Minutes - 05/08/2012 - Board of TrusteesMINUTES OF THE MAY 8, 2012 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON MAY 22, 2012
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Gerald
Wolin, Asif Yusuf, and Elaine Zannis (arrived at 7:19 pm).
ABSENT: Trustee Mark Moy
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Director of Community Development;
Sharon Dangles, Finance Director; Tom McEllin, Fire Chief, Sue Madorin,
Library Director; Mike Hullihan, Public Works Director; James Kruger,
Police Chief, Trey VanDyke, Sports Core Director; and Peter Friedman,
Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that in order to provide greater flexibility, the Flagg Creek
Water Reclamation District recently revised its seasonal irrigation cap policy. District
users can now choose a consecutive four month period between May 1 and November 30
to which they would like the cap to apply. The updated form, when available, will be
posted on the District's website at www.flaggcreekwrd.orQ and on the Village website at
www.oak- brook.org.
President Lalmalani reported that work on Pinstripes has begun. The facility is expected
to be opened by fall. He also stated that Oak Brook will have another choice in fine
dining with the opening of Seasons 52 in Oakbrook Center on May 21". He welcomed
both businesses and looks forward to having them become part of the Oak Brook business
community.
President Lalmalani stated that all Oak Brook residents should have received a letter from
him with a news article enclosed on the Sheahan SLEP issue. He also stated that this
information is also on the Village website.
VILLAGE OF OAK BROOK MINUTES Page I of 9 REGULAR MEETING OF MAY 8, 2012
A. PROCLAMATION — NATIONAL POLICE WEEK
The Proclamation was read by Clerk Pruss.
B. PROCLAMATION — NATIONAL PUBLIC WORKS WEEK
The Proclamation was read by Clerk Pruss.
C. RESOLUTION OF APPRECIATION — HERBERT ARNQUIST
The Resolution was read by Clerk Pruss.
Motion by Trustee Aktipis, seconded by Trustee Manzo to approve Resolution of
Appreciation R -1175. VOICE VOTE: Motion carried.
D. RESOLUTION OF APPRECIATION — GAIL R. LONG
The Resolution was read by Clerk Pruss.
Motion by Trustee Wolin, seconded by Trustee Manzo to approve Resolution of
Appreciation R -1176. VOICE VOTE: Motion carried.
E. RESOLUTION OF APPRECIATION — RICHARD ALLISON
The Resolution was read by Clerk Pruss.
Motion by Trustee Wolin, seconded by Trustee Aktipis to approve Resolution of
Appreciation R -1177. VOICE VOTE: Motion carried.
F. RESOLUTION OF APPRECIATION — JOHN PIRCON
The Resolution was read by Clerk Pruss
Motion by Trustee Wolin, seconded by Trustee Manzo to approve Resolution of
Appreciation R -1178. VOICE VOTE: Motion carried.
4. RESIDENTNISITOR COMMENT
Resident Al Knuth discussed the lack of legal review of the Sheahan contract, the Molaro
contract and extension, and Oakbrook Terrace vote on poker gambling in their hotels.
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF APRIL 10, 2012
Motion by Trustee Aktipis, seconded by Trustee Wolin to approve the minutes of the
Special Board of Trustees Meeting of April 10, 2012. VOICE VOTE: Motion carried.
B. SPECIAL BOARD OF TRUSTEES MEETING OF APRIL 24, 2012
Motion by Trustee Zannis, seconded by Trustee Wolin to approve the minutes of the
Special Board of Trustees Meeting of April 24, 2012. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 2 of 9 REGULAR MEETING OF MAY 8, 2012
C. REGULAR BOARD OF TRUSTEES MEETING OF APRIL 24, 2012
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of April 24, 2012. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 4, 2012 - $518,824.12
B. Approval of Payroll for Pay Period Ending April 28, 2012 - $641,485.84
C. Community Development Referr als
1) Oakbrook Center East Subdivision — Final Plat
D. Authorization to Seek Bids or Proposals or Negotiate Contracts —NONE
E. Budget Adjustments
1) Police General Support to Police Services Management
F. Award of Contracts
1) Equipment Replacement - $105,000 is included in Program #342, Equipment
Replacement, for this unit
G. Ordinances & Resolutions
1) ORDINANCE 2012 -PP -S -1337, An Ordinance Authorizing the Sale, Through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village of Oak Brook
2) RESOLUTION 2012- GL -ST- GAS -R -1180, A Resolution Approving in Support
of Illinois Senate Bill 3766, As Amended, to Allow Municipalities to Pursue
Natural Gas Aggregation for Residential and Small Commercial Customers
Motion by Trustee Wolin, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
VILLAGE OF OAK BROOK MINUTES Page 3 of 9 REGULAR MEETING OF MAY 8, 2012
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Manzo, Wolin, Yusuf and Zannis
Nays: 0 — None
Abstain: 0 — None
Absent: 1 — Trustee Moy
Motion carried
ITEMS REMOVED FROM CONSENT AGENDA — NONE
BOARD & COMMISSION RECOMMENDATIONS
A. Village of Oak Brook Fences Regulation — Proposed Text Amendment
Trustee Wolin stated the Plan Commission spent a fair amount of time discussing
changing the Village's fence height regulations and clarifications on other items. The
Plan Commission recommends increasing the maximum height of fences from 42 inches
to 48 inches. He also stated the 48 inch fence is more of a standard fence height.
Community Development Director Kallien stated that fence regulations dates back to
1966 and that the Village never conducted a comprehensive amendment. He also stated
the recommendations provide clarity and makes Oak Brook more modem in terms of
fence regulations.
Motion by Trustee Wolin, seconded by Trustee Manzo to concur with the Plan
Commission's recommendation and refer the proposed text amendment regarding fences
to the Zoning Board of Appeals for a public hearing. VOICE VOTE: Motion carried.
9. UNFINISHED BUSINESS —NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Plan Commission
Motion by Trustee Aktipis, seconded by Trustee Zannis to approve the reappointment of
Tom Doyle to the Oak Brook Plan Commission to a term to expire in 2015. VOICE
VOTE: Motion carried.
Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the reappointment of
Raju Iyler to the Oak Brook Plan Commission to a term to expire in 2015. VOICE
VOTE: Motion carried.
B. Ordinances & Resolutions — NONE
C. Award of Contracts — NONE
VILLAGE OF OAK BROOK MINUTES Page 4 of 9 REGULAR MEETING OF MAY 8, 2012
D. Streetscape /Commercial Revitalization Committees Updates.
Trustee Manzo stated that he attended several of the committees' meetings and
tremendous progress has been made. He asked Jeff Kennedy to update the Board on both
committees' activities.
President Lalmalani thanked Jeff Kennedy for all his hard work on both committees.
Mr. Kennedy stated each committee had two lengthy meetings this year.
Mr. Kennedy discussed the following major issues worked on by the Streetscape
Committee:
• ITEP grant application for streetscape improvements on 22nd Street from Salt
Creek to I -294
• Pedestrian Circulation/Aesthetic Enhancement Feasibility Study
• Costs of streetscape improvement projects coming from the beautification fund
• Reasons why streetscape improvements are concentrated on the east part of 22 "d
Street
• Recommendation that the Village pursue an arrangement with Oakbrook Terrace
for streetscape improvements north on Route 83`d and west on 22nd Street
Mr. Kennedy discussed the following major issues worked on by the Commercial
Revitalization Committee:
• Village's First Gateway Monument Sign at the Oak Brook Promenade
Recommendation that the Village work on an update and modernization of the
Village's signage and commercial zoning ordinances
Addendum to the 2008 York Road Feasibility Study to include an evaluation of a
traffic roundabout at Harger Road and York Road
Trustee Aktipis stated the roundabouts are an ingenious idea but the only drawback is that
they require more land to build. Mr. Kennedy stated that there seems to be enough land to
build the roundabout. He also stated a traffic study needs to be conducted prior to
determining the size of the roundabout.
Mr. Kennedy stated in the last eighteen years, Carmel, Indiana, a town very similar to Oak
Brook, built seventy -eight roundabouts. He also stated the key to successful roundabouts
is public education.
Trustee Zannis thanked and commended Mr. Kennedy.
Public Works Director Hullihan gave a PowerPoint presentation on the proposed York
Road and Harger Road roundabout. The presentation outlined the following:
• North York Road Objectives
Eliminate "jug handle" at Woodside/Ilarger
VILLAGE OF OAK BROOK MINUTES Page 5 of 9 REGULAR MEETING OF MAY 8, 2012
Allow access to I -88 ramp from York Road (northbound)
Provide for future access to property east of York/Harger
• Civiltech 2008 Study Recommendations
Signalized intersection as York/Harger
Widen York bridge south of Harger
Widen intersection at Woodside/York and install left turn bays
Possible underpass to parcel east of York/Harger
Approximate cost $5M
• Roundabout
Proposed by Civiltech January 2012
No traffic signals required
Safer
No stopping/idling
No widening of York Road bridge
Reduces traffic at I- 88/22 "d on ramp
Favored by FHWA therefore greater chance of grants
Intersection modifications at York/Woodside still required
Approximate cost $2.5M
Issues
Easement/Right of Way required from York Township and possibly Tollway
Modifications to Roosevelt Road off ramp requires IDOT approval
Traffic modeling required to insure adequate flow
Next Step
Consensus on way ahead
Design and feasibility confirmation
Coordination with York Township, Tollway, and IDOT
Trustee Wolin asked Public Works Director Hullihan if he was aware of a request from
Elmhurst Hospital for a Roosevelt Road off ramp on I -88. Public Works Director
Hullihan stated no.
Trustee Manzo thanked both Mr. Kennedy and Public Works Director Hullihan. He also
stated that the cost will be paid from a restricted fund designed for beautification.
President Lalmalani thanked Mr. Kennedy and Committee members for an excellent job
done.
Motion by Trustee Manzo, seconded by Trustee Wolin to approve an agreement with
Civiltech Engineering to Update the North York Road Feasibility Study at a cost of
$14,470
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Manzo, Wolin, Yusuf and Zannis
Nays: 0 —None
VILLAGE OF OAK BROOK MINUTES Page 6 of 9 REGULAR MEETING OF MAY 8, 2012
Abstain: 0 — None
Absent: 1 —Trustee Moy
Motion carried
11. INFORMATION & UPDATES
A. VILLAGE MANAGER — NONE
B. VILLAGE CLERK
Clerk Pruss mentioned that previous board minutes and agendas are on the Village
website under the Clerk's Office tab. She also mentioned agenda packets are now on the
website as well.
C. TRUSTEES
President Lalmalani stated that the Trustee update part of the meeting should be brief
and not a forum for debate.
Trustee Yusuf stated his support for the legislation on natural gas aggregation. He asked
residents to call their senators to express their support of bill 3766.
Trustee Yusuf stated he lost a very close friend over the weekend and asked everyone to
be careful during summer activities.
Trustee Zannis discussed the Sheahan SLEP issue and the occurrence of similar
instances on Willowbrook and St. Charles. She stated the SLEP program and the IMRF
administrative process are flawed and need to be reformed. She made the following
suggestions:
• Village staff FOIA IMRF to determine how many other pension plans have been
effected by SLEP in the last five years
• Village staff work with other municipalities in changing administrative policy at
IMRF
• Village staff change policy so that all employees are required to notify the
Village whenever a transfer is made relative to pensions
Trustee Aktipis stated his main concern is the perception that there was some sort of
conspiracy by the Village Board that led to the Sheahan SLEP issue. He suggested that
an outside party be appointed to investigate all the circumstances of the Sheahan SLEP
issue. He also stated he is very much for transparency and the appointment of
independent outside parties to establish transparency.
Trustee Manzo stated a third party independent investigation is needed in the Sheahan
SLEP and Molaro issues. He stated this is not a SLEP or an IRMF issue, but an issue of
special legislation brought forth that pertained only to Mr. Sheahan. He further stated
that the Sheahan contract had many flaws other than the SLEP provision.
VILLAGE OF OAK BROOK MINUTES Page 7 of REGULAR MEETING OF MAY 8, 2012
Trustee Wolin announced that the DuPage Stormwater Committee passed a new
stormwater ordinance and it is now in operation. The significance to Oak Brook is that it
will give more flexibility to development of commercial areas.
Trustee Wolin stated that he does not believe that there was a conspiracy regarding the
Sheahan SLEP issue, and agrees with Trustee Aktipis that an independent investigation
needs to be conducted.
D. VILLAGE ATTORNEY —NONE
E. VILLAGE PRESIDENT
Chief Kruger thanked President Lalmalani and Village Trustees in recognizing the great
work that Village staff does on a daily basis and the sacrifices they make. He also stated
that the Police Department will be participating in two memorial services in DuPage
County next week.
Chief McEllin welcomed Firefighter/Paramedic Jacob Arzer to Oak Brook.
Finance Director Dangles stated that the sales tax is up 8% from the same time last year
for February sales. She also stated that year to date the Village is up almost 3% on sales
tax revenues.
Public Works Director Hullihan stated Public Works and Engineering Department
employees are out working on various projects and asked everyone to be careful on the
roads. He asked anyone with concerns regarding street closures, or work being done to
contact Public Works or the Engineering Department.
Community Development Director Kallien stated that the Pinstripes groundbreaking was
an event that truly demonstrates the cooperation between government and multiple
commercial entities to get things done. He also stated that two new restaurants at the
Oak Brook Promenade are in the final planning stages.
12. ADJOURNMENT TO CLOSED MEETING for the purpose of discussing (1) litigation
matters (2) the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body, (3) collective negotiating matters, and
(4) to consider the purchase or lease of real property pursuant to section 2c(11), 2c(1),
2c(2), and 2c(5) of the Illinois open meetings act, respectively.
Motion by Trustee Manzo, seconded by Trustee Yusuf, to adjourn to closed meeting for
the purpose of discussing (1) litigation matters (2) the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public
body, (3) collective negotiating matters, and (4) to consider the purchase or lease of real
property pursuant to section 2c(I1), 2c(1), 2c(2), and 2c(5) of the Illinois open meetings
act, respectively.
VILLAGE OF OAK BROOK MINUTES Page 8 of 9 REGULAR MEETING OF MAY 8, 2012
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Manzo, Wolin, Yusuf and Zannis
Nays: 0 — None
Abstain: 0 — None
Absent: 1 —Trustee Moy
Motion carried
This meeting was adjourned to Closed Meeting at 8:43 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Aktipis, to adjourn the Regular Meeting
of the Board of Trustees at 10:23 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES Page 9 of 9 REGULAR MEETING OF MAY 8, 2012