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Minutes - 04/22/1975 - Board of TrusteesI. o • VILLAGE OF OAK BROOK MINUTES OF April 22; 1975 MEETING CALL: A. Roll Call The regular meeting was called to order at 7:40 P.M. by President Howell. All trustees were present except Trustee Swain. II. READING OF MINUTES: Trustee Rush moved - seconded by Trustee Brown... That the reading of the minutes of the regular meeting of April 8, 1975 be suspended and that they be accepted as submitted. Voice vote - all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC: A. Ordinance S -33@ - 1975 Election Canvass An Ordinance Declaring the Offical Results of the Village of Oak Brook, DuPage County, Illinois held on April 15, 1975. The Board conducted a canvass of the returns in connection with the Election of Village Officials. Whereupon, all things in order, the proposed Ordinance was presented and read by title which delcared the successful candidates for their respective offices to be: Village President: Clerk: Trustee: 11 11 11 11 11 11 Four (4) year term: Four (4) year term: Four (4) year term: ft It It 11 Ft tf Two (2) " Trustee Congreve moved - seconded by Trustee Hayes... George B. Howell Marianne Lakosil John W. Baschen Arthur W. Philip Eldon K. Gl aves Wence F. Cerne To adopt Ordinance S -33$ as read by title. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell Nayes: None Absent: Trustee Swain So ordered. B. Resolution 183- David F. Swain, Jr. President Howell read in its entirety a proposed resolution commending David F. Swain, Jr. for his service to the Village as a member of the Zoning Board of Appeals from 1965 -67, Chairman of the Plan Commission from 1967 -73, and a member of the Board of Trustees from 1973 -75. Trustee Baschen moved - seconded by Trustee Rush... That R -181 as presented be approved. Voice vote: Unanimously accepted So ordered. President Howell commended Trustee Hayes and Trustee Rush for their past service. IV. FINANCIAL: A. Investments Trustee Baschen moved - seconded by Trustee Brown... T n - ?t t n e f o I i o w i n 1 noes,rn°;; E "aS suni"1 t-ti.eu be approveu. (continued) • IV. FINANCIAL (continued) • Page 2 Minutes of April 22, 1975 One federally secured certificate of deposit drawn on the Corporate Account in the amount of $100,000, to mature in the First National Bank and Trust Co. of Oak Brook, on July 9, 1975 at the rate of 6.80 %. Roil call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, and Rush Nayes: None Absent: Trustee Swain Abstain: President Howell So ordered. Trustee Baschen moved - seconded by Trustee Brown... That the following investment as submitted be approved. One federally secured certificate of deposit drawn on the Corporate Account in the amount of $105,000, to mature in the First National Bank and Trust Co. of Oak Brook, on July 9, 1975 at the rate of 6.80 %. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, and Rush Nayes: None Absent: Trustee Swain Abstain: President Howell So ordered. Trustee Baschen moved - seconded by Trustee Brown... That the following investment as submitted be approved. One federally secured certificate of deposit drawn on the Corporate Account in the amount of $125,000, to mature in the First National Bank and Trust Co. of Oak Brook, on July 9, 1975 at the rate of 6.812%. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, and Rush Nayes: None Absent: Trustee Swain Abstain: President Howell So ordered. Trustee Baschen moved - seconded by Trustee Brown... That the following investment as submitted be approved. One commingled, federally secured certificate of deposit, in the amount of $162,000, to mature in the First National Bank and Trust Co. of Oak Brook, on July 9, 1975 at the rate of 6.812 %. Drawn on: Motor Fuel Tax Account $509000 Revenue Sharing Account 27,000 Water Fund Accounts 859000 Roll call vote. Ayes: Trustees Baschen, Brown, Congreve, Hayes, and Rush Nayes: gone Absent: Trustee Swain Abstain: President Howell So ordered. Trustee Baschen moved - seconded by Trustee Brown... That the following investment as submitted be approved. One commingled, federally secured certificate of deposit drawn on the Water Fund Accounts, in the amount of $100,000, to mature in the First National Bank and Trust Co. of Oak Brook on July 9, 1975 at the rate of 6.80 %. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, and Rush Nayes: None Absent: Trustee Swain Abstain: President Howell So ordered. 4/22/75 (continued) • V. OLD BUSINESS: A. Route 83 Study & Resolution I ie3 nutes of April 22, 1975 Manager Carmignani reported on Resolution 1174 -75/7, adopted by Mayors & Managers Conference t-rhich establishes funding under the Federal Aid urban program with respect to improvement of Route 83 from I -90 to I -55. B. Report - Meyers Road /Fairview Avenue Manager Carmignani reported on meeting with County Highway Department relative to improvement of Heyers P,oad /Fairvieai Avenue alignment and necessity of four (4) lanes. C. NIPC Payment Request Upon receipt of answers to questions raised by Trustee Swain, relative to rapid transit extension to Oak Brook Trustee Rush moved - seconded by Trustee Brown... to approve payment to N'1PC for $546.00. Roll call vote: Ayes: Trustees Baschen, Brown, Rush and President Howell Nayes: Trustees Congreve, and Hayes Absent: Trustee Swain So ordered. D. Authority to Bid - Oak Brook Library Discussion was held relative to the proposed project. Trustee Baschen moved - seconded by Trustee Rush... That advertising for Village Library and 3:00 P.M. on May 20, Roll call vote: Ayes: Nayes: Absent: bids be authorized for remodeling of the Oak Brook the internal furnishings with bids to be opened at 1975, at an amount not to exceed $42,000. Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell None Trustee Swain So ordered. E. Lake Michigan Water - recommendation Attorney Bianucci recommended that Peter W. Ernst represent the Village along with the other participating communities before the Division of Waterways, relative to allocation of Lake Michigan water. Trustee Hayes moved - seconded by Trustee Rush... That Peter Ernst represent the Village at a fee not to exceed $1,000. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell Nayes: None Absent: Trustee Swain So ordered. F. Oak Brook International Office Center - Sign Variation Request for a sign variation to be withdrawn by applicant. G. Report of Chairmen Finance, Corp. Planning & Public Property Committee - Chairman Baschen Construction of Village Commons on schedule, but due to delay of delivery of mechanical equipment, approximate completion is last week of July. - Liquor license fees being reviewed, with recommendation to be rude in May. 4/2 2/75 (continued) P 4 IM n tes of April 22, 1975 G. Report of Chairmen (continued) Organization, Personnel & Salary Adm. Committee - Chairman Congreve - Vacancy on Plan Commission to be filled with new 3oard approval. P u b 1 7-C Safety Comm 1 -t tee -- C hatrm a- n- _B -r-mv n--- -- - Traffic Code being reviewed by Village Attorney. - Reduction of Speed Limits on County roads discussed with County to no avail and new approach to be tried. - Fire rating not yet completed by State. - Endeavoring to eliminate multiple false alarms. - Plan Commission had unanimously recommended pursuit of installation of box culvert under Oak Brook Road from Hunter Trails West to Village Green, as a Oak Brook Development Compay--,v \ ture or joint venture with the Village. The excessive cost was pr�,hibitive to the Development Company, but the Project Manager has auL ori_zation to commit $100,000. Trustee Brown moved - seconded by Trustee Rush... That the Village staff work with Oak Brook Development Company relative to the design and construction and pursue financing alternatives for next Board meeting. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell Nayes: None Absent: Trustee Swain So ordered. Public Works & Utilities Committee - Chairman Hayes - The four (4) inch rainstorm of Friday, April 18th, produced numerous flooding problems. The Fire Department pumped out basements, the Police Department rerouted traffic where flooding occured, and the Public Works Department has been restoring washed out shoulders and removing debris. Meeting held with staff to define various problem areas and corrective measures to be taken. Inlets are being constructed at Croydon Lane /Windsor Drive and Sheffield Lane /Windsor Drive. Traffic & Transportation Committee - Chairman Swain No report. Zoning_& Planning Committee - Chairman Rush - No further action on Campus Teams. - Site Plan of Hawthorn Realty Development to be presented prior to preannexation agreement. - Mayslake property being reviewed as to compliance with the Zoning Ordinance. VI. NEW BUSINESS A. Zion Church - Permit Fee Request r- eceived from Zion Lutheran Church, Glendale Road, to be exempted from payment of Storm Sewer permit fee. Trustee Hayes moved - seconded by Trustee Congreve... That the permit fee of $35.00 be waived. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell Hayes: None Absent: Trustee Swain 4/22/75 VI. NEW BUSINESS (continued) B . Cl ea n- Up Day Pa Mi n es of April 22, 1975 Manager Carmignani reported that Saturday, May 17, 1975 will be clean- up day for Village residents. C. dater Main - Commerce & Spring Road Per memo of Engineer Littleton dated April 15, 19759 Trustee Hayes moved - seconded by Trustee Congreve... To authorize execution of a contract with Louis Ruffolo & Son for the sum of $4,188, plus negotiated price for additional work, and waive the bidding requirement. Roll call vote: Ayes: Nayes: Absent: D. Ryan Annexation Request Trustees Baschen, Brotign, Congreve, Hayes, Rush, and President Howell None Trustee Swain So ordered. Request was received from Vincent E. and Marie Ryan, 2600 Oak Brook Road to annex their single parcel of land, immediately west of Butterfield Country Club. Trustee Rush moved - seconded by Trustee Brown... To accept the applica prepare the necessary Roll call vote: Ayes: Nayes: Absent: Lion for annexation and have the Village Attorney documents. Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell None Trustee Swain So ordered. E. 22nd Street /Spring Road -FAUS Project M-5003__(10)__ - State Participation Manager Carmignani reported on FAUS Project M -5003 (10) which excludes street lighting. Trusteen Baschen moved - seconded by Trustee Congreve... To authorize execution of Addendum by the President and Village Clerk. F. Well Request- - Ral h J. Vaivada - West side of Spring Road north of Acorn Hill Ln. Trustee Hayes moved - seconded by Trustee Congreve... That the request for a well as presented be approved with the stipulation that connection to the Village water system be made when it is available. Roll call vote: Ayes: Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell Nayes: None Absent: Trustee Swain So ordered. Well Re uest -_Joseph P. Lamkin - Lot 3, Souku 's Subdivision, Acorn Hill Lane Trustee Hayes moved - seco That the request for a that connection to the Roll call vote: Ayes: Nayes: Absent: nded by Trustee Congreve... well as presented be approved with the stipulation Village water system be made when it is available. Trustees Baschen, Brown, Congreve, Hayes, Rush, and President Howell None Trustee Swain So ordered. 4/22/75 (continued) F� 6 O hates of April 22, 1975 VII. ADJOURNMENT Trustee Congreve moved - seconded by Trustee Brown... That this meeting be adjourned. Time 9:30 P.M. Voice vote - all in favor. So ordered. Respectfully submitted, Marianne Lakosil Village Clerk 4,/22/75