Minutes - 04/26/1994 - Board of Trustees\J oe- eor --fit i ri
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VILLAGE OF OAK BROOK Minutes Apr. 26,
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN _ �' OR APPROVED
AS AMENDED,, BY VILLAGE BOARD
ON
1. MEETING CALL:
f The Regular Meeting of the Board of Trustees was cabled to order by
I� President Bushy in the Samuel E. Dean Board Room of the Village Commons
I at 7:32 p.m.. Pledge of Allegiance was given.
2. ROLL CARL:
The Clerk called the roll with thL- following persons
PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney,
Shumate and Skinner.
Trustee Payovich arrived at 8:04 p.m.
ABSENT: None.
IN ATTENDANCE: Robert Nielsen, Acting Village Manager; Vince Long,
Assistant to Village Manager; Richard A. Martens, Village Attorney; Dale
L. Durfey, Jr. , Village Engineer; Darrell -J. Langlois, Finance
Officer/ Treasurer James Fleming, Chief of Police; Michael J. Meranda,
Superintendent of Public Works; Tom Hawk, Director of Code Enforcement;
Bonnie Sartore, Bath & Tennis Club Manager; Trey VanDyke, Golf Club
Manager.
3. ANNOUNCEMENTS & OPEN FORUM: None.
4. APPROVAL OF MINUTES:
Motion by Trustee Shumate, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of April 12, 1994 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried with Trustee Skinner
abstaining.
5. OMNIBUS AGENDA:
Motion by Trustee Spanner, seconded by Trustee McInerney, to approve
the Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Shumate and Skinner.
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried.
A. APPROVAL OF BELLS: Approved Omnibus Vote.
B. APPROVAL OF PAYROLL: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes 1 April 26, 1994
46
MEETING CALL
ROLL CALL
MINUTES
APPROVAL OF
BILLS:,
$364,721.37
PAYROLL:
$1772016.76
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C. PAYOUTS: PAY:
1. MARTAM CONSTRUCTION COMPANY - PAYOUT #2 &FINAL - C- C -TJALL :
WALL CONSTRUCTION - OAK BROOD GOLF COURSE: Approved S36,400.00
Omnibus Vote.
2. VALLEY IMPROVEMENT CONSTRUCTION COMPANY - PAYOUT #2 1993 CRACK
& FINAL - 1993 CRACK SEALING: Approved Omnibus Vote. SEALING:
$5,982.84
3. DU PAGE WATER COMMISSION - PAYOUT #63 - FIXED COSTS DWC -FIXED COSTS
AND O & M: Approved Omnibus Vote.
D. REFERRALS: REFERRALS.:
1. ZARROSTA GRILL (118 OAKBROOK CENTER) - SPECIAL USE - ZARROSTA GRILL- -
OUTDOOR DINING AREA -- Refer to Plan Commission Meeting of S.U.-OUTDOOR
May 16, 1994 and Zoning Board of Appeals Meeting of June 7, DINING AREA
1994: Approved Omnibus Vote.
2. OAK BROOK CHRIS CENTER (3100 MIDWEST ROAD) -- O.E.CHRISTIAN
SPECIAL USE AMENDMENT -- Refer to Plan Conamgssxon Meeting of CENTER-S.U.
May 16, 1994 and Zoning Board of AMeals Meeting of June 7, AMENDMENT
1994: Approved Omnibus Vote.
3. LEWIS UNIVERSITY (2625 BUTTERFIELD ROAD) - TEXT LEWIS MTIVERSITV -
AMENDMENT - SPECIAL USE - SCHOOL, POST -BACCALAUREATE T. A. -S. U .
-- _Refer to Plan Commission Meeting of May 16, 1994 and Zoaun�
ward of Appeals Meeting of dune 7, 1994: Approved Ombus
Vote.
4. MONTALBANO /HARGER ROAD PROPERTY - TEXT AMENDMENT, MONTALBANO/
REZO.NING2 SPECIAL USE2 AND FLOOD PLAIN SPECIAL USE FOR RARGER ' ROAD
CONDOMINIUMS Refer to Phan Commission Meeting of June 2l� PROPERTY -T . A. -
1994 and Zoning Board of Apneais Meeting of July 5, 1994: REZONING-S. U. &
Approved Omnibus Vote FPSU
E. REQUEST FOR RELEASE OF FUNDS - OAK BROOK HOTEL,
CONVENTION & VISITORS COMMITTEE - SUhjMER_ ._LEISURE
ADVERTISING CAMPAIGN: Approved Omnibus Vote.
F. BID AUTHORIZATION - FIRE STATION #2 PARKING AREA AND
DRIVEWAY: Approved Omnibus Vote.
G. REgUEST FOR 199411995 STATE JOINT PURCHASE - DEICER SALT:
Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ORDINANCES AND RESOLUTIONS: None.
VILLAGE OF OAK BROOK Minutes 2 April 26, 1994
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0
OBHCVC: RELEASE
OF FUNDS:
$32,000.00
FIRE STATION 2:
PARKING & DRIXIE-
WAY REPLACEMENT
1994/1995
DEICER SALT
9. DE
A.
B.
C.
D.
E.
F.
G.
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PARTMENTAL REPORTS - !gUARTERi
Ambulance H.
Engineering Department I.
Finance Department J
Fire Department K.
Inspection Bureau L.
Legal Department M.
Library N.
O.
,#Y REPORTS:
Planning & Zoning
Police Department
Public Works
Purchasing/ Grants
Recycling
Risk Management
Golf Course
3ath & Tennis Club
All Departmental Quarterly Reports were discussed and accepted. Bath &
Tennis Club Manager Sartore introduced new staff members to the Board.
The staff members were: Bryan Shaamhan, Executive Chef; Alison Daly,
Head - Catering Hostess and Sales Assistant; Kathy Toll®an, Assistant
Clubhouse & Catering Sales Manager; Doug Pielet, Director of Tennis/ Head
Professional; and Tom Burton, Aquatics Director.
President Bushy requested Unfinished Business items be placed later on the
agenda pending the arrival of Trustee Payovich.
10. NEW BUSINESS:
A.
- CONSULTANT SERVICES FOR
RENOVATION:
Motion by Trustee Kenny, seconded by Trustee Skinner, to authorize
the Fire Department to solicit proposals to retain a consultant to
perform a preliminary study of the emoting facilities and assess future
space needs for Fire Station 1 and Fire Station 2. Within the 1994
overall Fire Department Budget, $15,,000.00 has been budgeted for this
project. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Shumate and
Skinner.
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried..
Trustee Payovich arrived at 8:04 p.m.
� 9. UNFINISHED BUSINESS:
QUARTERLY
REPORTS
FIRE STATION 1
RENOVATION:
CONSULTANT
SERVICES
A. 1994 COMBINED PAVING & WATER 11IAIN PROJECT - CONCRETE COP,CRETE
SHOULDER COST SHARING /GINGER CREEK SUBDIVISION: SuOULDER. COST
SITARING :
President Bushy stated she is a resident of Ginger Creek. As advised GINGER CREEK
by Village Attorney Martens , she does not have to recuse herself from
the discussion, however, she will. not take a leading role in the
discussion.
VILLAGE OF OAK BROOK Minutes
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April 269 1994
MOW
Trustee Payovich gave a brief history of the Infrastructure Program
and its (finding by the Village. She stated the proposed concrete
shoulder request by Ginger Creek would set a precedent, as it is not
road maintenance, but an enhancement of the road.
Motion by Trustee ]Payovich, seconded by Trustee Bartecki, that the
Village's :hare of the 245 3, 000..,a) Ginger Creek concrete shoulder
installation project be 30%, and the residents of Ginger Creek share be
70 %.
The following discussion by the Board and residents of Ginger Creek
are noted before the roil call vote was taken:
Trustee Shumate stated if the funding is available, the Village should
fund the project 100%. If the motion fails, Trustee Shumate would place
a motion on the floor that the Village fund the project 100%, and the
Beard review each paving project request as they are presented.
Trustee Barteeld reiterated that this would set a precedent and other
paving projects will follow requesting full funding by the Village.
Trustee Bartecki requested verification in some form, subject to Village
Attorney approval, that all residents of Ginger Creek are in favor of
said project.
Trustee Kenny noted the motion on the floor is fair, reasonable, and
prudent for the Village.
Trustee Skinner concurred with Trustee Shumate that said project
would enhance the community, as many of the Village's roads are in
disrepair.
Peter Huizenga, President of the Ginger Creek Homeowners
Association, requested the Board to reconsider the motion on the floor
and to fund the project entirely by the Village, as it is a Village -owned
road.
Trustee Shumate inquired if the rejuvenation of the road would be less
with this type of road. Village Engineer Durfey stated less patching
would be required over time.
Trustee Payovich commented that other residents have inquired if their
roads are improved, would their rejuvenation project be considered in
the same manner as Ginger Creek. Trustee Payovich requested how
the funding would be feasible by the Village at 100%, when the Utility
Tax has been lowered. Monies will be made available from the
Corporate Fund.
Tom Shubalis, 19 Royal Vale Drive, asked why the residents. should be
required to pay for improvements to the Village streets . He noted
VILLAGE OF OAK BROOK Minutes 4 April 26, 1994
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Ginger Creek residents ps!d for shoring the islands in their
subdivision and mainxenance of their common grounds .
President Bushy noted that previous projects were split 30$ -70 %, while
other projects o -.are totally funded by the Village.
ROLL CALL VOTE:
Ayes : 4 - Trustees Bartecki, Kenny, McInerney and Payovich .
Nays: 2 - Trustees Shumate and_ Skinner .
Absent: 0 - None. Motion carried.
Trustee Shumate requested the Board to reconsider the question of a
50 % -50% funding of said project. No one from the prevailing side
responded.
Trustee Kenny stated he feels he has an obligation Village -wide of
:ether residents concerning the funding of this project.
Motion by Trustee Shumate, seconded by Trustee Skinner, to fund
100% of said project and any simil$r projects by the Village; to fund
these projects from the Utility Tax and increase said Tax to fund these
projects.
Village Attorney Martens stated the motion was acceptable, but that the
first motion must be overturned before addressing this motion. He
stated the Board may reconsider the request at the next Board
meeting. If the Board votes not to reconsider the question tonight,
then the request may not be presented again.
President Bushy stated if the item is to be reconsidered, it must be
addressed at the next Regular Board meeting and suggested anyone
contact the Trustees on. the prevailing side to change their minds for
reconsideration.
B. RE2UEST FOR APPROVAL OF PROFESSIONAL ENGINEERING
SERVICES AGREEMENT - 1995 PAVING PROJECT:
Motion by Trustee Payovich, seconded by Trustee Bartecki, to approve
the "Agreement for Engineering Services" with James J. Benes &
Associates, Inc. , for professional engineering services for the 1995
Paving Project (Forest Glen Subdivision Roads, Commerce Drive,
McDonald's Drive, Clearwater Drive, Hunter Drive, and Tower Drive)
in the not -to- exceed amount of $191,000.00. ROLL CALL. VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich,
Shumate and Skinner.
Nays: 0 - None .
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
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April 26 , 1994
1995 PAVING
PROJECT:
ENGINEERING
SERVICES
AGREEMENT
V06-60T--M e Al
C. WATER SERVICE ItE!RUEST : RECREATIONAL EgUIPMENT, -INC.: RECREATIONAL
- EIUIPNENT , INC . :
David Reifman, representing REI, addressed the Board regarding the 14ATER SERVICE
request. REQUEST
Motion by Trustee Payovich, seconded by Trustee Bartecki, to approve
the water service request project subject to the fallowing conditions:
that there be restriction of any outdoor landscape water; submittal of
drawings to the Village Engineer; restriction of spigots for exterior
use; restriction of any water sprir'-ling system; drafting be required
from a retention pond and that water not be made available until an
inspection has been made of the property. ROM. CALL VOTE:
Ayes: 3 - Trustees Bartecki, McInerney and Payovich.
Nays: 4 - Trustees Kenny, Shumate, Skinner and President Bushy.
Absent: 0 - None. Motion failed.
President Bushy recessed the meeting at 10:12 p.m. The meeting convened at
10: 22 p.m.
10. NEW BUSINESS:
A. REgUEST FOR PROPOSALS - CONSULTANT SERVICES FOR FIRE
STATION #1 RENOVATION:
This item discussed) prior to Unfinished Business.
B. RECOMMENDATION - JUANG SIDE_& REAR YARD VARIATIONS (200 JUNG -SIDE &
Forest Trail) : FEAR WARD
VARIATIONS
The Zoning Board of Appeals, at their Regular Meeting of April 5, (200 Forest Trail
1994, voted 5 to 0 to recommend approval of the requested Side and
Rear Yard Variations.
Motion by Trustee Skinner, seconded by Trustee Bartecki, to approve
the requested Side and Rear Yard Variations for the purpose of
allowing enclosure of an existing non- conforming screened -in porch
per Plat of Survey drawn by Intech Consultants, dated December 16,
1991, reducing the required side yard to 5 feet and the required rear
yard to 26.5 fee and authorize the Village Attorney to draft the
necessary ordinance. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich,
Shumate and Skinner.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. PROPOSAL FOR 1994 POLO AGREEMENT - NAPERVILLE POLO CLUB: NAPERVILLE
POLO CLUB:
The applicants, John T. Greene, Richard W. Kuhn and John Kuhn, 1994 AGREMENT
addressed the Board regarding their request to hold polo games on the
VILLAGE OF OAK BROOK Minutes
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April 26, 1994
Sports Core property.
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Motion by Trustee Skinner, seconded by Trustee Payovich, to direct
the Village Attorney to prepare a 1994 Lease Agreement for polo with
the Naperville Polo Club for "Sunday Only" polo subject to the seven
(7) conditions stated in Bath & Tennis Club Manager Sartore's memo of
April 21, 1994. VOICE VOTE: Motion carried.
D. ONE -DAY LI&UIiR, LICENSE REQUEST - ILLINOIS ST. ANDREW ILLINOIS ST.
HIGI1i.AND GAMES: ANDREW ?1IGRLAND
GAMES: ONE -DAY
Motion by Trustee Skinner, seconded by Trustee Payovich, to concur LIQUOR LICENSE
with the Local Liquor Commissioner and issue a Glass "D" One -Day
Liquor License to Illinois St. Andrew Highland Games for their festival
at the Polo Show field on Saturday, dune 18, 1994. VOICE VOTE:
Motion carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. CLOSED MEETING: CLOSED MELTING
Motion by Trustee Shumate, seconded by rj rustee McInerney, to adjourn at
10: 46 p. m. to a Closed Meeting to discuss the appointment, employment or
dismissal of an officer or an employee. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Benny, McInerney, Payovich, Shumate
and Skinner.
Nays: ® - None.
Absent: 0 - None. Motion carried.
13. ADJOURNMENT: ADJOUPI MENT
Motion by Trustee Skinner, seconded by Trustee Kenny, to adjourn the
meeting at 12:17 a.m. VOICE VOTE: Motion carried.
ATTEST:
10-7,n
da k. Gonnella, CHIC
Village Clerk
btmn4264
VILLAGE OF OAK BROOK Minutes 7 April 26, 1994
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