Minutes - 04/27/1999 - Board of TrusteesVILLAGE OF OAK BROOK Minutes APRIL 27.1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS AMENDED — BY VILLAGE BOARD ON
//. 199 CT
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:42
p.m. Pledge of Allegiance was given. .
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel and McInerney.
ABSENT: Trustees Bartecki and Savino.
Trustee Kenny arrived at 7:47 p.m.
Trustee Shumate arrived at 8:28 p.m.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk,
Director of Community Development; Debra J. Jarvis, Fire Chief /Building
Commissioner; Bruce F. Kapff, Director of Information Services &
Purchasing; Darrell J. Langlois, Finance Director/Treasurer; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J.
Meranda, Public Works Director; Allen W. Pisarek, Chief of Police; Bonnie
Sartore, Bath and Tennis Club Manager; Trey VanDyke, Golf Club Manager;
Gail Peterka, Communications Center Supervisor; Clifford Ekkert,
Firefighter/Paramedic; Heather Koy, Civil Engineer; Library Commission
members: Barbara Benezra, Roberta Petz and Anthony Ingrisano; Friends of
the Oak Brook Public Library: Barbara Benezra, President; Mary Ann Nunez,
Vice President; Nancy Hayden, Treasurer; Joe Fullan, Treasurer Emeritus;
Roberta Petz, Secretary; Linda Celesia, Evergreen Concert Coordinator;
Anthony Ingrisano, member; and Howard Trier, member.
3. ANNOUNCEMENTS & OPEN FORUM:
Friends of the Oak Brook Public Library President, Barbara Benezra,
surrounded by other Board members of their organization announced that a
donation of $100,000 is being given to Trustee Caleel, as Library Trustee, for
the new Oak Brook Library. She stated that the Library is a community center
and source of civic pride, knowledge and culture. The funding came from
bequests, donations, membership dues, fundraising efforts and interest on
investments accrued over many years. The donation will go towards the
shortfall in the cost of the Library. The cost of the Library is now projected at
$5,200,000. The cost increased 50% while the project was stalled due to a
VILLAGE OF OAK BROOK Minutes 1 of 18 April 27, 1999
4/2
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
lawsuit citing the location of the Library on the Sports Core property. With
that lawsuit resolved, the Oak Brook Library Foundation has been organized to
raise the $2,000,000 needed to help fund the project and to provide ongoing
support for the Library. The Foundation has contacted the commercial sector
in Oak Brook as well as its residents for donations. Trustee Caleel has been
appointed President of the Foundation and the Friends thanked him -for his
undaunted efforts on behalf of the Library.
President Bushy thanked the Friends of the Oak Brook Public Library for their
devotion and efforts on our Library and as leaders in our community. She
commended Trustee Caleel for his vision of the Library, and the Village is
hopeful that a ground breaking ceremony will occur at our Autumn Festival
this fall.
Library Director Martin also commended the Friends of the Oak Brook Public
Library for their efforts in development of the Library and their most recent
fund raising efforts of the used book sale.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Meeting of April 13, 1999 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by President Bushy, seconded by Trustee McInerney, to approve the
minutes of the Canvass of Votes on April 19, 1999 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and President Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried.
APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$526,382.60
B. APPROVAL OF PAYROLL FOR PAY PERIOD PAYROLL —
ENDING APRIL 17,1999: Approved Omnibus Vote. $343,254.69(gross;
C. CHANGE ORDERS: CHANGE ORDERS:
1) CHANGE ORDER #2 - 1998 MFT PAVING PROJECT: 1998 MFT PAVING
Approved Omnibus Vote. PROJECT
VILLAGE OF OAK BROOK Minutes 2 of 18 April 27, 1999
2) CHANGE ORDER #3 1998 MFT PAVING PROJECT: 1998 MFT PAVING
Approved Omnibus Vote. PROJECT
D. PAYOUTS:
PAYOUTS:
1) TREASURER STATE OF ILLINOIS ILLINOIS 22ND STREET/
DEPARTMENT OF TRANSPORTATION REIMBURSEMENT YORK ROAD
22 STREET/YORK ROAD CONSTRUCTION $21,538.86-. CONSTRUCTION
Approved Omnibus Vote.
2) CAROW ARCHITECT PLANNERS - PAYOUT #2 - LIBRARY LIBRARY DESIGN
DESIGN - $30.950.00: Approved Omnibus Vote.
3) NICHOLAS & ASSOCIATES - PAYOUT #4 - GOLF GOLF CLUBHOUSE
CLUBHOUSE EXPANSION -1112.739.00: Approved Omnibus EXPANSION
Vote.
E. REFERRALS:
REFERRALS:
I ) BOONLAYANGOOR (31 l 7 YORK ROAD) PRELIMINARY BOONLAYANGOOR -
AND FINAL PLAT - THREE -LOT SUBDIVISION -- REFER TO PRELIMINARY & FIt
PLAN COMMISSION MEETING OF MAY 17.1999: Approved PLAT - 3 -LOT SUB.
Omnibus Vote. (3117 York Road)
2) VILLAGE OF OAK BROOK (600 OAK BROO.-ROAD) VOB - SPECIAL USE
SPECIAL USE - LIBRARY -- REFER TO PLAN COMMISSION LIBRARY
MEETING OF MAY 17 1999 AND ZONING BOARD OF (600 Oak Brook Re
APPEALS MEETING OF JUNE 1 1999: Approved Omnibus
Vote.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: No
Business.
G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF
MARCH. 1999: Approved Omnibus Vote.
TREASURER' S
REPORT - MAR. , ' 99
H. ORDINANCE 99 -PP -S -935 AN ORDINANCE AUTHORIZING
SALE OF C
THE ERTAIN PERSONAL PROPERTY OWNED BY
THE VILLAGE OF OAK BROOK: Approved Omnibus Vote.
SALE9OFP PERSONAL
PROPERTY
I. ORDINANCE 99 -PP -S -936 AN ORDINANCE AUTHORIZING
THE SALE BY PUBLIC AUCTION OF
ORV 'r_ _
PERSONAL PROPERTY
OWNED BY THE VILLAGE OF OAK BROOK: Approved
SALE OF PERSONAL
PROPERTY BY PUBLI
Omnibus Vote.
AUCTION
VILLAGE OF OAK BROOK Minutes 3 of 18 April 27, 1999
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 99- SD- DP +CA -S -937 AN ORDINANCE
AMENDING ORDINANCE S -914 BY EXTENDING THE
EXPIRATION DATE OF THE CERTIFICATE OF
APPROPRIATENESS GRANTED THEREIN (3824 YORK
ROAD, OAK BROOK, IL 60523):
2) ORDINANCE 99- ZO -SU -S -938 AN ORDINANCE
AMENDING ORDINANCE S -915 BY EXTENDING THE
EXPIRATION DATE OF THE SPECIAL USE PERMIT
GRANTED THEREIN (3824 YORK ROAD, OAK BROOK, IL
6052:
3) ORDINANCE 99- ZO- SU -FP -S -939 AN ORDINANCE
AMENDING ORDINANCE S -916 BY EXTENDING THE
EXPIRATION DATE OF THE FLOOD PLAIN SPECIAL USE
PERMIT GRANTED THEREIN (3824 YORK ROAD, OAK
BROOK, IL 60523):
ORD.99-SD-DP+CA-
S-937 AMEND S -91
EXTEND EXPIRATIOT
DATE OF CERTIF. C
APPROPRIATENESS
(3824 York Road)
ORD.99- ZO -SU-
S-938 AMEND S -91
EXTEND EXPIRATIOr
DATE OF SPECIAL t
PERMIT (3824 York
Road)
ORD.99-ZO-SU-FP-
S-939 AMEND S -91
EXTEND EXPIRATION
DATE OF FLOOD
PLAIN SPECIAL USE
(3824 York Road)
4) ORDINANCE 99- ZO -V -S -940 AN ORDINANCE AMENDING ORD, 99- ZO -v -S -940
ORDINANCE S -917 BY EXTENDING THE EXPIRATION AMEND S -917 EXTEN
DATE OF THE VARIATIONS FROM THE PROVISIONS OF EXPIRATION DATE C
THE ZONING ORDINANCE (3824 YORK ROAD, OAK VARIATIONS
BROOK, IL 60523): (3824 York Road)
Pursuant to the Village Board's direction given at the Regular meeting
of April 13, 1999, Village Attorney Martens has drafted four (4)
ordinances which extends from January 31, 1999 to July 31, 1999 the
time within which Mr. Rocca must take title to the property at 3824
York Road.
The ordinances which are affected by this extension are: S -914
authorizing issuance of a certificate of appropriateness; S -915
granting a special use for a drive -in banking facility; S -916 granting a
flood plain special use; and S -917 granting variations. Each
ordinance states that, except for the provision pertaining to the
condition imposing a deadline for Mr. Rocca to take title to the
VILLAGE OF OAK BROOK Minutes 4 of 18 April 27, 1999
property, all other provisions of the underlying ordinances remain in
full force and effect.
Village Attorney Martens suggested that the maker of the motion
move that all four (4) ordinances be approved at the same time.
Motion by Trustee McInerney, seconded by Trustee Caleel, to pass
Ordinance , 99- SD- DP +CA -S -937, "An Ordinance Amending
Ordinance S -914 By Extending The Expiration Date Of The
Certificate Of Appropriateness Granted Therein (3824 York Road,
Oak Brook, IL 60523) ", Ordinance 99- ZO -SU -S -938, "An Ordinance
Amending Ordinance S -915 By Extending The Expiration Date Of
The Special Use Permit Granted Therein (3824 York Road, Oak
Brook, IL 60523) ", Ordinance 99- ZO- SU -FP -S -939, "An Ordinance
Amending Ordinance S -916 By Extending The Expiration Date Of
The Flood Plain Special Use Permit Granted Therein (3824 York
Road, Oak Brook, IL 60523) ", and Ordinance 99- ZO -V -S -940, "An
Ordinance Amending Ordinance S -917 By Extending The Expiration
Date Of The Variations From The Provisions Of The Zoning
Ordinance (3824 York Road, Oak Brook, IL 60523) ", as presented
and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, . McInerney and President
Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion
carried.
5) ORDINANCE 99- LC -TA -G -631 AN ORDINANCE DELETING
SECTIONS 8 -61 AND 8 -62 OF ARTICLE II OF CHAPTER 8
ENTITLED "VEHICLES FOR HIRE" OF THE CODE OF
ORDINANCES OF THE VILLAGE OF OAK BROOK
ILLINOIS:
Regulation of taxi service in the Village began in 1982 with the
licensing of American Taxi as the sole taxi company authorized to
originate trips in the Village. There was established at that time a
limitation on the number of licensed cabs, which was increased
several times over the years in response to requests from the company
and support from hotels in the Village.
In 1996, the Village revamped its approach to taxi regulation. The
new ordinance provided for licensing of taxi companies and taxi
drivers without .limit as to number. The company licensing process
involves registration of vehicles to be operated in the Village, which
provides the means of inspecting and qualifying the cabs themselves.
VILLAGE OF OAK BROOK Minutes 5 of 18 April 27, 1999
16
ORD.99- LC- TA -C -6'
DELETE SECTIONS
8 -61 and 8 -62 OF
ART. II OF
CHAPTER 8,
"VEHICLES FOR HIRE
An aggregate limit on the number of cabs that could be registered was
retained at that time and has since been raised two more times.
AAA Universal became the second licensed company in 1997. A
third taxi company has recently become licensed and a fourth is in the
licensing process. Just as the market is providing options in terms of
service providers, staff believes it can also determine the number of
cabs that will actually operate at a given time and that there is no
reason to maintain an artificial limit on the aggregate number of cab
registrations.
The Board discussed this subject on April 13, 1999 and authorized
the Village Attorney to prepare an ordinance that would delete
Sections 8 -61 and 8 -62 from the Code of Ordinances. Section 8 -61
establishes the limit on the number of registrations and 8 -62
prescribes the procedure for changing it.
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Ordinance .99- LC -TA -G -631, "An Ordinance Deleting Sections 8 -61
And 8 -62 Of Article II Of Chapter 8 Entitled, "Vehicles For Hire" Of
The Code Of Ordinances Of The Village Of Oak Brook, Illinois ", as
presented which removes the limitation on the number of taxicabs
that may be registered for operation in the Village by licensed taxi
companies and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, 'Kenny, McInerney and" President
Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion
carried.
6) ORDINANCE 99- LC -AL -G -632 AN ORDINANCE
AMENDING SECTION 3 -22 OF THE CODE OF ORDINANCE
OF THE VILLAGE OF OAK BROOK ILLINOIS RELATIVE
TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES:
McDonald's Corporation has applied to the Village for a Class D
liquor license for off -site catering activities of The Lodge.
McDonald's Corporation presently maintains a Class F liquor license
for their hotel located at 2815 Jorie Boulevard. Before a liquor
license may be issued, the Village Board would need to create a Class
D liquor license, as no additional licenses are available. All
documentation requirements have been fulfilled and approved by
Village Attorney Martens.
VILLAGE OF OAK BROOK Minutes
A,
6 of 18
April 27, 1999
ORD.99- LC- AL -G -62
AMEND SEC. 3 -22
RELATIVE TO THE
NUMBER OF
AUTHORIZED LIQUOR
LICENSES
(McDonald's Corp.
d /b /a The Lodge,
Class D Liquor
License)
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Ordinance 99- LC -AL -G -632, "An Ordinance Amending Section 3 -22
Of The Code Of Ordinance Of The Village Of Oak Brook, Illinois
Relative To The Number Of Authorized Liquor Licenses ", as
presented and waive the full reading thereof and issue a Class D
Liquor License to McDonald's Corporation d/b /a The Lodge. ROLL
CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and President
Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion
carried.
C. AWARD OF CONTRACTS:
1) PERSONAL COMPUTERS:
This request covers the Village's annual purchase authority for PC's,
including new machines where none existed before (13),
replacements for older units (10), and new laptops (5). The new
locations include three (3) at the Library,. one (1) in the Police
Department, four (4) at the Sports Core, one (1) in the Village Clerk's
office, two (2) in the Fire Department, one (1) in the Communications
Center and one (1) in Public Works. The replacements will be for
PC's that are in the four to five (4-5) year age bracket (Staffs goal has
been to keep PC's for five (5) years prior to replacement, but some
need earlier change -out in order to keep up with software
requirements). Up to five (5) new laptops are planned for purchase for
appropriate personnel needing the flexibility to use PC's off -site on a
regular basis. One (1) or two (2) laptops will also be available for
staff to use with specialized training programs and other off -site uses.
Staff plans to spread the purchase of these units over several months,
since there is limited storage space available. In addition, it will take
an extended period of time for the tech staff to install the new
systems, replace older units, and shift the replaced units either to
other locations or for surplus disposition.
Since the purchase will be spread out, Purchasing Director Kapff is
requesting purchase authority up to the amount of $67,000. This
number was arrived at based on target prices for each type of unit. To
permit extension of the useful life of PC's to five (5) years and
laptops to three (3) years (to keep up with ever - increasing software
requirements), the average target price for replacement PC's is
$2,000, $2,200 for new PC's (includes monitor), and $3,500 for
VILLAGE OF OAK BROOK Minutes
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7 of 18
April 27, 1999
PERSONAL COMPUTE'
laptops. When the actual purchase is made, the Staff will then get the
best machines available, aiming for the average target price. The
current spec for a $2,200 PC includes the following:
1) 500 MHz Intel Pentium III processor
2) 128 MB 100 MHz SDRAM memory
3) 17 inch color monitor
4) 8MB graphics accelerator
5) 13 GB hard drive
6) DVD -ROM drive
7) 3COM PCI 10 /100 network card
8) Windows 98
9) Three year on -site service
Staff's request is to waive bidding and purchase all of the PC's
through Gateway 2000. The past three (3) years, bidding also was
waived and PC's purchased from Gateway. Staff's reasons for this
request are the same as in previous years, as follows:
1) Standardizing on equipment from a single manufacturer makes
it much easier to provide maintenance of the PC's and support
for users.. Manufacturers set -up their machines differently, and
the Village's limited maintenance staff can be much more
efficient in a single- product environment.
2) Although the phrase "IBM- compatible" has been used for years,
and applies to many products on the market, they are not all the
same. The components used are not always of the same quality.
Some contain proprietary parts which, when replacement is
needed, require Staff to purchase expensive parts from the
manufacturer, instead of quality generic items elsewhere. Parts
storage is simplified when purchasing from a single
manufacturer.
3) Almost all of the Village's existing PC's are Gateway 2000
units. The few remaining are from Compaq (most of which are
being replaced this year). To purchase from Compaq would
prolong the need to maintain multiple systems. Purchasing
from a third manufacturer would only magnify the problem of
maintaining multiple types of systems.
4) Pricing from Gateway continues to be very competitive.
Staff also investigated the option of leasing PC's instead of an
outright purchase, and it is Staff's recommendation to not lease
VILLAGE OF OAK BROOK Minutes 8 of 18 April 27, 1999
4
computers. Based on an analysis by Finance Director Langlois, it
would be better for the Village to purchase instead of lease. Leasing
only is advisable if the Village makes more money in the bank than
the cost to finance the purchase through a lease, and this is not
presently the case.
PC's determined to be surplus following the above conversion
process will be so declared at a future Village Board meeting and
either offered to area school districts, other governmental entities, or
advertised for sale by sealed bid.
Funds for this purchase are contained in the Information Services
Program (10 -151).
President Bushy indicated that municipal code requires that a
majority of the Village Trustees must be present to vote at a meeting
in order to waive competitive bidding. In that definition, the Village
President is not allowed to vote, therefore staff is requesting that this
item be tabled to the next meeting so that a quorum of Trustees is
present for proper voting procedures.
Motion by Trustee Caleel, seconded by Trustee McInerney, to table
this item to the next Village Board meeting. VOICE VOTE: Motion
carried.
2) FIRE HEAVY RESCUE VEHICLE:
The Village Board, at its April 13, 1999 meeting, authorized staff to
negotiate a price for a heavy rescue vehicle with Mid - America Truck
and Equipment. The requirement to advertise for competitive sealed
bids was waived due to the lead -time required to construct the vehicle
(for delivery by the end of the year, an expedited order must be
placed by April 30, 1999), fleet conformity, and the close proximity
of service. Also, by negotiating, Staff was able to increase the typical
body paint warranty from two (2) to five (5) years. The standard
chassis cab paint warranty is ten (10) years.
Although this type of vehicle is very customized (no two are exactly
the same), Mid - America has provided information about two similar
vehicles, in a competitive bid environment, provided to Fire
Departments in the State of New York. The Hauppauge Fire District
purchased a vehicle in January 1998 for a price of $450,998. The
Wantagh Fire District purchased one in May 1998 for $472,362.
VILLAGE OF OAK BROOK Minutes
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April 27, 1999
FIRE HEAVY
RESCUE VEHICLE
A letter from Dan Little, Manager of the Fire and Rescue Division at
Mid - America, provides more detail about the vehicle and its cost. The
letter also proposes discounts based on various pre - payment options,
which Finance Director Langlois has reviewed and recommends
against taking either of them. It is estimated that taking the discount
of $3,250 by paying for the cab and chassis at the time of delivery to
the body plant would not be financially advantageous. While the
prepayment discount of six percent (6 %) offered slightly exceeds the
current return on Village investments, it would reduce Staff's
leverage with the vender. Purchasing Director Kapff recommends
against taking such options, unless substantial sums are saved. The
Village avoids some potential problems related to insurance coverage
of the vehicle prior to delivery and acceptance. Once the Village pre-
pays, it owns a portion of the asset. Even with appropriate insurance
from the vendor, disputes can arise in the event of damage to the
partially completed vehicle.
The new vehicle will replace the existing Unit #920, a 1974 Ford
Rescue truck. It is Staff's recommendation to accept Mid - America's
proposed trade -in value of $7,500. The Fire Department feels that this
is an appropriate value for the used truck. Also, the DuPage Mayors
and Managers auction has never auctioned a fire truck, and therefore
would not automatically attract the desired buyers. Mid - America
begins to market the used truck as soon as contracts are signed (they
are only offering the trade -in now, not if the Village fails to sell it by
the end of the year). Purchasing Director Kapff contacted a private
auctioneer (same company used by Mayors and Managers) and their
preliminary estimate is that this type of vehicle would bring between
$2,000 to $10,000 (dependent on vehicle condition). Their fee would
be 10% of the sale price.
Funds in the amount of $450,000 are contained in the Equipment
Replacement Program (63 -911) to cover this purchase.
Motion by Trustee Kenny, seconded by Trustee Caleel, to authorize
issuance of a Purchase Order to Mid - America Truck and Equipment,
Inc., Elmhurst, for a Heavy Rescue Vehicle, for a negotiated lump
sum price of $448,991, that includes an allowance of $7,500 for the
current Unit #920, that will be declared surplus and traded -in upon
delivery and acceptance of the new vehicle. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and President
Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion
carried.
VILLAGE OF OAK BROOK Minutes 10 of 18 April 27, 1999
L6
D. POLO AGREEMENT:
Proposed is a two (2) -year agreement drafted by Village Attorney
Martens. The two (2) -year agreement enables the Village to better
attract sponsors and plan events on game days as well as plan the
tournaments for players. This relationship is now in its sixth year and
has been virtually free of problems on both sides. The contract
reflects the increase in fees approved in the 1999 Budget as well as in
the Five -Year Financial Plan.
Motion by Trustee McInerney, seconded by Trustee Caleel, to
authorize the Village President and Clerk to execute the two -year
"Agreement Between The Village Of Oak Brook, DuPage County,
Illinois, A Municipal Corporation, And The Naperville Polo Club, An
Illinois Corporation, For Sunday Use Of Field Two In The Sports
Core ". ROLL" CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and President
Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion
carried.
8. DEPARTMENTAL REPORTS - QUARTERLY REPORTS:
A.
Communications Center
B.
Community Development
C.
Engineering Department
D.
Finance Department
E.
Fire Department/EMS
F.
Information Services/
Purchasing
G.
Legal Department
Trustee Shumate arrived at 8:28 p.m.
H.
Library
I.
Police Department
J.
Public Works
K.
Recycling
L.
Risk Management
M.
Sports Core - Bath & Tennis and
Golf
N.
Village Clerk
All Departmental Quarterly Reports were discussed and accepted as presented.
The following comments were made:
Engineering - Assistant Village Manager Crotty announced that the Village
participates in the National Flood Insurance Program sponsored by the Federal
Emergency Management Agency (FEMA). Through this Program,
communities are rated on their flood prevention, awareness and mitigation
efforts. The ratings equate to a discount on insurance premiums purchased by
VILLAGE OF OAK BROOK Minutes 11 of 18 April 27, 1999
4�1
POLO AGREEMENT
QUARTERLY REPORTS
Oak Brook properties. Assistant Village Manager Crotty is the Community
Rating System (CRS) coordinator in Oak Brook who, through the efforts of
Civil Engineer Heather Koy, developed a successful application for this
.program which resulted in a rating from 8 to 7 for the Village. Properties that
had a 10% discount now have a 15% discount for flood insurance premiums.
He commended Ms. Koy for her efforts and read a plaque from the Illinois
Association of Floodplain and Stormwater Managers Conference stating the
effective floodplain efforts of the Village of Oak Brook.
Fire Department/EMS - Fire Chief Jarvis highlighted the excellent paramedic
services offered by the Village noting the most recent quarterly survey of
residents who have used our services. The average results of this survey were
a 9.85 rating out of a 10 point scale. She further commended the Village
Board for their approval of the Rescue Squad. She recognized
firefighter /paramedic, Clifford Ekkert, as the Project Leader with five
firefighters in developing the specifications for this apparatus.
Information Services/Purchasing - Information Services/Purchasing Director
Kapff asked residents to please use the Village's Website, as it has been
upgraded to describe many of the Village services offered to our residents.
The website is www.oak- brook.org. President Bushy asked our residents to
contact the Village at 990 -3000 if they have suggestions for enhancing the
website so that it is more beneficial to its users.
Lim - Library Director Martin recognized Friends of the Oak Brook Public
Library for the Evergreen Concert and Mary Ann Nunez for her efforts in
obtaining volunteers for the used book sale.
Police - Trustee Caleel noted the decrease in criminal offenses, property stolen
and property damage. President Bushy suggested that residents may contact
our Police Chief or Village Manager if they wish any information in this
regard.
Public Works - Public Works Director Meranda commented that the 31 " Street
Booster Station should be tested next week and should be on -line soon for our
residents.
Recycling - Assistant Village Manager Crotty indicated there are four (4)
household hazardous waste collection events scheduled for May 1, 1999 in
Downers Grove, May 8, 1999 in Addison, May 15, 1999 in Roselle and May
22, 1999 in Burr Ridge.
Sports Core -Bath & Tennis - Bath and Tennis Club Manager Sartore explained
that staff spent many hours this quarter working with Purchasing Director
Kapff in developing a space needs analysis for the Bath and Tennis Club
VILLAGE OF OAK BROOK Minutes 12 of 18 April 27, 1999
facility. The results of this analysis and the plan for potential infrastructure
improvements will be available for presentation to the Village Board in the
next quarter. Trustee Caleel noted the increase in the Tennis Dome activities.
Bath and Tennis Club Manager Sartore indicated that a high school program
has been offered which has increased its usage.
Sports Core -Golf - Golf Club Manager VanDyke explained that an award of a
contract for the cart path paving project will be forthcoming, and it will include
a new cart path on hole #5 of the golf course and renovation of the back
portion of that green, as Trustee Shumate asked if the brush area could be
cleaned behind the green area.
Village Clerk - Clerk Gonnella commended Sgt. Borkovec in the Police
Department for his coordinated efforts in registering sixty (60) cabs in a four
(4) -day period; and the fleet managers of the three (3) taxi cab companies in
organizing all of the proper driver license applications and submittals for
approximately one hundred (100) drivers. She indicated that the Clerk's office
processed eighty (80) in- person absentee voters for our April 13, 1999
Consolidated Election.
9. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - VILLAGE OF OAK BROOK - TEXT
AMENDMENT - RESTRICTION ON PARKING OF CERTAIN
COMMERCIAL VEHICLES IN'RESIDENTIAL DISTRICTS:
In this filing, the Village of Oak Brook is the petitioner and is seeking
a Text Amendment approval to provide more definitive language in
the Zoning Ordinance relating to parking of certain commercial
vehicles and equipment in residence districts. This petition seeks to
appropriately limit the parking of commercial vehicles and equipment
in residential districts. Historically, the Village has not had much of a
problem with this, however, recently it did experience a property
owner parking two large dump trucks in his front yard. Fortunately,
Staff was able to affect a resolution to this problem using existin g
ordinance provisions. However, this proposed text amendment is
intended as a clarification and strengthening of the Ordinance.
For Zoning Ordinance Amendments, findings with respect to factors
contained within the Plan Commission Rules Section 8.3 are
required.
Following are statements regarding those factors relevant to this
proposed amendment:
VILLAGE OF OAK BROOK Minutes
13 of 18
April 27, 1999
VOB - TEXT AMEND-
MENT - RESTRICTIC
ON PARKING OF
CERTAIN COMMERCIA
VEHICLES IN
RESIDENTIAL
DISTRICTS
a) The character of the neighborhood
The objective of this amendment is to protect the character of
the neighborhood. Clearly, to allow open parking of such
vehicles would not be consistent.
b) The extent to which property values are diminished by the
particular zoning restrictions
This amendment will protect property values in that it will
prevent the parking of vehicles which would be potentially
damaging to property values.
c) The extent to which the removal of the existing limitations
would depreciate the value of other property in the area
This proposal seeks to place additional limitations which are
intended to protect property values and the character of Village
neighborhoods.
d) The suitability of the property for the zoned purposes
The intent is to eliminate possible use of property that is
unsuitable in any residential district.
e) and f) These factors are property specific and not relevant to this
petition.
g) The relative gain to the public as compared to the hardship
imposed on the individual property owner.
This proposal will be beneficial to all properties. The hardship
to the person needing to park such vehicle may be addressed by
finding alternative parking arrangements or in some cases by
placing them within an enclosed structure.
h) The extent to which the proposal promotes the health, safety
morals or general welfare of the public
The general welfare of the public will be better served in that
property values will be protected and as will the character of the
neighborhood. The health and safety of the public will be
served in that the equipment targeted can, in some cases, be
unsafe for persons, especially young people who might be
attracted to play on or near such equipment.
VILLAGE OF OAK BROOK Minutes 14 of 18 April 27, 1999
i) The relationship of the proposed use to the Comprehensive
Plan.
The Comprehensive Plan seeks to protect- the residential
districts of the Village. Elimination of the open parking of
these vehicles will clearly serve this purpose.
�) The community need for the use proposed by the owner
There is no community need for the parking of such vehicles in
any residential district.
The Plan Commission has the responsibility for review and
recommendation to the Zoning Board of Appeals and Board of
Trustees on the Zoning Text Amendment. The Zoning Board of
Appeals has the responsibility to hold the public hearing and make a
recommendation to the Board of Trustees on the Zoning Map
Amendment.
The Plan Commission, at its meeting of March 22, 1999, by a vote of
5 to 0, and the Zoning Board of Appeals, at its meeting of April 6,
1999, by a vote of 4 to 0, recommended approval of this Village
petition for a Zoning Ordinance Text Amendment to restrict the
parking of commercial vehicles in residential districts. Both bodies
found that the proposed amendment satisfies the required factors and
approval is in the best interest of the public welfare, character of the
Village neighborhoods and residential property values. No one in the
audiences spoke in support of or in opposition to the proposal.
Motion by Trustee Caleel, seconded by Trustee McInerney, to direct
the Village Attorney to draft the necessary ordinance for consideration
at the Regular meeting of May 11, 1999. VOICE VOTE: Motion
carried.
B. RECOMMENDATION - SPRIESER (3423 SPRING ROAD)
VARIATION - REAR YARD SETBACK:
Mr. and Mrs. Sprieser are requesting a variation to the existing sixty -
foot (60') rear yard setback to allow an addition to their existing
residence to be constructed at a fifty- six -foot (56') rear yard setback.
The Sprieser home is one of the few homes that are located on the
north side of Spring Road. Their rear yard abuts Fullersburg Forest
Preserve property to the north and west. One the east, their rear yard
abuts the rear yard of 3515 Spring Road. The owners of the 3515
VILLAGE OF OAK BROOK Minutes 15 of 18 April 27, 1999
SPRIESER -
VARIATION -
REAR YARD SETBACK
(3423 Spring Rd.)
Spring Road property have submitted a letter in support of the request.
The proposed addition is small in area, approximately ten feet by
twenty feet (10' x 20'). The area of the encroachment is triangular in
shape and has an area of approximately forty (40) square feet. The
purpose is to increase the size of the existing kitchen to meet current
needs.
Due to the size of the rear yard and the use of the abutting properties,
Director of Community Development Hawk believes this addition
will have no impact on surrounding property owners. Historically,
there have been a number of rear yard variations granted under similar
circumstances.
The Zoning Board of Appeals, at its meeting of April 6, 1999, by a
vote of 4 to 0, recommended approval of Mr. and Mrs. Sprieser's
request for a Variation to reduce their required rear yard from sixty
feet (60') to fifty -six feet (56') to allow construction of a small room
addition that increases the size of the kitchen and provides a more
useful informal eating area and family gathering place. No one in the
audience spoke in support of or in opposition to the requested
variance.
Motion by Trustee Caleel, seconded by Trustee Kenny, to direct the
Village Attorney to draft the necessary ordinance for final action at
the Regular meeting of May 11, 1999. VOICE VOTE: Motion
carried.
C. REMOVING THE TRAFFIC RESTRICTION - NO U TURN -
WOOD GLEN LANE AND YORK ROAD:
In 1984, the Village enacted Ordinance No. G -348 which made it
unlawful to make a U -turn at two locations, one of them being at
Wood Glen Lane/York Road. This ordinance appears within
Schedule X. "U" Turns on page 1254.1 of the Code of Ordinances.
The actual description of this location is:
Upon that portion of the street or public way known
and designated as Woodside Estates entranceway
lying between the easterly edge of the improved
portion of York Road and a point 200 feet easterly
thereof.
This U -turn restriction was due to traffic congestion at the TolIway
off- ramp/York Road. What was happening was that traffic exiting
the Tollway off -ramp could not turn left and go south on York Road
VILLAGE OF OAK BROOK Minutes
46
16 of 18
April 27, 1999
REMOVING THE
TRAFFIC RESTRICTI
NO "U" TURN -
WOOD GLEN LANE
AND YORK ROAD
due to the high traffic volumes on York Road. Many vehicles would
then turn right and go north on York Road, turn into Wood Glen
Lane, make an immediate U -turn, and then come back south on York
Road to 22nd Street.
Village Engineer Durfey has discussed the possible removal of the
U -turn , restriction with both Larry Bellamy, President of the
Woodside Estates Homeowners Association, and Harry Peters,
President of the Forest Glen Homeowners Association. Both
gentlemen agree that the sign and restriction shouldsbe removed.
Motion by Trustee Shumate, seconded by Trustee Caleel, to direct the
Village Attorney to draft the appropriate ordinance. VOICE VOTE:
Motion carried.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
President Bushy acknowledged that she has composed a letter to the Mayor of
Littleton, Colorado from the Village Board expressing sympathy from our
Village Boards and employees of the tragedy that occurred in their community.
She also extended the Village's sympathy to the President Jo Irmen of Burr
Ridge in the loss of her husband.
President Bushy commented that the Oak Brook Police Pension Fund and Oak
Brook Firefighter's Pension Fund are well in access of 100% funded. She
acknowledged prior Village Board Presidents George Howell and Wence
Cerne for their financial leadership of the Village. The Village has received a
concurrence from both pension fund boards indicating a reduction in the
amount the Village should contribute to the Funds. She suggested that the
funds realized from the reduced contributions to these Funds be set aside for
the future public safety building project, as this would then still benefit the
employees.
President Bushy publicly commended Trustee Shumate and Trustee Bartecki
for their years of public service in the Village. Trustee Shumate has served on
the Zoning Board of Appeals, President of the Civic Association and served on
the Saddlebrook Homeowners Association.
Trustee Shumate thanked the Village Trustees, Managers and employees for
their service to the Village. He also commended newly elected Trustees Butler
and Craig for their proper campaign efforts and their desire to become
Trustees.
VILLAGE OF OAK BROOK Minutes 17 of 18 April 27, 1999
Z6
Purchasing Director Kapff asked that since Trustee Shumate arrived and there
are four Trustees present, would the Board vote on agenda Item 7.C.1.,
Personal Computers.
7.C.1. PERSONAL COMPUTERS. PERSONAL COMPUTER
Motion by Trustee McInerney, seconded by Trustee Shumate, to
remove from the table and consider Item 7.C.1., Personal Computers.
VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Shumate, to waive
competitive bidding to maintain uniformity of computer hardware and
because the purchase will be made direct from the manufacturer, and
authorize the issuance of Purchase Orders to Gateway Major Accounts,
Inc., North Sioux City, South Dakota, for the purchase of up to twenty -
eight (28) Personal Computer systems at a total cost not to exceed
$679000. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Shumate.
Nays: 0 - None.
Absent: 2 - Trustees Bartecki and Savino. Motion carried.
11. ADJOURNMENT: ADJOURNMENT
Motion by' Trustee Shumate, seconded by Trustee Kenny, to adjourn the
meeting at 9:13 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC /AAE
Village Clerk
bot042799
VILLAGE OF OAK BROOK Minutes 18 of 18 April 27, 1999