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Minutes - 04/24/1979 - Board of Trustees• VILLAGE OF OAK BROOK MINUTES OF PUBLIC HEARING April 24, 1979 BUDGET HEARING FOR USE OF REVENUE SHARING FUNDS BY THE VILLAGE OF OAK BROOK FOR FISCAL YEAR 1979 -1980 Call Public Hearing to Order The Budget Hearing for use of Revenue Sharing Funds by the Village of Oak Brook for fiscal year 1979 -1980 was called to order by President at 8:20 P.M. in the Samuel E. Dean Board Room of the Village Commons. Rnl l -n l l Present: Trustees President: Absent: Frederick E. Brown Wence F. Cerne Arthur W. Philip Barbara F. Reynolds Joseph H. Rush George B. Howell Eldon K. Glaves Publication of Public Hearing Notice Said notice was published in the Doing's on April 13, 1979. Public Participation All persons desiring to be heard were given an opportunity to do so. No one appeared. Adjournment Trustee Cerne moved - seconded by Trustee Reynolds... To adjourn the Public Hearing of the Budget for use of Revenue Sharing Funds at 8:30 P.M. Voice Vote - all in favor � o Approved as 18179 So ordered Respectfully submitted, Marianne- Lakosil Village Clerk VILLAGE OF OAK BROOK MINUTES OF REGULAR MEETING April 24, 1979 I. CALL MEETING TO ORDER The regular meeting of the Board of Trustees was called to order at 7:30 P.M. by President Howell in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees Frederick E. Brown Wence F. Cerne Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President George B. Howell Absent: Trustee Eldon K. Glaves II. APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Brown... That the minutes of the regular meeting of March 13, 1979 as corrected and retyped on March 20, 1979 be approved and waive reading of same. Roll call vote - Ayes: Trustees Cerne, Philip, Reynolds, Rush and President Howell Nays: None Abstain: Trustee Brown Absent: Trustee Glaves So ordered Trustee Philip moved - seconded by Trustee Cerne... That the minutes of the regular meeting of March 27, 1979 as corrected and retyped on April 20, 1979 be approved and waive reading of same. Roll Call vote - Ayes: Trustees Brown, Cerne, Philip, Rush and President Howell Nays: Trustee Reynolds Absent: Trustee Glaves So ordered Trustee Philip moved - seconded by Trustee Brown... That the minutes of the regular meeting of April 10, 1979 as corrected and retyped on April 25, 1979 be approved and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Nays: Absent: VILLAGE OF OAK BROOK MINUTES Rush and President Howell None Trustee Glaves -1- April 24, 1979 VILLAGE OF OAK BROO*INUTES 2 April pr 1 2 4, 1979 III. ORDI-NANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. ORDINANCE NO. S -425: AN ORDINANCE DECLARING RESULTS OF REGULAR MUNICIPAL ELECTION IN AND FOR THE VILLAGE OF OAK BROOK The Board conducted a canvass of the returns in connection with the Election of Village Officials. Whereupon, all things in order, the proposed ordinance was presented and read by title which declared the successful candidates for their respective offices to be; Village President: Four (4) year term: Wence F. Cerne � Village Clerk: Four (4) year term: Marianne Lakosil � Village Trustee: Four (4) year term: E. Clifford Marauardtv--�- Village Trustee: Four (4) year term: Arthur W. Philip ,&-' Village Trustee: Four (4) year term: George Congreve Trustee Brown moved - seconded by Trustee Reynolds... To approve Ordinance S -425 as presented and waive reading of same. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered B. LIEBMANN'S SUBDIVISION - PRELIMINARY PLAT & VARIATION Trustee Brown moved - seconded by Trustee Reynolds... To continue to next regular meeting of May 8, 1979. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered RECESS TO PUBLIC HEARING - 8:20 P.M. Trustee Reynolds moved - seconded by Trustee Cerne... That the regular meeting be recessed for a Public Hearing for the 1979 -1980 Fiscal Year Budget. Meeting reconvened at 8:30 P.M. IV. FINANCIAL A. APPROVAL - 1979 -1980 BUDGET Trustee Cerne moved - seconded by Trustee Philip... To approve the 1979 -1980 Btidget as presented. Roll call vote - Ayes: Trustees Cerne, Philip, Reynolds, Rush, and President Howell Nays: Trustee Brown Absent: Trustee Glaves So ordered VILLAGE OF OAK BROOK MINUTES -2- April 24, 1979 VILLAGE OF OAK BROOK MINUTES -3- April 24, 1979 B. APPROVE PURCHASE ORDER - CANOPY - BATH F TENNIS CLUB Four (4) companies submitted proposals. Trustee Philip moved - seconded by Trustee Cerne... To approve the purchase of a canopy for the patio at the northeast corner of the Bath & Tennis Club, to be purchased from Williams Awnings in Oak Park, Illinois, for an amount not to exceed $3,948.00. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered C. INVESTMENTS Corporate Fund Trustee Cerne moved - seconded by Trustee Brown... To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $465,000.00 to mature at the Great American Savings and Loan on August 20, 1979, at a rate of 10.00. Roll Call vote - Ayes: Trustee Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered Sports Core Fund - (Butler Debt and Debt Interest Accounts) Trustee Cerne moved - seconded by Trustee Brown... To approve and ratify the following investment from the Water Fund: One federally secures certificate of deposit in the amount of $444,245.07 to mature at the Great American Savings and Loan on October 21, 1979 at a rate of 10.100. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves Do ordered Trustee Cerne moved - seconded by Trustee Brown... To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $2,500,000 to mature at the Great American Savings and Loan on January 2, 1980 at a rate of 10.050. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell. Nays: None Absent: Trustee Glaves So ordered VILLAGE OF OAK BROOK MINUTES -3- APRIL 24, 1979 VILLAGE OF OAK BROOK MINUTES -4- April 24, 1979 Trustee Cerne moved - seconded by Trustee Brown... To approve one federally secured certificate of deposit in the amount of $1,574,880.28 to mature at the Great American Savings and Loan on June 24, 1980 at a rate of 9.750. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Glaves So ordered IV. D. PAYOUTS First Commercial Bank - 1973 Series Water Bonds Trustee Cerne moved - seconded by Trustee Philip... To approve payment in the amount of $177,432.25, subject to review and approval of the Village Attorney. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered Northern Trust - 1976 Series Water Bonds Trustee Cerne moved - seconded by Trustee Rush... To approve payment in the amount of $204,197.36, subject to review and approval of the Village Attorney. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered IV. E. LANDSCAPE CONTRACT Village Commons Trustee Philip - seconded by Trustee Cerne... To authorize execution of the landscape maintenance contract with Oak Brook Landscape Company for the Village Commons and Library grounds for a total seasonal cost of $5,3000.00 to be paid at the rate of $757.14 per month for seven (7) months for the 1979 -80 season. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered VILLAGE OF OAK BROOK MINUTES -4- April 24, 1979 0 VILLAGE OF OAK BROOK- MINUTES -5- April 24, 1979 Sports Core Trustee Philip i:1oved - seconded by Trustee Cerne... To approve the purchase order to the Oak Brook Landscape Company in the amount of $73,403.83 for landscape maintenance services at the Oak Brook Sports Core for 1979. Roll call vote - Ayes: Trustees Cerne, Philip, Reynolds, Rush and President Howell Nays: Trustee Brown Absent: Trustee Glaves So ordered IV. F. WATERMAIN REPAIR - MIDWEST ROAD AT GINGER CREEK - APPROVAL OF PURCHASE ORDER Trustee Rush moved - seconded by Trustee Brown... To approve the low bidder, George Hardin for $8,280.00 and waive bidding due to emergency nature of work. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered IV. G. WATERMAIN RESTORATION - BRANDYWINE - APPROVAL OF PURCHASE ORDER Trustee Rush moved - seconded by Trustee Cerne... To approve the purchase order to the Brandywine Towne Houses Improve- ment Association in the amount of $3,086.00 for the restoration of the four areas in their proposal dated March 27, 1979, disturbed as a result of water main repairs and waive the bidding requirements and receive acknowledgement that the work is completed. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered V. QUARTERLY REPORTS A. Engineering Department Trustee Brown moved - seconded by Trustee Rush... To approve the quarterly report for the Engineering Department. Voice Vote - all in favor So ordered VILLAGE OF OAK BROOK MINUTES -5- April 24, 1979 VILLAGE OF OAK BROOK MINUTES -6- April 24, 1979 ✓ J B. Fire Department Trustee Philip moved - seconded by Trustee Cerne... To approve the quarterly report for the Fire Department. Voice Vote - all in favor So ordered C. Inspection Bureau Trustee Brown moved - seconded by Trustee Cerne... To approve the quarterly report for the Inspection Bureau. Voice Vote - all in favor So ordered D. Legal Department Trustee Cerne moved - seconded by Trustee Philip... To approve the quarterly report for the Legal Department. Voice Vote - all in favor So ordered E . Library Trustee Cerne moved - seconded by Trustee Rush... To approve the quarterly report for the Library. Voice vote - all in favor So ordered F. Police Department Trustee Brown moved - seconded by Trustee Rush... To approve the quarterly report for the Police Department. Voice Vote - all in favor So ordered G. Public Works Department Trustee Rush moved - seconded by Trustee Cerne... To approve the quarterly report for the Public Works Department. Voice vote - all in favor So ordered H. Sports Core Trustee Rush moved - seconded by Trustee Cerne... To approve the quarterly report for the Sports Core. Voice Vote - all in favor So ordered VILLAGE OF OAK BROOK MINUTES -6- April 24, 1979 r J VILLAGE OF OAK BROOK MINUTES VI. OLD BUSINESS A. 35th Street Access -7- April 24, 1979 Trustee Reynolds moved - seconded by Trustee Brown... That the Village of Oak Brook deny the request of Miller Builders as per application for a permit for a road access from the Oakwood Subdivision to 35th Street in the Village of Oak Brook for the following reasons: 1) A thorough investigation of alternative through streets has not been made. 2) The street opening would increase traffic in the area. 3) The proposed access could create traffic hazards caused by increased traffic utilizing an intended residential street as an arterial roadway. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered B. Mosquito Abatement Program Trustee Rush moved - seconded by Trustee Brown... To authorize execution of the proposal from Clarke Outdoor Spray- ing Company as modified by the Public Works Superintendent for a cost not to exceed $20,492.20 to cover a two —year period for the 1979 and 1980 mosquito breeding season. Roll call vote - Ayes: Trustees Brown, Cerne, Philip6 Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered C. Western Golf Association Request - Fence Trustee Philip moved - seconded by Trustee Brown... To approve the erection of a temporary fence at the Butler National Golf Club with a schematic map of Butler National Golf Club to show specific areas where the fence will be located. Said fence is to be four (4) feet tall and will be removed upon end of Western Open.. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves VILLAGE OF OAK BROOK MINUTES -7- So ordered April 24, 1979 VILLAGE OF OAK BROOINUTES -8- April 24 1979 C. Western Golf Association Request - Liquor License Trustee Philip moved - seconded by Trustee Cerne... To approve the request of the Western Golf Association for a temporary license for the tournament week beginning Sunday, July 1, 1979 through Sunday, July 8, 1979, and any extension of not more than two (2) days as may be required by weather postponement. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered C. Western Golf Association Request - Signs Trustee Philip moved - seconded by Trustee Rush... To approve the request of the Western Golf Association for a temporary variance regarding signage. Certain signs are to be provided for the benefit of spectators, media, contestants, members and officials. Said signs shall be on display beginning Monday, July 2, 1979 through Sunday, July 8, 1979, plus a possible extension through Tuesday, July 10, 1979, if inclement weather prevails. Signs are to be removed promptly thereafter. Roll call vote - Ayes: Trustee Brown,,Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered VI. D. REPORT OF ACTIVITIES Administration & Communication - Trustee Philip Trustee Philip stated that the Sporte Core brochure will be mailed to residents. D. Finance and Capital - Trustee Cerne No report. D. Public Safety - Trustee Glaves Trustee Brown moved - seconded by Trustee Cerne... To accept the donation from Federal Signal Corporation for a modern set of signaling equipment consisting of an AeroDynic light, elec- tronic siren and speaker for the Emergency I vehicle of the Fire Department. Voice Vote - all in favor So ordered VILLAGE OF OAK BROOK MINUTES -8- April 24, 1979 VT;I,LAGE OF OAK B R O O N U T E S - 9 - 7 J. D. Public Works - Trustee Rush April 24, 1979 Trustee Rush stated the Telementry System is being monitored. D. Traffic - Trustee Reynolds Trustee Reynolds stated she would attended a community meeting on April 26, 1979 with the Illinois Department of Transportation (IDOT) and with legislators representing communities along Route 83 corridor. Attendance by interested parties is encouraged. Trustee Reynolds moved - seconded by Trustee Philip... To approve the Rapid Transit Goals, dated April 20, 1979 as presented. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered D. Zoning and Planning - Trustee Brown Trustee Brown stated that the Gateway Project is proceeding and will be on the Hinsdale Board agenda next week. VI E. Approval - Intergovernmental Fire Protection Assistance Agreement - Village of Oak Brook and the York Center Fire Protection District F. Approval - Intergovernmental Fire Protection Assistance _Agreement - Village of Oak Brook and the Yorkfield Fire Pro- tection District Trustee Cerne moved-- seconded by Trustee Brown... To approve the Intergovernmental Fire Protection Assistance Agree- ments between the Village of Oak Brook and the York Center Fire Protection District and the Yorkfield Fire Protection District. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered VII. NEW BUSINESS A. Polo Contract Trustee Philip moved - seconded by Trustee Cerne... To authorize the execution of the Polo Agreement by the Village President and Village Clerk and waive reading of same. Roll call vote - Ayes: Trustees,Cerne, Philip, Reynolds, Rush and President Howell Nays: Trustee Brown Absent: Trustee Glaves So ordered VILLAGE OF OAK BROOK MINUTES -9- April 24, 1979 V 'ILLAGE OF OAK BROO *INUTES F. i6th Street /Sprin tion Services -10- 0 April 24, 1979 Road Reconstruction - Consultant Construc- Five proposals were sought; three were received. Trustee Rush moved - seconded by Trustee Cerne... To award the Agreement For Consultant Services to James J. Benes and Associates, Inc. for a fee not to exceed $56,000.00. Roll call vote - Ayes: Trustees Brown, Cerne, Philip, Reynolds, Rush and President Howell Nays: None Absent: Trustee Glaves So ordered C. McDonald's Corporation - Improvement Plan - refer to Plan Commission meeting of May 21, 1979. Informal hearing with Plan Commission on May 21, 1979. D. Butler Company and Official Airline Guides - refer to Plan Commission meeting of May 21, 1979 and Zoning Board of Appeals meeting of June 5, 1979. Refer to Plan Commission on May 21, 1979 and Zoning Board of Appeals meeting of June 5, 1979. E. Open Forum No one appeared ADJOURNMENT Time 10:40 P.M. Trustee Cerne moved - seconded by Trustee Rush... To adjourn this meeting. Voice Vote - all in favor Maria ne La osil Village Clerk Approved as Sbbm± tee' ;5/8/79 So ordered ,r ' 4 t 1 � a 1 VILLAGE OF OAK BROOK MINUTES -10- April 24, 1979