Minutes - 04/27/2004 - Board of TrusteesMINUTES OF THE APRIL 27, 2004 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MAY
11, 2004.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:34
p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, Susan Chase Korin,
Asif Yusuf and Elaine Zannis.
ABSENT: Trustee George T. Caleel and John W. Craig.
IN ATTENDANCE: Richard B. Boehm, Village Manager; Jeffrey P. Moline, Assistant
Village Manager; Bruce F. Kapff, Director of Information Services &
Purchasing; Robert L. Kallien, Director of Community Development;
Darrell J. Langlois, Finance Director; Sue Madorin, Interim Library
Director; Nelson Patras, Interim & Bath & Tennis Club Manager; Harlan
Spiroff, Assistant Village Attorney and Sean Creed, Grounds
Superintendent.
3. RESIDENT /VISITOR COMMENT:
President Quinlan announced that the closed meeting has been canceled as matters under
discussion would be better suited for when a full Board is in attendance. He noted that it
was his intent to have discussion of a year in review as tonight's meeting marks the final
meeting of one year in office together and he will discuss the accomplishments of this
Board at one of the Board meeting's in May.
He also reported that Police Chief Allen W. Pisarek has announced his retirement after
thirty years of service. He acknowledged his distinguished career and commended him
for his years of service.
Allen Smuda, Willow Spring resident, spoke to the Board as a representative of
International Brotherhood of Electrical Workers (IBEW LOCAL 21). IBEW Local 21
represents 11,000 telecommunication workers in Illinois and Northeast Indiana. He
asked that the Board scrutinize the contract services that Comcast provides in its high
speed internet to this community and cable service.
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4. APPROVAL OF MINUTES:
Regular Board of Trustees Meeting of April 13, 2004
Motion by Trustee Zannis, seconded by Trustee Aktipis, to approve the minutes of the
April 13, 2004 Regular Board of Trustees meeting. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion unless a Board member asks that an item be removed for further
discussion.
Trustee Korin asked that Agenda Item 5. D., Authorization to Seek Bids or Proposals or
Negotiate Contracts: 1) Telephone System Consultant -RFP be removed for further
discussion.
Trustee Zannis asked that Agenda Item S.J., Approval of Sports Core Field Usage -Oak
Brook Polo Association be removed for further discussion.
Motion by Trustee Aktipis, seconded by Trustee Korin, to approve the Consent Agenda
and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING APRIL 22, 2004 - $415,820.59
Significant items included in above:
1) DuPage Water Commission - $157,734.71
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APRIL 10, 2004 -
$578,506.86
C. COMMUNITY DEVELOPMENT REFERRALS:
1) OAK BROOK PARK DISTRICT — SPECIAL USE AMENDMENT
E. ACCEPT AND PLACE ON FILE TREASURER'S REPORT — MARCH, 2004
F. ORDINANCE 2004- ZO -SU -S -1067, AN ORDINANCE GRANTING A SPECIAL
USE TO THE CHEESECAKE FACTORY FOR AN OUTDOOR DINING AREA
ADJACENT TO A RESTAURANT (2020 SPRING ROAD)
VILLAGE OF OAK BROOK Minutes Page 2 of 15 Apri12 7, 2004
G. ORDINANCE 2004- ZO -TA -G -747, AN ORDINANCE AMENDING ARTICLE D
(OFFICE DISTRICT) OF CHAPTER 10 (OFFICE - RESEARCH- ASSEMBLY
DISTRICTS) OF TITLE 13 (ZONING REGULATIONS) OF THE VILLAGE
CODE OF THE VILLAGE OF OAK BROOK ADDING A SPECIAL USE
H. ORDINANCE 2004 -ZO -SU -EXI -S -1068, AN ORDINANCE GRANTING A
SPECIAL USE TO THE MARRIOTT HOTEL FOR AN OUTDOOR DINING
A RESTA
I. RESOLUTION 2004- SD -R -FP -EXI -R -878, A RESOLUTION APPROVING THE
FINAL PLAT KNOWN AS 700 -800 COMMERCE DRIVE RESUBDIVISION
AND GRANTING A VARIATION FROM THE PROVISIONS OF SECTION 6 -3 -J
OF TITLE 14 ( "SUBDIVISION REGULATIONS ") OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK RELATIVE TO MONUMENTS AND
MARKF,RS
6. ITEMS REMOVED FROM CONSENT AGENDA:
5. D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) TELEPHONE SYSTEM CONSULTANT - RFP
Trustee Korin explained that this was an authorization to seek a telephone consultant to
replace the telephone system for the Village. She voiced her concern of the $35,000 cost
for this not being budgeted for this year nor the telephone system. She stated Manager
Boehm explained that this process to determine the needs of the system and going out to
bid would take approximately six months. If the Board approved this at this point, the
payment of the system could be deferred until next year or the purchase of the system.
She asked for the Board's opinion of this proposal. Trustee Zannis asked that this be
deferred until 2005.
Trustee Yusuf stated he felt there would be a fairly quick payback on this of four years
and the system will be better. Manager Boehm indicated it is an unbudgeted item but that
this will be cost savings to the Village in addition to the upgrade in technology. This
matter has been deferred several times prior but staff felt maybe for the Board's
consideration to at least move on the process of the analysis to be ready for bid and the
next round of 2005 budget discussion.
Trustee Aktipis noted that he does not have enough information to determine whether this
is appropriately budgeted and studied properly. Manager Boehm explained that a
consultant would analyze the type of main frame that is appropriate for the system.
President Quinlan explained that the proposal is a request for bids to determine the cost
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6. 5. D. 1)
and the scope of services.
Motion by President Quinlan, seconded by Trustee Yusuf, to approve authorization to
seek bids or proposals or negotiate contracts for a telephone system consultant — RFP.
ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
5. J. APPROVAL OF SPORTS CORE FIELD USAGE — OAK BROOK POLO
ASSOCIATION:
Trustee Zannis stated that the polo events are held on the Sports Core property and noted
that the Village is trying to make the Enterprise Fund self - sufficient. The net loss in 2003
for the polo season was $31,000 and she asked that the Village underwrite polo. She
recommended that the General Fund would have a one -time contribution of $30,000 to the
Sports Core to underwrite polo and then in the Enterprise Fund a one line credit of
$30,000 received from the Village of Oak Brook underwriting for polo.
President Quinlan asked why the concern of the $30;000 loss on the books. She stated
that the Enterprise Fund should adhere to the ordinance requirement of meeting the
budget. President Quinlan stated that events for marketing purposes of the Village of Oak
Brook are a burden to the Sports Core. The Village should be paying polo and not the
Sports Core.
President Quinlan acknowledged the efforts of Trustee Zannis and the Sports Core staff in
reducing expenses and presenting excellent programs. He suggested that the Village
acknowledge that this is a losing event but the Sports Core is a marketing tool for the
Village. Should we have an overall challenge of the entire Sports Core being covered by
the operating revenue?
Trustee Yusuf asked that this be treated as a community event as it is not a revenue -
producing event. He thinks it should be properly accounted for in the budget. Trustee
Korin noted that attending the polo events is free to all social members of the Bath &
Tennis Club. She concurred with allocating General Funds for this expense as a
community event. She stated once the revenues and expenses are properly allocated for
the Sports Core then the Board will have a better indication of what events should be
offered.
Trustee Aktipis stated the public would have a clearer picture of the Sports Core operation
to have it separate as a community event and separate it from the general operation of the
Bath & Tennis Club.
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6. 5. J.
President Quinlan asked to amend the motion to the actual cost of polo.
Motion by Trustee Zannis, seconded by Trustee Yusuf, to have a one time contribution
from the General Fund for the actual cost of the polo season and approve the Sports Core
Field usage for the Oak Brook Polo Association. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
BOARD & COMMISSION RECOMMENDATIONS:
A. VINCI — 3025 LINCOLN — VARIATION — FRONT YARD
At its meeting on April 6, 2004, the Zoning Board of Appeals reviewed a request from
Dr. Samuel Vinci, the owner of the property at 3025 Lincoln seeking approval of a
variation to accommodate an addition (new porch) to the existing single - family home.
The applicant is seeking the variation in order to remove the existing porch and
construct a new porch that runs along the entire front of the home. The new porch will
encroach the same 6 feet that the existing porch now does. If the variation is
approved, the distance from the Lincoln Road right -of -way to the home will be
approximately 30.33 feet. The original home at this location was constructed prior to
the incorporation of the Village of Oak Brook.
By a vote of 5 to 0, the Zoning Board of Appeals recommended approval of the
requested variation based on the following findings:
• The petitioner has satisfied standards required by the Zoning Ordinance;
• The petitioner has demonstrated unique circumstance in that the existing home
presently encroaches into the required front yard;
• The hardship of the petitioner was not of their making;
• The proposed new home will enhance the value of surrounding properties; and
• The requested encroachment will be no greater than the existing encroachment of
the home.
Motion by Trustee Aktipis, seconded by Trustee Korin, to concur with the findings of
the Zoning Board of Appeals and approve the requested variation to the required 40 -ft.
front yard to permit the construction of a new porch to an existing home at 3025
Lincoln and authorize the Village Attorney to draft the necessary ordinance for final
consideration at the May 11, 2004 Board of Trustees meeting. VOICE VOTE:
Motion carried.
B. GVA WILLIAMS — 814 COMMERCE - TEXT AMENDMENT — OFF STREET
PARKING
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At its meeting on April 6, 2004, the Zoning Board of Appeals reviewed a petition from
GVA Williams, the contract purchaser of the building at 814 Commerce seeking
approval of a text amendment to Section 13- 12 -3H.2 of the Zoning Ordinance to
permit additional parking in the required 100 -ft. front yard setback along Commerce
Drive. At the present time, only six parking spaces are permitted in a required front
yard in the ORA -1 District.
Instead of seeking a variation, the applicant has determined that a text amendment is
not only appropriate for their property, but also other properties along Commerce
Drive as well.
By votes of 5 to 0, both the Plan Commission and Zoning Board of Appeals have
recommended approval of the proposed text amendment as requested by the petitioner.
In addition, the Zoning Board recommended that a text amendment be considered for
other similar streets in the Village.
In making this recommendation, both the Zoning Board and Plan Commission found
that the petitioner has satisfactorily addressed the applicable factors for approval of a
text amendment to the Zoning Ordinance. Also, the 100 -ft. setback for parking has
proved to be burdensome to a number of parcels in the ORA -1 District, and will
facilitate the redevelopment of parcels along Commerce Drive without negatively
impacting adjacent properties.
Trustee Aktipis stated that this subject before the Village Board has certain
implications and effects that he wishes to review further with staff before he could
make a recommendation to the Village Board for approval.
Motion by Trustee Aktpis, seconded by Trustee Korin, to continue this agenda item.
VOICE VOTE: Motion carried.
C. TUSCANY RESTAURANT — 1425 W. 22ND STREET - SPECIAL USE -
OUTDOOR DINING
At its meeting on April 6, 2004, the Zoning Board of Appeals reviewed a request from
Tuscany of Oak Brook on behalf of Teachers Insurance and Annuity Association of
America and Cushman and Wakefield of Illinois, Inc., who are the property owners,
for a special use to accommodate an outdoor dining area adjacent to the restaurant.
The proposed 56 seat outdoor dining arrangement would be located on the north side
of the restaurant, between the building and frontage road located on the south side of
22nd Street.
As was done in several other recent requests for outdoor dining, the Tuscany proposal
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7. C.
involves the integration of a decorative metal and canvas railing inside of an existing
landscaped area as a means to provide a reasonable level of safety for the patrons.
The Plan Commission and Zoning Board of Appeals, both by votes of 5 to 0 have
recommended approval of a special use to permit an outdoor dining area at Tuscany of
Oak Brook subject to the following:
1. The specific findings made relative to this request outlined on page 8 of the case
file.
2. Adhere to all conditions outlined on page F of the case file.
3. Development in accordance to the detailed site plan prepared by Randy B. Pruyn,
ALA (page K of the case file).
In making this recommendation, the Zoning Board of Appeals concurred with the
findings made by the Plan Commission that the petitioner has addressed the factors as
required by the Ordinance for approval of a special use. In particular, it was found
that the special use for outdoor dining at the Tuscany of Oak Brook would be operated
so that the public health, safety and welfare will be protected and there will be no
substantial injury to other property in the neighborhood. It was also the opinion of the
Board that the request was consistent with other outdoor dining arrangements in the
Village.
President Quinlan acknowledged that the General Manager, Salvatore Giovane, of
Tuscany is in attendance of the meeting.
Motion by Trustee Aktipis, seconded by Trustee Korin, to concur with the findings of
the Plan Commission and Zoning Board of Appeals and approve the requested special
use for an outdoor dining area adjacent to a restaurant for the Tuscany of Oak Brook
located at 1415 22nd Street and authorize the Village Attorney to draft the necessary
ordinance for final consideration at the May 11, 2004 Board of Trustees meeting.
VOICE VOTE: Motion carried.
8. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None.
B. ORDINANCES & RESOLUTIONS - None.
C. AWARD OF CONTRACTS
1) LIBRARY LANDSCAPE IMPROVEMENTS
The Village Board, at its meeting of April 13th, continued this subject to the April
27th meeting to allow time for staff and Board members to review the scope of the
VILLAGE OF OAK BROOK Minutes Page 7 of 15 April 27, 2004
8. C. 1)
proposed improvements and the irrigation plan.
One of the concerns expressed at the April 13th meeting was the need for
additional landscaping in front of the Library. The Village's Golf Course
maintenance division will be installing additional landscape items in front (West)
of the Library and Hoppy's will be installing the proposed landscaping in back
(East) of the Library.
Twelve sealed bids were received and opened on Wednesday, February 18, 2004.
Bid packages were picked up by seventeen companies. Land Design Collaborative
(LDC) the Village's consultant recommends that the Village award the contract to
Hoppy's Landscaping. LDC estimated the project cost ranging from $31,050 to
$40,308.
Trustee Yusuf asked if this landscaping is necessary for the back of the Library or
could grass just be planted. Manager Boehm explained that an authorization to bid
was done in October, 2003 to clean up the fields on the east side of the Library. It
was also determined that other work was needed and Trustee Caleel had asked for
irrigation work and staff could address the front landscaping of the Library as
requested by the Board. Staff could not do the back of the Library due to the
extensive amount of work involved. One company could handle the landscaping,
planting and berms while irrigation at the front of the Library will grow better
grass and plantings.
Trustee Zannis stated that landscaping is necessary because soccer encroaches into
the Library. The landscaping would provide esthetics for our Library patrons.
Motion by President Quinlan, seconded by Trustee Zannis, that the Village Board
award a contract to the lowest responsive and responsible bidder, Hoppy's
Landscaping, Inc., PO Box 693, Lemont, Illinois 60439, subject to staff review, for
a total lump sum cost of $31,382.80 as indicated on the bid tabulation. ROLL
CALL VOTE:
Ayes: 3 - Trustees Aktipis, Korin and Zannis.
Nays: 1 - Trustee Yusuf
Absent: 2 - Trustees Caleel and Craig. Motion carried.
2) LIBRARY IRRIGATION PROJECT
Four sealed bids were received and opened on Wednesday, February 18, 2004.
Bid packages were picked up by six companies. Staff recommends that the
apparent low bidder, Aqua Design, Inc., be rejected for the following reasons:
1. The number of sprinkler heads proposed by Aqua Design for all phases far
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8. C. 2)
exceeded what is required (the bid required submittal of a proposed sprinkling plan
by each bidder), indicating inexperience with this type of work.
2. Aqua Design's listed references were for residential work. They have no
background in golf - related wiring of control clocks and the installation of lightning
protection.
The Village Board, at its April 13th meeting, continued this subject to the April
27th meeting to allow time for staff to review the level of irrigation required and
negotiate, with the lowest responsive and responsible bidder, a revised scope and
cost to cover only those areas required.
The negotiated scope of work will irrigate the plantings directly west of the
Library building and the parking island immediately west of the main entrance.
This includes Phase B and a portion of Phase C from the original bid documents.
This would also include the infrastructure to connect to the existing main water
line from the golf course and all communication cable needed to operate the
system. This plan would also provide for any future watering needs near the
library.
Motion by Trustee Zannis, seconded by Trustee Korin, that the Village Board
reject the bid from the apparent low bidder, Aqua Design, as being unresponsive
for this type of work, and award a contract to the lowest responsive and
responsible bidder, Halloran & Yauch, Inc., 28322 Ballard Drive, Lake Forest, IL
60045, subject to staff review, for a total negotiated lump sum cost of $22,800 for
a revised scope of work. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
Trustee Zannis asked to discuss the problem of geese at the Library and Sports
Core as a resident has asked if dogs could be used. Sean Creed has dogs who
scare the geese away at the Park District.
Trustee Aktipis asked if there is a federal protection of geese laying eggs.
President Quinlan stated they have lost their federal protection. He asked that staff
research alternatives of what can be done to remove geese from the area and cost.
Manager Boehm stated border collies herd the geese off the land. It is labor
intensive to herd the geese off our Sports Core and once the dogs are gone the
geese return. Plantings around ponds are one alternative but is not practical for
our golf course.
VILLAGE OF OAK BROOK Minutes Page 9 of 15 April 27, 2004
9. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS - None
B. ORDINANCES & RESOLUTION - None.
C. AWARD OF CONTRACTS
1) PC REPLACEMENT
Pursuant to the provisions of Section 1 -7 -10 of the Code of Ordinances and the
Illinois Compiled Statutes, the Village is permitted to join with other governmental
units in order to benefit from cooperative purchasing arrangements. In 2002 the
Village purchased Dell PC's with pricing obtained through the U.S. Communities
Government Purchasing Alliance, a non -profit government organization that
competitively bids products that other governmental agencies can then purchase.
This year staff followed the same procedure, checking prices with the Western
States Cooperative Association - WSCA (another governmental purchasing
cooperative), and then received slightly better prices directly from our Dell
representative.
This request covers purchases that were planned for both 2003 and 2004. In the
recent past the Village held off on purchasing PC's in both 2001 and 2003 due to
the revenue shortage. This year's purchase will help the Village be on track, so that
our equipment stays current enough to run all of the software used by the various
departments. This request includes the replacement of 26 PC's and 4 laptops in
many Village departments, including Administration, Public Works, Police, Fire,
Engineering, Bath & Tennis, Community Development, ISP, Golf, Finance and
Sports Core Administration.
PC's determined to be surplus following the conversion process will be so
declared at a future Village Board meeting and either offered to area school
districts, non - profit organizations, other governmental entities, or disposed of.
Motion by Trustee Korin, seconded by Trustee Yusuf, to waive further bidding,
because the competitive process has already been accomplished by other agencies,
and award the contract for replacement PC's to Dell Marketing L.P. c/o Dell USA
L.P., Palatine, IL for the not to exceed amount of $36,000, subject to staff review.
ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
VILLAGE OF OAK BROOK Minutes
Page 10 of 15
April 27, 2004
9. C. 2) FIREWORKS — INDEPENDENCE DAY CELEBRATION
The 2004 Independence Day Celebration is scheduled for Friday, July 2nd, with a
rain date of Saturday, July 3rd.
For the past nine years, Melrose Pyrotechnics has produced the Village's fireworks
display very successfully, providing a wonderful show of fireworks accompanied
by music. Melrose has worked well with all of the Village staff in producing a
high quality show and is able to meet the safety and insurance requirements the
Village has set. Melrose has a long list of clients including the City of Chicago,
Navy Pier, the Chicago Bulls, White Sox, and Indiana Pacers.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, that the Village Board
waive competitive bidding due to the unique nature of the services to be rendered,
and award a contract subject to staff review to Melrose Pyrotechnics, Kingsbury
IN to perform the annual fireworks display at a lump sum price of $33,000. ROLL
CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
3) PARKING & SECURITY — INDEPENDENCE DAY CELEBRATION
R.B. Enterprises provides personnel and equipment necessary for parking, lighting,
signage, and concessions for the Independence Day Celebration. For the past 16
years, R.B. Enterprises has worked successfully with the Village's Police, Fire and
Public Works Departments, as well as with the entire Sports Core staff, in
undertaking the traffic and parking associated with a number of events in the
village, including the Independence Day celebration.
Trustee Korin suggested that the Village should run the concessions portion of this
event. President Quinlan noted that at the current time staff could not realistically
handle this year at the current staffing level but suggested to defer it to 2005.
Trustee Zannis commented that change is difficult and that the concessions from
food sales is approximately $5,000 and $5,000 from novelty sales. She asked that
staff take this challenge to address this issue.
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Village Board
waive competitive bidding due to the unique nature of the services rendered and
authorize issuance of a purchase order to R.B. Enterprises, Aurora, Illinois to
provide ancillary services in connection with the Independence Day Celebration at
a lump sum price of $20,830. ROLL CALL VOTE:
Ayes: 0 - None.
VILLAGE OF OAK BROOK Minutes Page 11 of 15 April 27, 2004
9. C. 3)
Nays: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Absent: 2 - Trustees Caleel and Craig. Motion failed.
President Quinlan suggested there are other considerations that include indirect
expenses to organize the staff, the supply chain and the tents to sell the
merchandise. He recommended that it isn't worth it to pursue this at this time.
Trustee Korin asked to review this further with staff to determine if staff is able to
handle the liquor and novelty concessions.
Trustee Aktipis asked what other obligations the Sports Core has that evening.
The Bath & Tennis staff handles approximately 500 people that evening for
dinner. Interim Bath & Tennis Club Manager Nelson Patras stated staff will have
to research this further as the entire staff will serve the members that evening. He
indicated that it would be too much for the staff to handle that evening.
Ray Rocke, R. B. Enterprises, explained to the Board the services his company
offers to the Village for the event.
Motion by Trustee Zannis, seconded by Trustee Yusuf, to award parking and
security to R. B. Enterprises as stated in the documentation. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
President Quinlan suggested that staff prepare competitive information of caterers
for the Independence Day Celebration, including information relative to
withdrawing novelty concessions from the bid and what would be the pricing
effect of this to the food concessions and include the cost of internally servicing
food and provide novelty concessions. He asked that R.B. Enterprises be included
in this bid proposal for the next Village Board meeting of May 11th
Trustee Aktipis asked if the Village could invite local restaurants to install tents
and provide food service. President Quinlan stated that he would investigate this
further with the restaurants in Oak Brook.
D. REQUEST FOR DONATION — DMMC TRANSPORTATION COORDINATION
INITIATIVE PROJECT (TCI) — DEPLOYMENT OF INTELLIGENT
TRANSPORTATION SYSTEM (ITS) TECHNOLOGY
The Transportation Coordination Initiative (TCI) project was started by the DuPage
Mayors and Managers Conference (DMMC) in 1999. The initial idea for this project
was to create a Traffic Management Center - a centralized location where traffic
VILLAGE OF OAK BROOK Minutes Page 12 of 15 April 27, 2004
21
movement could be monitored and controlled. The Steering Committee, which
consists of Naperville, Lombard, Downers Grove and Oak Brook, joined
representatives from the RTA, Pace, DuPage County and IDOT, to oversee the
project and to refine its scope.
The Committee scaled back the scope of the project and revised its goal to determine
a course of action for the deployment of Intelligent Transportation System (ITS)
technology in DuPage County. This goal is broken into four elements: traffic signal
coordination, transit signal priority, incident management, and traveler information.
The main goal of the TCI project is to move traffic more efficiently through our area.
The Steering Committee has completed the RFQ to identify qualified consultants to
perform this work.
The DMMC is making a rare request for a special contribution from each of the
Steering Committee communities to help raise the municipal share ($25,000) of the
matching funds ($50,000 required) for consulting services. DuPage County has
already pledged $25,000. The Village of Oak Brook portion would be $5,000. It is
anticipated that immediate tangible benefits will result for Oak Brook by its
involvement in a demonstration project to exhibit the value of the Committee's
recommendations.
Motion by Trustee Zannis, seconded by Trustee Korin, to authorize the contribution
of $5,000.00 to the DuPage Mayors and Managers Conference for consulting services
for the deployment of Intelligent Transportation System (ITS) Technology. ROLL
CALL VOTE:
Ayes: 4 - Trustees Aktipis, Korin, Yusuf and Zannis.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Craig. Motion carried.
10. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT -None.
B. VILLAGE MANAGER
Manager Boehm thanked Sue Madorin as the Interim Library Director since November,
2003. He noted that she did participate in the process of interviewing but she wishes to
return to Youth Services at the Library. He announced that a new Library Director,
Margaret G. Klinkow, has been hired as of May 24, 2004. She is well qualified, her
knowledge and experience is fitting for our staff, patrons and community in general.
He further noted that staff has been working with Oakbrook Terrace on the 22 "a Street
Road Improvement Project as the State of Illinois Phase One Engineering Report has been
VILLAGE OF OAK BROOK Minutes Page 13 of 15 Apri127, 2004
i11
completed. The roadway is to be expanded to three lanes in both directions and medians
are to be landscaped west of Route 83 on 22nd Street which becomes Butterfield Road.
The State has Phase One funding but no further funding for this. Staff is working with
Oakbrook Terrace officials, IDOT officials and state legislators in bringing more attention
to this matter for possible funding of Phase Two Engineering for the intersection of
Butterfield Road at 22nd Street.
He indicated another cooperative effort with the Village and Oak Brook Park District is
the 5K and IOK race that will occur on July 25th at 8:00 a.m. and 11:00 a.m. The Board
will be presented for consideration of closure of Kensington, Kensington Court and a
portion of Jorie Boulevard for this event.
C. VILLAGE CLERK
Clerk Gonnella recognized Police Sgt. Alan Borkevec and Deputy Clerk Carol Harty for
their efforts in expediting 165 taxi cab driver's licenses and 159 taxi registrations within
a three week period as this process has grown tremendously with the increase in hotels
and the shopping center.
11. ADJOURN TO CLOSED MEETING:
President Quinlan had announced at the beginning of the meeting that the Closed Meeting
was cancelled as matters under discussion would be better suited when a full Board of
Trustees is in attendance.
To discuss minutes of meetings lawfully closed under the Open Meetings Act,
whether for the purpose of approval by the body of the minutes, or for semi - annual
review of the minutes as required by the Open Meetings Act.
To consider litigation, when an action against, affecting or on behalf of the Village
has been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent.
To consider the appointment, employment, compensation, discipline, performance,
or dismissal of specific employees of the public body or legal counsel for the
public body, including hearing testimony on a complaint lodged against an
employee of the public body or against legal counsel for the public body to
determine its validity.
12. ADJOURNMENT:
Motion by Trustee Aktipis, seconded by Trustee Korin , to adjourn the meeting at 8:56
p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 14 of 15 April 27, 2004
ATTEST:
C 7 L- Ic- C, ,,, +
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 15 of 15 April 27, 2004