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Minutes - 04/27/1999 - Board of TrusteesVILLAGE OF OAK BROOK Minutes APRIL 27.1999 UNOFFICIAL UNTIL APPROVED AS WRITTEN OR AS AMENDED — BY VILLAGE BOARD ON //. 199 CT 1. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:42 p.m. Pledge of Allegiance was given. . 2. ROLL CALL: The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Caleel and McInerney. ABSENT: Trustees Bartecki and Savino. Trustee Kenny arrived at 7:47 p.m. Trustee Shumate arrived at 8:28 p.m. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Community Development; Debra J. Jarvis, Fire Chief /Building Commissioner; Bruce F. Kapff, Director of Information Services & Purchasing; Darrell J. Langlois, Finance Director/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director; Allen W. Pisarek, Chief of Police; Bonnie Sartore, Bath and Tennis Club Manager; Trey VanDyke, Golf Club Manager; Gail Peterka, Communications Center Supervisor; Clifford Ekkert, Firefighter/Paramedic; Heather Koy, Civil Engineer; Library Commission members: Barbara Benezra, Roberta Petz and Anthony Ingrisano; Friends of the Oak Brook Public Library: Barbara Benezra, President; Mary Ann Nunez, Vice President; Nancy Hayden, Treasurer; Joe Fullan, Treasurer Emeritus; Roberta Petz, Secretary; Linda Celesia, Evergreen Concert Coordinator; Anthony Ingrisano, member; and Howard Trier, member. 3. ANNOUNCEMENTS & OPEN FORUM: Friends of the Oak Brook Public Library President, Barbara Benezra, surrounded by other Board members of their organization announced that a donation of $100,000 is being given to Trustee Caleel, as Library Trustee, for the new Oak Brook Library. She stated that the Library is a community center and source of civic pride, knowledge and culture. The funding came from bequests, donations, membership dues, fundraising efforts and interest on investments accrued over many years. The donation will go towards the shortfall in the cost of the Library. The cost of the Library is now projected at $5,200,000. The cost increased 50% while the project was stalled due to a VILLAGE OF OAK BROOK Minutes 1 of 18 April 27, 1999 4/2 MEETING CALL ROLL CALL ANNOUNCEMENTS AND OPEN FORUM lawsuit citing the location of the Library on the Sports Core property. With that lawsuit resolved, the Oak Brook Library Foundation has been organized to raise the $2,000,000 needed to help fund the project and to provide ongoing support for the Library. The Foundation has contacted the commercial sector in Oak Brook as well as its residents for donations. Trustee Caleel has been appointed President of the Foundation and the Friends thanked him -for his undaunted efforts on behalf of the Library. President Bushy thanked the Friends of the Oak Brook Public Library for their devotion and efforts on our Library and as leaders in our community. She commended Trustee Caleel for his vision of the Library, and the Village is hopeful that a ground breaking ceremony will occur at our Autumn Festival this fall. Library Director Martin also commended the Friends of the Oak Brook Public Library for their efforts in development of the Library and their most recent fund raising efforts of the used book sale. 4. APPROVAL OF MINUTES: MINUTES Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the minutes of the Regular Meeting of April 13, 1999 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by President Bushy, seconded by Trustee McInerney, to approve the minutes of the Canvass of Votes on April 19, 1999 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried. APPROVAL OF: A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS - $526,382.60 B. APPROVAL OF PAYROLL FOR PAY PERIOD PAYROLL — ENDING APRIL 17,1999: Approved Omnibus Vote. $343,254.69(gross; C. CHANGE ORDERS: CHANGE ORDERS: 1) CHANGE ORDER #2 - 1998 MFT PAVING PROJECT: 1998 MFT PAVING Approved Omnibus Vote. PROJECT VILLAGE OF OAK BROOK Minutes 2 of 18 April 27, 1999 2) CHANGE ORDER #3 1998 MFT PAVING PROJECT: 1998 MFT PAVING Approved Omnibus Vote. PROJECT D. PAYOUTS: PAYOUTS: 1) TREASURER STATE OF ILLINOIS ILLINOIS 22ND STREET/ DEPARTMENT OF TRANSPORTATION REIMBURSEMENT YORK ROAD 22 STREET/YORK ROAD CONSTRUCTION $21,538.86-. CONSTRUCTION Approved Omnibus Vote. 2) CAROW ARCHITECT PLANNERS - PAYOUT #2 - LIBRARY LIBRARY DESIGN DESIGN - $30.950.00: Approved Omnibus Vote. 3) NICHOLAS & ASSOCIATES - PAYOUT #4 - GOLF GOLF CLUBHOUSE CLUBHOUSE EXPANSION -1112.739.00: Approved Omnibus EXPANSION Vote. E. REFERRALS: REFERRALS: I ) BOONLAYANGOOR (31 l 7 YORK ROAD) PRELIMINARY BOONLAYANGOOR - AND FINAL PLAT - THREE -LOT SUBDIVISION -- REFER TO PRELIMINARY & FIt PLAN COMMISSION MEETING OF MAY 17.1999: Approved PLAT - 3 -LOT SUB. Omnibus Vote. (3117 York Road) 2) VILLAGE OF OAK BROOK (600 OAK BROO.-ROAD) VOB - SPECIAL USE SPECIAL USE - LIBRARY -- REFER TO PLAN COMMISSION LIBRARY MEETING OF MAY 17 1999 AND ZONING BOARD OF (600 Oak Brook Re APPEALS MEETING OF JUNE 1 1999: Approved Omnibus Vote. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: No Business. G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF MARCH. 1999: Approved Omnibus Vote. TREASURER' S REPORT - MAR. , ' 99 H. ORDINANCE 99 -PP -S -935 AN ORDINANCE AUTHORIZING SALE OF C THE ERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK: Approved Omnibus Vote. SALE9OFP PERSONAL PROPERTY I. ORDINANCE 99 -PP -S -936 AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION OF ORV 'r_ _ PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK: Approved SALE OF PERSONAL PROPERTY BY PUBLI Omnibus Vote. AUCTION VILLAGE OF OAK BROOK Minutes 3 of 18 April 27, 1999 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA (Items For Final Action): A. APPOINTMENTS: No Business. B. ORDINANCES & RESOLUTIONS: 1) ORDINANCE 99- SD- DP +CA -S -937 AN ORDINANCE AMENDING ORDINANCE S -914 BY EXTENDING THE EXPIRATION DATE OF THE CERTIFICATE OF APPROPRIATENESS GRANTED THEREIN (3824 YORK ROAD, OAK BROOK, IL 60523): 2) ORDINANCE 99- ZO -SU -S -938 AN ORDINANCE AMENDING ORDINANCE S -915 BY EXTENDING THE EXPIRATION DATE OF THE SPECIAL USE PERMIT GRANTED THEREIN (3824 YORK ROAD, OAK BROOK, IL 6052: 3) ORDINANCE 99- ZO- SU -FP -S -939 AN ORDINANCE AMENDING ORDINANCE S -916 BY EXTENDING THE EXPIRATION DATE OF THE FLOOD PLAIN SPECIAL USE PERMIT GRANTED THEREIN (3824 YORK ROAD, OAK BROOK, IL 60523): ORD.99-SD-DP+CA- S-937 AMEND S -91 EXTEND EXPIRATIOT DATE OF CERTIF. C APPROPRIATENESS (3824 York Road) ORD.99- ZO -SU- S-938 AMEND S -91 EXTEND EXPIRATIOr DATE OF SPECIAL t PERMIT (3824 York Road) ORD.99-ZO-SU-FP- S-939 AMEND S -91 EXTEND EXPIRATION DATE OF FLOOD PLAIN SPECIAL USE (3824 York Road) 4) ORDINANCE 99- ZO -V -S -940 AN ORDINANCE AMENDING ORD, 99- ZO -v -S -940 ORDINANCE S -917 BY EXTENDING THE EXPIRATION AMEND S -917 EXTEN DATE OF THE VARIATIONS FROM THE PROVISIONS OF EXPIRATION DATE C THE ZONING ORDINANCE (3824 YORK ROAD, OAK VARIATIONS BROOK, IL 60523): (3824 York Road) Pursuant to the Village Board's direction given at the Regular meeting of April 13, 1999, Village Attorney Martens has drafted four (4) ordinances which extends from January 31, 1999 to July 31, 1999 the time within which Mr. Rocca must take title to the property at 3824 York Road. The ordinances which are affected by this extension are: S -914 authorizing issuance of a certificate of appropriateness; S -915 granting a special use for a drive -in banking facility; S -916 granting a flood plain special use; and S -917 granting variations. Each ordinance states that, except for the provision pertaining to the condition imposing a deadline for Mr. Rocca to take title to the VILLAGE OF OAK BROOK Minutes 4 of 18 April 27, 1999 property, all other provisions of the underlying ordinances remain in full force and effect. Village Attorney Martens suggested that the maker of the motion move that all four (4) ordinances be approved at the same time. Motion by Trustee McInerney, seconded by Trustee Caleel, to pass Ordinance , 99- SD- DP +CA -S -937, "An Ordinance Amending Ordinance S -914 By Extending The Expiration Date Of The Certificate Of Appropriateness Granted Therein (3824 York Road, Oak Brook, IL 60523) ", Ordinance 99- ZO -SU -S -938, "An Ordinance Amending Ordinance S -915 By Extending The Expiration Date Of The Special Use Permit Granted Therein (3824 York Road, Oak Brook, IL 60523) ", Ordinance 99- ZO- SU -FP -S -939, "An Ordinance Amending Ordinance S -916 By Extending The Expiration Date Of The Flood Plain Special Use Permit Granted Therein (3824 York Road, Oak Brook, IL 60523) ", and Ordinance 99- ZO -V -S -940, "An Ordinance Amending Ordinance S -917 By Extending The Expiration Date Of The Variations From The Provisions Of The Zoning Ordinance (3824 York Road, Oak Brook, IL 60523) ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, . McInerney and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried. 5) ORDINANCE 99- LC -TA -G -631 AN ORDINANCE DELETING SECTIONS 8 -61 AND 8 -62 OF ARTICLE II OF CHAPTER 8 ENTITLED "VEHICLES FOR HIRE" OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK ILLINOIS: Regulation of taxi service in the Village began in 1982 with the licensing of American Taxi as the sole taxi company authorized to originate trips in the Village. There was established at that time a limitation on the number of licensed cabs, which was increased several times over the years in response to requests from the company and support from hotels in the Village. In 1996, the Village revamped its approach to taxi regulation. The new ordinance provided for licensing of taxi companies and taxi drivers without .limit as to number. The company licensing process involves registration of vehicles to be operated in the Village, which provides the means of inspecting and qualifying the cabs themselves. VILLAGE OF OAK BROOK Minutes 5 of 18 April 27, 1999 16 ORD.99- LC- TA -C -6' DELETE SECTIONS 8 -61 and 8 -62 OF ART. II OF CHAPTER 8, "VEHICLES FOR HIRE An aggregate limit on the number of cabs that could be registered was retained at that time and has since been raised two more times. AAA Universal became the second licensed company in 1997. A third taxi company has recently become licensed and a fourth is in the licensing process. Just as the market is providing options in terms of service providers, staff believes it can also determine the number of cabs that will actually operate at a given time and that there is no reason to maintain an artificial limit on the aggregate number of cab registrations. The Board discussed this subject on April 13, 1999 and authorized the Village Attorney to prepare an ordinance that would delete Sections 8 -61 and 8 -62 from the Code of Ordinances. Section 8 -61 establishes the limit on the number of registrations and 8 -62 prescribes the procedure for changing it. Motion by Trustee Caleel, seconded by Trustee Kenny, to pass Ordinance .99- LC -TA -G -631, "An Ordinance Deleting Sections 8 -61 And 8 -62 Of Article II Of Chapter 8 Entitled, "Vehicles For Hire" Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois ", as presented which removes the limitation on the number of taxicabs that may be registered for operation in the Village by licensed taxi companies and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, 'Kenny, McInerney and" President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried. 6) ORDINANCE 99- LC -AL -G -632 AN ORDINANCE AMENDING SECTION 3 -22 OF THE CODE OF ORDINANCE OF THE VILLAGE OF OAK BROOK ILLINOIS RELATIVE TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES: McDonald's Corporation has applied to the Village for a Class D liquor license for off -site catering activities of The Lodge. McDonald's Corporation presently maintains a Class F liquor license for their hotel located at 2815 Jorie Boulevard. Before a liquor license may be issued, the Village Board would need to create a Class D liquor license, as no additional licenses are available. All documentation requirements have been fulfilled and approved by Village Attorney Martens. VILLAGE OF OAK BROOK Minutes A, 6 of 18 April 27, 1999 ORD.99- LC- AL -G -62 AMEND SEC. 3 -22 RELATIVE TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES (McDonald's Corp. d /b /a The Lodge, Class D Liquor License) Motion by Trustee Caleel, seconded by Trustee Kenny, to pass Ordinance 99- LC -AL -G -632, "An Ordinance Amending Section 3 -22 Of The Code Of Ordinance Of The Village Of Oak Brook, Illinois Relative To The Number Of Authorized Liquor Licenses ", as presented and waive the full reading thereof and issue a Class D Liquor License to McDonald's Corporation d/b /a The Lodge. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried. C. AWARD OF CONTRACTS: 1) PERSONAL COMPUTERS: This request covers the Village's annual purchase authority for PC's, including new machines where none existed before (13), replacements for older units (10), and new laptops (5). The new locations include three (3) at the Library,. one (1) in the Police Department, four (4) at the Sports Core, one (1) in the Village Clerk's office, two (2) in the Fire Department, one (1) in the Communications Center and one (1) in Public Works. The replacements will be for PC's that are in the four to five (4-5) year age bracket (Staffs goal has been to keep PC's for five (5) years prior to replacement, but some need earlier change -out in order to keep up with software requirements). Up to five (5) new laptops are planned for purchase for appropriate personnel needing the flexibility to use PC's off -site on a regular basis. One (1) or two (2) laptops will also be available for staff to use with specialized training programs and other off -site uses. Staff plans to spread the purchase of these units over several months, since there is limited storage space available. In addition, it will take an extended period of time for the tech staff to install the new systems, replace older units, and shift the replaced units either to other locations or for surplus disposition. Since the purchase will be spread out, Purchasing Director Kapff is requesting purchase authority up to the amount of $67,000. This number was arrived at based on target prices for each type of unit. To permit extension of the useful life of PC's to five (5) years and laptops to three (3) years (to keep up with ever - increasing software requirements), the average target price for replacement PC's is $2,000, $2,200 for new PC's (includes monitor), and $3,500 for VILLAGE OF OAK BROOK Minutes A 7 of 18 April 27, 1999 PERSONAL COMPUTE' laptops. When the actual purchase is made, the Staff will then get the best machines available, aiming for the average target price. The current spec for a $2,200 PC includes the following: 1) 500 MHz Intel Pentium III processor 2) 128 MB 100 MHz SDRAM memory 3) 17 inch color monitor 4) 8MB graphics accelerator 5) 13 GB hard drive 6) DVD -ROM drive 7) 3COM PCI 10 /100 network card 8) Windows 98 9) Three year on -site service Staff's request is to waive bidding and purchase all of the PC's through Gateway 2000. The past three (3) years, bidding also was waived and PC's purchased from Gateway. Staff's reasons for this request are the same as in previous years, as follows: 1) Standardizing on equipment from a single manufacturer makes it much easier to provide maintenance of the PC's and support for users.. Manufacturers set -up their machines differently, and the Village's limited maintenance staff can be much more efficient in a single- product environment. 2) Although the phrase "IBM- compatible" has been used for years, and applies to many products on the market, they are not all the same. The components used are not always of the same quality. Some contain proprietary parts which, when replacement is needed, require Staff to purchase expensive parts from the manufacturer, instead of quality generic items elsewhere. Parts storage is simplified when purchasing from a single manufacturer. 3) Almost all of the Village's existing PC's are Gateway 2000 units. The few remaining are from Compaq (most of which are being replaced this year). To purchase from Compaq would prolong the need to maintain multiple systems. Purchasing from a third manufacturer would only magnify the problem of maintaining multiple types of systems. 4) Pricing from Gateway continues to be very competitive. Staff also investigated the option of leasing PC's instead of an outright purchase, and it is Staff's recommendation to not lease VILLAGE OF OAK BROOK Minutes 8 of 18 April 27, 1999 4 computers. Based on an analysis by Finance Director Langlois, it would be better for the Village to purchase instead of lease. Leasing only is advisable if the Village makes more money in the bank than the cost to finance the purchase through a lease, and this is not presently the case. PC's determined to be surplus following the above conversion process will be so declared at a future Village Board meeting and either offered to area school districts, other governmental entities, or advertised for sale by sealed bid. Funds for this purchase are contained in the Information Services Program (10 -151). President Bushy indicated that municipal code requires that a majority of the Village Trustees must be present to vote at a meeting in order to waive competitive bidding. In that definition, the Village President is not allowed to vote, therefore staff is requesting that this item be tabled to the next meeting so that a quorum of Trustees is present for proper voting procedures. Motion by Trustee Caleel, seconded by Trustee McInerney, to table this item to the next Village Board meeting. VOICE VOTE: Motion carried. 2) FIRE HEAVY RESCUE VEHICLE: The Village Board, at its April 13, 1999 meeting, authorized staff to negotiate a price for a heavy rescue vehicle with Mid - America Truck and Equipment. The requirement to advertise for competitive sealed bids was waived due to the lead -time required to construct the vehicle (for delivery by the end of the year, an expedited order must be placed by April 30, 1999), fleet conformity, and the close proximity of service. Also, by negotiating, Staff was able to increase the typical body paint warranty from two (2) to five (5) years. The standard chassis cab paint warranty is ten (10) years. Although this type of vehicle is very customized (no two are exactly the same), Mid - America has provided information about two similar vehicles, in a competitive bid environment, provided to Fire Departments in the State of New York. The Hauppauge Fire District purchased a vehicle in January 1998 for a price of $450,998. The Wantagh Fire District purchased one in May 1998 for $472,362. VILLAGE OF OAK BROOK Minutes 9 of 18 April 27, 1999 FIRE HEAVY RESCUE VEHICLE A letter from Dan Little, Manager of the Fire and Rescue Division at Mid - America, provides more detail about the vehicle and its cost. The letter also proposes discounts based on various pre - payment options, which Finance Director Langlois has reviewed and recommends against taking either of them. It is estimated that taking the discount of $3,250 by paying for the cab and chassis at the time of delivery to the body plant would not be financially advantageous. While the prepayment discount of six percent (6 %) offered slightly exceeds the current return on Village investments, it would reduce Staff's leverage with the vender. Purchasing Director Kapff recommends against taking such options, unless substantial sums are saved. The Village avoids some potential problems related to insurance coverage of the vehicle prior to delivery and acceptance. Once the Village pre- pays, it owns a portion of the asset. Even with appropriate insurance from the vendor, disputes can arise in the event of damage to the partially completed vehicle. The new vehicle will replace the existing Unit #920, a 1974 Ford Rescue truck. It is Staff's recommendation to accept Mid - America's proposed trade -in value of $7,500. The Fire Department feels that this is an appropriate value for the used truck. Also, the DuPage Mayors and Managers auction has never auctioned a fire truck, and therefore would not automatically attract the desired buyers. Mid - America begins to market the used truck as soon as contracts are signed (they are only offering the trade -in now, not if the Village fails to sell it by the end of the year). Purchasing Director Kapff contacted a private auctioneer (same company used by Mayors and Managers) and their preliminary estimate is that this type of vehicle would bring between $2,000 to $10,000 (dependent on vehicle condition). Their fee would be 10% of the sale price. Funds in the amount of $450,000 are contained in the Equipment Replacement Program (63 -911) to cover this purchase. Motion by Trustee Kenny, seconded by Trustee Caleel, to authorize issuance of a Purchase Order to Mid - America Truck and Equipment, Inc., Elmhurst, for a Heavy Rescue Vehicle, for a negotiated lump sum price of $448,991, that includes an allowance of $7,500 for the current Unit #920, that will be declared surplus and traded -in upon delivery and acceptance of the new vehicle. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried. VILLAGE OF OAK BROOK Minutes 10 of 18 April 27, 1999 L6 D. POLO AGREEMENT: Proposed is a two (2) -year agreement drafted by Village Attorney Martens. The two (2) -year agreement enables the Village to better attract sponsors and plan events on game days as well as plan the tournaments for players. This relationship is now in its sixth year and has been virtually free of problems on both sides. The contract reflects the increase in fees approved in the 1999 Budget as well as in the Five -Year Financial Plan. Motion by Trustee McInerney, seconded by Trustee Caleel, to authorize the Village President and Clerk to execute the two -year "Agreement Between The Village Of Oak Brook, DuPage County, Illinois, A Municipal Corporation, And The Naperville Polo Club, An Illinois Corporation, For Sunday Use Of Field Two In The Sports Core ". ROLL" CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, Savino and Shumate. Motion carried. 8. DEPARTMENTAL REPORTS - QUARTERLY REPORTS: A. Communications Center B. Community Development C. Engineering Department D. Finance Department E. Fire Department/EMS F. Information Services/ Purchasing G. Legal Department Trustee Shumate arrived at 8:28 p.m. H. Library I. Police Department J. Public Works K. Recycling L. Risk Management M. Sports Core - Bath & Tennis and Golf N. Village Clerk All Departmental Quarterly Reports were discussed and accepted as presented. The following comments were made: Engineering - Assistant Village Manager Crotty announced that the Village participates in the National Flood Insurance Program sponsored by the Federal Emergency Management Agency (FEMA). Through this Program, communities are rated on their flood prevention, awareness and mitigation efforts. The ratings equate to a discount on insurance premiums purchased by VILLAGE OF OAK BROOK Minutes 11 of 18 April 27, 1999 4�1 POLO AGREEMENT QUARTERLY REPORTS Oak Brook properties. Assistant Village Manager Crotty is the Community Rating System (CRS) coordinator in Oak Brook who, through the efforts of Civil Engineer Heather Koy, developed a successful application for this .program which resulted in a rating from 8 to 7 for the Village. Properties that had a 10% discount now have a 15% discount for flood insurance premiums. He commended Ms. Koy for her efforts and read a plaque from the Illinois Association of Floodplain and Stormwater Managers Conference stating the effective floodplain efforts of the Village of Oak Brook. Fire Department/EMS - Fire Chief Jarvis highlighted the excellent paramedic services offered by the Village noting the most recent quarterly survey of residents who have used our services. The average results of this survey were a 9.85 rating out of a 10 point scale. She further commended the Village Board for their approval of the Rescue Squad. She recognized firefighter /paramedic, Clifford Ekkert, as the Project Leader with five firefighters in developing the specifications for this apparatus. Information Services/Purchasing - Information Services/Purchasing Director Kapff asked residents to please use the Village's Website, as it has been upgraded to describe many of the Village services offered to our residents. The website is www.oak- brook.org. President Bushy asked our residents to contact the Village at 990 -3000 if they have suggestions for enhancing the website so that it is more beneficial to its users. Lim - Library Director Martin recognized Friends of the Oak Brook Public Library for the Evergreen Concert and Mary Ann Nunez for her efforts in obtaining volunteers for the used book sale. Police - Trustee Caleel noted the decrease in criminal offenses, property stolen and property damage. President Bushy suggested that residents may contact our Police Chief or Village Manager if they wish any information in this regard. Public Works - Public Works Director Meranda commented that the 31 " Street Booster Station should be tested next week and should be on -line soon for our residents. Recycling - Assistant Village Manager Crotty indicated there are four (4) household hazardous waste collection events scheduled for May 1, 1999 in Downers Grove, May 8, 1999 in Addison, May 15, 1999 in Roselle and May 22, 1999 in Burr Ridge. Sports Core -Bath & Tennis - Bath and Tennis Club Manager Sartore explained that staff spent many hours this quarter working with Purchasing Director Kapff in developing a space needs analysis for the Bath and Tennis Club VILLAGE OF OAK BROOK Minutes 12 of 18 April 27, 1999 facility. The results of this analysis and the plan for potential infrastructure improvements will be available for presentation to the Village Board in the next quarter. Trustee Caleel noted the increase in the Tennis Dome activities. Bath and Tennis Club Manager Sartore indicated that a high school program has been offered which has increased its usage. Sports Core -Golf - Golf Club Manager VanDyke explained that an award of a contract for the cart path paving project will be forthcoming, and it will include a new cart path on hole #5 of the golf course and renovation of the back portion of that green, as Trustee Shumate asked if the brush area could be cleaned behind the green area. Village Clerk - Clerk Gonnella commended Sgt. Borkovec in the Police Department for his coordinated efforts in registering sixty (60) cabs in a four (4) -day period; and the fleet managers of the three (3) taxi cab companies in organizing all of the proper driver license applications and submittals for approximately one hundred (100) drivers. She indicated that the Clerk's office processed eighty (80) in- person absentee voters for our April 13, 1999 Consolidated Election. 9. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. RECOMMENDATION - VILLAGE OF OAK BROOK - TEXT AMENDMENT - RESTRICTION ON PARKING OF CERTAIN COMMERCIAL VEHICLES IN'RESIDENTIAL DISTRICTS: In this filing, the Village of Oak Brook is the petitioner and is seeking a Text Amendment approval to provide more definitive language in the Zoning Ordinance relating to parking of certain commercial vehicles and equipment in residence districts. This petition seeks to appropriately limit the parking of commercial vehicles and equipment in residential districts. Historically, the Village has not had much of a problem with this, however, recently it did experience a property owner parking two large dump trucks in his front yard. Fortunately, Staff was able to affect a resolution to this problem using existin g ordinance provisions. However, this proposed text amendment is intended as a clarification and strengthening of the Ordinance. For Zoning Ordinance Amendments, findings with respect to factors contained within the Plan Commission Rules Section 8.3 are required. Following are statements regarding those factors relevant to this proposed amendment: VILLAGE OF OAK BROOK Minutes 13 of 18 April 27, 1999 VOB - TEXT AMEND- MENT - RESTRICTIC ON PARKING OF CERTAIN COMMERCIA VEHICLES IN RESIDENTIAL DISTRICTS a) The character of the neighborhood The objective of this amendment is to protect the character of the neighborhood. Clearly, to allow open parking of such vehicles would not be consistent. b) The extent to which property values are diminished by the particular zoning restrictions This amendment will protect property values in that it will prevent the parking of vehicles which would be potentially damaging to property values. c) The extent to which the removal of the existing limitations would depreciate the value of other property in the area This proposal seeks to place additional limitations which are intended to protect property values and the character of Village neighborhoods. d) The suitability of the property for the zoned purposes The intent is to eliminate possible use of property that is unsuitable in any residential district. e) and f) These factors are property specific and not relevant to this petition. g) The relative gain to the public as compared to the hardship imposed on the individual property owner. This proposal will be beneficial to all properties. The hardship to the person needing to park such vehicle may be addressed by finding alternative parking arrangements or in some cases by placing them within an enclosed structure. h) The extent to which the proposal promotes the health, safety morals or general welfare of the public The general welfare of the public will be better served in that property values will be protected and as will the character of the neighborhood. The health and safety of the public will be served in that the equipment targeted can, in some cases, be unsafe for persons, especially young people who might be attracted to play on or near such equipment. VILLAGE OF OAK BROOK Minutes 14 of 18 April 27, 1999 i) The relationship of the proposed use to the Comprehensive Plan. The Comprehensive Plan seeks to protect- the residential districts of the Village. Elimination of the open parking of these vehicles will clearly serve this purpose. �) The community need for the use proposed by the owner There is no community need for the parking of such vehicles in any residential district. The Plan Commission has the responsibility for review and recommendation to the Zoning Board of Appeals and Board of Trustees on the Zoning Text Amendment. The Zoning Board of Appeals has the responsibility to hold the public hearing and make a recommendation to the Board of Trustees on the Zoning Map Amendment. The Plan Commission, at its meeting of March 22, 1999, by a vote of 5 to 0, and the Zoning Board of Appeals, at its meeting of April 6, 1999, by a vote of 4 to 0, recommended approval of this Village petition for a Zoning Ordinance Text Amendment to restrict the parking of commercial vehicles in residential districts. Both bodies found that the proposed amendment satisfies the required factors and approval is in the best interest of the public welfare, character of the Village neighborhoods and residential property values. No one in the audiences spoke in support of or in opposition to the proposal. Motion by Trustee Caleel, seconded by Trustee McInerney, to direct the Village Attorney to draft the necessary ordinance for consideration at the Regular meeting of May 11, 1999. VOICE VOTE: Motion carried. B. RECOMMENDATION - SPRIESER (3423 SPRING ROAD) VARIATION - REAR YARD SETBACK: Mr. and Mrs. Sprieser are requesting a variation to the existing sixty - foot (60') rear yard setback to allow an addition to their existing residence to be constructed at a fifty- six -foot (56') rear yard setback. The Sprieser home is one of the few homes that are located on the north side of Spring Road. Their rear yard abuts Fullersburg Forest Preserve property to the north and west. One the east, their rear yard abuts the rear yard of 3515 Spring Road. The owners of the 3515 VILLAGE OF OAK BROOK Minutes 15 of 18 April 27, 1999 SPRIESER - VARIATION - REAR YARD SETBACK (3423 Spring Rd.) Spring Road property have submitted a letter in support of the request. The proposed addition is small in area, approximately ten feet by twenty feet (10' x 20'). The area of the encroachment is triangular in shape and has an area of approximately forty (40) square feet. The purpose is to increase the size of the existing kitchen to meet current needs. Due to the size of the rear yard and the use of the abutting properties, Director of Community Development Hawk believes this addition will have no impact on surrounding property owners. Historically, there have been a number of rear yard variations granted under similar circumstances. The Zoning Board of Appeals, at its meeting of April 6, 1999, by a vote of 4 to 0, recommended approval of Mr. and Mrs. Sprieser's request for a Variation to reduce their required rear yard from sixty feet (60') to fifty -six feet (56') to allow construction of a small room addition that increases the size of the kitchen and provides a more useful informal eating area and family gathering place. No one in the audience spoke in support of or in opposition to the requested variance. Motion by Trustee Caleel, seconded by Trustee Kenny, to direct the Village Attorney to draft the necessary ordinance for final action at the Regular meeting of May 11, 1999. VOICE VOTE: Motion carried. C. REMOVING THE TRAFFIC RESTRICTION - NO U TURN - WOOD GLEN LANE AND YORK ROAD: In 1984, the Village enacted Ordinance No. G -348 which made it unlawful to make a U -turn at two locations, one of them being at Wood Glen Lane/York Road. This ordinance appears within Schedule X. "U" Turns on page 1254.1 of the Code of Ordinances. The actual description of this location is: Upon that portion of the street or public way known and designated as Woodside Estates entranceway lying between the easterly edge of the improved portion of York Road and a point 200 feet easterly thereof. This U -turn restriction was due to traffic congestion at the TolIway off- ramp/York Road. What was happening was that traffic exiting the Tollway off -ramp could not turn left and go south on York Road VILLAGE OF OAK BROOK Minutes 46 16 of 18 April 27, 1999 REMOVING THE TRAFFIC RESTRICTI NO "U" TURN - WOOD GLEN LANE AND YORK ROAD due to the high traffic volumes on York Road. Many vehicles would then turn right and go north on York Road, turn into Wood Glen Lane, make an immediate U -turn, and then come back south on York Road to 22nd Street. Village Engineer Durfey has discussed the possible removal of the U -turn , restriction with both Larry Bellamy, President of the Woodside Estates Homeowners Association, and Harry Peters, President of the Forest Glen Homeowners Association. Both gentlemen agree that the sign and restriction shouldsbe removed. Motion by Trustee Shumate, seconded by Trustee Caleel, to direct the Village Attorney to draft the appropriate ordinance. VOICE VOTE: Motion carried. 10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: President Bushy acknowledged that she has composed a letter to the Mayor of Littleton, Colorado from the Village Board expressing sympathy from our Village Boards and employees of the tragedy that occurred in their community. She also extended the Village's sympathy to the President Jo Irmen of Burr Ridge in the loss of her husband. President Bushy commented that the Oak Brook Police Pension Fund and Oak Brook Firefighter's Pension Fund are well in access of 100% funded. She acknowledged prior Village Board Presidents George Howell and Wence Cerne for their financial leadership of the Village. The Village has received a concurrence from both pension fund boards indicating a reduction in the amount the Village should contribute to the Funds. She suggested that the funds realized from the reduced contributions to these Funds be set aside for the future public safety building project, as this would then still benefit the employees. President Bushy publicly commended Trustee Shumate and Trustee Bartecki for their years of public service in the Village. Trustee Shumate has served on the Zoning Board of Appeals, President of the Civic Association and served on the Saddlebrook Homeowners Association. Trustee Shumate thanked the Village Trustees, Managers and employees for their service to the Village. He also commended newly elected Trustees Butler and Craig for their proper campaign efforts and their desire to become Trustees. VILLAGE OF OAK BROOK Minutes 17 of 18 April 27, 1999 Z6 Purchasing Director Kapff asked that since Trustee Shumate arrived and there are four Trustees present, would the Board vote on agenda Item 7.C.1., Personal Computers. 7.C.1. PERSONAL COMPUTERS. PERSONAL COMPUTER Motion by Trustee McInerney, seconded by Trustee Shumate, to remove from the table and consider Item 7.C.1., Personal Computers. VOICE VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Shumate, to waive competitive bidding to maintain uniformity of computer hardware and because the purchase will be made direct from the manufacturer, and authorize the issuance of Purchase Orders to Gateway Major Accounts, Inc., North Sioux City, South Dakota, for the purchase of up to twenty - eight (28) Personal Computer systems at a total cost not to exceed $679000. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and Shumate. Nays: 0 - None. Absent: 2 - Trustees Bartecki and Savino. Motion carried. 11. ADJOURNMENT: ADJOURNMENT Motion by' Trustee Shumate, seconded by Trustee Kenny, to adjourn the meeting at 9:13 p.m. VOICE VOTE: Motion carried. ATTEST: Linda K. Gonnella, CMC /AAE Village Clerk bot042799 VILLAGE OF OAK BROOK Minutes 18 of 18 April 27, 1999