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VILLAGE OF OAK BROOK Minutes APRIL ..22, 1997
UNOFFICIAL UNTIL APPROVED AS WRITTEN ✓
OR AS AMENDED BY VILLAGE BOARD ON
/3, / 1
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1. MFETINQCAL L: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:35
p.m. Pledge of Allegiance was given.
2. ROLL—CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy. Trustees Bartecki, Kenny, McInerney, Payovich
and Savino.
ABSENT: Trustee Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager:. Dale L. Durfey, Jr., Village Engineer; Tom
Hawk, Director of Community Development; Bruce F. Kapff, Director of
Information Services & Purchasing; Richard D. Klatzco, Chief of Policy;
Darrell J. Langlois, Finance Officer/ Treasurer, Richard A. Martens, V .. ige
Attorney; Ruth A. Martin, Library Director; Michael J. Meranda,
Superintendent of Public Works; Daryl Sittig, Fire Chief/Building
Commissioner; Trey VanDyke, Golf Club Manager and Mike Hall,
Communications Supervisor.
3. ANNo INcEmENNTS & OPEN FORUM: ANNOUNCEMENTS
AND
President Bushy announced that the Village Board meeting was being taped for OPEN FORUM
cable TV broadcast on Continental Cablevision's local government access
Channel 6 for airing on Monday, April 28, 1997 at 7:30 p.m.
President Bushy read a prociamation she had signed on April 22, 1997
proclaiming May I I through May 17, 1997 as Police Week in honor of the
valor, service and dedication of our police officers.
The Village has received information of the west suburban office market
stating that it is cheaper to build a new building than lease existing office
space. There is an abundant number of land sites available for $5.00 per
square foot in the far West to more than $20.00 per square foot in Oak Brook.
More than thirty proposed office developments are ready to be built on sites
available in the Western suburbs that could accommodate an office building of
70,000 square feet or larger. Finance Officer Langlois has indicated that the
assessed valuation from DuPage County for the Village of Oak Brook is '
VILLAGE OF OAK BROOK Minutes I of 8 April 22, 1997
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$938,840,584. This is a 3.65% increase from last year, and President Bushy
gave credit to the Village Board for this strong increase in the last four years.
President Bushy announced that this meeting was the last Village Board
meeting for Trustee Payovich. The Village Board recognized Trustee
Payovich for her many years of service to the Village• and she will be honored
at the annual Recognition Dinner in September.
Andrew James, President, Mad Bomber Fireworks Productions, Inc., read a
statement in response to Village President Bushy's letter to him. He publicly
apologized for his erroneous comments of the Village Board's process of
a
hiring a fireworks display Company for the annual Independence Day
celebration.
Trustee Bartecki voiced a concern for the Park District's proposal of an
indoor /outdoor aquatic facility. He cited the residents had not approved the
proposal when it was presented to the voters in a referendum. He suggested
that two outdoor aquatic facilities in Oak Brook would be difficult to operate
profitably. He asked the Village Board to request the Park District to abandon
the outdoor aquatic facility. No action was taken by the Village Board.
4. AUROVAL OF MINUTES: MINMES
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Canvass of Election of April 8, 1997 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Payovich, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of April 8, 1997 as amended and waive the full
reading thereof. VOICE VOTE: Motion carried.
• ul� F.11C j C I Z!� :
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
A. APPROVAL- OF ILLS: Approved Omnibus Vote.
0) APPROVAL Of PAYROLL Approved Omnibus Vote.
C. CHANGE QED EM: None.
VILLAGE OF OAK BROOK Minutes 2 of 8 April 22, 1997
APPROVAL OF:
BILLS -
$366,342.01
PAYROLL --
$303,376.80(grose
I
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lny,lxj 104211 �101M:Qq M."IMPM0 iiiii I
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2. SMYIH-SYSTEMS - pAyouT #1 - COMP=R SYSTEMS -
$9,895.00: Approved Omnibus Vote.
3. QRO111! I RESOURCES. INC. - PAYQUT #14 - $1-444-25:
Approved Omnibus Vote.
4. VIAN CO-NSTRUCDON COW 'NY - PA QUT #1 - 1997
WATER MAIN gEj!LACENffiNj - $57.226,00: Approved
Omnibus Vote.
77.01.116)=� Mail 1MR1.49-1-101
G. ACCEPT AND PLACE ON FILE - IREASURER'S REPO&P-41-
MARCH, 1997 Approved Omnibus Vote.
PAYOUTS:
1997 PAVING
PROJECT
COV1PUTER
SYSTEMS
INFORMATIONN
TECHNOLOGY
1997 WATER MAIN
REPLACEMENT
REFERRALS:
CELLULAR ONE
SPECIAL USE -
PUBLIC UTILITY*
TELEPHONE
TRANSMISSION
EQUIPMENT
(3702 York Road-
York Tavern)
TREASURER'S
REPORT -
MARCH, 1997
H. REQUESI FQR DME EXMSIO-N - MONTALHANO MONITALBANO
BUILpF,gs gEsuBDIMISIO-N JEAST SIDE OE HABCjER ROAD BRULDERS
APPRO)UMATELY 300 FEET S0,11H OF YORKSHIRE W00125 RESUBDIVISION
DRIVF) - FINAL PLAI: Approved Omnibus Vote. TIME EXTENSION
0:4017-TUMPTI mllm�, I
A. APPOINTMENTS: No Business.
VILLAGE OF OAK BROOK Minutes
3 of 8
April 22, 1997
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17.. _'4
I. RSOLIMON 27 -AG- EM- EXI -R-689 A RESOLUJION TO
RES.97--JLG-EM-EFI-
ESTAB, BUSH A MUTUAL Alp AGREE I T EtETWEE N THE
R -689
VILLAGE OF OAK BR QK AND DU PAGE_CQUN=
MUTUAL AID AGREE -
MENT BETWEEN VOB
QFFICE QE EMERGENCY MANAGEMENT:
AND DU PAGE
COUNTY OFFICE OF
The agreement has been developed over the past year by the DuPage
EMERGENCY MANAGE -
County Office of Emergency Management in cooperation with the
MENT
DuPage Mayors and Managers Conference and DuPage
municipalities. The purpose of the agreement is to formalize, in
advance, the terms under which the parties to the agreement may
obtain or render aid to one another during declared disasters. It
imposes, no duties on any party to render assistance. Each party
authorizes it Emergency Management Coordinator to request or to
render aid under the terms of the Agreement. (The Board has
previously designated, by ordinance, the Village Manager as the
Village's Emergency Management Coordinator.) The agreement has
been approved by the County Board and submitted to all DuPage
municipalities. It has been reviewed by the Village Attorney.
t
Motion by Trustee Bartecki, seconded by Trustee Kenny, to approve
Resolution 97- AG -EM -EX I -R -689, "A Resolution To Establish A
Mutual Aid Agreement Between The Village Of Oak Brook And
DuPage County Office of Emergency Management ", as presented and
waive the full reading thereof; and authorize the Village President to
execute the Agreement. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: I - T Trustee Shumate. Motion carried.
D. CONCUR WITH AWARD OF CONMACT - WATER WATER
INTERCONNECTION WITH VILLAGE OF HILLSIDE: INTERCONNECTION
WTIH VILLAGE OF
The Village Board, at its meeting of October 24, 1995, approved a HILLSIDE
Municipal Water System Interconnect Agreement between the Village
of Oak Brook and the Village of Hillside. The Agreement provided
that the Village of Hillside would prepare plans and specifications and
competitively bid the project, which consists of interconnecting the
two water systems with a ten -inch water main for emergency use.
Hillside contracted with MTA, Inc. (Consulting Engineers) to prepare
VILLAGE OF OAK BROOK Minutes 4 of 8 April 22, 1997
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plans and specifications and bids were publicly opened on November
25, 1996.
The Agreement provided further that if construction costs exceed
$42,0410, or that the engineering costs exceed $7,000, each
municipality must approve going forward with the project. The
Village of Hillside did so at their November 25th meeting and will
enter into an agreement with Vian Construction once the Village of
Oak Brook concurs in the amount of the contract. Since November
25th, the Village has been awaiting additional information from
Hillside and MTA, Inc., thus the delay in placing this on a Board
agenda
The Village's share, as provided in the Agreement, is 75% of both
engineering and construction costs. Originally, staff estimated that
the Village total cost for the project would be $45,000 ($7,000 for
engineering and $35,000 for construction). Subsequently, this amount
was included in Account No. 084501- 590440 for the 1997 Budget.
With the construction bid of $59,769.00 and the estimated
engineering total of $22,413.64, the Village's share is $61,636.98.
Despite this overage ($19,636.98), the Village has sufficient funds in
the Water System Improvement Program (#4501) to cover this and
any change orders that might arise during construction.
The percentage of engineering costs to construction costs appears
rather high at 370/6. Design and construction inspection services will
run somewhere in the neighborhood of 14% to 16% for medium to
large size projects and as high as 30% for smaller projects. With the
engineering costs being what they are, the Village has requested and
received additional information from MTA, Inc. which attributes the
additional costs, approximately $8,000, to utility conflicts (which
required redesign and water main realignment), easement negotiations
and water meter investigation. Had it not been for these three
unanticipated elements, the engineering costs would be in the range of
23% of the low bid received and quite acceptable for a small scale
project of this type.
This emergency interconnect can and will provide potable water to the
residents of the %Vestdale Gardens subdivision in the event the
existing, and sole, eight -inch water main under the Tri-State Tollway
requires repair, and that to construct a secondary water main under the
Tollway io service this subdivision would cost upwards of two
hundred thousand dollars, it is staff's opinion that the interconnect
with the Village of Hillside should proceed.
VILLAGE OF OAK BROOK Minutes 5 of 8 April 22, 1997
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8.
J
Motion by Trustee `Savino, seconded by Trustee Payovieh, to concur
in the action of the Village of Hillside to award a conhact to Vian
Construction for the construction of an emergency ten -inch water
main between the Village of Oak Brook and the Village of Hillside at
the unit prices bid:and in the estimated total amount of $54,769.00;
and approve the estimated amount of $22,413.64 for engineering
design and construction inspection services for this project. ROLL
CALL VOTE: -
Ayes: a - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
A. Code Enforcement
B. Communications
C.
Engineering Department
D.
Finance Department
E.
Fire Department/EMS
F.
Information Services/
M.
Purchasing
G.
Legal Department
H.
Librani
I.
Planning & Zoning
J.
Police Department
K.
Public Works
L.
Recycling
M.
Risk Management
N.
Sports Core - Bath & Tennis and
Golf
O.
Village Clerk
All departmental Quarterly Reports were discussed and accepted.
:_ D • AD !1 BERMS:
Blistex, a long- standing corporate resident of Oak Brook, is
requesting the following variations for 1800 Swift Drive and 100
Windsor Drive:
11-11111 t
A Variation to Section X(B)(3) to allow a Floor Area Ratio (FAR) of
.51 instead of the permitted .45;
A Variation to Section XI(E)(12) to reduce the number of required
parking spaces to 138 instead of the required 148; and
A Variation to Section XI(D)(7) to reduce the number of required
loading berths to 2 instead of the required 4.
VILLAGE OF OAK BROOK Minutes
Poll
6 of 8 April 22, 1997
QUARTERLY
REPORTS
BLISTEX -
VARIATIONS - FAR,
PARKING SPACES
AND LOADING
BERTHS (1800 Swifi
Drive & 100
Windsor Drive)
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tilt "rv.^y�
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•.y�ry tCi 9 %S.i,�'P',. -0 f�M "Y
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Windsor Drive
A Variation to Section X(B)(3) to reduce the permitted FAR to .37
instead of .45;
A Variation to Section XI(E )(12) to increase the number of required
parking spaces to 53 instead of 44; and
A Variation to Section XI(D)(7) to increase the number of required
loading berths to 5 instead of 2.
The Zoning Board of Appeals, by a vote of 5 to 0, recommended
approval of Blistex's variation requests subject to the following
conditions:
I . The proposed site and building modifications shall be
accomplished in substantial accordance with the plans submitted
with the petition;
2. Additional landscape screening shall be provided along the parking
areas to provide effective screening for the adjacent residential
properties to 1800 Swift Drive; and
3. The more restrictive requirements for 100 Windsor Drive shall
remain in effect as long as 1800 Swift Drive is in need of the relief
hereby granted.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to direct to
Village Attorney to draft the necessary ordinance to be brought back
to the Village Board for approval at the Regular meeting of May 13,
1997, subject to the folio -A ing conditions:
1. The proposed site and building modifications shall be
accomplished in substantial accordance with the plans submitted
with the petition;
2. Additional landscape screening shall be provided along the parking
areas to provide effective screening for the adjacent residential
properties to 1800 Swift Drive;
3. The more restrictive requirements for 100 Windsor Drive shall
remain in effect as long as 1800 Swift Drive is in need of the relief
hereby granted; and
4. Additional landscaping should be maintained adequately.
Trustee Savino commented that he agreed with the Zoning Board of
Appeals' inclusion of additional landscape screening. He
recommended that the maintenance of the landscape screening be a
condition of the grant for the variation request.
VOICE VOTE: Motion carried.
VILLAGE OF OAK. BROOK Minutes 7 of 8 April 22, 1997
?1) 11 *zI1�i'wt
2R
B. DISCUSSION QF POLICY YENDING ACTIY11Y AT 1927
iNDE n V CELEBI�� `ION. 1997 INDEPENDiNCE
DAY
CELEBRATION
VENDING ACTIVITY
President Bushy explained the various types of activities held during POLICY
the special events hosted by the Village of Oak Brook for Ethnic Fest,
Oak Brook Day and the Independence Day celebrations.
Trustee Bartecki recommended not changing the event at this point.
He commented that ti,,: illage provides adequate parking facilities;
space for the fireworks display and not burden our staff with any more
administrative duties.
President Bushy noted Trustee Shumate had previously suggested
consideration of an Octoberfest. This is being reviewed in
conjunction with the Ethnic Fest to be held the evening before the
Fest.
Trustee McInerney suggested continued enhancement of the
utilization of the Sports Core property for these types of events. He
asked that consideration be given for an event for the senior citizens
and those residents whose children have grown and moved. President
Bushy suggested the West Suburban Band could perform for dancing.
This type of activity %ill be reviewed.
Motion by Trustee Bartecki, seconded by Trustee Payovich, that the
Independence Day celebration and the program of activities remain as
scheduled with prohibition of any type of novelty items being sold on
the Sports Core property the day of the event. VOICE VOTE:
Motion carried.
10. OTHER BUSINESS PERTA TG TO VILLAGE 0 ER ATIONS: None.
11. AST JOLMN NT:
ADJOURNMENT
Motion by Trustee Bartecki, seconded by Trustee Savino, to adjourn the
meeting at 9:07 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
bot42297
VILLAGE OF OAK BROOK Minutes 8 of 8 April 22, 1997