif Yusuf and Elaine Zannis.
ABSENT: Trustee George T. Caleel.
IN ATTENDANCE: Richard Boehm, Village Manager; Jeffrey Moline, Assistant Village
Manager; Robert Cronholm, Fire Chief, Dale L. Durfey, Jr., Village
Engineer; Robert L. Kallien, Jr., Director of Community Development;
Bruce F. Kapff, Director of Information Services & Purchasing; Kenneth
Kubiesa, Village Attorney; Darrell J. Langlois, Finance Director; Michael
J. Meranda, Director of Public Works; Nelson Patras, Interim Bath &
Tennis Club Manager; Thomas F. Sheahan, Police Chief, Trey VanDyke,
Golf Club Manager; Fire Battalion Chief Thomas McEllin and Kevin
Fleege, Firefighter /Paramedic.
3. PRESIDENT'S OPENING COMMENTS:
President Quinlan announced with great regret the resignation of Robert Cronholm as Fire
Chief of the Village of Oak Brook. He has served the Village for over twenty years and
for the last eighteen months he has been the Fire Chief. President Quinlan commented
that he has done a terrific job and is leaving the department in excellent shape. President
Quinlan thanked him for his service.
President Quinlan congratulated the new Village Trustees Robert Sanford, Jeff Kennedy
and Kathy Manofsky on a race well won and looks forward to their efforts. He also
congratulated the other candidates for a fine race.
President Quinlan commented on his election and his promise of fiscal responsibility. He
declared that there are two ways to look at fiscal responsibility as you can approach it by
cutting costs or by adding revenue. He expressed satisfaction that during the campaign it
was acknowledged that the commercial sector of the Village needed redevelopment. He
introduced the fact that Trustee Aktipis had put together some ideas that he wished to put
forth.
4. TRUSTEE COMMENTS:
VILLAGE OF OAK BROOK Minutes Page 1 of 15 April 12, 2005
4. A. Trustee Aktipis comments on future development of Oak Brook
He suggested that the process may begin with the creation of two committees or
panels. These committees would include wide representation from all areas of the
Village and may work in tandem. One panel would concentrate on generating ideas
for economic development and commercial real estate development and the second
would concentrate on the appropriate development of our residential sector.
The Village may find a rich source of talent among its residents and many of these
residents may be interested in participating in a process so vital to the future of the
Village.
The two panels may generate a variety of ideas and options and they may evaluate the
impact of those ideas on the commercial and residential sectors of the village.
Essentially the panels could serve as "think tanks" for the preliminary evaluation of
the ideas that they generate, especially in terms of each panel evaluating the impact of
the ideas provided by the other panel.
Consultants and other State or Federal resources may be used to work together with
the panels in developing ideas as well as evaluating the financial feasibility of the
proposed ideas, their effectiveness in achieving the stated goals, the ease or difficulty
of implementation and the potential impact of these ideas in achieving the proposed
goals. This would be stage one of the proposal.
An informal approach may be used to evaluate ideas and concepts that survive
preliminary evaluations. The standing committees of the Board, consultants and the
panels may interact outside the formal setting of a Plan Commission Hearing. A series
of "workshop" type of meetings may allow wide - ranging interactions and discussions
among participants. It may be anticipated that in this setting the strongest ideas and
proposals will emerge and become highlighted. Also various technical issues of
implementation, such as existing Village Codes or changes in Codes could be
evaluated. This would complete stage two of the proposal.
At this stage, the existing Village mechanisms will kick in. A set of proposals for
development that survive the evaluation process will be forwarded to the Village
Board. Following an initial Village Board review, these proposals will be referred to
the standing committees for review and after they receive Plan Commission and ZBA
recommendation, will be returned to the Village Board for formal action.
Many issues relating to the proposal remain to be determined. For instance, the
proposal does not deal with the specific composition of committees or panels, the
number of participants, the detailed charge for each committee, the exact limits of
authority of each committee or panel, and most importantly, the manner by which
panels will be selected and supported in their worth by the Village staff. Instead, this
VILLAGE OF OAK BROOK Minutes Page 2 of 15 April 12, 2005
4. A.
proposal is presently in the form of an outline of a "working document." Before the
Village Board may take official action in the form of a resolution to proceed with the
approval of a specific plan of action, this proposal needs to be reviewed, evaluated,
modified, added to, refined and completed. The Village President, Trustees and
consultants should then come together to decide how to proceed.
This proposal, in its present form, is only intended to start the conversation of
achieving a very important goal, namely the restoration of the vitality of our
commercial and retail sectors while protecting our residential sector. The economic
vitality of our Village depends upon the ability of Oak Brook to move up again on the
list of the most desirable destinations for American businesses while protecting the
way of residential life that our residents expect from Oak Brook.
5. RESIDENT /VISITOR COMMENT - No one spoke.
6. APPROVAL OF MINUTES:
Trustee Aktipis explained that he had given Clerk Gonnella the minutes with minor
changes. Clerk Gonnella indicated they were Scribner's errors and that the minutes could
be approved as presented.
A. RESCHEDULED REGULAR BOARD OF TRUSTEES MEETING OF MARCH 8,
7005
Motion by Trustee Zannis, seconded by Trustee Craig, to approve the Minutes of the
Rescheduled Regular Board of Trustees Meeting of March 8, 2005. VOICE VOTE:
Motion carried.
B. SPECIAL BOARD OF TRUSTEES MEETING OF MARCH 16, 2005
Motion by Trustee Zannis, seconded by Trustee Yusuf, to approve the Minutes of the
Special Board of Trustees Meeting of March 16, 2005. VOICE VOTE: Motion
carried.
C. BOARD OF TRUSTEES COMMITTEE -OF- THE -WHOLE MEETING OF MARCH
21, 2005
Motion by Trustee Zannis, seconded by Trustee Aktipis, to approve the Minutes of the
Committee -of -the -Whole Meeting of March 21, 2005. VOICE VOTE: Motion
carried.
D. REGULAR BOARD OF TRUSTEES MEETING OF MARCH 22 2005
VILLAGE OF OAK BROOK Minutes Page 3 of 15 April 12, 2005
•
Motion by Trustee Craig, seconded by Trustee Zannis, to approve the Minutes of the
Regular Board of Trustees Meeting of March 22, 2005. VOICE VOTE: Motion
carried.
E. SPECIAL BOARD OF TRUSTEES MEETING OF MARCH 29, 2005
Motion by Trustee Zannis, seconded by Trustee Craig, to approve the Minutes of the
Special Board of Trustees Meeting of March 29, 2005. VOICE VOTE: Motion
carried.
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
President Quinlan requested a motion to continue the following Agenda Items to the next
Village Board meeting: 7. J. An Ordinance Annexing Certain Territory to the Village of
Oak Brook, DuPage and Cook Counties, Illinois; 7. K. An Ordinance Amending the
Zoning District Map Concerning the Oak Brook Promenade Property at 3001 -3003, 3121
Butterfield Road, Oak Brook, Illinois 60523; 7. L. A Resolution Approving the Final Plat
of Consolidation Known as NAI Hiffman Butterfield Road Subdivision and Granting
Variations from the Provisions of Section 14 -6 -3 -J and K of Title 14 ( "Subdivision
Regulations ") of the Village Code of the Village of Oak Brook Relative to
Monumentation and Granting of Public Utility Easements; 7. M. An Ordinance Amending
Sections 13 -3 -8, 13 -7 -A -1 and 13- 7A -3(B) in Title 13 (Zoning Regulations) of the Village
Code of the Village of Oak Brook Relative to Structure Height and Permitted Uses; 7. N.
An Ordinance Granting Variations from the Provisions of Title 13 (Zoning Regulations)
of the Village Code of the Village of Oak Brook Relative to Lot Area Requirement, Sign
Height, Interior Parking Lot landscaping and Off - Street Parking Regulations and 7. O. An
Ordinance Granting Special Uses to Oak Brook Promenade for Outdoor Dining Areas
Adjacent to Up to Three Restaurants.
Motion by Trustee Zannis, seconded by Trustee Yusuf, to continue Agenda Items 7. J. An
Ordinance Annexing Certain Territory to the Village of Oak Brook, DuPage and Cook
Counties, Illinois; 7. K. An Ordinance Amending the Zoning District Map Concerning
the Oak Brook Promenade Property at 3001 -3003, 3121 Butterfield Road, Oak Brook,
Illinois 60523; 7. L. A Resolution Approving the Final Plat of Consolidation Known as
NAI Hiffman Butterfield Road Subdivision and Granting Variations from the Provisions
of Section 14 -6 -3 -J and K of Title 14 ( "Subdivision Regulations ") of the Village Code of
the Village of Oak Brook Relative to Monumentation and Granting of Public Utility
Easements; 7. M. An Ordinance Amending Sections 13 -3 -8, 13 -7 -A -1 and 13- 7A -3(B) in
Title 13 (Zoning Regulations) of the Village Code of the Village of Oak Brook Relative to
Structure Height and Permitted Uses; 7. N. An Ordinance Granting Variations from the
VILLAGE OF OAK BROOK Minutes Page 4 of 15 April 12, 2005
7. Provisions of Title 13 (Zoning Regulations) of the Village Code of the Village of Oak
Brook Relative to Lot Area Requirement, Sign Height, Interior Parking Lot Landscaping
and Off - Street Parking Regulations and 7. O. An Ordinance Granting Special Uses to
Oak Brook Promenade for Outdoor Dining Areas Adjacent to Up to Three Restaurants to
the next Village Board meeting of April 26, 2005. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
Trustee Zannis requested Agenda Item 7. A. 1) Kubiesa, Spiroff, Gosslear & Acker, P. C.
— Legal Services — February, 2005 be removed from the Consent Agenda for further
discussion.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
A. Accounts Payable for Period Ending April 8, 2005 - $319,367.19
B. Approval of Payroll for Pay Period Ending March 31, 2005 - $538,434.63
C. Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Health Benefits Consultant
E. Authorization to Hire, Promote or Reassign Duties of Village Employees
1) Part-time Document Imaging Clerk
F. Budget Adjustments
G. Police Chief Employment Agreement
H. An Ordinance Authorizing Transfers Among Budget Line Items
1. U. S. Conference of Mayors — 2005 Annual Dues
8. ITEMS REMOVED FROM CONSENT AGENDA:
7. A.1) Kubiesa, Spiroff, Gosselar & Acker, P.C. — Legal Services — February, 2005
Trustee Zannis indicated that it had been requested that the format of the bills would
include initials as to who worked on the specific task. The corrected bills will be sent to
the Board in the Friday packet.
Motion by Trustee Zannis, seconded by Trustee Korin, to approve the bill as presented.
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: I - Trustee Caleel. Motion carried.
9. BOARD & COMMISSION RECOMMENDATIONS - None presented.
VILLAGE OF OAK BROOK Minutes Page 5 of 15 April 12, 2005
10. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None presented.
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE 2005- BD -SP -G -777, "AN ORDINANCE AMENDING
CHAPTER 4 (ELECTED VILLAGE OFFICIALS), ARTICLE B (VILLAGE
BOARD OF TRUSTEES ) OF TITLE 1 (ADMINISTRATION) OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
RELATIVE TO TYPES OF MEETINGS" CONTINUED FROM MARCH 22,
2005
As directed by the Village Board at their March 22, 2005 Regular Meeting, an
ordinance has been drafted to further clarify questions raised by the Board of the
proper procedures to follow as it applies to the annual notice of meetings, special
meetings, rescheduled meetings, reconvened meetings and continued meetings.
The ordinance also establishes written notice as a requirement for calling a
special meeting listing both e -mail and facsimile requests as acceptable forms of
written requests. Further, the ordinance identifies when and how items may be
acted upon at the various meetings. These procedures are in accordance with
Attorney Stewart Diamond's office who concurred with Attorney Kubiesa's
opinion.
Motion by Trustee Korin, seconded by Trustee Zannis, for passage of Ordinance
2005- BD -SP -G -777, An Ordinance Amending Chapter 4 (Elected Village
Officials), Article B (Village Board of Trustees) of Title 1 (Administration) of the
Village Code of the Village of Oak Brook, Illinois Relative to Types of Meetings.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
B. 2) ORDINANCE 2005- BD -BOT -G -779, AN ORDINANCE ESTABLISHING
RULES OF CONDUCT OF BOARD AND COMMISSION MEETINGS VIA
ELECTRONIC MEANS RELATING TO TELECONFERENCE VOTING FOR
THE BOARD OF TRUSTEES, PLAN COMMISSION AND THE ZONING
BOARD OF APPEALS FOR THE VILLAGE OF OAK BROOK, ILLINOIS
As directed by the Village Board at the March 22, 2005 Village Board Meeting, an
ordinance was drafted to amend the Village Code to provide for attendance via
electronic means at meetings of the Board of Trustees. This ordinance amends
Chapter 4B of Title 1 and sets forth rules and procedure for attendance at meetings
VILLAGE OF OAK BROOK Minutes Page 6 of 15 April 12, 2005
10. B. 1)
via electronic means. This ordinance also amends Chapters 1 and 8 of Title 2,
which will enable Commissioners on the Plan Commission and Members of the
Zoning Board of Appeals, respectively, to also participate in attendance via
electronic means.
2) Motion by Trustee Korin, seconded by Trustee Zannis, for passage of An
Ordinance Establishing Rules of Conduct of Board and Commission Meetings Via
Electronic Means Relating to Teleconference Voting for the Board of Trustees,
Plan Commission and the Zoning Board of Appeals for the Village of Oak Brook,
Illinois. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
C. AWARD OF CONTRACTS
1) 2005 PAVEMENT REJUVENATION
The Village Board at its Febrary 8, 2005 meeting, waived bidding due to sole
source, and authorized staff to negotiate a contract with CAM, LLC to perform the
Village's 2005 Pavement Rejuvenation project. Since 1991, the Village has used a
rejuvenation product called Reclamite. Boecker Road Maintenance, our previous
contractor, left the business and its successor, CAM, LLC, is now the sole
supplier.
The table below gives an overview of quantities and pricing for the last 5 years.
Year
Ouantity
Unit Price
2001
142,519
$0.41
2002
108,616
$0.42
2003
1425395
$0.42
2004
131,742
$0.43
2005
240,248
1 $0.42
Our project will include an estimated area of 240,248 square yards. Services to be
provided include the supply and application of Reclamite preservative seal,
limestone as field conditions require, distribution of resident notification letters
and traffic control as required. Streets to be treated are indicated on the attached
street listing and map.
Motion by Trustee Zannis, seconded by Trustee Korin, that the Village Board
approve a negotiated contract with CAM, LLC, 300 Daniel Boone Trail, PO Box
VILLAGE OF OAK BROOK Minutes Page 7 of 15 April 12, 2005
10. C. 1)
861, South Roxanna, Illinois 62087 at a unit price of $0.42 per square yard of
Reclamite for a total estimated project cost of $100,904.16. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
2) WATER RATE STUDY
The Village Board, at its February 22, 2005 meeting, authorized staff to negotiate
a contract with Alvord, Burdick, & Howson for a water rate study. The scope of
services will include analyzing existing water rates and monthly service charges,
quantifying future capital improvements and replacements, costing of said
improvements and replacements, developing a rate structure to support
improvements, and outlining financial options. The water rate study is estimated
to be completed in 15 weeks.
Alvord, Burdick & Howson has worked with the Village on two previous projects
and staff was extremely satisfied. They have an excellent understanding of the
Village's existing system, and have conducted over one hundred water rate studies
through the years.
Motion by Trustee Zannis, seconded by Trustee Korin, that the Village Board
approve a negotiated contract, subject to staff review, to Alvord, Burdick &
Howson, LLC, 4710 -3 Main Street, Lisle, Illinois, for a total not to exceed cost of
$23,580.00 as indicated in the attached compensation schedule. ROLL CALL
VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
3) POLICE DEPARTMENT UNIFORMS AND EQUIPMENT CONTINUED
FROM MARCH 16, 2005
Kale Uniforms has agreed to again honor 2003 prices for police uniforms and
equipment through 2005. Kale has been the sole supplier of uniforms and
equipment for the Police Department for the past 6 years. The Police Department
has built a great working relationship with Kale and the service is outstanding. By
remaining with Kale Uniforms, we maintain uniformity and quality in the
uniforms and equipment that are issued to our officers.
The last time the Village went out to bid for police uniforms and equipment was
2003. Kale Uniforms was the only bidder that submitted a responsive bid to our
specifications. The second company that submitted a bid, Ray O'Herron, did not
meet our specifications. Staff is unaware of any other supplier in the area that
carries Oak Brook's police uniform specifications.
VILLAGE OF OAK BROOK Minutes Page 8 of 15 April 12, 2005
10. C. 3)
This contract will operate as a requirements contract. Orders will be placed when
and if the Police Department has such needs. There is no requirement that the
Village purchase a set quantity (the Village retains the right to either increase or
decrease quantities at our sole option). The Village also has the option to purchase
the police equipment through other sources in cases of emergency if needed sooner
than it can be supplied by Kale Uniforms.
This item was brought before the Board on March 8, 2005 and it was suggested by
Trustee Yusuf that we look into Ray O'Herron's prices. This was done and the
results were that Kale Uniforms was still less in price by over $1,000.00. They
also do not carry all of our specified items (like Kale does) which would require
officers to visit both suppliers when being outfitted.
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive bidding, due to sole source, and award a requirements contract for Police
Uniforms and Equipment to Kale Uniforms Inc., 1233 West Monroe Street,
Chicago, Illinois 60607. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
D. PRESIDENTIAL VETO OVERRIDES — Trustee Atkipis indicated that this matter
had been discussed and it was agreed that the issue of the Village Attorney needs to be
reviewed when the new Board of Trustees takes office and therefore he will not move
forward with this motion today.
11. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None presented.
B. ORDINANCES & RESOLUTIONS - None presented.
C. AWARD OF CONTRACTS
1) SWIMMING POOL CAPITAL IMPROVEMENTS
Three companies were contacted and quotes were requested for Base Preparation,
Sandblasting and Paining of the Main Swimming Pool at the Bath and Tennis
Club. The companies submitting proposals include:
1
Aqua Pure Enterprises
$ 20,657.78
2
Aquatic Surfaces
$ 35,546.25
3
Poolside
$ 31,000.00
Scope of Sevice:
VILLAGE OF OAK BROOK Minutes Page 9 of 15 April 12, 2005
11. C. 1)
This capital maintenance project includes base preparation and sandblasting
(includes neutralizing and acid washing) of the pool base in order to ensure that a
solid etched adhesive base is created to enable the paint to solidly adhere. The
paint is the industry standard paint for swimming pool surfaces that is a two part
epoxy made by Tenemic and carries a 5 year Manufacturers Warranty. Although
the pool floor will require maintenance painting by year 4 or 5, sandblasting will
not be required for 7 to 8 years due to this year's project that will remove layers of
annual painting through the full sandblasting.
Price Differential and Qualifications:
The low quote was provided by Aqua Pure Enterprises at $20,657.78. Due to the
large difference in pricing with the three (3) quotes, staff again contacted the
vendors to determine the pricing discrepancy. The major difference lies with the
labor cost of sandblasting. Aqua Pure subcontracts their work to Blast All, Inc and
secures lower pricing due to their relationship with this company. In addition, the
Village has contracted with Aqua Pure in the recent past including the 2004
opening and closing of the three pools and coping of the main pool. This project
was budgeted for in the 2005 budget within the Sports Core Fund.
Motion by Trustee Craig, seconded by Trustee Korin, to waive competitive
bidding and accept the proposal from Aqua Pure Enterprises, Romeoville, Il., in
the amount of $20,657.78 for the sandblasting and repainting of the main
swimming pool. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
D. AUTHORIZATION TO PURCHASE
1) CAD/MOBILE DATA COMPUTERS — FIRE DEPARTMENT
Section 1 -7 -4 of the Village Code requires bidding of all commodities when the
estimated cost exceeds $10,000. However, pursuant to the provisions of Section 1-
7-10 of the Code and Compiled Statutes, the Village is permitted to join with other
governmental units in order to benefit from cooperative purchasing arrangements
(eliminating the need for Oak Brook to conduct its own bid process). This allows
us to take advantage of the State's greater purchasing power when acquiring such
items.
CDS Office Technologies has held the State of Illinois contract for a number of
years (as successful bidder twice, including many annual renewals of their
contract). The current State contract is #TCVS- 04 -03.
VILLAGE OF OAK BROOK Minutes Page 10 of 15 April 12, 2005
11. D. 1)
The following background and justification for this project is provided by Kevin
Fleege, Firefighter/Paramedic.
Currently the Fire Department's only two lines of communication are two -way
radios and cellular phones. The Fire Department shares a radio frequency with the
Downers Grove, Westmont, and Clarendon Hills Fire Departments, all of which
have seen an increase in call volume in the past several years resulting in increased
radio traffic. As a result of the increased radio traffic, the Fire Radio Network,
which Oak Brook is a part of, agreed that all four Fire Departments on the network
would work toward having mobile computers in the apparatus. This would allow
communications to be conducted primarily from the vehicle to the
Communications Center and not over the radio. The mobile computers would have
the ability to receive calls for service from the Communications Centers, allow
access to mapping and pre -plan information, and access to emergency resource
databases. The computers would also allow for secure communications between
vehicles, between the vehicles and the Communications Center and between other
Emergency Service Departments. Most importantly, the computers would give the
Fire Department another form of communication in case of radio system or
cellular phone failures and would offer increased firefighter safety regarding
instant access to mapping, pre -plan, call, and incident specific information. In
addition, the purchase of the computers would meet the 2005 Program Objective
(721 -2), implementing a Computer Aided Dispatch (CAD) system integrating
dispatch information and communication with fire department apparatus and the
Communications Center.
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive further bidding since the State of Illinois has already conducted the bid
process and issue a purchase order to CDS Office Technologies, 538 W. 5th
Avenue, Naperville, IL 60563, for three Panasonic Toughbook 29 laptop
computers in the amount of $14,469. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
2) REPLACEMENT SQUADS — FORD EXPLORERS
Pursuant to the provisions of Section 1 -7 -10 of the Village and State Statutes, the
Village is permitted to join with other governmental units in order to benefit from
cooperative purchasing arrangements.
Unit 313 is used by the detectives, and unit 316 is used by the community service
officers.
VILLAGE OF OAK BROOK Minutes Page 11 of 15 April 12, 2005
11. D. 2)
The following tables indicate pricing received through a bid conducted by the
State of Illinois. The deadline for ordering is April 15, 2005.
2005 Ford Explorer
Replaces units
#313 — 1996 Chevrolet Lumina — unmarked 72,000
miles
(mileage based on projected trade -in date)
Bob Ridings, Inc.
(State of Illinois)
Base Price
$20,745.00
Off Road Package
$375.00
Extra Programmed Key
$30.00
Federal FHL2 Front Wig Wag Headlamp Flasher
$75.00
Federal Signal 4 Head Parking Lamp Housing Strobe
System
$650.00
Delivery Charge
$100.00
Color
Dark Blue
Interior
Graphite Gray
Total
$21,975.00
2005 Ford Explorer
Replaces units
#316 — 2000 Crown Vic — marked — 71,000
(mileage based on projected trade -in date)
Bob Ridings, Inc.
(State of Illinois)
Base Price
$20,745.00
Off Road Package
$375.00
Trailer Package w /Class III Hitch
$150.00
Extra Programmed Key
$30.00
Federal FHL2 Front Wig Wag Headlamp Flasher
$75.00
Federal Signal 4 Head Parking Lamp Housing Strobe
System
$650.00
Delivery Charge
$100.00
Color
Oxford White
Interior
Graphite Gray
Total
$225125.00
Grand Total (2 vehicles ) 1 $449100.00
Delivery is expected approximately 90 days after receipt of order. The vehicles
being replaced will be sold through the June, 2005 DuPage Mayors & Managers
Conference Vehicle Auction (an ordinance to declare them surplus will be
presented prior to the auction).
VILLAGE OF OAK BROOK Minutes Page 12 of 15 April 12, 2005
11. D. 2)
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive further bidding since the State of Illinois already conducted the bid process
and issue a purchase order to Bob Ridings, Inc. 931 West Springfield Road,
Taylor, Illinois 62568 for two 2005 Ford Explorers in the amount of $44,100.00.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 1 - Trustee Caleel. Motion carried.
11. D. 3) REPLACEMENT SQUADS — FORD CROWN VICTORIAS
Pursuant to the provisions of Section 1 -7 -10 of the Village Code and State
Statutes, the Village is permitted to join with other governmental units in order to
benefit from cooperative purchasing arrangements.
Unit 300 is the Police Chief's vehicle, and units 303 and 306 are patrol vehicles.
The following tables indicate pricing received through a bid conducted by
Suburban Purchasing Cooperative. The deadline for ordering is April 29, 2005.
2005 Ford Crown Victoria
Replaces units
#303 — 2003 Ford Crown Vic - marked 87,000
miles
#306 — 2003 Ford Crown Vic - marked 71,000
miles
(mileage based on projected trade -in date)
Currie
Motors.
(Suburban
Purchasing
Cooperative)
Base Price
$19,886.00
Vinyl Rear
$65.00
Power Seat
$338.00
Keyed Alike
$45.00
Base Police Prep
$619.00
3.55 Axle (P71 730 A)
$85.00
Wig Wag Flashers Front
$155.00
Wig Wag Flashers Rear
$155.00
Horn/Siren Prep
$45.00
Delete Speed Control
($160.00)
Delete Laminate Glass
($200.00)
Color
Vibrant
White Clear
Coat Metallic
Interior
Dark
VILLAGE OF OAK BROOK Minutes Page 13 of 15 April 12, 2005
11.
D. 3)
Charcoal
Total per vehicle $21,033.00
Total for two vehicles $429066.00
2005 Ford Crown Victoria
Replaces unit
#300 1996 Chevrolet Lumina — unmarked
— 60,000 miles
(mileage based on projected trade -in date)
Currie
Motors.
(Suburban
Purchasing
Cooperative)
Base Price
$19,886.00
Carpet Floor Cover
$112.00
Keyed Alike
$45.00
Base Police Prep
$619.00
Street Appearance Package
$195.00
Wig Wag Flashers Front
$155.00
Wig Wag Flashers Rear
$155.00
Horn/Siren Prep
$45.00
Option 41 A (Comfort /Convenience)
$860.00
Shop & Diagnostic Manual
$205.00
Option H: Cloth Rear Seat
No Charge
Color
Black Clear
Coat
Interior
Dark
Charcoal
Total for one vehicle
$229277.00
Grand Total 3 vehicles) 1 $649 343.00
Delivery is expected approximately 90 days after receipt of order. The vehicles
being replaced will be sold through the June, 2005 DuPage Mayors & Managers
Conference Vehicle Auction (an ordinance to declare them surplus will be
presented prior to the auction).
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive further bidding since Suburban Purchasing Cooperative already conducted
the bid process and issue a purchase order to Currie Motors (Rt. 30 & 45),
Frankfort, Illinois 60423 for three 2005 Ford Crown Victorias in the amount of
$645343.00. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
VILLAGE OF OAK BROOK Minutes Page 14 of 15 April 12, 2005
11. D. 3)
Absent: 1 - Trustee Caleel. Motion carried.
12. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT — President Quinlan asked the Village Clerk to explain the
process for the closed meeting minutes. Clerk Gonnella indicated that the Board
could approve the minutes as presented or go into closed session for further review.
Trustee Aktipis indicated that he had not reviewed the minutes.
It was a consensus of the Village Board to have the review of minutes in closed
session to be placed on the Village Board agenda of April 26, 2005.
12. B. VILLAGE MANAGER — Manager Boehm congratulated the Trustees Elect and he
also congratulated Chief Cronholm on his new position.
C. VILLAGE CLERK — Clerk Gonnella announced the Canvass of Votes of the April 5,
2005 Consolidated Election will take place on Tuesday, April 26, 2005 at 7:15 p.m.
in the Samuel E. Dean Board Room.
13. ADJOURN TO CLOSED MEETING to discuss minutes of meetings lawfully closed
under the Open Meetings Act, whether for the purpose of approval by the body of the
minutes, or for semi - annual review of the minutes as required by the Open Meetings Act.
President Quinlan had previously announced during the meeting that it was the consensus
of the Board of Trustees that the review of minutes would be continued to the next Villae
Board meeting.
14. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Zannis, to adjourn the Regular Meeting of
the Board of Trustees at 8:07 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 15 of 15 April 12, 2005