Minutes - 04/13/1999 - Board of TrusteesPi
3
VILLAGE OF OAK BROOK Minutes APRIL 13, 1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS AMENDED _ BY VILLAGE BOARD ON
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:34
p.m. Pledge of Allegiance was given.
ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
ABSENT: Trustee Bartecki.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk,
Director of Community Development; Debra J. Jarvis, Fire Chief/Building
Commissioner; Bruce F. Kapff, Director of Information Services &
Purchasing; Darrell J. Langlois, Finance Director/Treasurer; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J.
Meranda, Public Works Director; Bonnie Sartore, Bath and Tennis Club
Manager; James Bodony, Fire Captain; Clifford Ekkert, Firefighter /Paramedic;
Jeffrey Marciniak, Firefighter/Paramedic; and Shawn Swagler,
Firefighter/Paramedic.
ANNOUNCEMENTS & OPEN FORUM:
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND OPEN FORUM
Trustee McInerney commented on errors in local press reports concerning
various recent events, including the Consolidated Election and on Village
efforts to cooperate with the Oak Brook Park District.
Trustee McInerney recognized a twelve -year old resident, Brian O'Malley, as a
member of a hockey team that won their division's National championship.
Trustee Savino complimented members of the Village Board for their
exemplary method of campaigning for re- election. He also commented on the
efforts of the Village in cooperating with the Oak Brook Park District and
noted the cost reductions for the Aquatic Center represented by the zoning
variation and the waiver granted by the Village.
President Bushy announced the Local Canvassing Board consisting of the
Village President, Village Clerk and senior Trustee will canvass the votes of
VILLAGE OF OAK BROOK Minutes 1 of 20
April 13, 1999
the April 13, 1999 Consolidated Election on Monday, April 19, 1999 at 7:00
p.m. in the Samuel E. Dean Board Room.
President Bushy acknowledged that Governor Ryan has declared this week as
Telecommunicator Appreciation Week and publicly thanked all
Communications Center personnel for their fine work. President Bushy also
read, for the record, Sergeant Srch's memorandum of the excellent work
performed by Communications Supervisor Peterka and Communications
Operators Jenkins, Caslin and Warren for ensuring that the public and public
safety personnel were well served during the emergency events of April 9,
1999.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Meeting of March 23, 1999 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried with Trustee Shumate
abstaining.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Shumate, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
President Bushy commended Firefighter/Paramedic, Clifford Ekkert, for his
efforts in recognizing the advantages for our Fire Department in purchasing a
six - passenger fire rescue squad rather than a two - personnel vehicle.
APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote.
B. APPROVAL OF PAYROLL
1) FOR PAY PERIOD ENGING MARCH 20, 1999:
Omnibus Vote.
2) FOR RETROACTIVITY PAYMENTS - FIRE UNION -
MARCH 23,1999: Approved Omnibus Vote.
C. CHANGE ORDERS:
BILLS -
$403,004.10
PAYROLL —
Approved $328,457.60 (gross
$163,443.90 (gross)
CHANGE ORDERS:
1) CHANGE ORDER #4 - 1997 PAVING PROJECT: Approved 1997 PAVING
Omnibus Vote. PROJECT
VILLAGE OF OAK BROOK Minutes 2 of 20 April 13, 1999
D. PAYOUTS: PAYOUTS
E.
F.
G.
1) WEBSTER, MC GRATH & AHLBERG - PAYOUT #2 - SPORTS CORE/
SPORTS CORE /WESTCHESTER PARK FINAL PLAT - WESTCHESTER PARK
495.00: Approved Omnibus Vote. FINAL PLAT
2) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #25 - 1997 1997 PAVING
PAVING PROJECT - $69.98: Approved Omnibus Vote. PROJECT
3) JAMES J. BENES & ASSOCIATES INC. - PAYOUTS #5 & 46 - 1999 PAVING
1999 PAVING PROJECT - $9,332.54: Approved Omnibus Vote. PROJECT
4) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #22 - 22ND 22ND STREET/
STREET/YORK ROAD CONSTRUCTION - $1,612.38: YORK ROAD
Approved Omnibus Vote. CONSTRUCTION
REFERRALS: None.
AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) 1999 -2000 STATE JOINT PURCHASE - DEICER SALT: 1999 -2000 STATE
Approved Omnibus Vote. JOINT PURCHASE -
DEICER SALT
2) GOLF COURSE CART PATH PAVING: Approved Omnibus GOLF COURSE CART
Vote. PATH PAVING
1999 MEMBERSHIP RENEWAL - UNITED STATES 1999 MEMBERSHIP -
CONFERENCE OF MAYORS: Approved Omnibus Vote. U . S . CONFERENCE OF
MAYORS
H. REQUEST FOR RELEASE OF FUNDS - OAK BROOK HOTEL, OBHCVC -
CONVENTION AND VISITORS COMMITTEE - FOURTH FOURTH QUARTER
QUARTER RECEIPTS TO DU PAGE CONVENTION AND RECEIPTS TO DCVB
VISITORS BUREAU - $18,315.30: Approved Omnibus Vote.
I. AUTHORIZATION TO NEGOTIATE CONTRACT - FIREWORKS 1999 FIREWORKS
- 1999 INDEPENDENCE DAY CELEBRATION: Approved CONTRACT
Omnibus Vote.
J. AUTHORIZATION TO NEGOTIATE CONTRACT - 1999 FIREWORKS -
PARKING/TRAFFIC CONTROL - 1999 INDEPENDENCE DAY PARKING /TRAFFIC
CELEBRATION: Approved Omnibus Vote. CONTROL CONTRACT
VILLAGE OF OAK BROOK Minutes
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April 13, 1999
K. AUTHORIZATION TO NEGOTIATE CONTRACT - REPLACEMENT FIRE
REPLACEMENT FIRE RESCUE SQUAD: Approved Omnibus RESCUE SQUAD
Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: ELECTRICAL COMMISSION:
In February 1998, the Village Board passed Ordinance G -607 which
brought the Village Code into compliance with the State Statutes
regarding Electrical Commissions. The new Ordinance expanded the
Electrical Commission from five (5) to six (6) members and defined
member qualifications.
Village President Bushy recommended the following three (3)
appointments to bring the Electrical Commission into compliance:
1) Chief Building Inspector Richard Arling - to serve as the Electrical
Inspector and Ex- officio Chairman (replaces Daryl Sittig who
resigned in December 1998), with his term expiring in June 2000.
2) Oak Brook resident .Kenneth Julian - to serve as the Registered
Professional Engineer (required when Ordinance G -607 expanded
the Commission to six (6) members), with his three -year term to
expire April 2002.
3) Fire Chief Debra Jarvis - to serve as the Chief of the Fire
Department representative (since a representative of a Fire
Underwriter Inspection Bureau residing within the Village cannot
be identified). Chief Jarvis will fill the unexpired term of Lt.
Stanfa (who resigned to allow compliance with Ordinance G -607),
with her term expiring in June 2000.
Motion by Trustee Caleel, seconded by Trustee Savino, to concur
with the recommendations of President Bushy and appoint:
Chief Building Inspector Richard Arling - to serve as the Electrical
Inspector and Ex- officio Chairman (replacing Daryl Sittig who
resigned in December 1998), with his term expiring in June 2000; and
Oak Brook resident Kenneth Julian - to serve as the Registered
Professional Engineer (required when Ordinance G -607 expanded the
Commission to six (6) members), with his three -year term to expire
April 2002; and
Fire Chief Debra Jarvis - to serve as the Chief of the Fire Department
representative (since a representative of a Fire Underwriter Inspection
VILLAGE OF OAK BROOK Minutes 4 of 20 April 13, 1999
APPOINTMENTS:
ELECTRICAL
COMMISSION -
RICHARD ARLING
KENNETH JULIAN
DEBRA JARVIS
Bureau residing within the Village cannot be identified). Chief Jarvis
will fill, the unexpired term of Lt. Stanfa (who resigned to allow
compliance with Ordinance G -607), with her term expiring in June
2000.
VOICE VOTE: Motion carried with Trustee McInerney voting nay.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 99- BND -GO -FI -CIP -S -930 ORDINANCE
AUTHORIZING THE ISSUANCE OF $10,000,000 GENERAL
OBLIGATION ALTERNATE BONDS OF THE VILLAGE OF
OAK BROOK, ILLINOIS FOR THE PURPOSE OF FINANCING
CAPITAL IMPROVEMENTS:
On March 23, 1999, the Village Board tabled consideration of the
authorizing ordinance until the Village Attorney and bond counsel
could consult on its form and content. That has now occurred and the
ordinance that would authorize issuance of $10,000,000 in General
obligation alternate bonds is now being proposed. The financing plan
involves initial issuance of $5,000,000 and a possible subsequent
issue of up to another $5,000,000.
Section 1 of the ordinance states the uses to which the bond proceeds
could be put. Section 2 authorizes the bonds to be issued. Section 3
pledges sales tax receipts for payment of the bonds. Section 4 makes
the necessary general obligation pledge. Section 5 sets up a priority
of payment, which, importantly, places other available funds of the
Village ahead of ad valorem taxes. Section 7 directs publication and
specifies the backdoor referendum provisions.
Passage of the authorizing ordinance would trigger publication of the
ordinance and notice of a public hearing, which would take place on
April 27, 1999. Publication of the authorizing ordinance also begins
the 30 -day backdoor referendum period, which would end on May 17,
1999. The petition threshold is 7.5% of the registered voters, not
10% as earlier discussed (the 10% threshold applies in cases where
enterprise fund revenues are pledged for payment of the bonds). The
number of valid signatures required to prevent issuance without a
referendum would be 448.
The time period involved from the date of ordinance adoption to
actual bond sale may be as short as approximately 50 days. The
revised timetable contemplates a final go /no -go decision by the Board
after the end of the 30 -day period and before proceeding with the
mechanics of the sale. This results in a bond sale on July 13, 1999
VILLAGE OF OAK BROOK Minutes
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April 13, 1999
ORD.99- BND- GO -FI-
CIP -S -930
GENERAL OBLIGATI(
ALTERNATE BONDS
FOR FINANCING
CAPITAL IMPROVE-
MENTS
and delivery of the proceeds on August 5, 1999, about a month later
than if the preparatory work takes place during the 30 -day period.
The schedule may be compressed if the Board so directs.
Motion by Trustee McInerney, seconded by Trustee Kenny, to pass
Ordinance 99- BND- GO- FI -CIP -S -930, "Ordinance Authorizing The
Issuance Of $10,000,000 General Obligation Alternate Bonds Of The
Village Of Oak Brook, Illinois For The Purpose Of Financing Capital
Improvements ", as presented and waive the full reading thereof.
Trustee Savino stated he would abstain from voting as he felt the
backdoor referendum process unsavory, and the Village would have
to pledge real estate taxes when the Village has funding available for
the capital improvements.
Trustee Shumate concurred with Trustee Savino's comments. He
stated the Five -Year Financial Plan of $6,500,000 in improvements
for the Village Hall and Fire Department has not been improved. He
requested a Committee -of -the -Whole meeting so that residents could
speak to the issue.
Trustee McInerney agreed that all of the projects have not been
approved but initially the Village will offer $5,000,000 in general
obligation bonds. He noted sales tax revenue has decreased, and he is
concerned with what may occur in Washington. The agenda of the
cities is not being met in the National League of Cities. There may be
a five -year moratorium on the ability to tax.
President Bushy suggested offering a Monday night meeting and
Saturday workshop to discuss the bond issue and stated petitions
against the proposal will be available at those meetings.
Village Manager Veitch explained that this is a finance process that is
allowed by any municipality, as State legislation prohibits non -home
rule communities from certain finance methods. Village Attorney
Martens indicated President Bushy may vote. He further indicated
that case law states that an abstention goes with the majority vote to
an aye vote.
ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and President
Bushy.
Nays: 1 - Trustee Shumate.
Absent: 1 - Trustee Bartecki.
VILLAGE OF OAK BROOK Minutes 6 of 20 April 13, 1999
Z
Abstain: 1 - Trustee Savino (Whose vote is counted with the
majority and, therefore given the effect of an aye.)
Motion carried.
2) ORDINANCE 99- ZO -R -EX 1 -S -931 AN ORDINANCE
REZONING A CERTAIN PARCEL TO THE R -3 SINGLE -
FAMILY DETACHED RESIDENCE DISTRICT - BECKER'S
RESUBDIVISION - WESTCHESTER PARK:
Discussed and direction given at the Regular meeting of March 23,
1999. The ordinance rezones a portion of Becker's Resubdivision
from CR (Conservation/Recreation District) to R -3 (Single - Family
Detached Residence District).
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 99- ZO- R -EX 1 -S -931, "An Ordinance Rezoning A Certain
Parcel To The R -3 Single - Family Detached Residence District -
Becker's Resubdivision - Westchester Park:, as presented and waive
the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
ORD.99-ZO-R-EX1-
S -931
REZONING TO R -3
SINGLE FAMILY
DETACHED RESIDENC
BECKER'S RESUB-
DIVISION - WEST-
CHESTER PARK
3) RESOLUTION 99- SD- PP &FP -R -722 A RESOLUTION RES . 99- SD- PP&FP-
APPROVING THE PRELIMINARY AND FINAL PLAT OF R -722
SUBDIVISION KNOWN AS "SPORTS CORE /WESTCHESTER APPROVING THE
PARK SUBDIVISION" (Formerly A Portion Of Lot 2 Of PRELIMINARY AND
Becker's Resubdivision): FINAL PLAT OF
SUBDIVISION KNOWN
AS "SPORTS CORE/
Discussed and direction given at the Regular meeting of March 23, WESTCHESTER PARK
1999. The resolution approves the preliminary and final plat of the SUBDIVISION
"Sports Core /Westchester Park Subdivision" subject to the following (Formerly of B
conditions set forth in Section 2 of the Resolution: of Resubdivision) Lot erke
of B
(a) That the requirements for sidewalk, curb and gutter, and street
lights are waived;
(b) That the final plat and final engineering plans be revised as
necessary and the same approved by the Village Engineer; and
(c) That all other requirements, conditions and standards of the
Subdivision Regulations of the Village of oak Brook, except as
waived or limited by this Resolution, shall be applicable to the
resubdivision and development of said Sports Core /Westchester
Park Subdivision.
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April 13, 1999
Motion by Trustee Savino, seconded by Trustee Shumate, to pass
Ordinance 99- SD- PP &FP -R -722, "A Resolution Approving The
Preliminary And Final Plat Of Subdivision Known As "Sports
Core /Westchester Park Subdivision" (Formerly A Portion Of Lot 2 Of
Becker's Resubdivision) ", as presented and waive the full reading
thereof. ROLL CALL VOTE: '
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
4) ORDINANCE 99- ZO -V -S -932 AN ORDINANCE GRANTING
A VARIATION FROM THE PROVISIONS OF THE ZONING
ORDINANCE OF THE VILLAGE OF OAK BROOK RELATIVE
TO CURB REQUIREMENTS (Oak Brook Park District 1450
Forest Gaie Road, Oak Brook, IL 60523):
At the Zoning Board of Appeals meeting of March 2, 1999, it was
noted that curbing costs is a financial burden for the Park District that
would be passed onto the taxpayer. The estimated cost of $60,000 to
install the curb is public monies which could be used for a better
public service.
Discussed and direction given at the Regular meeting of March 23,
1999. The ordinance grants a variation to allow the construction of a
driveway around the Park District's Family Recreation Center
without curbs subject to the following conditions and restrictions set
forth in Section 4 of the ordinance:
1. That not less than two signs, opposite from each other, be
posted along the subject driveway; and
2. That if the Village, in its sole discretion, determines that there is
a traffic or safety problem at the subject driveway, the Oak
Brook Park District shall install two gates approved by the Oak
Brook Fire Department to discourage use of the driveway by the
general public.
Motion by Trustee Savino, seconded by Trustee Kenny, to pass
Ordinance 99- ZO -V -S -932, "An Ordinance Granting A Variation
From The Provisions Of The Zoning Ordinance Of ,The Village Of
Oak Brook Relative To Curb Requirements (Oak Brook Park District,
1450 Forest Gate Road, Oak Brook, IL 60523)" as presented and
waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
VILLAGE OF OAK BROOK Minutes 8 of 20 April 13, 1999
ORD.99- ZO -V -S -932
GRANTING VARIATIC
RELATIVE TO CURB
REQUIREMENTS
(Oak Brook Park
District)
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
5) ORDINANCE 99- AG- CB -EXl -S -933 AN ORDINANCE OF
THE VILLAGE OF OAK BROOK ILLINOIS CONSENTING
TO THE TRANSFER OF CONTROL OF THE CABLE
TELEVISION FRANCHISEE FROM MEDIA ONE OF
NORTHERN ILLINOIS, INC. TO TCI TKR OF SOUTH DADE,
INC.
The , Village of Oak Brook is in receipt of the Federal
Communications Commission Form 394 containing information
intended to establish the technical, legal and financial qualifications
of TCI for taking ownership of the existing cable television franchise
from MediaOne. When TCI decided to reorganize its cable systems
nationally, it determined that the Chicago metropolitan area would be
one of its prime markets. Lengthy negotiations between MediaOne
and TCI resulted in an asset exchange agreement that would cause
TCI's south Florida properties and some in California to be
exchanged for all MediaOne systems in the Chicago area and some in
Michigan.
The franchising authorities in the affected communities are charged
with reviewing the FCC Form 394 to determine whether TCI is
technically, legally and financially able to operate the cable system.
The ability to deny such transfer on any of these three bases is
extremely limited. Because the TCI deal affects a vast majority of
area municipalities (MediaOne, Multimedia, Time Warner and Jones
systems are all affected), DuPage Mayors and Managers and the other
Councils of Government formed a consortium to obtain expert
consulting at a very reasonable cost. As a result, Dr. Barry Orton and
Stuart Chapman were hired to conduct the technical, legal and
financial review for all affected communities.
The technical review included, among other things, a physical
inspection of the various head -end sites and an analysis of the cable
type and size that would be used by TCI. The legal review dealt
primarily with TCI's use of subsidiary corporations as transferee
vehicles, as well as any outstanding claims against the company.
Financial data was reviewed to determine whether TCI had adequate
resources to operate the cable systems. The review is complete, and
the consultants have concluded that TCI has sufficiently
demonstrated the adequacy of its technical, financial and legal
qualifications within the context of applicable law.
VILLAGE OF OAK BROOK Minutes 9 of 20 April 13, 1999
ORD,99- AG- CB-EX1
S -933
TRANSFER OF
CONTROL OF CABLE
TELEVISION
FRANCHISEE FROM
MEDIA ONE OF
NORTHERN ILLINOI,
INC. TO TCI TKR
OF SOUTH DADE, I,
Concerns about changes in terms and conditions of service and
operations, licensing of transferees, consolidation of operations and
customer service, and technical management personnel were also
addressed in the consultants' review. TCI has indicated that it will
follow the terms and conditions of local franchise agreements, and
would license its subsidiary corporations prior to the transfer. TCI's
responses also note that there are no current plans to consolidate or
change operations, and it will handle customer service with the same
personnel who are currently providing the service. The ordinance
incorporates TCI" representations that the transfer is not expected to
have any effect on cable television service, rates or reduce the quality
of customer service or cable service in Oak Brook.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 99- AG- CB -EXI -S -933, "An Ordinance Of The Village Of
Oak Brook, Illinois Consenting To The Transfer Of Control Of The
Cable Television Franchisee From Media One Of Northern Illinois,
Inc. To TCI TKR Of South Dade, Inc. ", as presented and waive the
full reading thereof; and authorize execution of the Transfer
Agreement. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
6) ORDINANCE 99- AG -CB -EX 1 -S -934 AN ORDINANCE OF
THE VILLAGE OF OAK BROOK ILLINOIS CONSENTING
TO THE CHANGE OF CONTROL OF THE CABLE
TELEVISION FRANCHISEE FROM TELE-
COMMUNICATIONS, INC. TO AT &T CORP.:
In mid -1998 while the TCl/MediaOne exchange was moving to its
inevitable conclusion, AT &T began proceedings to acquire TCI. The
consortium consultants and many others affected by the
TCl/MediaOne exchange viewed this as a positive development since
AT &T indicated that it would require TCI to provide high quality
cable infrastructure and service. Additionally, AT &T is believed to
have significantly greater resources to devote to cable television
operations.
It appears that the U.S. Department of Justice has approved the
transaction between TCI and AT &T, and the Village may expect to
receive the official FCC documents in the near future. In any event,
the consortium consultants have conducted a technical, legal and
financial review of AT &T and recommend that communities approve
VILLAGE OF OAK BROOK Minutes 10 of 20 April 13, 1999
`'�
ORD.99-AG-CB-EX1-
S -934
CHANGE OF CONTROL
OF CABLE TELE-
VISION FRANCHISEE
FROM TELE-
COMMUNICATIONS,
INC. TO AT &T CORP
the TCI /AT &T transaction at the same time as the TCl/MediaOne
exchange. The primary reason for passing the ordinances at the same
time is to afford communities the ability to work directly with AT &T
as the ultimate cable franchise holder. Because TCI has not had an
unblemished record as a provider of cable service in the Chicagoland
area, and because AT &T has indicated that it would demand
improved performance of the system, Assistant Village Manager
Crotty recommends that the Board also adopt an ordinance
consenting to the transfer of control of the cable television franchise
to AT &T from TCI.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 99- AG -CB -EX 1 -S -934, "An Ordinance Of The Village Of
Oak Brook, Illinois Consenting To The Change Of Control Of The
Cable Television Franchisee From Tele- Communications, Inc. To
AT &T Corp. ", as presented and waive the full reading thereof; and
authorize execution of the Change of Control Agreement. ROLL
CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - - Trustee Bartecki. Motion carried.
C. AWARD OF CONTRACTS:
1) ADULT WHIRLPOOL - BATH AND TENNIS CLUB:
The Village Board, at the Regular meeting of January 26, 1999,
directed staff to investigate various whirlpool options for the Bath
and Tennis Club. Following considerable research, Bath and Tennis
Club Manager Sartore is recommending the purchase of a commercial
therapy whirlpool by Wave Length. Among various features of this
pool is a "training" capability that affords adults privacy for lap
swimming, which is presently difficult to offer in the main pool.
Other features were noted in the spec sheet and brochure attached to
Purchasing Director Kapff's memorandum dated April 7, 1999.
The selected Wave Length whirlpool is only distributed in this area by
TurboTubs of Naperville. As such, there is no reason to advertise for
bids. The estimated delivery time is four weeks, which should give
staff adequate time to have the whirlpool installed (by a separate
contractor) before the pool season begins. Funds in the amount of
$30,000 are in the Sports Core Improvements Program (52 -841) for
this project.
VILLAGE OF OAK BROOK Minutes
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April 13, 1999
ADULT WHIRLPOOL -
BATH & TENNIS CLU
Bath and Tennis Club Manager Sartore explained that the whirlpool is
handicap accessible and no one under the age of eighteen (18) is
permitted to use the facility. The water temperature may be modified
in the two .sections. .The Jacuzzi portion has an eight to ten (8 -10)
person capacity, and the Club's lap swimmers prefer to use the
wavepool section for their swimming.
Motion by Trustee Savino, seconded by Trustee McInerney, to waive
competitive bidding, due to sold source for the selected whirlpool, and
issue a Purchase Order to TurboTubs, Naperville, in the total amount
of $16,940 for a Model #8013 Challenger commercial therapy
whirlpool by Wave Length. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
2) 1999 CRACK SEALING PROJECT:
Direction given at the Regular meeting of March 9, 1999. Bid
packages were picked up by six (6) companies. Prospective bidders
were required to be Illinois Department of Transportation prequalified
for this work. Three (3) sealed bids were received on March 31,
1999. Unit prices for Schodeller Construction are approximately
17% lower than the Engineer's Estimate.
The map and spreadsheet attached to Purchasing Clerk Murphy's
memorandum dated April 7, 1999 depicts estimated quantities and
areas which will be cracksealed. The contractor is responsible for
providing any necessary traffic control to direct motorists around the
work zones. Disruption is minimal with this process. All work is
scheduled to be completed by May 28, 1999. Funds in the amount of
$36,000 have been budgeted in the Roadway Improvement Program
(461 -9070) for this work.
Motion by Trustee Kenny, seconded by Trustee Savino, to award a
contract, subject to staff review, to Schodeller Construction, Inc.
South Lyon, MI, the lowest responsible bidder, based on the unit
prices of $34 per pound of fiber- asphalt crack sealing material, $.245
per foot of routing and rubberized sealant, and $.01 per foot of backer
rod, for an estimated total 1999 Crack Sealing Project price of
$34,836.34.
Trustee Caleel commented on the crack sealant adhering to cars.
Trustee Shumate inquired into an alternative to this method. Village
VILLAGE OF OAK BROOK Minutes 12 of 20 April 13, 1999
1999 CRACK
SEALING PROJECT
Engineer Durfey explained that when asphalt fluid is properly applied,
it will remain in place. A new method in a portion of the Saddle
Brook Subdivision was applied, and it has remained in place.
Village Manager Veitch explained that there is no more cost effective
treatment than this method for keeping water out of the pavement, and
the Village is confident that the new crack sealing method will work
efficiently.
ROLL CALL VOTE:
Ayes: 5 - , Trustees Caleel, Kenny,, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki.' Motion carried.
3) PUBLIC WORKS GARAGE HVAC:
The Village Board, at its September 22, 1998 meeting, rejected bids
for this project and authorized staff to re -bid the project to provide
more flexibility in permitted manufacturers. Revised bid packages
were picked up by four (4) companies. One (1) sealed bid was
received on February 24, 1999. Reasons for other vendors not
bidding were time constraints, could not be competitive in pricing
and did not have enough time to bid.
The same firm, Bartlett Heating and Air Conditioning, Inc., was the
low bidder in the prior letting. This bid is approximately $20,000
higher than the prior bid. The difference is accounted for by
substitution of higher quality equipment as well as an intervening
increase in labor rates. Even so, this bid is well below all other bids
received in the first letting, and will produce a result more consistent
with the original specifications.
Due to weather constraints, work on this project will begin after May
1, 1999. Sufficient funds are available in the Municipal Building
Improvements program budget (42 1) to cover the cost of this project.
Motion by Trustee Savino, seconded by Trustee Kenny, to award a
contract, subject to staff review, to Bartlett Heating and Air
Conditioning, Inc., Mt. Prospect, the lowest responsible bidder, to
perform the Public Works heating and exhaust equipment
replacement, at a lump sum price of $173,245. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
VILLAGE OF OAK BROOK Minutes 13 of 20 April 13, 1999
PUBLIC WORKS
GARAGE HVAC
Absent: 1 - Trustee Bartecki. - Motion carried.
8. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Engineering: Trustee Bartecki - Village Manager Veitch reported that final
electrical checks have been made for the street lights installed for the 22"
Street/York Road Project.
Beams have been placed on the west half of the Midwest Road/I -88 bridge, and
completion of the project is scheduled for June.
DuPage County's $4.3 million Meyers Road (Butterfield- Roosevelt) project
consists of reconstructing the existing concrete pavement and should start next
week and finish in November.
A pre - construction meeting of the water main replacement in Yorkshire Woods
took place with construction beginning April 26, 1999. Residents have been
notified. Village President Bushy asked that the Trustees receive a copy of all
Engineering Department notices to the residents.
Trustee Savino noted that the signal at Kensington Road and Jorie Boulevard
has a shroud missing. Public Works Director Meranda stated it is on order.
Village President Bushy also noted that the truncated stop sign at Midwest
Road and 35`h Street is broken and needs repair.
Finance and Hotel Committee: Trustee McInerney - Work has continued on
the 1998 Audit.
Significant progress has been made regarding conversion of the water billing
system.
Staff completed and issued the RFP for banking services during April.
Proposals are due from the banks on April 28, 1999.
The long- awaited video marketing the hotels of Oak Brook is complete and is
available for viewing by the Board in the Upper Level Conference Room this
evening. The video will be used to promote Oak Brook to travel agents,
business planners, etc. Trustee Shumate commented that he was appreciative
that this has finally been done. Trustee McInerney stated that it is a 5 -6 minute
video showing the activities that are offered in Oak Brook.
Fire: Trustee Kenny - For the Month of March, fire calls totaled 109, with
mutual aid given four (4) times and received five (5) times. Ambulance calls
totaled 922 with mutual aid given three (3) times and received five (5) times.
In the middle of March, fire units responded to an automatic fire alarm at the
Hyatt Hotel. First arriving crews found smoke in the lobby originating from
the first floor banquet hall. A sprinkler head activated and extinguished a table
fire prior to the Fire Department's arrival. Smoke and water evacuation
operations began immediately by fire department and hotel personnel. The fire
investigation found that candles in a centerpiece had ignited the centerpiece
decorations.
VILLAGE OF OAK BROOK Minutes 14 of 20 April 13, 1999
1��
Another incident involved the fire units responding to a spill of an unknown
liquid at the Nieman Marcus loading dock. The spill originated from a
delivery truck that had already left the scene. Fire personnel performed visual
and gas monitor reconnaissance and determined that no fire or explosion
hazard was present. Upon notifying the delivery service, the driver was
contacted and, identified the liquid. "Oil Dry" was the dispersed on the -
affected area and disposed of by store personnel.
Career firefighters who are not Paramedics or Emergency Medical Technicians
are attending a 40 =hour First Responder course. Full -time Fire Department
personnel (including the Chief) will have a minimum of First Responder State
of Illinois medical certification. This enables all full -time personnel to use the
new Automatic External Defibrillators (AEDs) carried on the engines.
Emergency Scene Size -up and Incident Management classes were conducted
for personnel as part of the department's 1999 focus on enhancing emergency
scene management.
Officers attended a 6 -hour employee counseling, problem solving, and
discipline training session.
The Village Manager, Assistant Village Manager, Fire Chief and Fire Captains
attended Union Contract Administration training conducted by Seyfarth -Shaw.
The dive rescue team conducted a dive class on diving emergencies that was
held at the Carol Stream Fire Department.
"Freddie" the Fire Truck went to Christ Church and gave a fire safety program
to thirty (30) children. He then traveled to the Park District to educate fifty
(50) more children.
Lim: Trustee Caleel - April in Paris, the Library's Evergreen Series Spring
Concert will be held on Sunday, April 18, 1999 at 4:00 p.m. in the Bath and
Tennis Clubhouse. The concert features vocalist Claudia Hommel and is
sponsored by the Friends of the Oak Brook Public Library. All are invited to
this free concert, but reservations are required. Call the Library at 990 -2222 to
reserve seating.
The Friends' Fourth Annual Used Book Sale will be held from 1 -6 p.m. on
Friday, April 23, 1999 and from 9:00 a.m. to 2:00 p.m. on Saturday, April 24,
1999 at the Bath and Tennis Clubhouse. This sale is in conjunction with the
Village's collection management policy to dispose of materials removed from
the Library collection.
The Library Commission and staff are continuing to work with Carow
Architects Planners in the final design phase of the new Library project. Staff
representatives visited the Woodridge Library with the Village's project
architect to better plan the final design.
Youth Services spring programs in "Down on the Farm" have begun with
Youth Librarian, "Miss Sue" taking the role of "Farmer Sue ". She is teaching
new plant and animal life through stories and crafts.
Reference staff attended continuing education courses on using the Internet as
a reference tool.
VILLAGE OF OAK BROOK Minutes 15 of 20 April 13, 1999
Reference and User Services Manager, Julie Adamski, received special
commendation from the DuPage Library System (DLS) for her work in
assisting DLS personnel in implementing and troubleshooting the automation
cluster's acquisitions module (1998) and in establishing member procedures
(1998 -99).
A $500,000 McDonald's contribution was given to the Library Foundation on
a $100,000 annual contribution basis. Mailings to our residents and then to the
commercial residents will occur requesting contributions to the Library
Foundation. The Library Foundation is meeting soon. The Board may
increase the number of directors to include a representative from McDonald's
and Friends of the Library. Trustee Caleel indicated $650,000 in firm
commitments have been received as donations. President Bushy indicated the
timing of the McDonald's donation was due to their waiting for the Library
Foundation to receive a tax- exempt 501(c)(3) status.
Police: Trustee Shumate - Patrol Officers Velia Torlo and Mark Kozlowski
have completed their probation period and were sworn into permanent status
on Thursday, March 18, 1999 in the Samuel E. Dean Board Room.
Lieutenant Cavalier and Sergeant Borkovec went to the CALEA conference
held in Denver, Colorado on March 17 -March 21, 1999 and attended training
sessions.
On Thursday, March 11, 1999, the D.A.R.E. Graduation occurred. The Brook
Forest fifth grade students put on excellent skits. All students who participated
in this program graduated and received a certificate of achievement and a
D.A.R.E. medallion.
Public Works and Planning & Zoning: Trustee Savino - Parkway and street
restoration due to snowplow damage and water main breaks has started. Street
division personnel are finishing up on the street sign inventory and
maintenance program. Additionally, they have started storm sewer spring
cleaning wherein they root -cut specific sections of storm sewers that have a
history of tree root intrusion.
Water division crews continue to conduct the annual distribution valve- turning
program and residential water meter replacement program. Additionally, they
are beginning to supply water to the City of Oakbrook Terrace for flushing and
pressure testing purposes on their new water distribution system. If all goes
well, this should be completed by the end of the month.
Of a special note, Jim Heafer, the Water Department foreman, retired from
Village services as of April 1, 1999. Jim was employed with the Village for
more than 24 years and was promoted to the Water Foreman position in early
1991. He was a very knowledgeable, thoughtful and well -liked employee. He
exemplified the meaning of "dedication" and will be difficult to replace. We
wish him well.
Equipment is beginning to be delivered to the Village's 31" Street Booster
Station. Staff anticipates that work will begin within the coming days once all
VILLAGE OF OAK BROOK Minutes 16 of 20 April 13, 1999
16
of the equipment is on -site. Completion of the project (to increase water
pressure in the Saddle Brook, Midwest Club and Trinity Lakes subdivisions) is
still slated for early May.
A building permit.application has been submitted for 700 Commerce Drive and
is undergoing review. The building will be five (5) stories in height and over
200,000 square feet in floor area. The owner is Hines, a Chicago -based
company. (This is the old Eastern Air Lines property at the east end of
Commerce Drive.)
Planning and Zoning petitions are as follows:
Barbara - 25 Breakenridge Farm - an Appeal of a Building Inspector
Determination. A tentative solution to modify the masonry wall to bring it into
compliance with the Ordinance has been developed. Staff hopes to finalize the
details in the coming weeks.
Village of Oak Brook Text Amendment - Restrictions on Parking of Certain
Commercial Vehicles in Residential Districts. The Plan Commission and
Zoning Board of Appeals have concluded their hearings on this issue, and their
recommendations for approval will be on the Village Board April 27, 1999
agenda.
Sprieser - 3423 Spring Road - Variation - Rear Yard Setback. The Zoning
Board of Appeals concluded their hearing on this issue, and their
recommendation for approval will be on the Village Board April 27, 1999
agenda.
Villa e Clerk: Clerk Gonnella - For the April 13, 1999 Consolidated election,
eighty (80) residents voted in- person in the Clerk's office from Monday,
March 22, 1999 through April 10, 1999. Also, the Clerk's office processed
ninety (90) applications for absentee ballots. To date, sixty -six (66) taxi driver
license applications have been process as well as sixty -two (62) taxi cabs
registered.
Village President: President Bushy - The Information Services Department
plans to complete any remaining Year 2000 testing and evaluation and initiate
appropriate system upgrades for all I.S. equipment by the beginning of the
second quarter.
The recently hired Information Services Technician, Kim Walt, began work on
April 5, 1999 and looks to be a fine addition to staff.
A draft report on the high -level design phase is under staff review. Future
phases will provide cost estimates for various alternatives to improve the
network communications. Staff hopes to "pull out" a solution for
communication improvements between fire stations without having to await
the final report.
Bid, contract and purchasing activities continue at a fast pace this month.
Annual purchase orders are being created, multiple construction project,
commodity and service contracts are specified and bid, and consulting
proposals are received and negotiated.
VILLAGE OF OAK BROOK Minutes 17 of 20 April 13, 1999
Concept design work by the architect continues for the Municipal Building
project, which now includes Police, Fire Station #1, Engineering,
Communications, Purchasing, Information Service and Emergency
Management.
On April 16, 1999, the Bath and Tennis Club will host an Italian Night
beginning at 6:30 p.m. The buffet includes several Italian specialties. This
event is open to all.
The Bath and Tennis Club's Mother's Day Buffet is open to members only.
There will be two seatings (one at 10:30 a.m. and the other at 1:30 p.m.). The
second seating is almost filled at this point, so don't delay making reservations
by calling 990 -3025 during the business day if you wish to attend.
The Bath and Tennis Club Opening Cocktail Party is open to everyone and will
be held on May 28, 1999 and will feature the Gentlemen of Leisure.
9. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. REQUEST FOR TIME EXTENSION - 3824 YORK ROAD -
ROCCA:
Trustee Savino commented that the property needs to be cleaned.
Village Manager Veitch indicated that would occur, as the property is
purchased.
Trustee Savino recused himself due to the business relationship he has had with Rocca
jewelers and left the dais at 9:55 p.m.
The Village Board, in October 1998, approved a set of five (5)
ordinances that enabled the redevelopment of the old gas station
property at 3 824 York Road.
In four (4) of these ordinances, a condition was imposed requiring that
Mr. Rocca take title to the property no later than January 31, 1999
with a stipulation that a time extension may be approved upon a
showing of necessity.
The Ordinances are:
S -914 Approving the development Plan and Authorizing
Issuance of a Certificate of Appropriateness
S -915 Granting of a Special Use for a Drive -in Banking Facility
S -916 Granting a Flood Plain Special Use
S -917 Granting Variations
The Village has received a request from John Romanelli, agent for
Mr. Rocca, seeking a time extension. The reason given for the delay
is the Forest Preserve District of DuPage County's consideration to
VILLAGE OF OAK BROOK Minutes 18 of 20 April 13, 1999
MW
TIME EXTENSION
3824 YORK ROAD
ROCCA
acquire the property, which was terminated on March 2, 1999. Mr.
Romanelli estimates that the closing should be accomplished within
about ninety (90) days. To allow for contingencies, an extension of
six (6) months should be adequate.
Motion by Trustee McInerney, seconded by Trustee Kenny, to grant
the requested time extension and direct the Village Attorney to draft
the necessary ordinance for action at the Regular meeting of April 27,
1999. VOICE VOTE: Motion carried with Trustee Savino absent.
Trustee Savino returned to the dais at 9:57 p.m.
B) AMENDMENT TO TAXI ORDINANCE:
Regulation of taxi service in the Village began in 1982 with the
licensing of American Taxi as the sole taxi company authorized to
originate trips in the Village. There was established at that time a
limitation on the number of licensed cabs, which was increased
several times over the years in response to requests from the company
and support from the hotels.
In 1996, the Village revamped its approach to taxi regulation. The
new ordinance authorized taxi company licenses and taxi driver
licenses (there had been no licensing requirement for drivers or
investigation of driver backgrounds under the prior ordinance)
without limit as to number. The company licensing process involves
registration of vehicles to be operated in the Village, which provides
the means of inspecting and qualifying the cabs themselves. The
Village elected to retain an aggregate limit on the number of cabs that
could be registered. That limit has since been raised two more times
as additional taxi companies have become licensed.
The first such additional company was AAA Universal, which
obtained its first company license in 1997. Very recently, 303
Transportation has obtained a company license. Now a fourth
company, Courtesy Cab, has indicated a desire to apply for a company
license. Clearly, the market is working to provide options for Oak
Brook residents and visitors in terms of taxi service. After due
consideration, staff involved in the licensing process sees no reason to
maintain an artificial limit on the aggregate number of cabs registered
by licensed companies for operation in the Village. Staff thinks the
demand for service will dictate how many vehicles are actually
operating at a given time.
VILLAGE OF OAK BROOK Minutes 19 of 20 April 13, 1999
4
AMENDMENT TO
TAXI ORDINANCE
If the Board agrees that this limitation should be removed, it would be
appropriate to authorize the Village Attorney to prepare an ordinance
that would delete Sections 8 -61 and 8 -62 from the Code of
Ordinances. Section 8 -61 established the limit and 8 -62 prescribes
the procedure for changing it.
Motion by Trustee Caleel, seconded by Trustee Savino, to direct the
Village Attorney to draft the necessary ordinance that would delete
Sections 8 -61 and 8 -62 from the Code of Ordinances. Section 8 -61
established the limit and 8 -62 prescribes the procedure for changing it.
VOICE VOTE: Motion carried.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
11. ADJOURNMENT:
Motion by Trustee Savino, seconded by Trustee Caleel, to adjourn the meeting
at 9:58 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda k. Gonnella, CMC /AAE
Village Clerk
bo1041399
VILLAGE OF OAK BROOK Minutes
20 of 20
April 13, 1999
ADJOURNMENT