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VILLAGE OF OAK BROOK Minutes APRIL 28. 1998
UNOFFICIAL UNTIL APPROVED AS WRITTEN .�
OR AS AMENDED BY VILLAGE BOARD ON N
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:35
p.m. Pledge of Allegiance was given.
The Deputy Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Caleel and Savino.
Trustee Kenny arrived at 7:45 p.m.
Trustee Shumate arrived at 7:55 p.m.
ABSENT: Trustee McInerney.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk.,
Director of Community Development; Debra J. Jarvis, Fire Chief /Building
Commissioner; Bruce F. Kapff, Director of Information Services &
Purchasing; Darrell J. Langlois, Finance Director/Treasurer; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director; Allen W.
Pisarek, Chief of Police; Bonnie Sartore, Bath and Tennis Club Manager; and
Trey VanDyke, Golf Club Manager.
Trustee Caleel publicly apologized for being unable to attend the Evergreen
Series in which resident, Joseph Fullan, was honored for his many years of
civic service to our community. He also announced, as Vice President for
Clinical Education at Midwestern University, that their freshman class
President has offered their class as volunteers for any civic or church activity
where they could assist, such as a health fair, school inoculation program or
our DARE program. Please contact Trustee Caleel for further information.
Trustee Savino noted that the Chicago Tribune, Du Page Section, had an article
on the Du Page County Forest Preserve Committee's unanimous decision to
restore the St. Paschal's Friary at the Mayslake Forest Preserve. The
Operations Committee recommended a maximum of $1,000,000 could be
spent on this restoration project for occupancy of the building. The Land
Acquisition Committee will review this recommendation, and the entire Forest
Preserve Commission may vote on this issue in May. He asked our Village
VILLAGE OF OAK BROOK Minutes l of 18
�� Y
April 28, 1998
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
Board to lend its support to those who would encourage the Land Acquisition
Committee to expend the funding for this project.
Trustee Caleel recommended a letter of encouragement from our Village
President or Village Manager would be appropriate. President Bushy and
Village Manager Veitch will formulate a letter for the Trustees to review
before it is sent to the Land Acquisition Committee. Trustee Bartecki asked
for a clarification of what the o, .-cupancy would be for the restored facility.
President b -ishy acknowledged that a gentleman donated a book of
photographs of the early days of the Sports Core facility to our Bath and
Tennis Club Manager. These photographs are valued pictures of the history of
Oak Brook and the Village would like to publicly thank this gentleman, as he
did not identify himself. The Village would also like further information
relating to the photographs.
President Bushy announced some of the Sports Core activities that are
occurring in May:
The Hurricane soccer team tryouts for fall and spring will occur May 2 and
May 9, 1998, with a rain date of May 30, 1998 depending upon the age
category. Please contact 789 -0783 for further information, as the Hurricanes
want Oak Brook girls to participate in this activity.
Reservations are available for the fast seating of the Mother's Day brunch at
the Bath and Tennis Club and for the opening season cocktail buffet on May
22, 1998.
A new Sports Core event to be held May 16, 1998, is the May Antiques Market
with a preview party May 15' and a 9:30 breakfast and antiques presentation
scheduled for May 14'. Reservations are necessary for all three of these
events, and proceeds will benefit the Graue Mill. Mr. & Mrs. Geoffrey Kent
have underwritten the cost of the rental for these events at our facility, and
Michael, Adam and Michelle Butler will be the honorary chairmen for the
cht- •ity event.
President Bushy discussed the Village of Oak Brook's participation in the
DARE program and how beneficial it is for our school students. The Village
Board is pleased to continue funding this Police Department program for its
drug abuse resistance and awareness. Our Police Department has been issued
specialty vehicle license plates from the State of Illinois for our DARE
program. Donations to this program were made by private individuals who
purchased and may display these license plates the first part of May for sixty
days. There are still some vehicle plates available. She further acknowledged
the privilege by Police Chief Pisarek in issuance of a set of license plates
VILLAGE OF OAK BROOK Minutes 2 of 18
April 28, 1998
numbered 001 as the Village President. One plate will be displayed in her
office. She then presented her second license #001 plate to Chief Pisarek in
recognition of his involvement in our DARE program and his continued
commitment to this program.
Tcustee Shumate arrived at 7:55 p.m.
Trustee Shumate presented some additional capital improvements to the golf
course for consideration by the Village Board. The capital improvement
project will be discussed at the next Village Board meeting, and he distributed
photographs of suggested renovation and new plantings he wished to be
included in this project. They included some tree pruning, the pump house
structure covered in lanrion stone, landscape screening arotuid new pump
installation and landscape placed around the Gazebo structure.
4. API'ROV OF MIN TES:
MINUTES
Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve the
minutes of the Committee -of -the -Whole Meeting of April 13, 1998 as
amended and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Shumate, to approve the
minutes of the Regular Meeting of April 14, 1998 as amended and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Bartecki, seconded by Trustee Shumate, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, Savi_no and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
APPROVAL OF:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$382,440.04
B. APPROYAL OF PAYRO i FQR PAY PERIOD ENDIn APRIL PAYROLL -
8. 142.8: Approved Omnibus Vnte. $333083.55(gross)
C. CHA NQF.O RDERS: None.
•
PAYOUTS:
1) UST .E NMEMIIAL & INFRASTRUCTURE. �:. MUNICIPAL
AYOUT #2 - PRFI.rMtr;��Ry 12ESI-GN SE�, Rte, .S „ BUILDING
PROJECT
VILLAGE OF OAK. BROOK Minutes 3 of 18 April 28, 1998
M TAI IP Cali. TLTP. Vpn ECT - �S.t`19,5„Q.0: Approved
Omnibus Vote.
2) PEN A ADON - LAYOUT - CQMPUT .,R MUMS COMPUTER
6,0Q: Approved Omnibus Vote. SYSTEMS
3) WEUIER, MC G, IH & AHLB B,. ,LTD, - PAYOUT #4 - SPORTS CORE/
SPORTS MEEZMESICHESTER EA 'LIMINARY PLAT WESTCHEST E R PARK
468.0: Approved Omnibus Vote. PRELIMINARY PLAT
E. REFERRALS: REFERRALS:
2) B,G, , OAK BRQQK L.L.C. (2295 22N12 STREED - ZQNRiQ B.G.P. OAKBROOK
REFER •'�D:�\ :.R_:.:..• is PLAN CQMMISSIQN MEETING OF MAY 18,1998 AND VARIATIONS and
Approved Omnibus Vote. (2205 22nd Street)
3) FOREST GATE SUBDIVISM - CALLAGHAN (NQ . EAX- FOREST GATE SUB.
TEXT AMENDMENT --SPECIAL USE - VARIATIONS DO TEXT AMENDMENT
ZONING ORDINANCE AND SUBDIVISION :.
Vote. VARIATIONS
PRELIMINARY PLAI - REFER TO ELAN CQNDMSSION PRELIMINARY PLAT
MEETINQ OE MAY 18.1998 AND ZONINQ BQARD OF (NE Quadrant of
APPEALS MEETING QF RJEE 2,1998: Approved Omnibus Oak Brook Road and
Route •
F. AU-FHORIZATION To SEEK BIQS OR PROPOSALS: No
G. ACCEPT AND 11ACE -ON FILE - TREASURER'S REEORT OE
MARCH, 19• : : Approved Omnibus Vote.
H. QUEST FQR REDUCTION OF SUBDIVISION SECUR TY -
KEC'K_ SUBDI : Approved Omnibus Vote.
6. jTy, MS REMOVED Eg-0M OMNIBUS AGENDA: None.
VILLAGE OF OAK BROOK Minutes 4 of 18 April 28, 1998
TREASURER'S REPORT
MARCH, 1998
REDUCTION OF
SUBDIVISION SECURITN
KECK SUBDIVISION
17W-1111,7M 7 IN 77-
771711 7717171_1177 )J7 , I-,
A. APP,. O.�TMENTS: No Business.
-, "smos
The ordinance was initially presented to the Board at the February 23,
1998 Committee -of - the -Whole meeting. It was modified in response
to the Board's comments and presented again on March 24, 1998 at
the Regular Board of Trustees meeting. On March 24, 1998 the
Board voted to place the ordinance on the active agenda for April 28,
998 and asked that it be circulated to the presidents of the various
homeowners associations for comments in the interim. The ordinance
and an explanatory letter were mailed to the association presidents on
March 27, 1998. No comments were received.
The proposed ordinance would establish the Board's policy with
respect to establishment of residential special service areas in the
Village. The ordinance was developed in connection with the
Village's 1998 objective to establish a policy and procedure for
considering establishment of special service areas (SSA's) to ;-astall
public improvements where requested by Village residents. The
objective was established in response to ongoing discussions within at
least two Oak Brook neighborhoods about post - development
improvements.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 98- SSA- RES -EX I -S -898, "An Ordinance Establishing
The Policy Of The Village Of Oak Brook Concerning Residential
Special Service Areas ", as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
VILLAGE OF OAK BROOK Minutes 5 of 18
April 28, 1998
ORD. 98- SSA --RES-
Ex1-S -898
POLICY CONCERNING
RESIDENTIAL
SPECIAL SERVICE
AREAS
`� µ "t^Qwf'��T'AM1^^t^+R*"'a'4r %'S : �" `' ` \ "( A C x�mr ^l eti 3t1 'd4i ✓ggrhy?�rar 4�A�'rv+ aYt��ia'e? t E k j.
' acx',�;
Authorization given at the Regular meeting of March 24, 1998 to
negotiate a contract with Melrose Pyrotechnic, Inc. to perform the
Independence Day fireworks display.
Melrose has produced a successful, top - quality fireworks show for the
Village of Oak Brook in 1995, 1996 and 1997. The company carries
the required amount of insurance, employs experienced display
operators, and is certified by the Department of Transportation. The
fee of $31,300.00 is the same fee the Village paid for last year's
display. Melrose has included the provision of a rain date of July 4,
1998 in their proposal.
$70,000.00 has been budgeted for this event in program number 971.
Motion by Trustee Savino, seconded by Trustee Kenny, to waive
competitive bidding and authorize the issuance of a purchase order in
the amount not to exceed $31,300.00 to Melrose Pyrotechnics, Inc.,
Kingsbury, Indiana, to produce a fireworks display on July 3, 1998
(with a rain date of July 4, 1998), subject to the Village Attorney's
approval. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Ca:eel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Tnistee McInerney. Motion carried.
Lei
Authorization given at the Regular meeting of March 24, 1998 to
negotiate a contract with Park Services, USA to perform crowd
control and parking and traffic services for the Independence Day
fireworks display.
The Village has engaged the services of this firm for various events
since 1991, and all Village departments have developed an excellent
working relationship during these festivities which bring so many
individuals into the Sports Core property. This proposal reflects no
increase in price for the basic services rendered in 1997.
$70,000.00 has been budgeted for this event in program number 971.
VILLAGE OF OAK BROOK Minutes 6 of 18 April 28, 1998
1998 INDEPENDENCE
DAY FIREWORKS
E;SPLAY
1998 INDEPENDENCE
DAY CELEBRATION
PARKING /TRAFFIC
CONTROL
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"A 71 , " A ,k"k�* IM
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71
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Trustee Savino asked if more portable sanitary facilities could be used
due to last year's large attendance of the event. Staff will review this
finther.
Motion by Trustee Savino, seconded by Trustee Bartecki, to waive
competitive bidding due to the unique nature of the services and
authorize the issuance of a purchase order to Park Services, USA,
Hillside, in the amount of $18,895.00 for services on July 3, 1998
(rain date of July 4, 1998) as described in the proposal attached to
Bath and Tennis Club Manager Sartore's memo dated April 3, 1998.
ROIL CALL. VOTE:
Ayes: 5 - Trustees Bartecki, C aleel, Kenny, Savino and Shumate.
Nays: 0 - Done.
Absent: I - Trustee McInerney. Motion carried.
3) GOLF C+QU&.SE MAINTENANCE ECG JIPM .NT:
Authorization given at the Regular meeting of March 24, 1998. Bid
packages were picked up by four (4) companies. Three (3) sealed
bids were received on April 22, 1998. Funds in the amount of
$87,500 have been budgeted in the Golf Course Maiztenance
Program (52 -834) for the net cost of these purchases.
President Bushy commended Golf Course Superintendent Creed for
the excellent maintenance of the golf course and the Bath and Tennis
Club grounds.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to award
contracts, subject to staff review, to the lowest responsive bidders,
Illinois Lawn Equipment, Inc., Orland Park, and J.W. Turf, inc.,
Hampshire, for the Total Award (includes trade -ins) of $76,811 as
indicated in the bid tabulation of Purchasing Director Kapff s memo
dated April 23, 1998 and declare the existing Units G -13, G -20, G -52,
Fol -324 and A-49 surplus and accept the trade -in values indicated.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki. Caleel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
4) QOLF COURSE CART PATH P&VING:
Authorization given at the Regular meeting of March 24, 1998. Bid
packages were picked up by seventeen (17) companies. Ten (10)
sealed bids were received on April 8, 1998.
VILLAGE OF OAK BROOK Minutes 7 of 18 April 28, 1998
GOLF COURSE
MAINTENANCE
EQUIPMENT
GOLF COURSE
CART PATH
PAVING
The project calls for the paving of approximately 2,325 lineal feet of
8 -foot wide cart paths (adjacent to holes #1,0 and #13). The work is
scheduled to be completed on either June 2 (weather permitting) or
June 16. The unit price received this year is $2.80 less per ton (6.5%
reduction) compared to last year's contract. This is the fourth year of
a five-year program to pave cart paths at the golf course. The volume
of work scheduled for each year is roughly comparable. Funds in the
amount of $17,000 have been budgeted in the Sports Core
Improvements Program (52 -841) to cover this project.
Trustee Shumate asked if the remainder of the five -year project could
be completed due to the low bid received. Village Manager Veitch
explained our golf course crew prepares the pathways for this project
and our maintenance crew is only able to complete these pathways
this year. Golf Club Manager Van Dyke noted the remainder of the
$17,000.00 project cost will be used for preparation and rock
placement of the pathways.
Resident, Jerry Kotchka, voiced his opposition of a pathway along the
wooded portion of Fairway #13. Golf Club Manager VanDyke
explained that the drainage along Westchester Park and the fairway is
very poor. From a playability of golf, a pathway cannot be next to a
;pond. The option is to place the pathway along the woods, and the
path is only eight feet wide. The pathway is in play of the hole and
only may be used for golf carts. The pathways are planned for
drainage areas of the golf course so that we only have one day a
season not allowing golf carts as compared to six or more days.
Motion by Trustee Bartecki, seconded by Trustee Caleel, to award a
contract, subject to staff review, to the lowest responsible bidder,
Johnson Blacktop, Inc., Elburn, at a unit cost of $40.00 per ton
(estimate of 233 tons) for an estimated total project price of $9,320.
ROLL CALL VOTE:
Ayes: 5 - Tru'stees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
5) JANITQBIAL SERM„jCES - VILLAGE COMMONS-AND .GOLF JANITORIAL SERVICES
CLUB: VILLAGE COMMONS
GOLF CLUB
Authorization given at the Regular meeting of March 10, 1998. Bid
packages were sent to sixteen (16) firms, eleven (11) of whom
attended the required pre -bid and walk- through meeting. Nine (9)
sealed bids were received on April 15, 1998.
VILLAGE OF OAK BROOK Minutes 8 of 18 April 28, 1998
�I
Total Building Service, Inc. was the low bidder for the combined
package (Village Commons plus Golf Clubhouse) and also for the
Village Commons by itself. However, the Village retained the right
to split the award of the contract between two companies, one for the
Village Commons buildings and one for the Golf Clubhouse. Klean-
Ko, Inc. was the low bidder for the Golf Clubhouse.
Staff recommends that Total Building Service be awarded the
contract for both properties for the following reasons:
Klean-Ko claims to have been unaware of the Village's right to split
the award between two companies (the bid package stated this in two
places), and strongly encourages the Village to reject their bid;
In discussions with Klean-Ko, it seems reasonable that the Village
should not have planned on splitting the award. It would be difficult
for any contractor to perform quality services for this small facility
(Golf Clubhouse) without having other properties as a part of the
contract; and
Even if the Village were to force Klean -Ko to perform under the
contract, it is likely that the Village would not receive the. level of
maintenance desired. The amount of dollars (a third lower than Total
Building Systems' bid for the Golf Clubhouse) suggest that Klean-Ko
would be losing money on the contract and therefore be less attentive
to the Village's maintenance needs.
Staff has received excellent references of Total Building Service, Inc.
Motion by Trustee Savino, seconded by Trustee Bartecki, to award a
three -year contract, subject to staff review, to the lowest responsiblc
bidder, Total Building Service, Inc., Elk Grove Village, for janitorial
services at the Village Commons and Golf Club, at a total three -year
cost of $100,825. ROLL CALL VOTE:
Ayes: 5 Trustees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
D. TRAFF C INFRASTRUCTURE REVIEW - PROPOSED 808 TORTE
e�rF -. 'n` Y +r v - e... �...+tw+.wnaa�
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�1 rv' e 4 -� 'f
Sy .Fi y1��Fi�wsf ��z� �,futZ rrve`F'Ojj " F 'W rte,.' tTZ1
Xe (�S4a 4 �; i1 �RYV�v Csv
808 JORIE BLVD.
Section 5 -2(n) of the Code of Ordinances requires certain additional
BUILDING
procedures before a building permit may be issued, if a development
Total Building Service, Inc. was the low bidder for the combined
package (Village Commons plus Golf Clubhouse) and also for the
Village Commons by itself. However, the Village retained the right
to split the award of the contract between two companies, one for the
Village Commons buildings and one for the Golf Clubhouse. Klean-
Ko, Inc. was the low bidder for the Golf Clubhouse.
Staff recommends that Total Building Service be awarded the
contract for both properties for the following reasons:
Klean-Ko claims to have been unaware of the Village's right to split
the award between two companies (the bid package stated this in two
places), and strongly encourages the Village to reject their bid;
In discussions with Klean-Ko, it seems reasonable that the Village
should not have planned on splitting the award. It would be difficult
for any contractor to perform quality services for this small facility
(Golf Clubhouse) without having other properties as a part of the
contract; and
Even if the Village were to force Klean -Ko to perform under the
contract, it is likely that the Village would not receive the. level of
maintenance desired. The amount of dollars (a third lower than Total
Building Systems' bid for the Golf Clubhouse) suggest that Klean-Ko
would be losing money on the contract and therefore be less attentive
to the Village's maintenance needs.
Staff has received excellent references of Total Building Service, Inc.
Motion by Trustee Savino, seconded by Trustee Bartecki, to award a
three -year contract, subject to staff review, to the lowest responsiblc
bidder, Total Building Service, Inc., Elk Grove Village, for janitorial
services at the Village Commons and Golf Club, at a total three -year
cost of $100,825. ROLL CALL VOTE:
Ayes: 5 Trustees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
D. TRAFF C INFRASTRUCTURE REVIEW - PROPOSED 808 TORTE
TRAFFIC INFRA -
BO I FVARD BUIL12ING:
STRUCTURE REVIEW -
808 JORIE BLVD.
Section 5 -2(n) of the Code of Ordinances requires certain additional
BUILDING
procedures before a building permit may be issued, if a development
utilizes the incremental increases for structure height or FAR
specified in that section. One of those procedures requires a traffic
VILLAGE OF OAK BROOK Minutes 9 of 18 April 28, 1998
46
<��,��x�Sw��yn�e�.`�n
ff
I
report describing the impact on the neighboring street system and
recommending whatever traffic infrastructure may be required to
accommodate traffic generation specifically and uniquely attributable
to the proposed development.
Such a report has been submitted by Metro Transportation Group,
Inn., in connection with this application. The report concludes that
the traffic generated by the proposed development may be more than
adequately accommodated with the improvements scheduled to be in
place by the time the subject development is completed. The report
states that the improvements scheduled to be in place are those within
the Radiological Society of North America (RSNA) building permit
and includes the widening of the access drive to /from Jorie Boulevard
and the installation of traffic signals. The RSNA building is currently
under construction, and it is anticipated that its construction activities
will be completed this summer. The office building proposal under
this application is anticipated to be constructed in early 1999;
therefore, the necessary traffic infrastructure improvements will be in
place when this building is occupied.
Staff agrees with the Metro conclusion that this proposed building
does not require any additional traffic infrastructure improvements.
The applicant has submitted the required site plan (a picture
schematic) and statement as required within Section 5- 2(n)(1). The
site plan depicts all buildings and parking structures, driveway access,
curb cuts (existing), and surface parking areas. A detailed review of
the site drawings will commence upon the filing of a building permit
application.
Motion by Trustee Bartecki, seconded by Trustee Caleel, that, in
connection with issuance of a building permit for property located at
808 Jorie Boulevard and pursuant to Section 5 -2(n) of the Code of
Ordinances, the proposed development does not require the
installation of additional traffic infrastructure in order to
accommodate traffic generation specifically and uniquely attributable
to the applicant's proposal. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
E. APPROVAL. QF PCS SITE GREED, ENE - SPRINT COM
� ��� � - INC,, .. PCS SITE AGREEMENT
TONER DRIVE WAM_IQ UR: SPRINT COM, INC.
(Tower Road Water
On April 14, 1998, the Board reviewed and discussed the proposed T °wer)
Site Agreement under which SprintCom, Inc. would install a personal
VILLAGE OF OAK BROOK Minutes
ZK�
10 of 18
April 28, 1998
communications service ( "PCS ") system facility on, within and
adjacent to the Village's water tank at 2213 Tower Drive.
During the course of the discussion, Trustee Shumate raised two
issues for further consideration: the question of whether or not the
antenna array should be sluouded; and the issue of whether the
Village should be able, at its option, to assume ownership of some or
all of the equipment upon expiration or termination of the Agreement.
Staff addressed SprintCom with both issues, resulting in the
following:
Although there is no system -- -elated reason that the antenna array
cannot be shrouded (Village Manager Veitch had mistakenly thought
that there was such an issue with PCS), SprintCom and Village staff
believes that a shroud would attract and provide`cover for nesting
birds - which staff would like to avoid. In addition, SprintCom
calculates that a shroud would more than triple the wind load on the
tower, which may affect the feasibility of accommodating other users.
Finally, Village Manager Veitch again suggests that a shroud would
attract more visual notice to the installation than the bare anter -.a
array. For all of these reasons, it remains his recommendation that
the Village not require the array to be shrouded.
SprintCom has agreed to provide an option whereby the Village may
direct that the antennas and cabling be abandoned upon expiration or
termination of the Agreement. The option does not include the
cabinets and equipment that will be located on the ground. Paragraph
7 of the Agreement has been modified to incorporate this option.
The other key provisions of the agreement remain as before and
include:
• Initial term of five years and four renewal terms of five years
each.
• Monthly rent of $2,000, with 4% annual escalation.
• Mutual option to terminate, with 180 days notice, at any renewal
term after the first renewal term. SprintCom may terminate at any
time during the initial term or first renewal term upon payment of
twelve months rent.
• SprintCom to reimburse Village for additional costs of painting
tower due to presence of antenna.
Trustee Savino asked if the landscape would be installed by
SprintCom for adequate screening of the cabinets. Village Manager
VILLAGE OF OAK BROOK Minutes 11 of 18 April 28, 1998
^'t;?C�"ia'�ear ^�'4"r!'tmi"+d� ,'r�"�R' =��,�'R' .�k�'"' w�= <�m'9�r �,-szF �„ --• . ,
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ABEL
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Veitch stated this is part of the performance issue of the building
permit. A condition of the permit shall include the replacement of the
landscaping is necessary if it is destroyed.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve
the PCS Site Agreement between the Village of Oak Brook and
SprintCom, Inc. relating to the Tower Drive water tower an i
authorize the Village President to affix her signature thereon. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel. Kenny, Savino and Shumate.
Nays: 0 - None.
J
Absent: 1 - Trustee McInerney. Motion carried.
6 .
�:. \. i .. :_ .� , .1, 1. \_
A.
Communications Center
H.
Library
B.
Community Development
I.
.Police Department
C.
Engineering Department
J.
Public Works
D.
Finance Department
K.
Recycling
E.
Fire Department/EMS
L.
Risk Management
F.
Informatiion Services/
M.
Sports Core - Bath & Tennis and
Purchasing
Golf
G.
Legal Department
N.
Village Clerk
All Departmental Quarterly Reports were discussed and accepted as presented.
Director of Community Development Hawk noted that a fifth parking deck
structure is being proposed at Oakbrook Center prior to Christmas 1998.
Director of Information Services/Purchasing Director Kapff reported that the
Year 2000 systems have been standardized and are on track.
The meeting was recessed at 9:25 p.m. The meeting convened at 9:35 p.m.
A. RECOMMEND t U _N - COSTC'O WHOLESALE
F
!ORPORATION/KODA_K ( 1901 22ND STREE t) ZQNIN
AMENDMENT - VARIATION:
This petition is very similar to the petitions that were approved for
The Shops at Oak Brook Place (the Tollway Headquarters property)
and for the Marshall Fields Home Store. There has been no
opposition to this proposal. The Brook Forest Community
VILLAGE OF OAK BROOK Minutes 12 of 18 April 28, 1998
Z/51-
DEPARTMENTAL
REPORTS -
QUARTERLY REPORTS
COSTCO WHOLESALE
CORPORATION -
ZONING AMENDMENT
VARIATION
(1901 22nd Street)
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Association did raise questions regarding the signage and the lighting
to which the petitioner has responded.
Both the Plan Commission and the Zoning Board of Appeals, by a
vote of 6 to 0, recommended approval of Costco Wholesale
Corporation's request for rezoning and variations. Costco is
requesting rezoning from ORA -1 to B -3 and front yard setback
variations to rectify an existing building encroachment into the front
yard (40 foot permitted by a 1961 variation) of two (2) feet and for a
canopy which will also project to approximately thirty -eight (38') feet
from the front lot line.
Mr. William Warnock, representing the petitioner, thanked the
Village for presenting their application in public hearings. He
emphasized their compliance of our Village code and displayed their
proposal for the Trustees and audience. Trustee Bartecki inquired if
their lighting and signage is similar to The Shops at Oak Brook Place.
Mr. Warnock stated it was similar but at the request of Brook Forest
Homeowners President, William Lindeman, the security lighting shall
shine down.
Trustee Savino noted the landscape installation is 13% as compared
to our Village requirement of 10 %. He inquired if the landscape
should deteriorate, is the applicant required to replace it. Mr.
Warnock stated it is a standard provision in the Village ordinance by
Village Attorney Martens and it would be done by Costco's own
initiative. Trustee Savino inquired into Costco's rating service. Mr.
Warnock explained that Costco's parent company is a publicly traded
NASDAQ stock. There are over 285 stores in 23 states and 9
Canadian provinces. They have a presence in Mexico, the United
Kingdom and the Pacific Rim. It merged with the Price Club and
Costco. It provides high - quality merchandise to its members at
significantly lower prices than other discount companies. There will
not be any competitors in Oak Brook.
President Bushy explained that this proposal had been heard prior by
both referring bodies and the Village Board for placement at The
Shops of Oak Brook Place. It received approval by these Boards but
was withdrawn due to the merger. She has spoken with Chuck
Fleming, Manager of the Oak Brook Shopping Center. to determine if
this would be in competition with the retailers at the Center, and he
indicated it would definitely not conflict.
Village Attorney Martens discussed a sunset provision, if the Village
Board wishes inclusion, that would be in the ordinance presented to
VILLAGE OF OAK BROOK Minutes 13 of 18 April 28, 1998
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the Village Board at their May 12, 1998 meeting. This provision
states that if the applicant does not wish to proceed with the proposed
project, the rezoning would revert to its present zoning.
Trustee Shumate stated the Village should be aware of a significant
increase in traffic on 22"' Street from this estabiislunent and
adjustments may have to be made in the future.
Motion by Trustee Bartecki, seconded by Trustee Savino, to direct the
Village Attorney to draft the necessary ordinances to be brought back
for action at the Regular meeting of May 12, 1998 which would
include the following conditions:
1) The property is to be developed in substantial conformity with the
submitted Site Plan, Concept Building Elevations, Concept Sign
Detail Plan, and Landscape Plan, and in accordance with all
applicable codes and regulations; and
2) All lighting shall be so constructed to avoid light spillage and shall
be designed to prevent visibility of the light source by the
residential property owners to the south.
VOICE VOTE: Motion carried.
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Don Hindman, 606 Wood, complimented the Village Board for their
efforts and wished the Trustees to know that he and his wife approve
the proposed project. President Bushy indicated receipt of a letter
(via FAX) from Karen Krohn, 1010 351' Street, indicating her
opposition to the proposed project. The Trustees have received
copies of the letter.
Village Manager Veitch highlighted the particular recommendations
of the Zoning Board of Appeals and Plan Commission. All of these
recommendations were unanimous with the exception of the Zoning
Board of Appeals 5 to 1 vote of the yard variations. Rezone Parcel
Two from R -3 to B -3. Variations requested of the front yard from
100 feet to 73 feet, northern side yard from 60 feet to 40 feet, the rear
yard from 60 feet to 15 feet and the southern side yard from 60 feet to
20 feet. Grant a variance to permit a ground sign that is free standing
on a parcel smaller than three acres. Variation of sire and location of
loading berth and screening in a certain manner. Proposed on
VILLAGE OF OAK BROOK Minutes 14 of 18 April 28, 1998
loee'�
ROCCA -
ZONING MAP AMENDMENT
VARIATIONS,
SPECIAL USE -
HISTORIC GRAUE MILL
GATEWAY AREA
CERTIFICATE OF
APPROPRIATENESS
FLOOD PLAIN SPECIAL
USE (3824 York Road)
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southern side of building to provide backing into facility for garbage
pick up. Variation to permit a 6 -foot solid fence on the back property
lire added to the petition during the hearing process at the request of
the property owner. The published hearing notice made provision for
a similar variation on the north lot line. This particular issue was
tabled by the Zoning Board of Appeals in the absence of testimony by
the adjoining property owners from the north.
One of the two special use issues is the drive -thru of a tenant. The
bank would b.-. a permitted use in the B -3 District, but the drive -thru
requites a special use. A Flood Plain Special Use allows occupancy
and reconfiguration requiring compensatory flood plain storage at a
volume of 1.5 to 1 subject to engineering approval. The
compensatory storage proposed is in a dry basin at the north end of
the property. The storm water detention is proposed in a system of
large pipes beneath the parking lot.
The Plan Commission recommends a Certificate of Appropriateness
be granted to Section VIII A. of the Zoning Ordinance that sets forth
the historic Graue Mill Gateway special zoning provisions. The
requirements were met as submitted for the Certificate of
Appropriateness. At issue is the execution of the land use through
site planning, architectural design, signage and landscape design.
Village Manager Veitch indicated, if the Village Board concurs, that
the Village Attorney should be directed to draft the necessary
documents for their approval. He further explained the restructuring
of the license agreement to provide use of the undeveloped right-of-
way of Glendale Avenue for a driveway to the home located west of
the subject property. This requires a three part agreement to allow a
portion of that driveway to be used as an exit of the proposed bank
drive -tluu facility. Secondly, it would be necessary for the Village to
join with the property owner to petition the Court to vacate the
consent decree that limits the use of the property to its former use as a
service station and associated parking.
David Gooder, representing the applicant, appeared before the Village
Board to answer any questions of the Trustees. Trustee Caleel asked
if they had an agreement with the property owner to the north, Mr.
Gooder indicated the property owner has not suggested what they
would prefer. The west property owner has not appeared during the
public hearings in opposition of the proposed 6 -foot solid fence. The
solid fence is in place now and the adjacent property owner wishes to
retain this fence and extend it to the northwest corner of the property
with some landscaping proposed.
VILLAGE OF OAK BROOK Minutes 15 of 18 April 28, 1998
Trustee Bartecki voiced a concern for the number of variations
presented by the petitioner. Mr. Gooder noted that the setbacks were
fount' unconstitutional twenty years ago as applied to this property
because it totally prohibited any type of development.
Trustee Savino inquired as to why the building had to be so large.
Mr. Gooder explained that the building is relatively small for the
property at .28 FAR. The size is for the need to fwid the cost of all
Lie compensatory stormwater storage that is required by our Village
Code due to the flood plain. To utilize the property, variations are
required to build any type of structure on this site due to the flood
plain and the existing depth of the property.
John Romanelli, Realtor, spoke on behalf of the petitioner regarding
the need for this type of commercial tenant. The bank has restrictive
hours for the area residents and is the best use as a tenant.
Public comments were heard by the following residents:
Robin Zahran, 718 Acorn Hill, asked why such a large structure has
to be placed in a residential area. There are too many variations for
such a small piece of property. It could be economically feasible
without spending so much money on the structure.
Donald O'Neil, Fullersburg resident, suggested there are two
unacceptable alternatives: too large of a structure for the site, and a
piece of property that does not allow a stricture to be built due to the
current zoning codes. He asked that some type of accommodation be
reached with the developer. He read a letter to the Village Board
from the Fullersburg Homeowners Association President, Judy
McDade, stating the Association's official position of preserving the
historic Gateway area and their concerns of twenty -four hour lighting
for the bank and the drive -thru exiting on the public right -of -way.
The letter was given to Village President Bushy so that it will be a
permanent record ,krith this application.
Joseph Rush, 3721 Spring Road, agreed that the property is
unbuildable and that some relief needs to be given to the property
owner, but the present proposal is too much bulk for the size of the
property. He asked that the petitioner consider reducing the size of
the building so that less variations are required.
Blanche Bluma, 3810 Spring Road, property owner in the rear of the
proposed building, addressed the concern of the adjacent property
VILLAGE OF (OAK BROOK Minutes 16 of 18 April 28, 1998
owner's, Dr. Carl Orig, driveway being used as proposed. She does
not believe that he is aware of the proposed usage of his driveway for
the bank facility.
Mary Ellen Mauro, Secretary of the Oak Brook Historical Society
Board, stated the Bow d's opposition to the proposal and asked that
the property be an open space rather than developed to retain the
historic area of the Gateway. She suggested the possibility of a grant
for open space.
Robert Waite, 3609 Madison, inquired if the Du Page Forest
Preserve's approved referendum to fund purchases of property in Du
Page County could be sought for this property. President Bushy
explaincu that $10,000,000 is to be spent for each District. Four
District II Commissioners would recommend to the Forest Preserve
District what properties to purchase in our district. Mr. Waite stated
this property could be used for overflow parking from the Graue Mill.
President Bushy recommended some type of action should be taken
on the proposal rather than referring it again to the Zoning Board of
Appeals or Plan Commission.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to reject: the
proposal as presented.
Trustee Kenny commented that the Village is trying to eliminate the
existing facility and to determine an appropriate use of the site. There
should be something appropriate for this property. This particular use
is elegant but too big and could a less intensive facility be proposed.
Trustee Caleel mentioned the conversion of a residential parcel to a
commercial parcel in a residential area is very significant. 'Trustee
Kenny suggested that the property would not be suitable for
residential use due to its location and the commercial use would be
more appropriate in terms of size and bulk.
President Bushy suggested the necessity of a drive -thru may be
reconsidered by the petitioner and be removed due to the objections
of traffic movement. The petitioner may then request this be tabled
and come again before the Village Board for discussion.
Mr. Gooder, representing the petitioner, asked that this item be tabled
so that the petitioner may address the concerns raised and be brought
again to the Village Board for their review.
VILLAGE OF OAK BROOK Minutes 17 of 18 April 28, 1998
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Motion by Trustee Caleel, seconded by Trustee Bartecki, to table this
agenda item to the Village Board meeting of May 26, 1 998, VOICE
VOTE: Motion carried.
10. None.
11. AI UR ENT: I ADJOURNMENT
Motion by Trustee Bartecki, seconded by Trustee Caleel, to adjourn the
meeting at 12:20 a.m. VOICE VOTE: Motion carried.
ATTEST:
LinddK. Gonnella, CMC
Village Clerk
bot42898
VILLAGE OF OAK BROOK Minutes 18 of 18 April 28, 1998