Minutes - 04/23/1996 - Board of TrusteesVILLAGE CIF 0AK BROOK Minute, /,pril 23,1226
UNOFFICIAL UtVTIL� PROVED AS WRITTEN _
OR AS AMENDED V BY VILLAGE BOARD ON
May 14, 1796
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32
p.m. Pledge of Allegiance was given.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, McInerney, Payovich and
Savino.
Trustee Kenny arrived at 7:37 p.m.
ABSENT: Trustee Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom
Hawk, Director of Code Enforcement; Bruce F. Kapff. Director of Information
Services & Purchasing; Richard D. Klatzco, Chief of Police; Darrell J.
Langlois, Finance Offpcei.7ra',�surer; F =; `,ard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michaei J. Meranda, Superintendent of
Public Works; Robert Nielsen, Fire Chief/Building Commissioner; Bonnie
Sai-tore, Bath and Tennis Club Manager; Trey VanDyke, Golf Club Manager;
Sandra Schmidt, Legal Secretary; Karen Martino, Sports Core Polo Co-
ordinator; Barbara Benezra and Roberta Petz, Library Commission members;
Joseph Fullan, library associate; Connie Craig and Tom Richardson, Safety
Pathway Committee Co- Chairmen; and Tom Doyle, John Hartmann and Ana
Sisson, Safety Pathway Committee members.
Judy liicDade, representing the Fullersburg Woods Homeowners Association,
requested the Village Board to consider posting signage of closing Spring
Road from 31 st Street to Adams Road due to the reconstruction of the York
Road bridge and the large amount of traffic using alternate routes through
Fullersburg Woods. Their organization has contacted Chuck Tokarski,
DuPage County Department of Transportation, requesting assistance in this
matter. Mr. Tokarski informed her that their department would cooperate and
provide the appropriate signage if requested by the Village.
Village Manager Veitch suggested the Village Board defer this matter to staff,
as the closing of Spring Road would require approval of an ordinance by the
VILLAGE OF OAK BROOK Minutes 1 of 18 April 23, 1 996
t� 1
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
Village Board that could be acted upon at the May 14, 1996 regular meeting.
He noted York Road would remain open northbound during the reconstruction
project, and Spring Road is already closed southbound from 3 p.m. to 6 p.m.
during week days. Mrs. McDade asked that the use of emergency vehicles and
school buses be exempt from access of the temporary closing of Spring Road.
President Bushy commented that this proposal would come before this Board
as a recommendation from staff and require a notification process to the
residents of Fullersburg Woods understanding that the road would be closed to
everyone. If approved by ordinance, then citations would be written for any
violations.
Village Manager Veitch suggested that enforcement issues need to be
discussed with the Police Chief and safety measures from the Fire Chief.
Trustee Payovich recommended the consideration of local traffic only signs,
which do not require passage of an ordinance. These could be designated on
streets adjacent to Ogden Avenue.
Mrs. McDade stated their homeowners meeting is scheduled for May 23, 1996
in which the homeowners would be informed of the ramifications of a road
closure. President Bushy explained that a hearing would be required for this
type of request by the Village Board. The proposed ordinance would be placed
on the agenda of the May 14, 1996 Board meeting with adoption at the May
28, 1996 Board meeting. Fullersburg Woods residents could attend the May
28, 1996 Board meeting with their comments on this request.
President Bushy acknowledged the progress of the Ethnic Fest Committee with
the able assistance of Village Board representative Trustee McInerney. She
acknowledged Karen Martino, in the audience, who is working with the Sports
Core staff requesting Embassies in the Chicagoland to participate in our Fest.
The response is very exciting; and they are willing to participate. The Village
is working in conjunction with School District 53 and our Park District.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of April 9, 1996 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried with Trustee Savino
abstaining,
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
Omnibus Agenda. ROLL CALL, VOTE:
VILLAGE OF OAK BROOK Minutes 2 of 18 ,April 23, 1996
'77-71-
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7
ANIL
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Ayes- 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino.
Nays: 0 - None.
Absent: I - Trustee Shumate. Motion carried.
A. APPRQVAL-QF HILLS: Approved Omnibus Vote.
B. AFMVAL OF PAYROLL: Approved Omnibus Vote.
1. LkANGE QRDER #4 - -1 995 PA VINQ ERQJECT: Approved
Omnibus Vote.
AP'PPnATAT- (IV-
.D.LaujLjo '-
$637,207.78
PAYROLL -
$302,564.28(gross)
1995 PAVING
PROJECT
PAYOUTS:
1. QRQUP I RESQURCES. INC. - PAYOUT #7 - INFORMATION INFOIWATION I
TECHNOLOGY PLAX --PHASE 11- $2.153.70; Approved TECHNOLOGY PLAN:
Omnibus Vote.
2. C-LVILIECH ENGINEERING, INC . - PAYOUT #7 - YORK/HARGER
YORKMARGER BIKE TRAIL - PRELIMINARY BIKE TRAIL
ENGINEERING - $950.76: Approved Omnibus Vote.
i
3. IHE FIRST MMMERE -HANK - 1273 KWORKS 1973 14ATERWORKS:
REVVENUE BONDS --FINAL INSTALLMENT - $280,635,00: REVENUE BONDS
Approved Omnibus Vote.
4. JAMES D. FIALA PAVING - PA # - 1995 PA'%T"%1r- 1995 PAVING
P]&QJECT - $35,,509,22: Approved Omnibus Vote. PROJECT
5. HIIIEF & HUFF - PAY UT #5 -UNDERMOUND STORAGE UNDERGROUND
1ANK REMEDIATION - $139,36: Approved Omnibus Vote. STORAGE TANK
E. gEEEggAL - STIR CRAZY CAFE OAK BROOK - SPECIAL USE STIR CRAZY CAFE:-
- QUIDOO&DININ Q-- REEER TQ ELAN COMMISSIM SPECIAL USE --
MEETINQ QF MAY 20,1926 AND ZQNING BOARD QF OUTDOOR DINING
AppEALS MEEIINQ QE E 4,1926: Approved Omnibus Vote.
1. 1296/27 STA PURCHASE - DEICER SALT: 1996/97 DEICER
Approved Omnibus Vote. SALT
C, ACCEPT AND PLACE QN EILE - IRE SA` EH' ELI PART QE1 TREASURER'S
M �CHM-jq REron-mn., 1906
AL .2�: Approved Omnibus Vote. I
VILLAGE OF OAK BROOK Minutes 3 of 18 April 23, 1996
• s
H. i... 9 .:... U .., k►
AI IHE YOM WQQDS FOREST PRESERVE: Approved
Omnibus Vote.
7. ACTIVE A EMA ( tem For Final Action:
!:
C.
LICENSE AGREEMENT
WATER MAIN -YORK
WOODS FOREST
PRESERVE
APPOINTMENTS:
President Bushy explained the composition of the Police Pension GOY - POLICE
Fund Board. Patrick Goy has served on this Board as a representative PENSION FUND
of the residents, and she would like to re- appoint him to this position BOARD
due to his outstanding financial expertise in this capacity.
Motion by Trustee McInerney, seconded by Trustee Payovich, to
concur with the recommendation of President Bushy and re- appoint
Patrick M. Goy to the Oak Brook Police Pension Fund Board, with
term expiring May, 1998. VOICE VOTE: Motion carried.
President Bushy acknowledged the Library Commission is a BENEZRA -
recommending body that advises the Village Board of the Library. LIBRARY
This year the Library Commission will be extremely busy with the COMMISSION
November referendum, and she would like to re- appoint Barbara
Benezra to this Commission.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
concur with the recommendation of President Bushy and re- appoint
Barbara Benezra to the Oak Brook Library Commission, term
expiring May. 1999. VOICE VOTE: Motion carried.
R-Mel 11141 \. ..\1 l. 1'.' a .
PAXIAM4,11%,14
M �. • •.:.::..._u..z,
In previous years the Village has contracted with Clarke Mosquito
Management. Inc. for abatement services on a lumv stun basis ( 1994
cost of $45,018.20 and 1995 cost of $47,720.00), with the contractor
providing all necessary services. In a wet year, the Village may tend
to save money with a lump sum contract. In a dry year (1995), th-
Village would tend to save money under a unit price contract sinr., ae
Village would not be paying for unneeded services. Under the
proposed unit price contract, the Village will only be paying for those
AWARD OF CONTRACTS
MOSQUITO
ABATEMENT
SERVICES
VILLAGE OF OAK BROOK Minutes 4 of 18 April 23, 1996
T� i
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services required. Our actual annual expenses may be higher or lower
than the estimate or past experience using a lump sum contract.
Motion by Trustee Savino, seconded by Trustee Payovich, to waive
bidding, as Clarke Mosquito Management, Inc. is a sole source
situation, and award a two -year contract, subject to staff review, to
Clarke ivlosquito Management, Inc., Roselle, at the unit prices
indicated on the spreadsheet for various mosquito abatement activities
with estimated annual costs of $41,098.60 (1996) and $43,564.48
(1997). ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
President Bushy requested the Village publicize the 1 -800 telephone
number for our residents for mosquito control concerns.
2. U'T'ILITY VEHICLFS - GOLF MAINTENANCE: UTILITY VEHICLES
GOLF MAINTENANCE
Bid packages were picked up by three (3) companies. Two (2) sealed
bids were received on April 10, 1996.
Funds in the amount of $21,500 have been budgeted in the Golf
Course Maintenance Program (8304) for the net cost of this purchase.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
award a contract, subject to staff review, to Illinois Lawn Equipment,
Inc., Orland Park, the lowest responsible bidder, for a net price of
$20,352 (including trade -in) with delivery approximately 14 days
following placeii.`nt of order; and to declare the existing Units G -11
and G -12 surplus and accept the trade -in value bid by Illinois Lawn.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: l - Trustee Shumate. Motion carried.
3. F.. iR E D ",PARTMENT - SELF- STAINED BREATf1I LQ SELF- CONTAINED
APE RAMS: B R"mt,TnV41G
APPARATUS
The hire Department is in an ongoing process of upgrading its
breathing apparatus to current O.S.H.A. and N.F.P.A, standards.
Since all of the existing breathing apparatus is mamtfactured by MSA,
staff recommends staying with this manufacturer for departmental
VIL AGE OF OAK BROOK Minutes 5 of 18 April 23, 1996
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will, 1 ., v. %i'!""T!i"" ,,
ti-r i
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consistency. Air -One Equipment has the exclusive MSA franchise in
Illinois. Funds in the amount of $15,000 are contained in the Fire
Suppression Program (720 1) to cover this purchase.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to waive
bidding due to sole source, and authorize issuance of a Purchase
Order to Air One Equipment Co., Schaumburg, in the net amount of
$15,440 for five MSA 30- minute breathing apparatus, three spare 30-
minute cylinders, and the trade -in of five ultralite air packs. ROLI
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
Comparing proposals received, Melrose Pyrotechnics offered the
greatest number of shells (92 more shells than Mad Bomber) and
includes the sound systern. Melrose Pyrotechnics was the contractor
that produced an extremely successful show in 1995.
Park USA has listed all of the equipment and manpower that staff
agreed would be required to support this event.
Melrose Pyrotechnics and Paris USA have included the provision of a
rain date in their proposals and respective costs.
$60,000.00 has been budgeted in 1996 in program number 091701 for
this event.
Motion by Trustee McInerney, seconded by Trustee Kenny, to waive
competitive bidding due to the time frame and unique nature of the
services to be rendered and negotiate a contract, subject to the Village
Attorney's approval, with Melrose Pyrotechnics in the amount of
$26,300 to produce a fireworks display on July 3, 1996; and authorize
the issuance of a Purchase Order to Park USA in the amount of
$18,895 for parking, security and crowd control services. ROLL.
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - 'Trustee Shumate. Motion carried.
VILLAGE OF OAK BROOK Minutes 6 of 18 April 23, 1996
1996 FIREWORKS
DISPLAY AND
PAMNG SERVICES
77 F7
?;xs ,4=
WATER MA EMECI:
Bid packages were picked up by fourteen (14) companies. Ten (10)
sealed bids were received on April 10, 1996. The low bid is
approximately 15% or $17,658 below the engineer's estimate of
$119,188. This project includes:
1. Installing a loop connecting the two dead -end water mains on
Briarwood Avenue and Briarwood North B; and
2. Constructing a second transmission line from Reservoir A (York
Road) to 22nd Street.
Work is scheduled to take 25 working days follo•.. ing the Notice to
Proceed. Funds in the amount of $430,000 have been budgeted in the
Water System Improvements Program (4501) of the Water Fund for
water distribution improvements.
Motion by Trustee Payovich, seconded by Trustee McInerney, to
award a contract, subject to staff review, to J. Congdon Sewer
Service, Inc. Addison, the lowest responsible bidder, based on the unit
prices submitted, for an estimated total project price of $101,530.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
The Village Board, at its meeting of March 12, 1996, authorized staff
to negotiate a contract with Carow Plaraners, Architects, based on their
qualifications in performing this type of work and the selection
committee's recommendation.
Funds in the amount of $120,000 are contained in the Municipal
Building Improvements Program (4201) for this work. It is
anticipated that no more than a total of $60,000 will be expensed in
1996 for the library project (approximately $40,000 for this contract
plus approximately $20,000 for any post - referendum work in 1996).
The schedule in Carow's proposal indicates that the Village has
adequate time to prepare for the November 1996 referendum.
Services to be provided include pre - design, conceptual design and
referendum assistance. The estimated fee for each task is based on
hourly rates, and it will be the Village's intent to minimize the
number of hours utilized.
VILLAGE OF OAK BROOK Minutes 7 of 18 April 23, 1996
?yA
RESERVOIR A /YORK
ROAD & BRIARWOOD
LAKES
WATER MAIN PROJECT
LIBRARY
ARCHITECTUR-kL
DESIGN SERVICES
Motion by Trustee McInerney, seconded by Trustee Kenny, to waive
bidding due to the professional nature of the services, and that the
contract, subject to staff review, be awarded to Carow Planners,
Architects, Chicago, with a not -to- exceed fee of $38,446 plus
reimbursable expenses. ROLL, CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
RIF .. u_ ,-
One sealed bid was received on April 10, 1996.
The Village also requested bids on applying Pavement Restorative
Seal (CRF) to certain streets (Kensington Road/Court and Ha.rger
Road). Boecker Road Maintenance, Inc. chose not to submit a bid
because they felt that CRF was inappropriate on these roads. After
reviewing this with Boecker, staff concurs and will investigate other
preventive maintenance alternatives for these roads.
All work is to be completed by June 30. The Contractor is also
responsible for notifying affected property prior to the work, and
providing any necessary traffic control to direct motorists around the
construction. Disruption is minimal with this process.
Although the Contractor provided a price to sweep the pavement
before and after the rejuvenation, our Public Works Department will
provide the necessary street sweeping activities, saving the $6,434 bid
price.
Motion by Trustee Payovich, seconded by Trustee McInerney, to
award a contract, subject to staff review, to Boecker Road
Maintenance, Inc., Naperville, the lowest responsible bidder, based on
the 1mit price of $.52 per square yard of Reclamite (estimated total
quantity of 91,909 square yards) for an estimated total project price of
$47,792.68; and that the unit price for pavement sweeping ($0.07 per
square yard) be rejected, as Village personnel will perform this work.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny. McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
VILLAGE OF OAK BROOK Minutes 8 of 18 April 23, 1996
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1996 PAVEMENT
REJUVENATION
PROJECT
�I 5
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D.
No-00-14 0 ,
The Oak Brook Police Department has historically purchased its
uniforms from Kale Uniform Company, for the following reasons:
1. Time savings and convenience, since the store is located in
Wheaton near traffic court.
2. Departmental desire to stay with the same uniform, to avoid having
to change everyone's uniform at a significant expense. This limits
the Village's ability to switch companies.
3. Most competitive price, as demonstrated over the years, when
compared to uniforms supplied by other manufacturers.
Motion by Trustee Kenny, seconded by Trustee McInerney, to waive
bidding, on the basis that the Oak Brook uniforms can only be
conveniently obtained at one location, and authorize the issuance of a
Standing Purchase Order for the purchase of Police Uniforms in 1996
to Kale Uniform Co., Wheaton, in the not -to- exceed amount of
$30,195. ROLL FALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and
Savino.
Nays: 0 - None.
Absent: 1 - Trustee Shumate. Motion carried.
of •
The proposed agreement is for 1996 between the Oak Brook Sports
Core and the Naperville Polo Club, Inc., for polo to be held on the
Sports Core fields on Sundays. The only changes between the 1995
and 1996 agreements are a 10% increase in the fee as adopted in the
Village's 1996 Budget, and the addition of two Sundays, which is also
reflected in the fee.
Motion by Trustee McInerney, seconded by Trustee Kenny, to
authorize staff to enter into an "Agreement Between The Village Of
Oak Brook, DuPage County, Illinois, A Municipal Corporation, And
The Naperville Polo Club, An Illinois Corporation, For Sunday Use
Of Field Two In The Sports Core ", and authorize the Village
President and Clerk to affix their signatures thereon. VOICE VOTE:
Motion carried.
VILLAGE OF OAK BROOK Minutes 9 of 18 April 23, 1996
e;k
POLICE UNIFORMS
AGREEMENT --
NAPERVILLE POLO
CLUB
0 0
E. ACTi_QN 4N RECOMMEN12AIMNS - QAK BROOK SAFETY
PATHWAY COhOffi'EE:
1 • '
The Safety Pathway Committee, at its October, 1995 meeting,
considered the results of a recent survey on the preferred material for
the Village's pathway system.
The Committee's letter dated November 9, 1995 indicates the
majority preference expressed by residents is for paths to be
constructed of asphalt. Some residents instead prefer gravel with
limestone screenings. In the way of comprise, the Committee
recommended that the majority of paths be constructed of asphalt, and
that those paths located around the Sports Core (the pathway loop
including 3.,.ie Eoule-ard, 22nd Street, York Road and 31 st Street) be
maintained ,with gravel/limestone screenings.
William Lindeman, 11 Pembroke Lane, asked if the Engineering
Department was involved with the paving of asphalt on the limestone
pathways. He commented on exposed black top 3 inches above the
grade level of the grass. He voiced a concern for proper drainage
along the Kingston area.
Village Manager Veitch stated Public Works and Engineering -will
review this area to determine if any area needs to be corrected.
Motion by Trustee Payovich, seconded by Trustee McInerney, to
concur with the Safety Pathway Committee's recommendation that all
paths in the Village be constructed of asphalt, but for the Sports Core
loop which is to be maintained with gravel /limestone screenings.
VOICE VOTE: Motion carried.
% ► t "' �.
The Safety Pathway Committee, at its October, 1995 meeting,
considered various options for a pathway bridge over Route 83. Their
recommendation is that either a bridge extension or a cantilevered
approach be utilized.
Following the Committee's recommendation, negotiations with the
State of Illinois. DuPage County and McDonald's resulted in a project
which calls for the widening of the roadway portion of the 31 st Street
bridge over Route 83. Upon further analysis, it became clezir that the
most logical approach would be to construct both the roadway
VILLAGE OF OAK BROOK Minutes 10 of 18 April 23, 1996
MIX0*4
RECOMMENDATIONS -�
SAFETY PATHWAY
COW4ITTEE
SPORTS CORE
PATHWAY SURFACE
31ST STREET/
ROUTE 83
PATHWAY
expansion and the pathway bridge at the same time. This course of
action is consistent with the Safety Pathway Committee's
recommendation, since the pathway will likely be an extension of the
roadway bridge. It also avoids the need to have two separate
construction projects disrupting traffic in this area.
In the near future, the Village Board will be asked to approve
agreements with the State of Illinois, DuPage County and
McDonald's on the entire project. It also means that the `tillage will
likely, at that time, relinquish the Pathway grant since the funds for
that part of the project will come from different sources.
Motion by Trustee Payovich, seconded by Trustee McInerney, to
concur with the Safety Pathway Committee's recommendation on the
type of pathway bridge to be constructed on 31 st Street over Route 83
(specifically, a bridge extension), and authorize and direct staff to
incorporate the pathway in the intergovernmental project to widen
31 st Street over Route 83. VOICE VOTE: Motion carried.
3. -YQRK ROADTATHWAY ROUTING: YORK ROAD
. i R
T
At the Regular meeting of October 24, 1995, the Board directed staff
to further investigate the alternate which would place the path along
the south edge of the Christ Church property (adjacent to the north
Birkhahn lot line) and to make a formal request of the Church
regarding that route.
A February 27, 1996 letter from Henry Bronson, Christ Church of
Oak Brook trustee, communicates the Church's refusal to grant an
easement for this route.
A November 14, 1995 letter from the DuPage County Forest Preserve
District recommends that the path enter the Forest Preserve from the
existing connection within the Robinhood Ranch Subdivision. The
alternate along Church property has significant problems as
enumerated in the letter.
A December 5, 1995 letter from Tom Richardson, Safety Pathway
Committee Co- chair. clarifies the reasons for recommending the
Robinhood Ranch access point and not locating the path along the
south lot line of the Church. The original Pathway Committee
recommendation is contained in a letter dated October 15, 1995.
Since the October 24th Village Board meeting, staff and the Village's
consultant, Civiltech Engineering, Inc., have received permission to
VIL AGE` OF OAK. BROOK Minutes 11 of 18 April 23, 1996
Zook
relocate the path as it crosses in front of the Anderson and Birkhahn
properties (still in the York Road right -of -way), such that it is closer
to the York Road pavement. This indicates a shift from the previous
design location as much as fifteen feet closer to York Road. Some
vegetation on the two lots is saved as a result. A February 2, 1996
letter from the DuPage County Division of Transportation indicates
that this revision is acceptable.
This project is being funded through a federal TCM grant
(administered by The DuPage Mayors and Managers Conference),
with a cost split of 25% Village axed 75% Federal. The original
Mayors and Managers approval wa:; received in 1992 and has been
extended annually. This project has already received numerous time
extensions, and the Conference will likely drop the funding if it does
not proceed in some form. Numerous options have been considered
over the years, and the Pathway Committee has given affected
residents ample opportunity to express their views. Assuming the
Village intends to construct some type of pathway system along York
Road, the Village needs to proceed.
Village Manager Veitch reviewed the history of the York Road
Pathway routing. Our consulting engineer, in June of 1994, presented
a routing on both sides of York Road at a special hearing. This was
the intended scope of this project, but obtaining rights -of -way on both
sides of York Road was not feasible. Subsequently, the Village Board
agreed not to condemn easements for this project. The Pathway
Committee then researched alternatives of meeting federal and state
grant requirements; and part of the project that would be feasible for
obtaining rights -of -way. The Pathway Committee concluded that a
portion of the project was feasible, being the west side of York Road
from 31 st Street south to Robin Hood Ranch. This portion was
chosen, as most of the easements existed or they were street rights-of-
way and one easement was to be granted. This was to construct
twenty percent of the original project on one side of the road. During
the interim, a person would use the Robin Hood Ranch street to
connect to the existing path in the Fullersburg Woods Forest Preserve.
A person could then be able to reach the Graue ;Mill area. The long
term goal is to have pathways on both sides of York Road from 31 st
Street to the Mill and beyond. This could be in cooperation with the
reconstruction of York Road by DuPage County that is unscheduled at
this time. The assumptions articulated by DuPage County would be a
three -lane configuration with a continuous turn lane with curb and
gutter installation. It could accommodate pathway installation within
the existing right- of-way or little need for additional right -of -way or
easements. The Pathway Committee made a recommendation to the
VILLAGE OF OAK BROOK Minutes 12 of 18 April 23, 1996
X64,
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relocate the path as it crosses in front of the Anderson and Birkhahn
properties (still in the York Road right -of -way), such that it is closer
to the York Road pavement. This indicates a shift from the previous
design location as much as fifteen feet closer to York Road. Some
vegetation on the two lots is saved as a result. A February 2, 1996
letter from the DuPage County Division of Transportation indicates
that this revision is acceptable.
This project is being funded through a federal TCM grant
(administered by The DuPage Mayors and Managers Conference),
with a cost split of 25% Village axed 75% Federal. The original
Mayors and Managers approval wa:; received in 1992 and has been
extended annually. This project has already received numerous time
extensions, and the Conference will likely drop the funding if it does
not proceed in some form. Numerous options have been considered
over the years, and the Pathway Committee has given affected
residents ample opportunity to express their views. Assuming the
Village intends to construct some type of pathway system along York
Road, the Village needs to proceed.
Village Manager Veitch reviewed the history of the York Road
Pathway routing. Our consulting engineer, in June of 1994, presented
a routing on both sides of York Road at a special hearing. This was
the intended scope of this project, but obtaining rights -of -way on both
sides of York Road was not feasible. Subsequently, the Village Board
agreed not to condemn easements for this project. The Pathway
Committee then researched alternatives of meeting federal and state
grant requirements; and part of the project that would be feasible for
obtaining rights -of -way. The Pathway Committee concluded that a
portion of the project was feasible, being the west side of York Road
from 31 st Street south to Robin Hood Ranch. This portion was
chosen, as most of the easements existed or they were street rights-of-
way and one easement was to be granted. This was to construct
twenty percent of the original project on one side of the road. During
the interim, a person would use the Robin Hood Ranch street to
connect to the existing path in the Fullersburg Woods Forest Preserve.
A person could then be able to reach the Graue ;Mill area. The long
term goal is to have pathways on both sides of York Road from 31 st
Street to the Mill and beyond. This could be in cooperation with the
reconstruction of York Road by DuPage County that is unscheduled at
this time. The assumptions articulated by DuPage County would be a
three -lane configuration with a continuous turn lane with curb and
gutter installation. It could accommodate pathway installation within
the existing right- of-way or little need for additional right -of -way or
easements. The Pathway Committee made a recommendation to the
VILLAGE OF OAK BROOK Minutes 12 of 18 April 23, 1996
it
Village Board in the Fall of 1995 with this truncated project. The
Village Board waived those alternatives at their October 24, 1996
Board meeting and directed staff to pursue further the connection of
the pathway across Christ Church property. This has been completed,
but the Church is not willing to grant an easement across their
southern edge of property. The DuPage County Forest Preserve has
indicated their dissatisfaction with a path entering the forest preserve
at that location.
The Village Board then reviewed the original decision of the pathway
along York Road to Robin Hood Ranch and placing the pathway as
far away from the two homes that are the most affected by this
project. At the same time, the Village must have the pathway located
appropriately for the project to qualify for federal and state standards
for grant agreements. It is the Board's decision to determine if the
Village should proceed with this routing modification or wait for
DuPage County to proceed with the reconstruction of York Road.
This reconstruction project is not presently in the five -year program of
DuPage County. DuPage County has agreed to incorporate a pathway
along York Road as part of this proposed project. With their
proposed curb and gutter installation, a pathway is feasible closer to
the roadway due to the safety factors of the curb. DuPage County
could do condemnation, but the rights-of-way already exist on this
road,
Trustee Payovich noted a letter had been received from Carol Strahan,
27 Robin Hood Ranch, requesting information. Village Manager
Veitch stated this request had been forwarded to Civiltech
Engineering. Mark Hein, Civiltech Engineering, discussed her
questions. The concern was for the pavement width and geometry of
Robin Hood Ranch's existing pavement. The Village of Oak Brook
standards and not DuPage County standards applies to this road. This
street is a rural cross section or a roadway without a curb and gutter.
The existing pavement is 19 feet with 2 -foot gravel shoulders on both
sides. Her comment to the Illinois Department of Transportation's
statement that there are no alternatives for pathways on parallel
routes, within 2 kilometers, does not affect this as the Village
designated this pathway. The Federal Highway Administration had
agreed to participate in this project, as the Village did not consider
other alternatives. Her next question was the definition of a shared
use of a pathway. It is a multi -use of a shared bicycle path by
bicyclists, pedestrians, handicapped persons or other non - motorized
modes of transportation. The pathway along York Road is designated
as a multi -use path and not prohibited from being designed by the
Illinois Department of Transportation. The final question he
VILLAGE 014 OAK BROOK Minutes 13 of 18 April 23, 1996
addressed was the intersection of Robin Hood Ranch and the pathway.
Safety concerns of a pathway intersecting a roadway were addressed.
In accordance with the Illinois Manual of Traffic Control Devices and
bicycle path design criteria, a stop sign would be appropriately
installed for the pathway at this intersection.
Grants Coordinator, Bruce Kapff, gave a slide presentation of the
proposed pathway system along York Road from 31 st Street to Robin
Hood Ranch. It would terminate at Robin Hood Ranch, and pathway
traffic would continue on Robin Hood Ranch to the northwest corner
of the subdivision and access to the Fullersburg Woods pathway.
President Bushy thanked the members of the Safety Pathway
Committee for their diligence in pursuing this project, as the Village
was well served by their efforts.
Public testimony was taken with the following comments noted:
Joan Macken, 4 Robin Hood Ranch, stated that Robin Hood Ranch is
a dead -end street with no flow - through traffic. She noted there isn't a
proper access from 31 Street and the Fullersburg Woods Forest
Preserve. The trail is not marked and under water a great deal of the
time.
Trustee Payovich asked if Mrs. Macken considered the York Road
extension more for residents of Robin Hood Ranch or to the whole
pathway system. Mrs. Macken stated their area has been segregated
from the Village for a long time, and this would be a connection to the
system, schools, park district and Sports Core. She stated the property
homeowners who bought recently on York Road had to be aware of
this project, as it has been on the records for at least ten years.
Carl Hanke, 11 Robin Hood Ranch, commented on the viability of
this project and requested to move forward with it. It is in the best
interest of all residents of Oak Brook, and safety has been considered
by the Village, state and federal agencies involved.
Richard Allison, 31 Robin Hood Ranch, requested the Village revisit
a dialogue with Christ Church for consideration of a pathway along
their southern edge. He stated the Robin Hood Ranch intersection has
overgrown vegetation where the proposed stop sign would be
installed. It is difficult to turn into their street, as one must come to a
complete stop in turning, and he voiced his concern that a motorist
may hit someone on the proposed pathway at that point.
VII, ACHE OF OAK BROOK Minutes 14 of 18 April 23, 1996
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President Bushy explained that the Chun ii held extensive discussions
of the requested pathway along their southern edge with their Pastor
and their Board of Trustees. She read a letter from Christ Church
Trustee, henry Bronson, to Bruce Kapff dated February 27, 1996
stating their position and reasons for not granting a_ pathway along
their southern edge of the Church property due to safety factors on
York Road and possible future expansion of their facilities.
Howard McCune, 18 Robin Hood Ranch, voiced his opposition to the
proposed pathway due to safety concerns of York Road traffic and
what he considered a devastating affect of the Birkhahn property.
Arlene Birkhahn, 3312 York Road, commented on what she
considered a devastating affect of the pathway on her property. She
also asked the Village to contact Christ Church for a reconsideration
of extending the pathway along their property.
Trustee Bartecki asked when DuPage County reconstructs York Road,
where would the pathway be located on the affected properties?
Village Manager Veitch explained that the pathway would be four
feet from the proposed curb and gutter roadway.
Trustee Payovich inquired if DuPage County ,expanded York Road
after our installation of a pathway, would it be affected? Village
Manager Veitch explained flee pathway would remain where it is
presently located. She further asked if the Village or the federal
government has control over the standard of the pathway? Mark
Hein, Civiltech Engineering, stated based on federal guidelines, the
width of the pathway is basically fixed. Under federal criteria, when
you build a pathway along a highway, the offset from the edge of
pavement and the pathway is five feet. You may bring it closer to the
road, but one must provide for a four and one -half foot physical
barrier separating the pathway from the road. The pathway could be
moved five feet closer, but if the roadway is expanded by DuPage
County, it would be reconstructed and the pathway could be moved
further from the roadway.
Village Manager Veitch indicated the grants for the proposed pathway
are $102,000 which is 75% of engineering and construction costs
excluding easement costs.
Trustee Payovich asked the Village Attorney if we designated a
pathway in Robin Hood Ranch, is the Village liable fvr any problems?
Village Attorney Martens indicated the Village may be liable.
VILLAGE OF (OAK BROOK Minutes 15 of 18 April 23, 1996
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I.
President Bushy asked Village Manager Veitch to clarify a comment
made by Mrs. Birkhahn. Village Manager Veitch explained the
zoning status of a church. A church is a special use when located
within a Residential District. This is the basis upon which the Christ
Church facility exists. It has had amendments to that special use
which have had public hearings and lawfully granted a Special Use
pursuant to the Zoning Ordinance. There have been no zoning,
stormwater or flood control variations granted to Christ Church.
Their parking facilities, in their entire development, met stormwater
and flood control ordinances as they existed at the time of
development.
Chief of Police Klatzco stated that any residents may contact his
office if they have safety concerns of York Road.
Liz Raidt, 28 Robin Hood Ranch, asked for a clarification of a ten -
foot wide pathway across their properties. President Bushy indicated
the pathway is along York Road and not along Robin Hood Ranch.
She would like to see a pathway to Robin Hood Ranch for the safety
of her children.
Gwen Urban, 24 Robin Hood Ranch, voiced her concern of the use of
Robin Hood Ranch for pathway pedestrians when it is only a nineteen
foot wide road. Her concern is for the safety of children on bicycles
with the school buses and motorists on that road.
Michael Macken, 4 Robin Hood Ranch, commented on a segment of
the present bike trail under water most of the time. He distributed a
picture of this trail to the members of the Village Board. He
requested this part of the pathway be rerouted.
Robert Kramer, 6 Robin Hood Ranch, asked to bring the neighbors in
Robin Hood Ranch together and accept the fact that a pathway will be
built. He is concerned with the intersection being safe for pathway
traffic and motorists but recommended the proposed pathway system
be accepted and move forward with the project.
President Bushy stated Mrs. Birkhahn may contact Christ Church to
discuss her concerns and her request to grant a pathway on their
property. The Village of Oak Brook has made a commitment to an
alternative to the automobile, a Safety Pathway System throughout the
Village. Successful communities have designed alternatives to
vehicles for its residents. Mr. Butler realized later that sidewalks
should have been considered in the development of the Village, but he
had not envisioned it at the time, Some alternative needs to be
VILLAGE OF OAK BROOK Minutes 16 of 18 April 23, 1996
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_ _ �'"�" -• • : � .1: -. � „ r -.. i.- x�iY. ^. �� GF'f�°;� � -,_t.. rte- _ 'x£a.+ F, � ->- +
considered for the safety of our residents, and this has been presented
by the Safety Pathway Committee.
Trustee Payovich discussed the Ginger Creek roadway improvement
project and its implementation of a three -foot shoulder to
accommodate the concerns of their residents for safety of pedestrians.
Motion by Trustee Payovich, seconded by Trustee Kenny, to direct
Civiltech Engineering to complete the Phase I report to the Illinois
Department of Transportation; the pathway be constructed as close to
York Road as legally required and direct staff to investigate the
feasibility of a paved shoulder along the pathway routing within the
Robinhood Ranch Subdivision. ROLL CALL VOTE:
Ayes: 4 - Trustees Kenny, McInerney, Payovich and Savino.
Nays: 1 - Trustee Bartecki.
Absent: 1 - Trustee Shumate. Motion carried.
President Bushy commended staff and the Committee for the
development of this project and thanked the residents for their
dialogue on this project.
President Bushy recessed the meeting at 14:25 p.m. The meeting convened at 10:35
p.m.
8. DEPARTMENTAL
REPORTS - QUARTERLY
REPORTS: QUARTERLY
REPORTS
A.
Code Enforcement
H.
Planning & Zoning
B.
Engineering Department
I.
Police Department
C.
Finance Department
J.
Public Works
D.
Fire Department/EMS
K.
Recycling
E.
Information Services/
L.
Risk Management
Purchasing
M.
Sports Core - Bath & Tennis
F.
Legal Department
and Golf
G.
Library
N.
Village Clerk
All Departmental Quarterly Reports were discussed and accepted.
A. COMPREHENSIVE AMEN M..ET TO CHAPT,TR 3 OF ' AMENDMENT TO
CODE OF QRDIN ' S.-:,. AL CHAPTER 3 OF
CODE OF
President Bushy commended the Village Manager, Village Attorney ORDINANCES -
ALCOHOLIC
and Legal Secretary, Sandra Schmidt, for their comprehensive re- LIQUOR
V1LLAOE. OF OAK BROOK Minutes 17 of 18 April 23, 1)96
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write of Chapter 3 of the Code of Ordinances regarding alcoholic
liquor.
Trustee Kenny inquired if a model ordinance was studied by another
municipality. Village Attorney Martens commented that Village
Manager Veitch had used Woodridge, Downers Grove and Oak Park
ordinances, and their provisions have been in their codes for
numerous years and have withstood any challenges or have been
upheld in our legal system. President Bushy noted one clarification of
the Code -vvas for Sunday hours to be modified to 10:00 a.m. to
accommodate the hotels and the Bath and Tennis Club Sunday
brunches.
President Bushy explained this item will be placed on the active
agenda of the May 14, 1996 Regular Board meeting.
10. OTHER RUSM. PERT.A,MG TO VILLAGE OP R ADQNS: TEXT AMENDMENT
TO REPEAL
Trustee McInerney explained that he had abstained at the previous Village AMORTIZATION
Board meeting on the agenda item, Consideration of Ancillary PROVISIONS OF
Recommendations Pertaining to the Borsom/York Tavern petition. He thought ZONING ORDINANCEi
his abstention meant a "no" vote rather than reverting to the majority vote of
"ayes"
Motion by Trustee McInerney, seconded by Trustee Payovich, to direct the
Village Manager to petition for a future text amendment that would repeal the
amortization provisions of the Zoning Code of Ordinances. VOICE VOTE:
Motion carried with Trustee Bartecki voting nay.
11. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Savino, seconded by Trustee McInerney, to adjourn the
meeting at 11:05 p.m. VOICE VOTE: Motion carried.
ATTEST:
1> I /
Linda K. Gonnella, C,,
Village Clerk,► r
bot42396
VILLAGE OF OAK. BROOK Minutes 18 of 18 April 23, 1996
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