Minutes - 04/13/1993 - Board of TrusteesVO So, ' —fit a'eU
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VILLAGE OF CAK BROOK Minutes Apr. 13, 1993
UNOFFICIAL, UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
AS AMENDED_ , BY VILLAGE BOARD
ON /
R
1. MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:54 p.m. Pledge of Allegiance was given.
2. ROLI,' CALL:
The Deputy Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Shumate,
Skinner and Winters.
ABSENT: None.
IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Vince bong,
Assistant to Village Manager; Richard A. Martens, Village Attorney;
Michael J. Meranda, Superintendent of Public Works; Dale L. Durfey, Jr.,
Village Engineer; and Margaret Powers, Finance Officer/ Treasurer.
3. ANNOUNCEMENTS a OPEN FORUM:
President Bushy rioted that this would be the last Village Board meeting
where the current seven board members will be present. She noted the
Village has been well served by this board and crumended Dick 'Winters
for his service as a Village Trustee.
President Bushy stated Trustee Bartecki will chair the April. 27th Board
meeting as President Bushy and Finance Officer Powers are scheduled to
be in Springfield. The canvass of votes of the April 20 election will
take place before the April 27th Board meeting.
President Bushy announced that long -time employee and golf pro, Vince
DiTella, passed away Monday, April 12. Village flags will fly at half
staff in his memory.
President Bushy presented an award for outstanding financial achievement
for the Village of Oak Brook to Finance Officer Powers.
Patty Bellock and Olivia Gow members cof the DuPage County Board
requested the intention of the Village in regard to the one -acre parcel
of land near Graue Mill. President Bushy will notify them of the
Village's intent after a closed meeting by the Village Board on said
subject.
Trustee Mayer asked to speak on the issues of candidates from the
election campaign that the Board has acted irresponsibly in the
management of the Sports Core and wished to clarify this matter.
Trustee Shumate commented on the Sports Core management and operatics of
VILLAGE OF OAK BROOK Minutes 1
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April 13, 1933
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AATD
OPEN FORUM
V013 -80 "-MiAj
4 -1 -3 "A.3 0
the Tennis Bubble.
Trustee Payovich urged residents to vote and stated residents are
interested in the facts, and only a few made comments of the Sports Corc-
Village operation versus management by the Park District.
4. APPROVAL OF MINUTES:
Trustee Skinner moved to approve the minutes of the 1993 Proposed Budget
Hearing of March 22, 1993 as presented and waive the full reading
thereof. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried
with Trustees Bartecki and Shumate abstaining, as they did not attend
the Hearing.
Trustee Payovich noted that the third paragraph of 10.D., "Drainage
Study - Lot 89, York Woods (35 Windsor Drive) ", was incorrect and the
following language be substituted:
"Trustee Payovich moved to accept the report from SDI Consultants, Ltd.
that recommended removal of a 15" storm pipe and replace it with a 30"
storm pipe; installation of a new 1811 storm pipe near Lot 89; and to
investigate the purchase of a portable gas powered pump at an estimated
cost of $55,000.11
Trustee Skinner moved to approve the minutes of the Regular Meeting of
March 23, 1993 as amended and waive the full reading thereof. Seconded
by Trustee Mayer. VOICE VOTE: Motion carried wit Trustee Shumate
abstaining.
5. OMNIBUS AGENDA:
Trustee Winters requested Itam 5.G., "A Resolution Authorizing Execution
of Agreement with Illinois Bell (Relocation of Utilities - Sports Core -
Tennis Bubble) ", be removed from the Omnibus Agenda as Trustee Winters
must abstain from voting due to his employment with Illinois Bell.
Trustee Skinner moved to approve the Omnibus Agenda with the exclusion
of Item 5.G. Seconded by Trustee Payovich. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -None.
Absent: 0 -None. Motion c_trried.
APPROVAL OF
MINUTES
A. ORDINANCE NO. G -506 AN ORDINAANCE PROVIDING FOR THE IMPOSITION OF ORD. G -506
FEES FOR CERTAIN CARDIOPULMOICkRY RESUSCITATION (CPR) CLASSES: CPR CLASSES -
Approved Omnibus Vote. FEES
8. BID AUTHORIZATION - 1993 CRACK SEALING PROSE C1 York Woods 1993 CRACK
Subdivision,- Trinity Lakes Subdi on (excluding Trinity Lane), SEALING
S„addlebrook Subdivision, Windsor Drive (North), Swift Drive, Bliss PROJECT
Drive, Canterberry Lane, P- Donald's Drive, Kensington Court,
Kensington Road, 35th Street (St Ste_ hen's to St. Paschal):
VILLAGE OF OAK BROOK Minutes 2 April 13, 1993
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Approved Omnibus dote.
C.
RE2UEST '&-- STATE JOINT PURCHASE REQUISI ION - 1993L24 DEICER
DEICER SALT
SALT: Approved Omnibus Vote.
93/94 JOINT
PURCHASE
D.
PAYOUTS:
PAYOUTS:
1. JAMES J. BENES & ASSOCIATES - PAYOUT #10 JORZE BOULEVARD
BLNES: JORIE
CONSTRUCTION: Approved Omnibus Vote -
BLVD. INSi.-
$2,453.58
2. CRAWFORD MURPHY & TILLY INC. - PAYOUT #5 - UNDERGROUND
CMT: UST
STORAGE TANK: Approved Omnibus Vote.
$69795.88
E.
REFERP,ALS:
REFERRALS:
i. RATSIS VARIATION - (1124 35th Street) - HORSE STABLING --
11-24 35th St.:
REkW, TO ZONING BOARD OF APPEALS MEETING OF MAY -4L 1993:
HORSE STABLING
Approved Omnibus Vote.
2. REAR YARD VARIATION - STRAlAN (27 Robin Hood Ranch)__-- REFER
27 Robin hood
TO ZONING BOARD PEALS METING OF MAY 4_ z 1993: Approved
Rancb : REAR
Omnibus Vote.
YARD VARIATION
F.
AMERICAN CANCER. SOCIETY - BTKE- A-THON : Approved Omnibus Vote.
AF!ER . CANCER SOC
BIKE- A -THON
6. ITEM -AS
REMOVED FROM GNNIBUS AGENDA:
6 -19 -93
G.
RESOLUTION NO. R -581 A RESOLUTION AUTHORIZING EXECUTION OF
RES. R -581
AGREEII�ENT WITH ILLINOIS BELL (Relocation of Utilities,- Srts
ILL. BELL AGMT.
Core - Tennis Bubb:
RELOCATE UTILITY
LINES- TENNIS
Trustee Shumate moved to pass Resolution No. R -581 as presented an
BUBBLE
waive the full reading thereof. Seconded by Trustee Bartecki.
$29770.62
ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Payovich, Shumate and
Skinner.
Nays: 0-None.
Absent: 0 -None.
Abstain: 1- Trustee Winters. Motion carried.
7. FINANCIAL:
A. APPROVAL OF BILLS:
Voucher List of Bills Presented for Approval April 13, 1993 to
reflect payment from the following funds:
General Corporate Fund $2160692.43
Hotel /Motel Tax Fund 400.00
Motor Fuel Tax Fund 10,296.73
Water Fund 11,974.00
Sports Core Fund 42,492.28
VILIAGE OF OAK BROOK Minutes 3 April 13, 1993
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APPROVAL OF
BILLS
I Ell
V0 S -* C' 0T-- ` t+J
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Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $281,855.44 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Skinner.
Trustee Minters abstained from voting on the bills from Illinois
Bell due to employment on contract basis by same. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and minters.
Nays: 0 -11one .
Absent: 0 -bone.
Abstain: 1-Trustee =inters as noted above. Motion carried.
8. ORDINANCES AND RESOLUTIONS:
F�. ORDINANCE NO. S -750 AN ORDINANCE AMENDING AN ORDINANCE MAKING ORD. S -750
APPROPRIATIONS FOR CORPORATE PURPOSES FOR THE FISCAL YEAR APPROPRIATIONS
BEGINNING MAY 1, 1992 AND ENDING APRIL 30, 1993: FOR CORPORATE
PURPOSES
To establish a Capital Replac nt Fund of $5%1.0,000 and an FY 92/93
Infrastructure Fund of $1,000,000 for the purposes of replacing
capital equipment and maintaining infrastructure with the Village.
Trustee Bartecki moved to pass Ordinance No. S -750 as presented
and waive the full reading thereof. Seconded by Trustee Payovich.
ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Wir =ters .
Nays: 0 -None.
Absent: 0- 11one. Motion carried.
B. ORDINANCE Nt S -751 AN ORDINANCE ADOPTING THE BUDGET OF THE ORD. S -751
VIL:AGE OF (AK BROOK FOR 1993: 1993 BUDGET
The final budget reflects the following: Changes requested by the
Board and Department Heads concerning classification of expenses,
inclusion of a Contingency line item for deferred capital items,
and the 3.3% Top -of -Grade increases approved by .ie Board earlier
this year.
President Bushy commended Staff for their work on the budget
document.
Trustee Bartecki moved to pass Ordinance No. S -751 as presented
and waive the full reading thereof. Seconded by Trustee Shumate.
ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nails : 0-None.
Absent: 0 -None. Motion carried.
VIIJ,AGE OF OAK BROOK Minutes
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April 13, 1993
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C. RESOLUTION NO. R -582 A RESOLUTION APPROVING AMENDMENTS TO RES. R-582
EMPLOYEE PAY PLAN FOR _NON -UNION EMPLOYEES FOR 1993: AMEND 1993
: �a�rrrrrrrr�
EMPLU °EE PAY
At the April 12, 1993 Committee -of- the -Whole meeting, the Village PLAN
Board recommended an increase of 2.6% of the published salary
schedule for Grade 4 and 4.1% of the published salary schedule for
t::F positions in Grade 11, effective January 1, 1993.
Trustee Mayer moved to pass Resolution No. R -582 as presented and
waive the full reading thereof. Seconded by Trustee Skinner.
ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: O -None. Motion carried.
9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: DEPARTMENTAL
REPORTS
Environmental Concerns & Public Works: Trustee Payovich - Met with
business owners from the York Rcad and 22nd Street area to form a
committee to discuss the proposed improvements Lo that intersection and
work with the State for the improvements and request the Village not
fund the $1 million project, since the Village noes not own said road.
She requested Superintendent of Public Works Meranda report on the
underground storage tank. Superintendent of Public Works Meranda stated
he will present revised report from Crawford, Murphy & Tilly, Inc. at
the next Board meeting.
Finance; Purchasing; and _Hotel Convention and Visitors Committee::
Trustee Bartecki - Attended a recent open house given by the Oak Brook
Hotel, Convention and Visitors Committee and was impressed with
promotional material they presented. He encouraged the idea of an Oak
Brook video on a joint basis with the Village, and they were amenable to
this on the amenities of the Village to visitors and attracting business
to the Village.
Personnel & Library: Trustee Mayer - Reported the Oak Brook Library
Association has prepared an action agenda for the Board's consideration
of a library upgrade.
Planning & Zoning: Trustee Skinner - Reported that the Village's
Comprehensive Plan is being revisited. Attorney David Gooder and
commercial brokers have given the Village information on addressing
changes to attract and revitalize the commercial corridor.
Public Safety: Trustee'Winters - Commended the excellent Village police
work of the recent abduction Near Oakbrook Center and the subsequent
arrest of two suspects.
Sports e: Trustee Shumate - Announced former Sports Core Manager
McAdams tendered his resignation and Assistant to Village Manager Vince
Long is the acting Sports Lore Manager. As of April 8, 53 members have
VILLAGE OF OAK BROOK Minutes 5 April 13, 1993
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joined the Bath & Tennis Club and 215 members joined the Golf Club. The
search for o new Sports Core Manager is continuing. An April 14th
meeting is scheduled to continue liscc:t ;sion of this position with the
Bath & Tennis and Golf Committees.
Village President: P7esident Bushy - Publicly thanked the Oak Brook
Police Department ,- -d McDonald's Corporation for their quick response
for coordinating a safety for w, en workshop. Public safety is a prime
concern for this Village, and President Bushy thanked Trustee Winters
for his efforts in this area as Liaison Trustee to the Police
Dep -tment.
10. UNFINISHED BUSINESS:
A. REQUEST FOR AU`PHHOR;ZATIO-
'tJ TO REPiACE CHAIRS IN EMPLO'k'Q�E GUNGE
VILLAGE HALL ADMINISTRAT..ION BUILDING: --
Trustee Payovich moved to authorize 12 replacemen* chairs in the
employee lounge, Village hall Administration Builaing, at an
approximate cost of $450 and remove said expenditure from 1992/93
Capital Expenditure List. Seconded by Trustee Skinner. VOICE
VOTE: Motion carried.
B. REQUEST TO NEGOTIATE CONSULTING CONTRACT FOR 1994 COMBINED PAVI14G
& WATER MAIN PROJECT:
The proposed FY 93 budget includes funds for the design of the
1994 Combination Paving and Water Main Project. The major paving
project which originally had been scheduled for 1993 was the
Ginger Creek Subdivision roads. That project was delayed due to
the fact that the existing water main along Baybrook Lane needs to
be replaced. The timing of the necessary design, water main
replacement, and pay= -ig work precluded this from being
accomplished within L993. The budget has beer, structured such
that the design work will be accomplished in 199:3, the project bid
in January or February of 1994, and then constructed within 1994.
Trustee Payovich moved to authorize staff to negotiate a contract
with James J. Benes & Associates, Inc. for professional
engineering services for the 1994 Combined Paving and Water fain
Project (Ginger Creek Subdivision Roads, 38th Street, Enterprise
Drive, St. Paschal Drive, and Baybrook Lane Water Main
Replacement). Seconded by Trustee Winters. VOICE VOTE: Motion
carried.
EMPLOYEE
LOUNGE CHAIRS -
REPLACEME T
ADMINISTRATION
BUILDING
1994 CGMB INED
PAVING & WATER
MAIN PROJECT
CONSULTING
CONTRACT
C. REQUEST TO NEGOTIATE CONSULTING CONTRACT FOR 1993_DRAINAGE PROJECT 1993 DRAINAGE
(Lot 89 York Woods -35 Windsor Drive, Merry Lane Cul -de -sac, 3602 PROJECT
Madison Street (North): CONSULTING
Trustee Payovich moved to authorize staff to negotiate a contract CONTRACT
with SDI Cr.isultants, Ltd. for professional engineering services
for the 1993 Drainage Project (Lot 89 York Woods -35 Windsor Drive,
VILLAGE OF OAK BROOK Minutes 6 April 13, 1993
Merry Dane Cul -de -sac, 3602 Madison Street (North). Seconded by
Trustee Skinner. VOICE VOTE: Notion carried.
D. SALVATIOa ARMY DATER SERVICE : SALVATION ARMY
WATER SERVICE
This application has been reviewed by the Public Works Department AGREEMENT
and the Engineering Department. It is both Department's opinion
that the existing supply and distribution system is adequate to
service this building at 1 S 415 Summit Avenue, villa Park, and
that the service should be granted as requested.
Trustee Payovich moved to enter into a water service agreement
with the Salvation Army. Seconded by Trustee Skinner. i'.'LI, CALL
VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Payovich, Skinner and
Winters.
Nays: 1- Trustee Shumate.
Absent: 0 -None. Motion carried.
E. BID RECOMMENDATION ---TENNIS B BBIX CONSTRUCTION: TENNIS BUBBLE
CONSTRUCTION
It is reccmnended that the contract be awarded to TOR CONTRACT
Construction, Elgin, because of their direct experience in this
unique type of work. Construction of inflation -type structures
requires great care and expertise, especially when the concrete
and aluminum channel is prepared to secure the bubble. This work
must be done to near perfection to insure the structural integrity
of the bubble, and hence its operational success. TOR also is
familiar with Yeadon Fabric structures, in that both Northwestern
and the Bears use Yeadon domes, and TOR is available to begin work
immediately.
Village Attorney Martens read from the village Ordinance that
indicates the Village can accept the proposal on the basis that it
is in the best interest of the Village, the'quality of performance
of previous contracts, and the ability to provide future
maintenance and service for the use of the tennis bubble.
Trustee Shumate moved to enter into a contract for the tennis
bubble construction project to TOR Construction in the amount of
$117,900 due to the ability to provide future maintenance and
service for the use of the tennis bubble. Seconded by Winters.
ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Shumate, Skinner and
Winters.
Nays: 1- Trustee Payovich.
Absent: 0 -None. Motion carried.
F. DISCUSSION REGARDING 1993 BATH & TENNIS GUEST FEES: 1993 BATH &
Trustee Shumate requested this motion to include "no fee for non- TENNIS GUEST
FEES
swimming nanny /baby - sitters" under #3 Guest Rules. President
VILLAGE OF OAK BROOK Minutes 7 April 13, 1993
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Bushy noted the safety feature of having a sitter for small
children. Trustee Skinner requested any mailings should reflect
said changes.
Trustee Shumate moved to amend Ordinance G -503 pertaining to the
1993 Bath and Tennis Guest Fees to incorporate a revised schedul.:
of guest fees and the inclusion of #3 under Guest Rules that
nanny/baby-sitters not swimming will not be charged a fee. Second
by Trustee Bartecki. ROLL CALL VOTE:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -None.
Absent: 0 -Done. Notion carried.
11. IMI BUSINESS:
A. APPOINTMENTS - OAK BROOK HOTEL, CONVENTION & VISITORS COMMITTEE:
APPOINTMENT:
OHCVC
Trustee Skinner moved to concur with the recommendation of
President Bushy and appoint Allen J. Pedersen, Past President of
the Oak Brook Association of Cbmwerce and Industry, to the Oak
Brook Hotel, Convention and Visitors Committee to fill the
unexpired term of Deanna Edwards; term to expire February 28,
1954. Seconded by Trustee Bartecki. VOICE VOTE: Motion curried.
B. VILLAGE OF OAK BROOK STORM'NATER ORDINANCE REVISION:
OAK BROOK
STORMWATET
The Village needs to adopt a new " Stormwater, Flood Plain, and
ORDINANCE
Sedimentation and Erosion Control Regulations' Ordinance which
REVISIONS
will become Chapter 15 of the Code of Ordinances. This proposed
Chapter 15 will mirror the County's mininmm requirements of their
Countywide Ordinance. Additionally, several of our existing
ordinances must be revised or deleted in order to coordinate with
the new Stormwater Ordinance. The ordinance revision format will
utili -e the actual penes from the Code of Ordinances and then
propose revisions set off to the right hand side.
Trustee Payovich moved to appoint a cca ittee consisting of
Trustees Payovich, Shumate and Village Engineer Durfey to review
the comprehensive ordinance revisions concerning stormwater
regulations and report to the Board within sixty (60) days.
Seconded by Trustee Layer. VOICE VOTE: Notion carried.
C. RENTAL OF RIVER HOUSES - 904 & 912 OAK BROOK ROAD (SPORTS CORE
RIVER HOUSES
...,.. ' .�
PROPERTY): •
u.- ---Y.
(904 & 912
Oak Brook Rd.)
Trustee Skinner recommended the Village maintain the buildings
RENTAL
rather than a rent reduction for tenant capital improvements.
Trustee Shumate moved to direct the Village Attorney to prepare a
resolution for a one -year lease agreement between the Village of
Oak Brook and the lessees of the River Houses at 904 and 912 Oak
VILLAGE OF OAK BROOK Minutes 8 April 13, 1993
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Brook Road, establishing a monthly rent of $725 and $875
respectively, effective June 1, 1993. Seconded by Trustee Mayer.
VOICE VO'C'E: Motion carried.
D. REQUEST FOR UIGE OF SPORTS CORE SHONFi'.•.LD FOR ANNUAL COMPANY PICNIC SPORTS CURE
(Katten Much!,,. & Zavis): SHOWFIELD USE -
CnMPANY PICNIC:
Trustee Shumate moved to approve the rental of the Sports Core Ka.tten Muchin &
Showfield to Batten Muchin & Zavis for their annual company family Zavis
picnic on Sunday, August 1, 1993. Seconded by Trustee Skinner. 8 -1-93
VOICE VOTE: Motion carried.
12. ADJOURN TO CLOSED MEETING: ADJOURN TO
CLOSED MEETING
Trustee Skinner moved to adjoumn to a closed meeting, at 9:30 p.m. to
discuss land acquisition. Seconded by Truste% Minters. ROLL CAI,i, VOA:
Ayes: 6- Trustees Bartecki, Mayer, Payovich, Shumate, Skinner and
Winters.
hays: 0-None.
Absent: 0 -None. Notion carried.
13. ADJOURNMENT : ADJOURNMENT
Trustee Skinner moved to adjourn the meting at 10:00 p.m. Seconded by
Trustee Winters. VOICE VOTE. Notion carried.
Linda K. Gonnella
Village Clerk
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VILLAGE OF OAK BROOK Minutes
April 13, 1993