Minutes - 04/26/2005 - Board of TrusteesMINUTES OF THE APRIL 26, 2005 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MAY
10, 2005.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:34
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, George T. Caleel,
John W. Craig, Susan Chase Korin, Asif Yusuf and Elaine Zannis.
ABSENT: None.
IN ATTENDANCE: Richard Boehm, Village Manager; Jeffrey Moline, Assistant Village
Manager; Robert Cronholm, Fire Chief; Dale L. Durfey, Jr., Village
Engineer; Bruce F. Kapff, Director of Information Services & Purchasing;
Darrell J. Langlois, Finance Director; Michael J. Meranda, Director of
Public Works; Thomas Sheahan, Chief of Police; Harlan Spiroff, Assistant
Village Attorney and Nelson Patras, Interim Bath & Tennis Club Manager.
4. PRESIDENT'S OPENING COMMENTS:
President Quinlan stated that he had been requested to move Agenda Item 3. Adjourn to a
Closed Meeting to the end of the meeting. It was a consensus of the Board of Trustees to
concur with President Quinlan's request that Agenda Item 3. Adjourn to a Closed Meeting
be placed at the end of the meeting.
President Quinlan then requested that Agenda Item 11. A. 1), Confirmation of
Appointments, 1) Reappointment — Board of Fire and Police Commissioners be addressed
at this time. It was a consensus of the Board of Trustees to concur with President
Quinlan's request that this agenda item be addressed at this time.
11. A. CONFIRMATION OF APPOINTMENTS
1) REAPPOINTMENT —BOARD OF FIRE AND POLICE COMMISSIONERS
President Quinlan recommended the reappointment of John G. Baar to the Board
of Fire and Police Commissioners. He has served on the Commission since July
of 1996. His new three -year term will expire on May 2008.
VILLAGE OF OAK BROOK Minutes Page 1 of 17 April 26, 2005
11. A.
President Quinlan announced that John Baar has served for many years on the
Board of Fire and Police Commissioners, as this is one of the most important
positions in the Village excluding the Board of Trustees. The three individuals
that serve on the Board of Fire and Police Commissioners are responsible for the
hiring, promoting and discipline of the Village's firefighters and police officers.
He then recognized Sue Sanford, former Chairman of the Fire and Police
Commissioners in the audience. President Quinlan indicated that Mr. Baar has had
the honor of promoting eighteen firefighters, five Lieutenants and five Battalion
Chiefs. He announced that it was with great pleasure, honor and gratitude that he
offered the Board of Trustees the appointment of Mr. Baar.
Motion by Trustee Akitpis, seconded by Trustee Craig, to confirm the
recommendation of President Quinlan to reappoint John G. Baar to the Board of
Fire and Police Commissioners for a three -year term which will expire on May
2008, VOICE VOTE: Motion carried.
Trustee Yusuf acknowledged that he has known Mr. Baar through the school
system as a teacher, assistant principal and through the Oak Brook Civic
Association where he was actively involved for many years who has contributed
so much to this Village. He thanked Mr. Baar for his efforts.
Village Clerk Gonnella then gave the official oath of office to Mr. John Baar for
his reappointment to the Board of Fire and Police Commissioners.
Mr. Baar thanked President Quinlan and the Board of Trustees for his
reappointment and is grateful for the trust they have placed in him for this
appointment. He stated that it has been an honor for him to serve the Village of
Oak Brook for the past nine years and it will be a privilege to serve the next three
years. He indicated that one of the most wonderful aspects of this position is
meeting the exceptional men and women of the Village's Fire and Police
Department as they are highly trained, dedicated in the service and protection of
this Village. He also thanked the Assistant Village Manager, Jeffrey Moline,
liaison to the Board of Fire and Police Commissioners for his many hours as an
indispensable member of their team. Finally he thanked a mentor and friend,
former Chairman Sue Sanford, who set a high standard for this commission and
they will continue that standard.
4. A. TRUSTEE COMMENTS
Trustee Aktipis gave a report relative to the plan or process for the redevelopment of the
commercial sector of the Village both in terms of economic as well as commercial real
estate redevelopment. He indicated that the three newly elected Trustees have met and
begun to discuss the process along with the help of the rest of the Board as well as
VILLAGE OF OAK BROOK Minutes Page 2 of 17 April 26, 2005
4. A.
discussions with President Quinlan. Trustee Aktipis, Jeff Kennedy and Robert Sanford
met with the officials of the Northeastern Illinois Planning Commission including their
Executive Director Ron Thomas, their Planning Director and one senior economic
development consultants. The meeting was intended as an informational exercise and it
was extremely useful as to the variety of resources that may be available to the Village
and could be used towards the goals they are setting.
They expect that a follow -up meeting will occur with this group as they move forward.
The Village Manager and staff will be very instrumental in putting together this process.
The next step in their plan is a general discussion by the entire Board that may occur on
May 23, 2005 in the form of a Committee -of -the -Whole meeting. He believes that the
newly elected Trustees will be extremely qualified to pursue this project. Trustee
Kennedy has previously expressed his interest in this project during his election campaign
and he has been involved in terms of how to move forward with this proposal. Trustee
Sanford also has had experience in the area of development since he has been serving as a
member of the Village's Zoning Board of Appeals. Trustee Aktipis has a keen interest in
the subject of redevelopment since the mid- 1990's when he served as Chairman of the
Plan Commission. At that time the Village commissioned Lohan & Associates, an
architectural planning firm, to create a plan for the future of Oak Brook. The plan went
through a review by the Plan Commission and the Zoning Board of Appeals and some of
the elements were eventually endorsed and forwarded to the Board of Trustees.
Unfortunately the Lohan Plan, although bold and imaginative, was not practical in terms
of execution. It made no real provisions of how an ambitious plan, such as they proposed,
was to be financed and executed. Most importantly the plan came from the top down
without involving the Village residents in the process of developing the plan and it is
hoped that this is avoided this time.
They propose starting the plan with various panels of residents that will give input to help
formulate a program that consultants could help place it into action. Since Trustee
Aktipis' election as a Village Trustee, he has discussed with the Village President and
staff the need to revisit a redevelopment plan for this Village. Everyone has been
receptive to the idea which he believes that the time of this idea has now come. Clearly
the Village of Oak Brook needs to move forward with catching up with other
communities that have bypassed the Village over time because the Village did not have a
forward looking and bold plan. The Village needs to stay on the cutting edge to be very
competitive. He indicated that the three new Trustees are very well informed as to the
needs of this Village and they are interested in establishing a plan for the redevelopment
of the Village. They are ready to move forward and he looks forward to working with
them, the other Board members, the Village President and staff to bring this to fruition.
5. RESIDENTNISITOR COMMENT:
Michael Forutan, President of Old Oak Brook Homeowner Association, on behalf of
VILLAGE OF OAK BROOK Minutes Page 3 of 17 April 26, 2005
5. himself, his subdivision and friends throughout the Village expressed his gratitude to
Trustees Caleel, Korin and Zannis for their time, energy, thoughts, management skills and
efforts. He stated due to their efforts the Village will be better and he personally pleaded
to all three of them to run for re- election but each of them were not able to do so due to
other endeavors.
Mario Vescovi also commended Trustees Caleel, Korin and Zannis for their dedication
and tenacity in their accomplishments. They have inspired the Village residents to
become more involved in the Village political system and processes.
Then Samuel Girgis also thanked the three Trustees for their efforts during their tenure
serving on the Board of Trustees. He commended them for a job well done for the long
range growth of Oak Brook.
6. APPROVAL OF MINUTES:
REGULAR BOARD OF TRUSTEES MEETING OF APRIL 12, 2005
Motion by Trustee Aktipis, seconded by Trustee Caleel, to approve the Minutes of the
Regular Board of Trustees Meeting of April 12, 2005.
7. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Trustee Caleel requested that Agenda Item 7. C. Community Development Referrals, 1)
Breakenridge Farm Extension — Preliminary Plat of Subdivision and Agenda Item 7. Q.
Amendment to the 2005 Salary Plan and Salary Administration Policy be removed for
further discussion.
Trustee Korin requested that Agenda Item 7. A. 3) Kubiesa, Spiroff, Gosselar & Acker, P.
C. — Legal Services — March, 2005 - $23,703.15 be removed for further discussion.
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. Accounts Payable for Period Ending April 22, 2005 - $738,021.26
Significant Items included in Above:
1) DuPage Water Commission - $152,276.09
2) Civiltech Engineering —Payout #5 — 31St Street Bike Path
VILLAGE OF OAK BROOK Minutes Page 4 of 17 April 26, 2005
7. B. Approval of Payroll for Pay Period Ending April 9, 2005 - $593,694.71
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
E. Authorization to Hire, Promote or Reassign Duties of Village Employees
F. Budget Adjustments
G. Treasurer's Report — March, 2005
H. DuPage County Children's Center Agreement and Contribution
I. York Road /Harger Road Bicycle/Pedestrian Path — Construction Engineering
Amendment No. 1
J. An Ordinance Annexing Certain Territory to the Village of Oak Brook, DuPage and
Cook Counties, Illinois
K. An Ordinance Amending the Zoning District Map Concerning the Oak Brook
Promenade Property at 3001 -3003, 3121 Butterfield Road, Oak Brook, Illinois 60523
L. A Resolution Approving the Final Plat of Subdivision Known as NAI Hiffman
Butterfield Road Subdivision and Granting Variations from the Provisions of Section
14 -6 -3 -J and K of Title 14 ( "Subdivision Regulations ") of the Village Code of the
Village of Oak Brook Relative to Monumentation and Granting of Public Utility
Easements
M. An Ordinance Amending Sections 13 -3 -8, 13 -7 -A -1 and 13- 7A -3(B) in Title 13
(Zoning Regulations) of the Village Code of the Village of Oak Brook Relative to
Structure Height and Permitted Uses .................................................. ...............................
N. An Ordinance Granting Variations from the Provisions of Title 13 (Zoning
Regulations) of the Village Code of the Village of Oak Brook Relative to Lot Area
Requirement, Sign Height, Interior Parking Lot Landscaping and Off - Street Parking
Regulations
O. An Ordinance Granting Special Uses to Oak Brook Promenade for Outdoor Dining
Areas Adjacent to Up to Three Restaurants
P. Revised Settlement Agreement in the Primeco Class Action Litigation
8. ITEMS REMOVED FROM CONSENT AGENDA:
7. A. 3) Kubiesa, Spiroff, Gosselar & Acker, P.C. — Legal Services — March, 2005 -
$23,703.15
Trustee Korin stated she is agreeable to paying the bill with the exception of the last item,
the Elmhurst Builders & Developers litigation, as the Village Board had previously
passed a motion that Attorney Kubiesa would not bill the Village for time spent in this
litigation considering how it was handled and subsequently what has been done to follow
through with the litigation.
Motion by Trustee Korin, seconded by Trustee Caleel, to approve 7. A. 3) Kubiesa,
Spiroff, Gosselar & Acker, P. C. — Legal Services — March, 2005 - $23,703.15 bill with
the exception of $5,994.40 for Elmhurst Builders & Developers. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
VILLAGE OF OAK BROOK Minutes Page 5 of 17 April 26, 2005
8. 7. A. 3)
Absent: 0 - None. Motion carried.
7. C. Community Development Referrals, 1) Breakenridge Farm Extension — Preliminary
Plat of Subdivision
Trustee Caleel explained that he had a document signed by homeowners of the
Breakenridge Farm Association who have a problem with the plan that is to be submitted
in relationship to the egress only. He asked that the President of that subdivision
addressed this issue.
Terry O'Malley addressed the Board of their concerns. He stated that the Breakenridge
Farm Association is one of the largest open spaces remaining in the Village which is
mostly owned by the Institute of Basic Life Principles. They currently have filed with the
Village to allow an extension of a lot from the existing unit on the southwest part of the
property. The lane is only sixteen (16) feet wide as opposed to the entrance, which is
approximately twenty -six (26) feet wide. The issue is that accidents have occurred there
so that a gate was installed. He indicated that homes being built in that area on vacant lots
are taking up all of the space in the narrow road. Members of that association are
concerned that the lot will be extended into their association. The easements located there
were dedicated by all of the landowners for their use. He distributed to the Trustees a
letter from members of the association stating they were not supportive of the request and
a summary from resident Iozzo who had safety issue concerns. They are not opposed to
the development of the two acre lot zoning but recommend that a separate road should be
installed into the area.
President Quinlan suggested that this should be reviewed by the Plan Commission rather
than the Village Board for their recommendation. Robert Barth, representing IBLP,
explained that they wanted the Plan Commission and the Board of Trustees to know of
their feelings of the safety issues. President Quinlan asked that this be addressed to the
Plan Commission.
Community Development Director Robert Kallien indicated that this would be part of the
official files.
Robert Barth explained that he wished to introduce their concept. In 1984 the Village
Board approved what is known as Breakenridge Farm Unit #1 that consisted of six lots.
Five lots were approximately 2 -2.5 acre range with the sixth lot consisted of 19 acres. All
of those six lots including the 19 acres were approved. They are now proposing that 19
acres be divided into two lots. One lot would be 2 acres and the remaining 17 acres
would be open space. He believes that all of their concerns could be addressed.
President Quinlan noted that the concerns of the Breakenridge Farm residents are very
important to the Board of Trustees in their decision.
VILLAGE OF OAK BROOK Minutes Page 6 of 17 April 26, 2005
8. 7. C.
Elaine Iozzo indicated that the property that was platted in 1984 was platted for Unit #1
and Unit #2. The Institute is now trying to come into a road that they do not have an
easement developed for it.
President Quinlan stated the request for the Board of Trustees was a request to refer the
project to the Plan Commission. The public hearing process will be held.
Motion by Trustee Caleel, seconded by Trustee Aktipis, to refer the Breakenridge Farm
Extension — Preliminary Plat of Subdivision to the Plan Commission. VOICE VOTE:
Motion carried.
7. Q. Amendment to the 2005 Salary Plan and Salary Administration Policy
Trustee Caleel indicated that this has been brought before the Village Board three times
and it is still in its original form. He recommended that this be moved to the closed
meeting for further discussion. It was a consensus of the Village Board that this agenda
item be discussed in the closed meeting.
9. BOARD & COMMISSION RECOMMENDATION:S
A. BOHNE — 3305 YORK ROAD - VARIATIONS
At its meeting on April 5, 2005, the Zoning Board of Appeals reviewed a petition from
Mr. Berkshire J. Bohne, the owner of the property at 3305 York Road, seeking
approval of a variation to Section 13 -3 -5 and 13- 613-3F.3 in order to construct a new
home on the property. The existing home on the property was constructed in 1925 and
is presently located 94.45 feet from the centerline of York Road. The extent of the
relief being requested is approximately 6.45 feet along York Road (required front
yard) and approximately 10 feet along the east property line (required rear yard).
Recommendation:
By a vote of 4 to 0, the Zoning Board of Appeals found that the petitioner met the
required standards to recommend approval of the variation request subject to the
following condition:
1. To reduce the front yard setback from 100 feet to approximately 94.45 feet and to
reduce the rear yard setback from 60 feet to approximately 50 feet and to be
constructed in substantial conformance with pages J, K and L of the case file.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to concur with the
recommendation of the Zoning Board of Appeals and approve the requested variations
to Sections 13 -3 -5 and 13- 6B -3F.3 of the Zoning Ordinance and authorize the Village
Attorney to draft the necessary ordinance for final consideration at the May 10, 2005
VILLAGE OF OAK BROOK Minutes Page 7 of 17 April 26, 2005
9. A.
Board of Trustees meeting. VOICE VOTE: Motion carried.
B. VILLAS OF OAK BROOK — PRELIMINARY PLAT OF SUBDIVISION
At its meetings on March 21, 2005 and April 11, 2005, the Plan Commission
completed its review and deliberation on the applications from Mr. Vito Falco, the
owner of the 4.69 acres at 2901 Oak Brook Road and Mr. Frank Drukas, the owner of
3.54 acres at 3111, 3113 and 3115 Meyers Road seeking approval of an eight -lot
preliminary plat of subdivision to be known as the Villas of Oak Brook. This request
encompasses all of the land that was part of the Falco Reflections Circle Subdivision
as well as the three existing parcels to the west. The subdivision will result in one lot
which will contain the existing (Falco) home, 5 lots which will accommodate new
single- family homes and 2 lots which will contain two private streets. The Falco
portion of the development will receive access to 31s' Street off of Villa View Drive
while the Drukas portion will receive access to Meyers Road off of Dana Point Court.
In addition, the applicants are seeking approval of a variance to Section 14 -6 -3 of the
Subdivision Regulations for the two private streets (Villa View Drive and Dana Point
Court) without sidewalks.
Recommendation:
The Plan Commission, by a vote of 7 to 0, recommended approval of the preliminary
plat of subdivision for the proposed Villas of Oak Brook Subdivision and variation to
the Subdivision Regulations as requested based on the following conditions and
findings:
1. The proposed eight -lot subdivision satisfies all requirements for a preliminary plat
of subdivision as contained in the Village of Oak Brook Subdivision Regulations. In
recommending approval, the Plan Commission wishes it to be recognized that the
subject property has substantial flood plain resulting in a significant portion of the site
with dedicated basins as well as a number of retaining walls around
detention/compensatory storage areas. There will be limitations on the ability of
future homeowners of these lots to use and/or landscape these stormwater detention
areas. These will be reviewed again as part of the final plat process. It is the goal of
the applicant to have the maximum amount of landscaping in these areas that does not
detract from the stormwater drainage capacity.
2. Recommend approval of the requested variation for private streets including the
requirement for a 66 -foot right -of -way dedication.
3. That no trees be cut down or removed from the property until after approval of the
final plat of subdivision.
4. Subject to all items and conditions contained in Village Engineer Durfey's
VILLAGE OF OAK BROOK Minutes Page 8 of 17 April 26, 2005
memorandum (page 8a of the case file) dated March 15, 2005 paying particular
attention to item 11.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to concur with the Plan
Commission recommendation to approve a preliminary plat of subdivision and
requested variations to the Subdivision Regulations for the Villas of Oak Brook
Subdivision at 2901 Oak Brook Road and 3111, 3113 and 3115 Meyers Road and
authorize the Village Attorney to prepare the necessary resolution for final
consideration at the May 10, 2005 Board of Trustees meeting. VOICE VOTE: Motion
carried.
10. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None presented.
B. ORDINANCES & RESOLUTIONS - None presented.
C. AWARD OF CONTRACTS
1) COMMUNICATIONS SITE LEASE AGREEMENT
At its January 11, 2005, the Board of Trustees authorized the Village Manager to
negotiate a lease agreement with Nextel Communications for the placement of a
new tower and their antenna on the grounds of the municipal complex. Provided
for in the Lease document is the provision to allow Nextel to build a new
monopole antenna just north of where the existing lattice tower is located. Nextel's
tower would be built to the same height as the village's existing tower which is
approximately 92 feet. Nextel's equipment will be placed at a height of
approximately 75 feet; with the Village's antennas being relocated above that.
Nextel will bear the cost of tower construction, relocation of the village equipment
and old tower demolition. The lease provides that Nextel shall have up to twelve
(12) months to commence start of construction of its tower (we believe they will
start as soon as they possibly can to eliminate "holes" in their coverage area). The
Village will receive $5,000 after construction starts as an "administrative fee ". The
Village will also receive monthly rent in the amount of $2,000 /month for the first
twelve (12) months; rent will increase 3% for each subsequent year of the term.
The initial term is five years and there are three (3) successive five (5) year
renewals. At the conclusion of the lease the Village, at its sole option, may elect to
retain the tower for its use.
With the initial $5,000 administrative fee, the revenues are forecast to be $132,440
for the first five (5) years and $280,280 over ten (10) years; $451,676 over fifteen
(15) years; and, $650,384 over the potential twenty (20) year term.
VILLAGE OF OAK BROOK Minutes Page 9 of 17 April 26, 2005
10
11.
C. 1)
Upon approval, Nextel will work with the Village Staff to arrive at an acceptable
site plan that will include the equipment room, fencing to surround the facility and
landscape screening. It is understood by Nextel that the Village will not issue a
building permit until these items are agreed upon.
Motion by Trustee Caleel, seconded by Trustee Yusuf, to authorize the execution
of a Communications Site Lease Agreement with Nextel West Corporation subject
to final Village Attorney and staff review. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
NEW BUSINESS:
B. ORDINANCES & RESOLUTIONS - None presented.
C. AWARD OF CONTRACTS
1) REPLACEMENT VEHICLE — FREESTAR MINIVAN — SUBURBAN
PURCHASING COOPERATIVE
Pursuant to the provisions of Section 1 -7 -10 of the Code of Ordinances and
Compiled Statutes, the Village is permitted to join with other governmental units
in order to benefit from cooperative purchasing arrangements.
Unit 315 is the tactical and undercover vehicle assigned to investigations.
The following table indicates pricing received through a bid conducted by
Suburban Purchasing Cooperative in 2004 and recently extended for an additional
year to cover the 2006 model year. The deadline for ordering this vehicle has not
been determined by Ford as of yet.
2006 Ford Freestar Minivan
Replaces unit
#315 — 1997 Dodge Caravan - unmarked 91,000
miles
Currie Motors.
(Suburban
Purchasing
Cooperative)
Base Price
$185450
Trailer Tow Package Class II
$285
Service Manual
$165
Spare Keys
$24
Cargo Management System
$110
Floor Console
$130
VILLAGE OF OAK BROOK Minutes Page 10 of 17 April 26, 2005
11.
C. 1
SE Appearance Package #65A
$591
17" Wheels #64A
$210
Liftgate Spoiler #67L
$248
SE Premium Package #59M
$849
Delivery Charge
$0
Color
Silver
Interior
Graphite Gray
Total
$21,062
Delivery is expected approximately 90 days after receipt of order. The vehicle
being replaced will be sold through the September DuPage Mayors & Managers
Conference vehicle auction (an ordinance to declare it surplus will be presented
prior to the auction).
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive further bidding since Suburban Purchasing Cooperative already conducted
the bid process and issue a purchase order to Sutton Ford, Inc., 21315 Central
Avenue, Matteson, Illinois 60443, for a 2006 Ford Freestar Minivan in the amount
of $21,062. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) COLLECTIVE BARGAINING AGREEMENT WITH THE FRATERNAL
ORDER OF POLICE
President Quinlan stated that this Agenda Item will be deferred until after the
closed meeting. He announced that it is highly likely that final action will be taken
after the closed session.
D. AUTHORIZATION TO PURCHASE
1) OLD BUTLER SCHOOL — SIGN /FLAGPOLE LIGHTING
In keeping with the Village's commitment to maintain and to accentuate the old
Butler School building and grounds, staff is requesting that the Board authorize the
issuance of a purchase order to Gibson Electric Co., Oak Brook, for labor and
material to install underground conduit, wiring and lighting fixtures to illuminate
the old Butler School `new' wooden sign as well as the nearby flagpole. Pursuant
to procurement requirements, two other quotes were received for the lighting
work; Lyons /Pinner Electric, $6,750 and Okeh Electric, $6,950.
Motion by Trustee Zannis, seconded by Trustee Korin, to authorize issuance of a
VILLAGE OF OAK BROOK Minutes Page 11 of 17 April 26, 2005
11. D. 1)
purchase order to Gibson Electric Company in the amount of $6,200.00 for the
installation of underground conduit, wiring and lighting fixtures for the old Butler
School. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) LIVESCAN MAINTENANCE AGREEMENT
On May 23, 2005 the Police Department's Livescan maintenance agreement will
expire. The Livescan fingerprint machine is designed to digitally scan an
individual's fingerprint into a computer file. The fingerprints are scanned when
the officer rolls the subject's finger on a small glass plate, just as he would roll an
inked finger onto a fingerprint card. Under the glass plate are sensors, which
record the identification points of a fingerprint into a computer file. This file is
then electronically transmitted to the Illinois State Police Bureau of Criminal
Identification (B.C.I.) where the fingerprints are checked against the database to
see if they match someone who has been previously arrested. This process usually
takes less than an hour, compared to three to five hours when the fingerprints were
faxed to these agencies and had to be manually plotted into the computer before
they could be checked against their database. We have had this system since 2000.
Annually there is a maintenance agreement which is signed for 24/7 services. It is
imperative that the Police Department continue with the 24 hour, 7 day week
support assistance because prisoners are fingerprinted 24 hours a day and staff
usually needs support assistance at night and during the weekend.
Motion by Trustee Yusuf, seconded by Trustee Korin, to approve the maintenance
agreement and purchase order to Identix in the amount of $6,075.50. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. PLAT OF ABROGATION OF CONSERVATION EASEMENT AND FLOOD
PLAIN EASEMENT — LOT 22 — OLD OAK BROOK SUBDIVISION — 3315
SPRING ROAD
Mrs. Shehnaz Sait, the owner of the property, hired Siebert Engineers, Inc., to prepare
a Plat of Abrogation to redefine the existing Salt Creek Flood Plain Easement on this
lot as well as redefine the limits of an existing Conservation Easement that the Forest
Preserve District of DuPage County has on this lot. The Village of Oak Brook is
involved only as it pertains to the Flood Plain Easement.
VILLAGE OF OAK BROOK Minutes Page 12 of 17 April 26, 2005
11. E.
The original Flood Plain Easement was shown on the Plat of Subdivision of the Old
Oak Brook Subdivision based upon the then high water level and existing
topography. Recently, the high water level of this section of Salt Creek has been
lowered as the result of DuPage County's effort to remap the County's Flood Plain
Maps. Due to the lowering of the flood plain elevation (about 1.2 feet), Mrs. Sait has
chosen to redefine the Flood Plain Easement to be in line with the current high water
level and topography. The lowering resulted in more buildable area. Staff has been
working with Mrs. Sait and her engineer /surveyor with the culmination being the Plat
of Abrogation. After the Village approves the Plat of Abrogation, it will be
forwarded to the Forest Preserve District for action.
Trustee Caleel stated he was not aware that this lot was located in Old Oak Brook.
Community Development Director Kallien explained that it is not in the homeowners
association but it was located on the original subdivision plat. The President,
Michael Forutan, of the homeowners association indicated that they were not aware
of this project and that the Association be able to review this and what affect it would
have on their subdivision. Village Engineer Durfey explained that it is technically
Lot 22 of the Old Oak Brook Subdivision. Apparently it is not part of the
homeowners association but it is part of the subdivision as recorded in the legal
description. When the subdivision was subdivided, there was a high water elevation
along Salt Creek in various locations. With the subdivision engineering, that high
water level was transferred to the topography as constructed and the subdivision plat
included an easement within that high water mark for the flood plain. With the
remapping of Salt Creek by DuPage County, the high water level of Salt Creek at this
location has been lowered about 1.2 feet. This is attempting to realign the flood plain
easement to be correct with the new lower elevation. So the floodplain easement is
decreased while the buildable area is increased as it has no affect whatsoever on the
subdivision itself.
Trustee Korin indicated that the home is already being built. Engineer Durfey
indicated that the engineering site plan that was approved matched the rules at that
time and the home is within the existing floodplain easement. This would give them
more back yard if they wish to build a deck.
Motion by Trustee Zannis, seconded by Trustee Yusuf, that the Village Board
approve the Plat of Abrogation of Conservation Easement and Flood Plain Easement
prepared by Siebert Engineers, Inc., with a last revised date of April 9, 2005. ROLL
CALL VOTE:
Ayes: 1 - Trustee Yusuf.
Nays: 3 - Trustees Aktipis, Korin and Zannis.
Pass: 2 - Trustees Caleel and Craig.
Absent: 0 - None. Motion failed.
VILLAGE OF OAK BROOK Minutes Page 13 of 17 April 26, 2005
11. E.
President Quinlan suggested that this agenda item be placed on the next Village
Board meeting agenda for reconsideration.
President Quinlan remarked before he requested adjourning to a closed meeting, that
he had stated at the beginning of the meeting that it was a special evening. He
offered that every resident owes Trustees Caleel, Korin and Zannis a tremendous debt
of gratitude for the service they have provided, the time they have given and
commended them for their efforts on behalf of the Village. He then asked each
Trustee to comment.
Trustee Caleel first discussed the irrigation system as he wanted it to be brought to a
conclusion at the Board meeting. He stated that Trustee Craig began discussion years
ago requesting that the Hinsdale Sanitary District permit an allowance for residents in
Oak Brook for the water used to sprinkle their lawns and pools. Village Manager
Boehm has indicated that the Village has concluded an agreement with the Hinsdale
Sanitary District whereby an average of water usage from October through April is
multiplied by a factor of 1.5 to arrive at what the District will charge a resident for
summer usage. However, a $20 annual fee is charged for the calculations that are
required and a resident must re -apply each year. Trustee Caleel requested that
Manager Boehm negotiate with the District in this respect. Applications will be
available within the next couple of weeks and will be retroactive to May 1, 2005.
Trustee Caleel spoke of how he has enjoyed the time as a Village Trustee as he has
benefited from serving the Village and thanked the residents for the privilege of
serving.
Trustee Korin thanked the residents that have supported her and that she has learned
more about the Village even though she raised in Oak Brook. She commented how
she has met incredibly wonderful people and grew as a person in her role as Village
Trustee. She also wished the new Trustees well in their future endeavors.
Trustee Zannis remarked that one of her claims to fame will be that the best reality
TV show is watching the Village Board meetings. She explained how many people
recognized her from television and it was nice that she had support from people she
did not really know. Her experience as a Village Trustee has greatly enhanced her
knowledge of municipal finances and she reflected upon the best concept she
developed for the Village of Oak Brook. It was her involvement in the Sports Core's
restructuring of their finances, instilling new life into the facility with the
implementation of Friday evenings as family night and improvement in the tennis and
swim programs.
Trustee Aktipis also joined in acknowledging the great work that the three Trustees
have done for the Village.
VILLAGE OF OAK BROOK Minutes Page 14 of 17 April 26, 2005
11. E.
Trustee Yusuf also commented of his learning process he went through as a Village
Trustee. He commended the three Trustees for their service, sincerity and
commitment to the Village of Oak Brook. He thanked them for the opportunity of
serving with them these past two years.
Trustee Craig noted that the television ratings dramatically increased with the Village
Board meetings being televised due to the issues addressed by the Board. He
acknowledged that the Trustees have done their utmost best for the Village of Oak
Brook and he thanked them for it.
President Quinlan asked to address Agenda Item 3 at this time.
3. ADJOURN TO CLOSED MEETING for the purpose of collective negotiating matters
between the public body and its employees or their representatives, to consider the
appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body and to discuss minutes of meetings lawfully closed
under the Open Meetings Act, whether for the purpose of approval by the body of the
minutes, or for semi - annual review of the minutes as required by the Open Meetings Act.
Motion by Trustee Zannis, seconded by Trustee Caleel, to adjourn at 8:37 p.m. to a closed
meeting for the purpose of collective negotiating matters between the public body and its
employees or their representatives, to consider the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public
body and to discuss minutes of meetings lawfully closed under the Open Meetings Act,
whether for the purpose of approval by the body of the minutes, or for semi - annual review
of the minutes as required by the Open Meetings Act. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
President Quinlan reconvened the regular meeting of the Board of Trustees at 9:27 p.m.
He announced that Agenda Item 11. C. 2) be addressed at this time as the Board had come
to a consensus on this item in the closed meeting.
11. C. 2) COLLECTIVE BARGAINING AGREEMENT WITH THE FRATERNAL
ORDER OF POLICE
The Collective Bargaining Agreement between the Village of Oak Brook and the
Fraternal Order of Police expired on December 31, 2004. This agreement covers
the sworn officers of the Oak Brook Police Department below the rank of
Sergeant. The Village negotiating team began negotiations with the FOP in
November of 2004. In February, 2005 Village staff along with special counsel,
Jim Baird of the law firm Seyfarth Shaw Ltd. Presented the draft agreement to the
VILLAGE OF OAK BROOK Minutes Page 15 of 17 April 26, 2005
11. C. 2)
Village Board for review prior to presenting same to the union for consideration.
A ratification vote is scheduled for the union membership on Monday, April 25,
2005. If approved, by the union membership and the Village Board, staff will
release a Press Release outlining the terms of the agreement.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve an Agreement
between the Village of Oak Brook and the Fraternal Order of Police for a Police
Patrol Officer Collective Bargaining Unit Agreement to expire on December 31,
2008. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
President Quinlan then addressed Agenda Item 7. Q. Amendment to the 2005 Salary Plan
and Salary Administration Policy which had been deferred to the closed meeting whereby
the Board of Trustees had reached a consensus in this matter.
7. Q. Amendment to the 2005 Salary Plan and Salary Administration Policy
Motion by Trustee Yusuf, seconded by Trustee, Korin to approve the amendment to
the 2005 Salary Plan and Salary Administration Policy. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
President Quinlan, stated for the record, that the Village Board of Trustees has achieved
an unanimous consensus in the closed meeting to
raise for 2005 and bonus for performance in 2004
Board will follow this direction and place this ite
Board meeting for their approval.
12. INFORMATION & UPDATES:
approve the Village Manager's salary
. He would expect that the incoming
in on the agenda for the next Village
A. VILLAGE PRESIDENT - No report was given.
B. VILLAGE MANAGER - No report was given.
C. VILLAGE CLERK - No report was given.
13. ADJOURNMENT:
Motion by Trustee Zannis, seconded by Trustee Caleel, to adjourn the Regular Meeting of
VILLAGE OF OAK BROOK Minutes Page 16 of 17 April 26, 2005
13. the Board of Trustees at 9:28 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 17 of 17 April 26, 2005