Loading...
Minutes - 04/14/2009 - Board of Trusteesa MINUTES OF THE APRIL 14, 2009 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AS AMENDED ON APRIL 28, 2009. 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:29 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John W. Craig, Trustees James Carson, Jeffrey J. Kennedy, Kathryn F. Manofsky, Moin Saiyed, Robert G. Sanford and Gerald Wolin. ABSENT: None. IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager; Mark Sterk, Village Attorney; Robert L. Kallien, Jr., Director of Community Development; Dale L. Durfey, Jr., Village Engineer; Sharon Dangles, Acting Finance Director; Thomas McEllin, Fire Chief; Margaret Klinkow Hartmann, Library Director; Michael Hullihan, Public Works Director; Thomas Sheahan, Chief of Police and Trey VanDyke, Sports Core Director. 3. PRESIDENT'S OPENING COMMENTS — None presented 4. RESIDENTNISITOR COMMENT Meg Klinkow Hartman, Village of Oak Brook Library addressed the Board regarding the use and importance of the Library to the Village. She provided comments to the Board from residents who responded to the reduction in hours at the Library and staff cuts. Resident Tony Casaccio addressed the Board regarding the litigation with Joan Mullins asking that this litigation be resolved. Manager Niemeyer reported that several mediation meetings have taken place and expects to move forward on this issue. Resident Mario Vescovi addressed the Board regarding an unpaid attorney's bill. He commented that questions that he asked at the prior meeting had not been answered. Attorney Sterk attempted to answer the general questions. Trustees Sanford and Manofsky responded. Resident Al Knuth addressed the Board regarding salary increases. VILLAGE OF OAK BROOK Minutes Page 1 of 13 REGULAR MEETING OF APRIL 14, 2009 5. APPROVAL OF MINUTES A. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 26, 2008 CONTINUED FROM MARCH 24, 2009 Motion by Trustee Manofsky, seconded by Trustee Wolin, to approve the Minutes of the Regular Board of Trustees Meeting of August 26, 2008. VOICE VOTE: Motion carried. B. RESCHEDULED REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 14, 2008 Motion by Trustee Wolin, seconded by Trustee Manofsky, to approve the Minutes of the Rescheduled Regular Board of Trustees Meeting of October 14, 2008. VOICE VOTE: Motion carried. C. RESCHEDULED REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 28, 2008 Motion by Trustee Wolin, seconded by Trustee Saiyed, to approve the Minutes of the Rescheduled Regular Board of Trustees Meeting of October 28, 2008. VOICE VOTE: Motion carried. D. REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 11, 2008 Motion by Trustee Wolin, seconded by Trustee Manofsky, to approve the Minutes of the Regular Board of Trustees Meeting of November 11, 2008. VOICE VOTE: Motion carried. E. RESCHEDULED REGULAR BOARD OF TRUSTEES MEETING OF NOVEMBER 25, 2008 Motion by Trustee Wolin, seconded by Trustee Saiyed, to approve the Minutes of the Rescheduled Regular Board of Trustees Meeting of November 25, 2008. VOICE VOTE: Motion carried. F. SPECIAL BOARD OF TRUSTEES MEETING OF DECEMBER 6, 2008 Motion by Trustee Wolin, seconded by Trustee Manofsky, to approve the Minutes of the Special Board of Trustees Meeting of December 6, 2008. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes Page 2 of 13 REGULAR MEETING OF APRIL 14, 2009 5. G. SPECIAL BOARD OF TRUSTEES MEETING OF DECEMBER 9, 2008 Motion by Trustee Manofsky, seconded by Trustee Saiyed, to approve the Minutes of the Special Board of Trustees Meeting of December 9, 2008. VOICE VOTE: Motion carried. H. REGULAR BOARD OF TRUSTEES MEETING OF DECEMBER 9, 2008 Motion by Trustee Manofsky, seconded by Trustee Wolin, to approve the Minutes of the Regular Board of Trustees Meeting of December 9, 2008. VOICE VOTE: Motion carried. I. SPECIAL BOARD OF TRUSTEES MEETING OF DECEMBER 15, 2008 Motion by Trustee Manofsky, seconded by Trustee Saiyed, to approve the Minutes of the Special Board of Trustees Meeting of December 15, 2008. VOICE VOTE: Motion carried. 6. CONSENT AGENDA: ALL ITEMS ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE IN NATURE AND WILL BE ENACTED IN ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A BOARD MEMBER SO REQUESTS, IN WHICH EVENT, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED AS THE FIRST ITEM AFTER APPROVAL OF THE CONSENT AGENDA. A. ACCOUNTS PAYABLE FOR PERIOD ENDING APRIL 9, 2009 - $304,180.46 SIGNIFICANT ITEMS INCLUDED IN ABOVE 1) LEGAL BILLS a) Hervas, Condon & Bersani, P.C. — Legal Services — February 2009 - $312.00 b) Seyfarth Shaw, Llp — Legal Services — August 2008 - $277.75 c) Seyfarth Shaw, Llp — Legal Services — February 2009 - $7,941.81 d) Hervas, Condon & Bersani, P.C. — Legal Services — Disciplinary Matter - $1,014.00 B. APPROVAL OF PAYROLL 1) PAY PERIOD ENDING MARCH 21, 2009 - $815,219.87 2) PAY PERIOD ENDING APRIL 4, 2009 - $698,596.91 VILLAGE OF OAK BROOK Minutes Page 3 of 13 REGULAR MEETING OF APRIL 14, 2009 6. C. COMMUNITY DEVELOPMENT REFERRALS 1) THE CLUBHOUSE OAK BROOK - 298 OAKBROOK CENTER - SPECIAL USE - OUTDOOR DINING AREA On April 14, 1998 the Village Board approved Ordinance S -896 to permit an outdoor dining area adjacent to the Clubhouse restaurant located at 298 Oakbrook Center. A Barnes and Noble store was recently completed next to the Clubhouse causing significant changes to the fagade, planters and railings. The proposed amendment will allow the existing outdoor dining area to be updated and improve the visual aesthetics so that the two retail stores flow. Since the outdoor dining area is in high demand when the weather is pleasant, the applicant is also requesting approval to expand the outdoor dining area to the other side of the establishment. The request has been approved by the General Manager of the Oakbrook Center, conditioned upon approval by the Village. The requested action was to refer a request for a special use to permit an additional outdoor dining area adjacent to the Clubhouse Restaurant to the Plan Commission for review at its April 20, 2009 meeting and to the Zoning Board of Appeals for public hearing at its May 5, 2009 meeting. 2) LABRIOLA CAFE LLC - 3021 BUTTERFIELD ROAD (OAK BROOK PROMENADE) - SPECIAL USE - OUTDOOR DINING AREA Richard Labriola, the tenant operating the Labriola Cafe, located at 3021 Butterfield Road (Oak Brook Promenade), has submitted a petition seeking approval of a special use in order to permit outdoor dining adjacent to the restaurant. The request has been approved by NAI Hiffman Asset Management, as agent for the owner of the Oak Brook Promenade, LLC, conditioned upon approval by the Village. The requested action was to refer a request for a special use to permit an outdoor dining area adjacent to the Labriola Cafe to the Plan Commission for review at it's April 20, 2009 meeting and to the Zoning Board of Appeals for public hearing at its May 5, 2009 meeting. 3) BLUM - 3000 COOLIDGE - VARIATION - FRONT YARD SETBACK Charles and Catherine Blum are seeking approval of a variation to change the front yard setback of 100 feet on their property to 40 feet. The previous owner of the lot recorded a 100 foot setback on the property at 3000 Coolidge, because he VILLAGE OF OAK BROOK Minutes Page 4 of 13 REGULAR MEETING OF APRIL 14, 2009 6. C. 3) resided in the property at 3006 Coolidge and did not want his screened porch view to be blocked, so the Blum's built their home in 1992 adhering to the 100 - foot setback. Since that time the property at 3006 Coolidge was sold to a developer and a new house was constructed. The Blum's desire to build an addition and update their home and are requesting relief to bring their property into compliance with the other R -3 properties in the area. The requested action was to refer a request for a variation to the front yard setback to the Zoning Board of Appeals for public hearing at its May 5, 2009 meeting. D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE CONTRACTS 1) GOLF CART BATTERIES During the budget process late summer 2008, staff searched for ways to save money in the 2009 budget. At the time we focused on the possibility of foregoing the purchase of a new golf car fleet after the fourth year of ownership. Buying a new fleet after four years has been the standard practice for the golf club for several decades. Our existing fleet hit the four year mark at the end of last season. The major driver for this type of decision is battery health. We decide to do an examination of battery health in September. We tested the specific gravity and a load test on all the batteries. We felt the fleet was in good enough condition to get a fifth year out of the fleet and save the cost of a new purchase. We knew that all of the carts would not make the fifth year. Late in 2008 we installed new batteries (30) in five of the worst carts. We also budgeted for another 25% of the fleet to be retrofitted with new batteries throughout the season ($11,000.00). During the off season we performed all of the normal winter maintenance on the fleet. Unfortunately, the fleet's batteries have degraded even further during the winter months. This past Saturday, 15 carts were unable to make a full 18 holes and were exchanged during use on the golf course. Obviously, this is an unacceptable customer service situation. An acceptable level would be one golf car replaced on the course during a day. Staff is now asking to replace all the batteries in the remaining 63 golf cars (5 of our 68 cars were replaced last year). Each golf car has 6 batteries. We have contacted three suppliers (EZGo, Batteries Plus, and Interstate Battery). The lowest price of $89.95 per battery was received from Interstate Battery. This replacement now will provide for a reliable fleet that meets the service level expected by our customers, and will delay the purchase of a new fleet until after VILLAGE OF OAK BROOK Minutes Page 5 of 13 REGULAR MEETING OF APRIL 14, 2009 6. D. 1) the 2010 season, thereby spreading the cost of replacement over the next two seasons. All of the labor required for the battery replacement will be provided by current staff. There are funds available in the budget for this as we previously suggested cuts of $67,000 in the 2009 Golf Course budget to comply with the Manager's directive to make mid -year cuts. The requested action was that the Village Board waive competitive bidding and authorize a purchase order in a not -to- exceed amount of $34,001.01 to Interstate Battery System of Central Chicago, 8500 W. 191st Street, Mokena, Illinois for the purchase of 378 golf car batteries. E. BUDGET ADJUSTMENTS — None presented. F. RESOLUTION R -1037, A RESOLUTION APPROVING THE FINAL PLAT FOR THE KINST SUBDIVISION AND CONFIRMING VARIATIONS AND WAIVERS FROM CERTAIN PROVISIONS OF SECTION 14 -6 -3 ( "SUBDIVISION REGULATIONS ") OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK At the March 10, 2009 meeting, the Village Attorney was directed to prepare a resolution granting approval of the Final Plat for the Kinst Subdivision including variations and waivers to the Subdivision Regulations for a two -lot subdivision located at 37 and 38 Yorkshire Woods. The requested action was for passage of Resolution R -1037, which approves the Final Plat including the variations and waivers to the Subdivision Regulations for the Kinst Subdivision for the property located at 37 and 38 Yorkshire Woods. G. ORDINANCE S -1261, AN ORDINANCE AUTHORIZING THE SALE BY BROKER OF CERTAIN ITEMS OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK This ordinance authorizes the Village to sell Fire Pumper #912, which is the Village's second reserve pumper, a 1996 E- One /Hush Pumper, to reduce the size of the fleet. The pumper is no longer needed for the Paid -On -Call Firefighters. The Village has contacted B & P Apparatus, Inc. the broker that the Village had used in the past to dispose of used fire apparatus. They have appraised the pumper to have a market value of between $60,000 - $90,000. The requested action was for passage of Ordinance S -1261, An Ordinance Authorizing the Sale by Broker of Certain Items of Personal Property Owned by the Village of Oak Brook. VILLAGE OF OAK BROOK Minutes Page 6 of 13 REGULAR MEETING OF APRIL 14, 2009 6. Motion by Trustee Carson, seconded by Trustee Wolin, to approve the Consent Agenda and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 7. ITEMS REMOVED FROM CONSENT AGENDA — None presented. 8. BOARD & COMMISSION RECOMMENDATIONS A. MCDONALD'S SPRING ROAD RESUBDIVISION NUMBER 3 - FINAL PLAT - THREE -LOT SUBDIVISION - 2105 SPRING ROAD AND 1120 22ND STREET. THE PROPERTY IS BOUNDED BY 22ND STREET, SPRING ROAD, COMMERCE DRIVE AND MCDONALD' S DRIVE. At its meeting on March 16, 2009, the Plan Commission completed its review and deliberations on an application from the McDonald's Corporation, the owner of the 9+ acres bounded by 22nd Street on the south, Commerce Drive on the north, Spring Road to the west and McDonald's Drive to the east seeking approval of a three -lot final plat of subdivision. The two existing lots will be resubdivided into three lots: The applicant is also seeking a variation to the Subdivision Regulations to include a variation to Section 14 -6 -3K to eliminate the requirement for side and rear yard easements. This variation request was previously requested and approved in McDonald's Spring Road Resubdivision No. 2. The existing McDonald's restaurant will be located on a separate lot (#I). The remaining area will resubdivided so that the vacant land (for the proposed Gibsons Steakhouse) and detention area that is north of the McDonald's restaurant will become one lot ( 43) and the area to the east would become another lot (# 2). By a vote of 6 to 1, the Plan Commission recommended approval of the proposed McDonald's Spring Road Resubdivision No. 3 including a variation to Section 14-6 - 3K of the Subdivision Regulations, subject to the following conditions: 1) Final Engineering approval including all comments raised by Village Engineer Durfey in , his memorandum dated March 13, 2009 and 2) The screening/buffering of the storm water management facility shall meet Village requirements for design and safety at the time of permitting. Ordinance S -1228 which was approved allows the outdoor dining area for Gibson's. As part of this ordinance, several conditions were attached which address a shared parking arrangement (permitted in the Zoning Ordinance) and the requirement that the stormwater management facility comply with all Village requirements. Because of the proposed reconfiguration and design of the storm water management facility, Staff will require the installation of a barrier (fence) that is at least 48- inches in height around the perimeter of the facility VILLAGE OF OAK BROOK Minutes Page 7 of 13 REGULAR MEETING OF APRIL 14, 2009 8. Motion by Trustee Sanford, seconded by Trustee Saiyed, to concur with the recommendation from the Plan Commission and approve the requested Final Plat of Subdivision including Variation to the Subdivision Regulations for the McDonald's Spring Road Resubdivision No. 3 and authorize the Village Attorney to prepare the necessary resolution for final consideration at the April 28, 2009 Board of Trustees meeting subject to the following conditions: Final Engineering approval including all comments raised by Village Engineer Durfey in his memorandum dated March 135 2009 and the screening/buffering of the storm water management facility shall meet Village requirements for design and safety at the time of permitting. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 9. UNFINISHED BUSINESS A. CONFIRMATION OF APPOINTMENTS — None presented. B. ORDINANCES & RESOLUTIONS — None presented. C. AWARD OF CONTRACTS 1) 2009 CROYDON LANE STORM SEWER EXTENSION PROJECT Fifteen sealed bids were opened on Monday, April 6, 2009. Bid packages were picked up by twenty -two companies. The Village has worked with Trine Construction Corp. on the 2007 Westdale Gardens Water Main Project and they have performed adequately. This project installs approximately 300 feet of 6" storm sewer from the storm system in front of 16 Croydon Lane to a problematic wet area along the curb and gutter between 6 and 8 Croydon Lane. Work on this project is scheduled to begin the last week of April and will be completed by May 29, 2009. Motion by Trustee Wolin, seconded by Trustee Carson, that the Village Board award a contract to the lowest responsive and responsible bidder, Trine Construction Corp., West Chicago, Illinois, subject to staff review, for the 2009 Croydon Lane Storm Sewer Extension Project based on the unit prices listed on the bid tabulation, for an estimated total contract price of $16,980.20. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 8 of 13 REGULAR MEETING OF APRIL 14, 2009 10. NEW BUSINESS A. CONFIRMATION OF APPOINTMENTS — None presented. B. ORDINANCES & RESOLUTIONS — None presented. C. AWARD OF CONTRACTS 1) DEICER SALT The Village Board, at the February 24, 2009 meeting, approved the Village's participation in the State's Joint Purchasing Program for deicer salt. The Village has been notified that a price of $75 per ton has been negotiated with the current vendor North American Salt Company for contract renewal. This is $40.86 less than last season's price of $115.86 /ton. As part of the contract with the State, the Village is obligated to purchase at least 70% of the requisitioned amount (1,050 tons), and the vendor is obligated to sell us 130% of the requisitioned amount (1,950 tons) at the stated unit price. The vendor is not obligated to honor the contract price for purchases in excess of 130 %. However, as the Village uses approximately 1,500 tons during a typical winter season, the requisitioned amount plus an additional 500 tons which are presently on hand should be sufficient to get through the season. Due to salt shortages and higher prices, several municipalities have solicited contracts for salt independently of the state bid. The prices for winter deliveries have been between $72 and $77 per ton. With more municipalities locking in salt supplies at earlier dates, we can expect the state bid contract to come in at higher prices than $75 per ton. This occurred last year as Wisconsin and Michigan awarded salt contracts prior to the State of Illinois contract bid opening. Staff will continue to economize on salt usage. During the 2008/2009 season we cut salt usage by over 30% through use of pre- wetting agents, closer monitoring of pavement temperatures, and restricted salting. As the Village is on a calendar year budget, funding for our deicer salt needs must be split between two fiscal years, 2009 and 2010. Therefore, any deicer salt purchased during the balance of this year will be charged against FY -09 and any purchases after December 31, 2009 will be included and charged against FY -10. Motion by Trustee Wolin, seconded by Trustee Carson, that a purchase order be issued to North American Salt Company in the amount of $112,500 for 1,500 tons of highway deicer salt based on the contract unit price of $75 per ton delivered. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 9 of 13 REGULAR MEETING OF APRIL 14, 2009 10. D. POINT B MARKETING PROPOSAL The Oak Brook Hotel, Convention and Visitors Committee asked for Requests for Quotes for a marketing campaign to promote Oak Brook hotels and businesses. A marketing sub committee of the Oak Brook Hotel, Convention and Visitors Committee 'reviewed the presented proposals and recommended Point B. Point B has worked successfully with the committee for several years and familiarizing a new company with the Village, etc. would add costs to the final figures. The funding for this campaign is drawn from the Hotel /Motel Tax fund. Mr. Rusty Middleton, General Manager of the Hyatt Lodge and Chairman of the Oak Brook Hotel, Convention and Visitors Committee presented Cindy Davis and Jason Skurcenski. Point B who has represented the Village for approximately seven years, presented their plan. This is separate from the supplemental marketing plan approved by the Board at the March 24, 2009 meeting. Discussion ensued regarding the website and feedback to responses to programs that have been successful. President Craig reminded residents that the money for this advertising came from the Hotel /Motel tax which can only be used for promoting this industry per State Statute Motion by Trustee Saiyed, seconded by Trustee Wolin, to approve the Hotels of Oak Brook 2009 Marketing Plan as presented by Point B and authorize staff to draft an agreement with Bridgepoint for Website design and maintenance. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. E. LETTER OF UNDERSTANDING — 188/22 ND STREET /TOLLWAY DALE'S POWER POINT A proposed Letter of Understanding generated by the Tollway senerally depicts the parameters and cost participation for the I -88 bridges over 22" Street and the 22'd Street roadway improvements. This LOU will be the basis for the Tollway to develop an Intergovernmental Agreement between the Village and the Tollway, which we understand will be presented at a Board Meeting in May. VILLAGE OF OAK BROOK Minutes Page 10 of 13 REGULAR MEETING OF APRIL 14, 2009 10. E. The LOU should have taken place at the very beginning stages of the project; therefore, the Tollway has written it such that it reads as a "future project" item. As background, please note the following: • A Letter of Intent dated May 11, 1998 between Oak Brook and IDOT stated a rough estimate of $12 million for the widening /reconstruction of the 22nd Street/1- 88 structure and Oak Brook would pay 1/3 of such cost. • The Village first became aware of the Tollway's Open Road Tolling project along 1 -88 in Oak Brook in May 2005. During a meeting in December 2005, the $12 million estimate was referenced (probably not an appropriate amount at that time) and discussion was had about reimbursing the Tollway Oak Brook's 1/3 share over 2 years. • At a meeting in September 2006, a rough cost estimate of $15 million was used with 1/3 being Oak Brook's share. The Tollway stated that they generally have payments done over a 3 year period but requested that the Village send a letter with a payment schedule for review. • Design engineering took place during the last half of 2006 and first half of 2007. Construction started about July 2007. This was the first time a detailed engineering estimate was calculated. • In the Manager's Memo of May 30, 2007, it was noted that the Village's share was $7.2 million and that the Village could reimburse the Tollway over a 3 -5 year period without an interest charge. • During the award and implementation of the 5 construction contracts, estimates have been replaced with actual bid costs and a $1.8 million miscalculation made by the Tollway (increase) was found. During this time, several reimbursement options were explored. • Oak Brook's share includes not only the bridge and 22nd Street work but also water main replacement (about $844,000), and decorative street lights (about $142,500). The current total construction cost of the entire project in 2008 dollars is $26,491,140.72. Oak Brook's share is $8,352,791.04. The 2009 Budget contains $2.2 million in a paving account and $900,000 in a water account for this work. The final paragraph of the LOU states that the Village will reimburse the Tollway in equal amounts over five years, with the last reimbursement being a final payment based upon final construction quantities. Please note that this five year payment schedule gives Oak Brook significantly more flexibility than the original proposal of 2 -3 years. VILLAGE OF OAK BROOK Minutes Page 11 of 13 REGULAR MEETING OF APRIL 14, 2009 10. E. Trustee Wolin recognized the benefits that this agreement has provided the Village over the last ten years. His concern was whether the Village was legally bound for this project. It was felt that the Village was bound. Village Attorney Sterk agreed with Trustee Wolin Caelin McAtee, Senior Project Manager of the Illinois Tollway offered to answer any questions. Trustee Saiyed asked about the 22nd Street expansion. With the new bridge across 22nd Street the lanes will be expanded to six lanes, but at Route 83 it reduces to four lanes. Village Engineer Durfey responded that expansion of 22nd Street was in the plans. Trustee Kennedy called the question. Motion by Trustee Wolin, seconded by Trustee Kennedy, that the Village Board approve the Village of Oak Brook/Tollway Letter of Understanding and authorize the Village Manager to execute same. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 11. INFORMATION & UPDATES A. VILLAGE MANAGER — None presented. B. VILLAGE CLERK — None presented. C. VILLAGE PRESIDENT — None presented. D. TRUSTEES — None presented. 12. ADJOURN TO CLOSED MEETING TO DISCUSS MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THE OPEN MEETINGS ACT, WHETHER FOR THE PURPOSE OF APPROVAL BY THE BODY OF THE MINUTES, OR FOR SEMI- ANNUAL REVIEW OF THE MINUTES AS REQUIRED BY THE OPEN MEETINGS ACT (2C21) AND TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C 1) VILLAGE OF OAK BROOK Minutes Page 12 of 13 REGULAR MEETING OF APRIL 14, 2009 12. Motion by Trustee Manofsky, seconded by Trustee Wolin, to discuss minutes of meetings lawfully closed under the Open Meetings Act, whether for the purpose of approval by the body of the minutes, or for semi - annual review of the minutes as required by the Open Meetings Act and to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 13. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Manofsky, to adjourn the Regular Meeting of the Board of Trustees at 8:50 p.m. VOICE VOTE: Motion carried. The meeting was adjourned at 8:50 p.m. ATTEST: Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK Minutes Page 13 of 13 REGULAR MEETING OF APRIL 14, 2009