Minutes - 04/26/2011 - Board of TrusteesMINUTES OF THE APRIL 26, 2011 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN OR AS AMENDED ON
MAY 24, 2011.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
John Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:02
pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy,
Moin Saiyed, Gerald Wolin and Elaine Zannis.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager (arrived at 7:46 pm); Robert Kallien, Community Development Director; Sharon
Dangles, Finance Director; Thomas McEllin, Fire Chief, Sue Madorin, Library Director;
Thomas Sheahan, Police Chief (arrived at 7:55 pm); Michael Hullihan, Public Works
Director; Trey VanDyke, Sports Core Director; and Mark Sterk, Village Attorney.
PRESIDENT'S OPENING COMMENTS
President Craig stated that this is his last meeting. He thanked all Village employees for
an outstanding job. He listed the major Village accomplishments of the four years he
served as President.
President Craig stated that the closed session meeting has been moved to the end of
tonight's agenda, Item 10F has been removed from the agenda, and that items IOG and
IOH will be discussed after reconvening from closed session.
Clerk Pruss read the following Proclamations
A. PROCLAMATION — MB FINANCIAL BANK
B. PROCLAMATION — NATIONAL PUBLIC WORKS WEEK
Clerk Pruss read the following Resolution
C. RESOLUTION OF APPRECIATION — DON ADLER
Motion by Trustee Zannis, seconded by Trustee Aktipis to approve the amended
Resolution of Appreciation R -1098 as it was given to the Board members. VOICE
VOTE: Motion carried.
4. RESIDENTNISITOR COMMENT
Resident Connie Craig thanked the many people who supported John during the last
election, residents of Oak Brook, Board of Trustees, David Niemeyer, Blaine Wing, Donna
Bettin, Department Directors and Village employees. She also mentioned the
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accomplishments of the Village over the last four years.
Resident Richard Allison stated the accomplishments and achievements of the current
Board and employees. He also thanked President Craig for his years of service.
APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF MARCH 22, 2011
Motion by Trustee Saiyed, seconded by Trustee Wolin to approve the minutes of
the Regular Board of Trustees Meeting of March 22, 2011. VOICE VOTE:
Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. ACCOUNTS PAYABLE FOR PAY PERIOD ENDING APRIL 22, 2011 —
$849,309.85
Significant Items included in Above:
1) Odelson & Sterk, Ltd. - Legal Services — March, 2011 - $52,896.25
2) Hervas, Condon & Bersani, P.C. - Legal Services - March, 2011 - $3,525.80
3) DeAno & Scarry, LLC — Legal Services — December, 2009, February & March,
2011 - $759.82
4) Meccon Industries, Inc. — 2010 Pump Station Improvements — Application 42 -
$295,187.30
5) Meccon Industries, Inc. — 2010 Pump Station Improvements — Application 43 -
$117,205.11
6) DuPage Water Commission - March, 2011 - $145,726.67
7) Christopher B. Burke Eng. — Payout #1 — 2011 Paving Design - $16,775.40
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APRIL 16, 2011 -
$641,365.97
C. COMMUNITY DEVELOPMENT REFERRALS
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS
E. AWARD OF CONTRACTS
1) Exelon — Electrical Energy Supplier — Street Lighting
2) Mosquito Abatement Services
F. BUDGET ADJUSTMENTS
1) Golf Course Maintenance to Sports Core General Operations
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G. ORDINANCES & RESOLUTIONS
1) Ordinance 2011- FI- TX -BU -S -1309, An Amendment to Ordinance S -1297 which
Amended Certain Finance, Taxation and Budget Policies of the Village President and
Board of Trustees of the Village of Oak Brook
H. 2011 FIRST QUARTER HOTEL/MOTEL TAX RECEIPTS
I. MONTHLY TREASURERS' REPORT — MARCH 31, 2011
Motion by Trustee Saiyed, seconded by Trustee Carson to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA — None
8. BOARD & COMMISSION RECOMMENDATIONS — None
9. UNFINISHED BUSINESS —None
10. ACTIVE BUSINESS
A. PRESENTATION DISTRIBUTOR COMMITTEE — PRESENTATION ONLY
Presented by Trustee Aktipis. Trustee Aktipis stated that the Village received a $960,000
grant from the State of Illinois to implement a program that would shuttle employees from
area train stations to businesses in Oak Brook. He also stated a committee was created and
that a power -point presentation will be given, by the consultant, to update everyone of
project status.
The consultant, LSC Transportation Consultants, discussed the following in the
presentation:
• Project Overview
• Public Involvement Process
• Marketing Analysis
• Evaluation of Service Options
• Institutional Options
• Pedestrian Facilities
• Implementation Plan
Resident Al Knuth asked if Elmhurst is included in the plan. The consultant stated that the
plan can be revised to include Elmhurst. He also stated that locations that do not have
PACE were considered priority.
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Resident Richard Allison asked if the plan needs to be subsidized. The consultant stated
yes.
Manager Niemeyer reminded everyone that the Village received a grant from the state. He
also stated the cost will not be covered by fares alone.
Trustee Zannis asked the consultant how many people he thinks will use the service on a
daily basis. He stated that he does not have a daily number but an estimated 55,000 people
will use annually, with service being 5 days a week.
B. CONFIRMATION OF APPOINTMENT — None
C. ORDINANCES & RESOLUTIONS — None
D. AWARD OF CONTRACTS — None
E. OAK BROOK PARK DISTRICT — SUMMER MARKET — 1450 FOREST GATE
Presented by Trustee Saiyed. Trustee Saiyed stated that he concurs with staff to permit a
temporary summer market on the Oak Brook Park District property. He stated that this is
the first time that this is being done, the location will be the racket club parking lot and
that the market will operate on seven consecutive Thursdays, between June 30, 2011 and
August 11, 2011. He further stated that the Park District is anticipating 8 -10 vendors to
sell fruits, breads and other products.
Tracy Kribs, Oak Brook Park District Recreation Supervisor, stated that they would like to
host a summer market. She stated that they will be partnering with Bensidoun USA, Inc.
President Craig asked how a French Market differs from a Farmers Market. She stated
that Bensidoun USA has ties back to Paris from the 1960's and that they have historically
been called French Markets. She also stated that the vendors sell artesian breads that you
typically do not see at a traditional Farmer's Market.
Trustee Aktipis asked if this is the same market that is held at the train stations in
downtown Chicago. She stated that she does not know.
Tracy stated that the Park District chose to hold the French Market on Thursdays because
it is towards the end of the week and it coincides with their summer musical concert
series.
Trustee Carson asked what the motive is for the Park District to hold a French Market.
Tracy stated that there is no financial benefit to the Park District, and they see their role in
the community as one as providing services and increasing the quality of life. She stated
that the market will help them reach that goal.
Trustee Moy asked who is responsible for set up and clean up. Tracy stated that the
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vendors are responsible but the Park District will provide appropriate access to water,
sanitation for cleaning hands, and trash removal for the participating vendors.
Motion by Trustee Saiyed, seconded by Trustee Carson to concur with staff's
recommendation to permit a temporary summer market on the Oak Brook Park District
property subject to the attached conditions.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
F. ELECTRIC AGGREGATION — CONSULTANT RECOMMENDATION — Removed
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer thanked President Craig, Trustee Saiyed, and Trustee Carson for their
time and service in the last four years. He also stated a lot was accomplished as a team
during their tenure.
B. VILLAGE CLERK
Clerk Pruss wanted everyone to be aware of the new glass case that has all the required
Village postings. She also stated that final election results are posted and displayed in the
case. She further stated that voter registration is done at Village Hall and the Library.
C. TRUSTEES
1) RESOLUTION OF APPRECIATION — JOHN CRAIG
Trustee Aktipis stated that he has the distinct honor and pleasure of presenting President
Craig with a Resolution of Appreciation.
President Craig thanked everyone, especially his wife Connie, and stated that he is very
proud that the Village maintained financial stability without raising or creating new taxes
and he hopes the new Board does the same.
Motion by Trustee Zannis, seconded by Trustee Moy to approve Resolution R -1095.
VOICE VOTE: Motion carried.
D. VILLAGE PRESIDENT
Clerk Pruss read the following Resolutions of Appreciation:
1) RESOLUTION OF APPRECIATION — MOIN SAIYED
Trustee Saiyed thanked his supporters and asked those whom he offended for forgiveness.
He also stated that he is looking forward to help bridging the gaps he sees in the Village.
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Motion by Trustee Zannis, seconded by Trustee Moy to approve Resolution R -1097.
VOICE VOTE: Motion carried.
2) RESOLUTION OF APPRECIATION — JIM CARSON
Trustee Carson thanked residents for allowing him to serve as Village Trustee. He also
thanked Board members, and Village staff. He stated that Oak Brook is a very strong
team.
Motion by Trustee Zannis, seconded by Trustee Moy to approve Resolution R -1096.
VOICE VOTE: Motion carried.
Trustee Aktipis added additional information about Trustees Saiyed and Carson that were
not included in the Resolutions.
12. ADJOURN TO CLOSED SESSION to consider the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public
body or legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the public body
to determine its validity (2cl), and to discuss collective negotiating matters between the
public body and its employees or their representatives, or deliberations concerning salary
schedules for one or more classes of employees (2c2)
Motion by Trustee Wolin, seconded by Trustee Aktipis to adjourn to closed session to
consider the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public body
or against legal counsel for the public body to determine its validity (2c1), and to discuss
collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees (2c2)
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 0— None
Motion carried.
This meeting was adjourned to Closed Meeting at 8:19 pm.
RECONVENE
The Regular Board of Trustees meeting was reconvened at 10:30 pm.
ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy,
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Moin Saiyed, Gerald Wolin, and Elaine Zannis.
10. ACTIVE BUSINESS
G. FIRE UNION AGREEMENT
Presented by Trustee Wolin. Trustee Wolin stated that the Board reached an agreement on
the fire union contract, which still has to be ratified by the Fire Department.
Motion by Trustee Wolin, seconded by Trustee Zannis to approve the proposed agreement
with the fire union, IAFF Local 4646, with the understanding that the union is also
withdrawing all open grievances, subject to final review, modification and approval by the
Village Manager and the Village Attorney.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 0— None
Motion carried.
H. AGREEMENT AND GENERAL RELEASE
Motion by Trustee Saiyed, seconded by Trustee Zannis to approve an Agreement and
General Release with Tom Sheahan, subject to staff review, and final changes.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0— None
Motion carried.
13. ADJOURNMENT
Motion by Trustee Moy seconded by Trustee Aktipis to adjourn the Regular Meeting of
the Board of Trustees at 10:33 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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