Minutes - 04/27/2010 - Board of TrusteesMINUTES OF THE APRIL 27, 2010 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
AUGUST 10, 2010.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
John W. Craig in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, Mark Moy, Moin Saiyed,
Gerald Wolin and Elaine Zannis.
ABSENT: Trustee James Carson
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Director of Community Development; Tom McEllin, Fire
Chief; Sue Madorin, Library Director; Jeffrey Weber, Police Lieutenant; Michael
Hullihan, Public Works Director; Trey Van Dyke, Sports Core Director; and Mark Sterk,
Village Attorney.
PRESIDENT'S OPENING COMMENTS
RIVER SWEEP 2010 PROCLAMATION
Clerk Pruss read the River Sweep 2010 Proclamation.
4. RESIDENT /VISITOR COMMENT
Former Resident Mark Fleishman asked the Board to uphold all contractual agreements of
employee compensation.
5. APPROVAL OF MINUTES — None
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in
one motion. There will be no separate discussion of these items unless a Board member so
requests, in which event, the item will be removed from the Consent Agenda and considered as
the first item after approval of the Consent Agenda.
A. ACOUNTS PAYABLE FOR PERIOD ENDING APRIL 23, 2010 - $387,779.66
Significant Items included in Above:
I) DuPage Water Commission - March, 2010 - $122,255.10
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING APRIL 17, 2010 -
$641,455.19
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C. COMMUNITY DEVELOPMENT REFERRALS
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS
1) Fire and Police Testing
E. BUDGET ADJUSTMENTS
F. ORDINANCES & RESOLUTIONS
1) Ordinance 2010 -PP -S -1283, An Ordinance Authorizing the Sale, Donation or Disposal
of Certain Items of Personal Property Owned by the Village of Oak Brook
2) Ordinance 2010- ZO- SU -EXl -S -1285, An Ordinance Granting a Special Use to
Allow ITT Technical Institute to Operate a Nonresidential School at 800 Jorie
Boulevard in the Village of Oak Brook
3) Ordinance 2010- ZO- V -EXl -S -1286, An Ordinance Granting a Variation to Allow
Additional Marketing Signage on the Properties Located at 1800, 1802 and 1806 York
Road
G. MONTHLY TREASURER'S REPORT —MARCH 31, 2010
H. WATER CAPITAL IMPROVEMENT PROGRAM (CIP) AND RATE STUDY
I. RASMUSSEN COLLEGE REDEVELOPMENT AGREEMENT
J. 22nd STREET (BUTTERFIELD ROAD - RT 83) WATER MAIN RELOCATION
PROFESSIONAL SERVICES AGREEMENT (CHANGE ORDER)
Motion by Trustee Zannis, seconded by Trustee Wolin, to approve the Consent Agenda and
authorize expenditures as presented or amended. ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 —None
Absent: 1 — Trustee Carson.
Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA - None
8. BOARD & COMMISSION RECOMMENDATIONS — None
9. UNFINISHED BUSINESS
A. POLICE & FIREFIGHTER'S PENSION FUND ACTUARIAL STUDIES
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Presented by Trustee Aktipis. He stated that an actuarial study of the Police Pension Fund
and Firefighters' Pension Fund is performed annually in order to monitor the funding
progress as well as determining the Village's contribution for the coming year. He further
stated that the recommendation the Village contribute 28.36% of payroll for the police
officers and 39.22% for the firefighters is reasonable.
Motion by Trustee Aktipis, seconded by Trustee Wolin, that the Village Board accept the
attached actuarial reports of the Police Pension Fund and Firefighters' Pension Fund and
approve a Village contribution of 28.36% of payroll for police officers and 39.22% for
firefighters retroactive to January 1, 2010. Discussion ensued. ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 —None
Absent: 1 — Trustee Carson.
Motion carried.
B. COMMUNICATIONS CENTER CONSOLIDATION PROPOSALS
Presented by Trustee Wolin. He stated that the options for consolidation of the
communications center have been narrowed down to six choices. He further stated that
additional information is needed and that the Board is not in a position to make a
recommendation at tonight's meeting.
Motion by Trustee Wolin, seconded by Trustee Aktipis, to table the Communications
Center Consolidation Proposals to a May, 2010 meeting. ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 1 — Trustee Carson.
Motion carried.
C. ORDINANCES & RESOLUTIONS
1) Ordinance 2010- ZO -V -S -1284, An Ordinance Granting Variation to the Front, Side
and Rear Yard Set Back Requirements to Accommodate Portions of the Roof
Overhang for the Property at 10 Kingston Drive in the Village of Oak Brook.
Presented by Trustee Moy. He stated that the request for variation was discussed and
passed at the April 13, 2010 meeting. He then asked Trustee Aktipis to make the
comments he was unable to make at the previous meeting due to time constraints. Trustee
Aktipis explained why he voted as he did at the previous meeting.
Motion by Trustee Moy, seconded by Trustee Saiyed, to approve Ordinance S -1284,
which approves the variation to allow the roof overhang on a single - family home to
encroach into portions of the front, side and rear yard setback requirements in order to
complete construction of the home. ROLL CALL VOTE:
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Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 1 — Trustee Carson.
Motion carried.
10. ACTIVE BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None
B. AWARD OF CONTRACTS — None
C. FIRE DEPARTMENT SUB- COMMITTEE
Presented by Trustee Moy. He stated that at a previous meeting, Board members
decided to create a fire department subcommittee based on the findings of the McGrath
study. He also stated the issues the committee will be reviewing.
Motion by Trustee Moy, seconded by Trustee Saiyed, to approve the creation of an ad -hoc
fire department subcommittee to include Fire Department Trustee liaisons Moy and
Carson and a member of the Finance Advisory Committee. VOICE VOTE. Motion
carried.
D. HEALTH INSURANCE RENEWAL DISCUSSION
Presented by Trustee Aktipis. He stated that the only option the Village has for health
insurance is Blue Cross Blue Shield because no other carrier will submit a quote due to
10% of employees being insured are retired. He further stated staff is still receiving
quotes for dental, vision and life insurance.
Motion by Trustee Aktipis, seconded by Trustee Wolin, for staff to work with Trustees
Moy and Aktipis and to defer making a recommendation until the May 11, 2010 meeting.
Discussion ensued. VOICE VOTE. Motion carried.
E. PROPOSAL TO HOLE 4 POLO MATCHES AT THE OAK BROOK GOLF CLUB
DRIVING RANGE
Presented by Trustee Zannis. She stated that one of the things that define Oak Brook is
Polo. She further stated that Field #1 will be used for 4 exhibition Polo games in 2010 for
a cost of $26,600. She will solicit sponsors from the Oak Brook business community to
cover the cost or use extra funds generated from the Taste of Oak Brook.
Motion by Trustee Zannis, seconded by Trustee Wolin, to authorize staff to negotiate an
agreement with James Zenni to hold 4 polo matches at the Oak Brook Golf Club this year.
ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
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Nays: 0 —None
Abstain: 0 —None
Absent: 1 — Trustee Carson.
Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER - None
B. VILLAGE CLERK
1) Census - Clerk Pruss stated that 82% of Oak Brook residents turned in their census forms.
Canvassers will be going to homes of residents who did not turn in the form starting May
through July.
2) Voter Registration — Clerk Pruss stated that she can register voters who will be 18 before
the November election.
C. TRUSTEES —None
D. VILLAGE PRESIDENT
President Craig stated that the Village has new lighting in an effort to become more efficient
and green.
10. ADJOURNMENT TO CLOSED MEETING to discuss collective negotiating matters between
the public body and its employees or their representatives, or deliberations concerning salary
schedules for on or more classes of employees (2c2) and to consider litigation, when an action
against, affecting or on behalf of the Village has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action is probable or imminent
(2cl 1).
Motion by Trustee Wolin, seconded by Trustee Moy, to adjourn to closed meeting to discuss
collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for on or more classes of
employees (2c2) and to consider litigation, when an action against, affecting or on behalf of
the Village has been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent (2cl 1).
ROLL CALL VOTE:
Ayes: 5 — Trustee Aktipis, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 1 — Trustee Carson.
Motion carried.
The meeting was adjourned to Closed Meeting at 7:48 p.m.
11. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Zannis, to reconvene from closed session and
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adjourn the Regular Meeting of the Board of Trustees at 9:13 pm. VOICE VOTE: Motion
carried.
ATTEST:
/s/ Charlotte Pruss
Charlotte Pruss
Village Clerk
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