Minutes - 04/24/2001 - Board of Trustees (2)2.
3.
VILLAGE OF OAK BROOK Minutes April 24, 2001
APPROVED AS WRITTEN
BY VILLAGE BOARD ON
May 8, 2001.
MEETING CALL: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:30p.m. Pledge of Allegiance was given.
ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees, Butler, Caleel, Craig, Kenny,
McInerney and Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr. Village Engineer; Robert L.
Kallien, Jr., Director of Community Development; Darrel J. Langlois, Finance
Director; Debra J. Jarvis, Fire Chief, Bruce F. Kapff, Director of Information
Services & Purchasing; Darrell J. Langlois, Finance Director; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director; Allen W.
Pisarek, Police Chief; Bonnie Sartore, Bath & Tennis Club Manager ; Trey
VanDyke, Golf Club Manager; Gail Peterka, Communications Center; Trustee
Elect Susan Chase Korin and Trustee Elect Elaine Miologos.
ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Trustee Caleel commented on the Illinois Senate passage of bills that allow the
Park District and the School District to assess taxes without going to
referendum. He asked Village Manager Veitch to comment on this subject.
Village Manager Veitch distributed a copy of the Daily Herald newspaper
article on this topic. One bill is sponsored by Senator Rauschenberger and the
other bill sponsored by Senator Philip. SB22 appears to allow school districts
to issue bonds and increase tax rates for specific purposes such as school
building life safety without going to referendum and outside the tax cap.
SB 1171 allows a select group of suburban park districts, including six in
DuPage County, to levy based on debt levels as of 1991 rather than 1994. Park
districts that had outstanding debt at that time (1994) were permitted by law to
borrow the amount retired and keep it revolving. The sixteen park districts
who were treated unfairly are now able to go back and pick up a debt level
equivalent to that which they were carrying in 1991 outside the limitations of
the property tax cap law. Both bills have passed the Senate and were assigned
to the House Revenue Committee.
VILLAGE OF OAK BROOK Minutes Page 1 of 11 April 24, 2001
4. APPROVAL OF MINUTES: MINUTES
BOT 04/10/01
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of April 10, 2001 as
presented and waive the full reading thereof. VOICE VOTE. Motion carried.
5. CONSENT AGENDA:
Items on the Consent Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Consent Agenda.
APPROVAL
A. APPROVAL OF BILLS - $795,179.46 (total) BILLS -
$795,179 46
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL -
APRIL 14, 2001 - $450,367.92 (total) $450,36792
C. APPROVAL OF CHANGE ORDERS:
1) CHANGE ORDERS #2 - #5 - BATH & TENNIS CLUBHOUSE B &T RENOV
RENOVATION AND EXPANSION EXPANSION
2) CHANGE ORDER #1 - KITCHEN REMODELING - FIRE KITCHEN
qTA TTON #7 FIRE STN #2
D. APPROVAL OF PAYOUTS:
1) EARTH TECH, INC. - PAYOUT #9 - MUNICIPAL COMPLEX MNCPL
PROJECT - $14,015.08 CMPLX PRJ
2) CIVILTECH ENGINEERING, INC. - PAYOUT #26_ - YORK/HARGER
YORK /HARGER BIKE TRAIL - $3,010.37 BIKE TR
3) HARBOUR CONTRACTORS, INC. - PAYOUT #3 - LIBRARY LIB PRJ
PROJECT - $67,685 00
4) HARBOUR CONTRACTORS, INC. - PAYOUT #2 - MUNCPL
MUNICIPAL COMPLEX PROJECT - $49,702.49 CMPLX PRJ
5) P WALKER BROTHERS, INC. - PAYOUT #2 - SPORTS SPRTS CORE/
CORE /WESTCHESTER PARK SUBDIVISION - LAND WSTCHSTR PK
MODIFICATION IMPROVEMENTS - $30,222.00 SUBDIV
6) SIGALOS & ASSOCIATES, LTD. - PAYOUT #3 - BATH & B & T
TENNIS CLUBHOUSE RENOVATION - $216,047.00 RENOVATE
VILLAGE OF OAK BROOK Minutes Page 2 of 11 April 24, 2001
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7.
E. APPROVAL OF REFERRALS: None.
F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR
AA nUnc A T c
1) AUTHORIZATION TO NEGOTIATE ONE -YEAR CONTRACT JANITOR
FOR JANITORIAL SERVICES CNTRCT
2) UNDER -BODY SCRAPERS (SNOWPLOWS) AND DUMP PUB WKS
BODIES FOR UNITS #505 & #605 - PUBLIC VEHICLES
WORKS VEHICLES
G. RESOLUTION #2001- PD -OF -R -772, A RESOLUTION RES #O1 -PD-
AUTHORIZING CONSTRUCTION ACTIVITIES FROM 7:00 A.M. OF -R -772
TO 8:00 A.M. ON SATURDAYS (TIMBER CONST HRS
TRAILS SUBDIVISION) TMBER TR
H. APPROVAL TO ACCEPT AND PLACE ON FILE - TREASURER'S TREAS RPT
REPORT OF MARCH, 2001 03/01
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the
Consent Agenda as presented. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA: None.
ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS:
1) Board of Fire & Police Commissioners FIRE & POL
2) Plan Commission PLAN COMM
3) Police Pension Board POL PENSN
Motion by Trustee Savino, seconded by Trustee Kenny, to concur with
the recommendation of President Bushy to reappoint Daniel Letizia to
the Board of Fire and Police Commissioners, with his 3 -year term
expiring in May, 2004; to reappoint Stephen C. Allen to the Plan
Commission, with his three -year term expiring in May, 2004 and
to reappoint Karen M. Bushy to the Police Pension Fund Board,
with her two -year term expiring May 13, 2003. VOICE VOTE:
Motion carried.
VILLAGE OF OAK BROOK Minutes Page 3 of 1 I April 24, 2001
7. B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION #2001 -TX- PRPTY -EXP -EX3 -R -773, A
RESOLUTION AUTHORIZING EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT, DEED AND
RELATED CLOSING DOCUMENTS FOR THE SALE OF
MUNICIPAL PROPERTY TO THE COUNTY OF DUPAGE
(APPROXIMATELY 4.2 ACRES IN THE OAK BROOK
SPORTS CORE ALONG AND ADJACENT TO 31 ST STREET,
OAK BROOK, IL 60523)
The compensation payable to the Village has increased from $845,063
in the original agreement to $984,921 in this agreement, an increase of
about 16.5 percent. The change results from new appraisals and
additional negotiations between Village and County staff. The
compensation payable to the Sports Core Fund increases 14 percent
from $837,638 to $954,868. The compensation payable to the General
Corporate Fund for temporary easements on the Village Commons site
increases from $7,425 to $30,053 due to the new appraisals.
The agreement retains the provision negotiated as a result of direction
given by the Village Board on November 11, 1997 with respect to the
intersection of 31s' Street and Spring Road. On that date, the Village
Board opted to retain the existing turning restrictions and gate and
forego the installation of a traffic signal with this project. The Board
further directed the Village Manager to negotiate the most favorable
terms possible under which the traffic signal could be installed at a later
date if requested by the Village. The agreement includes the resultant
provision for the traffic signal and related items to be constructed by
the County, at the Village's option (the "subsequent project "). The
Village may exercise its option any time between one year and two
years after the completion of the initial project.
The subsequent project includes acquisition of right -of -way,
construction of the right turn lane from northbound Spring Road to
eastbound 31 st Street and installation of the traffic signal, including
preemption equipment. All project costs are subject to the 50:50 cost -
sharing arrangement.
The initial project includes a left turn lane from westbound 31 st Street
to southbound Spring Road. There will be an opposing left turn lane
(for entering the Municipal Complex), and the westbound to
southbound lane will be beneficial during the hours when left turns are
permitted.
VILLAGE OF OAK BROOK Minutes Page 4 of 11 April 24, 2001
RES #01 -TX-
PRPTY-EXP-
EX3 -R -773
SALE OF
MUN PROP
7. B. 1)
Signage concerning the turning restrictions should be effective and the
merge -back into westbound traffic that could be necessary in some
instances is not unlike the movement that has become routine for
motorists where continuous left turn lanes exist.
Motion by Trustee Butler, seconded by Trustee Savino, to approve
Resolution 200 1 -TX-PRPTY-EXP-EX3 -R-773, A Resolution
Authorizing Execution of Intergovernmental Agreement, Deed and
Related Closing Documents for the Sale of Municipal Property to the
County of DuPage (Approximately 4.2 Acres in the Oak Brook Sports
Core along and adjacent to 31S` Street, Oak Brook, IL 60523)," as
presented and waive the full reading thereof.
Trustee Caleel voiced his opposition to the agreement. He stated that
Fullersburg residents are opposed to this proposal without the
stipulation of a traffic signal installation including turn restrictions from
7:00 a.m. to 9.00 a.m. and 3:00 p.m. to 6:00 p.m. If those restrictions
would remain, he requested that the traffic signal be installed at the
expense of DuPage County with the exception of school buses being
allowed to make those turns. He suggested the Village renegotiate that
traffic signal system and request the turn restrictions to include from
7:00 a.m. to 9:00 a.m. and from 3:00 p.m. to 6:00 p.m.
Motion by Trustee Butler, seconded by Trustee Savino, to amend the
motion to incorporate Trustee Caleel's request and direct staff to
renegotiate this.
Village Attorney Martens explained that the Village Board may pass on
the resolution and agreement as drafted. If the Board passes the
resolution, it will then be recorded. As a subsequent motion the Village
Board could direct staff to seek to obtain the relief that Trustee Caleel
has suggested from DuPage County but if unsuccessful with that relief,
the resolution would stand. Trustee Butler and Savino withdrew their
amendment to the motion. Trustee Craig concurred with Trustee Caleel
of the necessity of a signal at that intersection and to include it in this
project.
VILLAGE OF OAK BROOK Minutes Page 5 of 11 April 24, 2001
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7.
B. 1)
Motion by Trustee Butler, seconded by Trustee Savino, to approve
Resolution #2001 -TX- PRPTY- EXP -EX3 -R -773, "A Resolution
Authorizing Execution of Intergovernmental Agreement, Deed and
Related Closing Documents for the Sale of Municipal Property to the
County of DuPage (Approximately 4.2 acres in the Oak Brook Sports
Core along and adjacent to 31St Street, Oak Brook, IL 60523)," as
presented and waive the full reading thereof.
Village Attorney Martens indicated that President Bushy would vote
because it requires two - thirds of the corporate authorities of the Village
of Oak Brook.
ROLL CALL VOTE:
Ayes: 5 - President Bushy, Trustees Butler, Kenny, McInerney and
Savino.
Nays: 2 - Trustee Caleel and Craig.
Absent: 0 - None. Motion carried.
Motion by Trustee Caleel, seconded by Trustee Craig, to direct staff to
continue negotiations with DuPage County for the installation of a
traffic signal at 31s' Street and Spring Road and the inclusion of left
turn restrictions on 3 Is' Street from 7:00 a.m. to 9:00 a.m. and right turn
restrictions on Spring Road from 3:00 p.m. to 6:00 p.m. ROLL CALL
VOTE.
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. 2) RESOLUTION #2001- SAP -EX I -R -774, A RESOLUTION
APPROVING AN AMENDMENT TO THE SALARY PLAN FOR
NON -UNION EMPLOYEES FOR 2001
Staff has re- evaluated the necessary qualifications for the Civil
Engineer II position in light of the vacancy occasioned by the
retirement of the job incumbent. Currently, both the Village Engineer
and the Civil Engineer II are required to be registered as "Professional
Engineers" (P.E.). Staff does not believe that it is necessary to have
two staff members maintain such registration, and as a result, have
changed the Civil Engineer II job description to no longer require it.
The re- evaluation of job qualifications has resulted in a re- classification
from Pay Grade 9 to Pay Grade 8. The resolution reflects that change.
VILLAGE OF OAK BROOK Minutes Page 6 of 11 April 24, 2001
RES #01 -SAP-
EX 1 -R -774
SALRY PLN
VA
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B. 2)
Motion by Trustee Butler, seconded by Trustee McInerney, that the
Village Board approve a resolution amending the 2001 Salary Plan
reclassifying the Civil Engineer II position from Pay Grade 9 to Pay
Grade 8. Resolution #2001- SAP -EXI -R -774, "A Resolution
Approving an Amendment to the Salary Plan for Non -Union
Employees for 2001 ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. 3) RESOLUTION #2001 - FLSA -R -775, A RESOLUTION
AMENDING THE FAIR LABOR STANDARDS ACT POLICIES
FOR THE VILLAGE OF OAK BROOK
Staff recommends that the Civil Engineer II and Civil Engineer I
positions be included among those positions considered to be exempt
from the wage and hour provisions of the Fair Labor Standards Act.
The FLSA provides for professional exemptions for certain types of
employees, including Civil Engineers. It is common to exempt
Engineers from the wage and hour provisions of the FLSA such that
payment for hours in excess of 40 is not required. Currently, the Civil
Engineer I position is vacant, and as such there is no impact on any
existing employee.
Motion by Trustee McInerney, seconded by Trustee Kenny, that the
Village Board approve a resolution amending the 2001 Fair Labor
Standards Act Policy to include the Civil Engineer II and the Civil
Engineer I positions among those considered exempt from the wage
and hour provisions of the Act. Resolution #2001 - FLSA -R -775, "A
Resolution Amending the Fair Labor Standards Act Policies for the
Village of Oak Brook," as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
7. B. 4) ORDINANCE #2001- PL -RR -G -677, AN ORDINANCE
AMENDING ARTICLE IV OF THE PERSONNEL MANUAL
OF THE VILLAGE OF OAK BROOK
VILLAGE OF OAK BROOK Minutes Page 7 of 11 April 24, 2001
RES #01 -FLSA-
R -775
FLSA POLICY
RES #01 -PL-
RR -G -677
PRSNNL MNL
7.
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C.
4)
An amendment to the Personnel Manual is necessary to reflect the
classification of the Civil Engineer II and Civil Engineer I as exempt
from the wage and hour provisions of the Fair Labor Standards Act.
Motion by Trustee McInerney, seconded by Trustee Butler, that the
Village Board adopt an ordinance amending Article IV, Section 3 B 1
of the Village of Oak Brook Personnel Manual to reflect the
classification of the Civil Engineer II and Civil Engineer I positions as
FLSA exempt. Ordinance 2001- PL -RR -G -677, "An Ordinance
Amending Article IV of the Personnel Manual of the Village of Oak
Brook," as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
AWARD OF CONTRACTS:
1) PUBLIC WORKS VEHICLE REPLACEMENT - UNITS #601 &
#604 (WATER DIVISION)
Three sealed bids were received on April 18, 2001. The existing units
will be kept and reassigned to the Sports Core (replacing a 1978
Chevrolet pickup) and the Street Department (as a secondary unit).
The existing Sports Core vehicle will be sold at auction. Funds in the
amount of $74,800.00 have been budgeted in the Equipment
Replacement Fund (Account 342 -9020) for this purchase. The
additional $6,972.00 can be offset from the unexpended portion of the
budget for replacement police vehicles. The 2001 budget contemplates
replacement of two other 1 -ton trucks that are being deferred at this
time.
Motion by Trustee Craig, seconded by Trustee Caleel, that the Village
Board award a contract, subject to staff review, to the lowest
responsible bidder: Northwest Ford - Sterling Truck Center, Inc., 4000
N. Mannheim Road, Franklin Park, IL 60131, for the purchase of two
2001 Ford F -350 XLT with the specified utility bodies and Meyers
snow plow equipment for the total lump sum price of $81,772.
Delivery is anticipated approximately 120 calendar days following
placement of order.
VILLAGE OF OAK BROOK Minutes Page 8 of 11 April 24, 2001
PUB WKS
VEHICLES
7.
7.
8.
C. 1)
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. AGREEMENT BETWEEN THE VILLAGE OF OAK BROOK AND NAPRVLL
THE NAPERVILLE POLO CLUB FOR SUNDAY USE OF FIELD POLO CLUB
TWO IN THE SPORTS CORE AGRMNT
This agreement may be automatically renewed for one year terms with
an annual CPI adjustment to the use charge, provided that the Village
Manager, the Bath & Tennis Club Manager and the Polo Club agree on
a season schedule on or before March 1 st of any given year. If the
parties are unable to reach agreement by March I st , the agreement shall
become null and void.
Trustee Savino asked for the inclusion in this agreement that the
participants evacuate the fields if the lightning warning system is
initiated. Bath & Tennis Club Manager Sartore suggested that a letter
could be sent to the Naperville Polo Club with the contract requesting
that participants would evacuate the fields when the lightning device is
initiated.
Motion by Trustee Caleel, seconded by Trustees Butler, to approve the
agreement between the Village of Oak Brook, DuPage County, Illinois,
A Municipal Corporation and the Naperville Polo Club, An Illinois
Corporation for Sunday Use of Field Two in the Sports Core.
ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT VLLG PRES
President Bushy remarked she has been named as the Vice Chairman of
the DuPage County Stormwater Control Committee.
VILLAGE OF OAK BROOK Minutes Page 9 of 1 I April 24, 2001
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B. VILLAGE MANAGER: VLLG MGR
Village Manager Veitch noted intergovernmental agreements with the
Village of Oak Brook, the City of Oakbrook Terrace and two private
property owners in Oakbrook Terrace will be presented to the Village
Board at the first or second Village Board meeting in May.
DEPARTMENTAL REPORTS- QUARTERLY REPORTS: QTLY RPTS
A.
Communications Center
H.
Library
B.
Community Development
I.
Police Department
C.
Engineering Department
J.
Public Works
D.
Finance Department
K.
Recycling
E.
Fire Department /EMS
L.
Risk Management
F.
Information Services/
M.
Sports Core - Bath & Tennis
Purchasing
and Golf
G.
Legal Department
N.
Village Clerk
Quarterly reports were accepted as presented and placed on file.
UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - MON AMI GABI, OAK BROOK L.L.C. - SU - MON AMI
(260 OAKBROOK CENTER) - SPECIAL USE OUTDOOR DINING OUTDR DINE
Special Use - The Plan Commission at their March 19, 2001 meeting by
a vote of 4 to 0 and the Zoning Board of Appeals at their April 3, 2001
meeting by a vote of 4 to 0 have recommended approval of the request
from Mon Ami Gabi, Oak Brook L.L.C. seeking a special use to
accommodate a 536 square foot outdoor dining area at its restaurant
located in the Oakbrook Center. If approved, the outdoor seating
arrangement will operate between April 15th and October 15th of each
year. In making these recommendations, the Zoning Board Appeals
agreed with the Plan Commission finding that the petitioner has
addressed the Zoning Ordinance standards for a special use. In
particular, it was found that the special use would be operated so that
the public health, safety and welfare will be protected and there will be
no substantial injury to other property in the neighborhood.
VILLAGE OF OAK BROOK Minutes Page 10 of 11 April 24, 2001
10. A.
Representatives Jay Steber, Vice President of Lettuce Entertain You
and Chris Mears Divisional Supervisor for Mon Ami Gabi were in
attendance of the meeting.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Village
Board concur with the recommendations of the Plan Commission and
Zoning Board of Appeals, and authorize Attorney Martens to draft the
necessary ordinances for final consideration at the Village Board
meeting on May 8, 2001. VOICE VOTE. Motion carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
President Bushy commended Trustees Kenny and McInerney for their wisdom
and guidance in their service as Oak Brook Village Trustees for the past eight
years. She noted some of the achievements that have occurred within the last
eight years while they were Trustees. They include a new budget and money -
management process, goals and objectives refined, base studies for revision of
the Comprehensive Plan completed, McDonald's long range plans completed,
John Buc development lead to renewal of York Road, major improvements at
the Bath & Tennis and Golf Clubs, Roadway Maintenance Plan developed and
implemented, retail redevelopment along 22nd Street, renaissance in restaurants
and outdoor dining, Library project, municipal complex renovation and
expansion, improved water pressure southwest quadrant, policy ordinance
procedures, expansion of pathway system and forestry program
implementation. Both Trustees acknowledged their pleasure of serving the
Village and working with the staff.
12. ADJOURNMENT
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 9:52 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BOT- 042401
VILLAGE OF OAK BROOK Minutes Page 11 of 11 April 24, 2001
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