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Minutes - 05/10/1977 - Board of Trustees' • VILLAGE OF OAK BROOK • MINUTES OF MAY 103, 1977 I. CALL MEETING TO ORDER A. Roll Call The regular meeting was called to order at 7:30 P.M. by President Howell. All trustees were present. II. READING OF MINUTES Trustee Philip moved - seconded by Trustee Cerne... That the reading of the minutes of the regular meeting of April 26, 1977, be suspended and that they be accepted as corrected to Sec. III A to delete last sentence of first paragraph and to add to Sec. III E, "and water main" between drainage and easement. Voice vote - all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Resolution 223 - George Congreve President Howell read in its entirety proposed Resolution 223 commending George Congreve for his service to the village as a member of the Zoning Board of Appeals and the Board of Trustees for the past eleven years. Trustee Cerne moved - seconded by Trustee Rush... To approve Resolution 223 as presented. Voice vote - all in favor So ordered. B. Resolution 224 - Fr. William L. Schmidt E President Howell read in its entirety proposed Resolution 224 commending Fr. William L. Schmidt in his capacity as a member of the Library Commission from 1975. Trustee Rush moved - seconded by Trustee Brown... To approve Resolution 224 as presented. Voice vote - all in favor So ordered. C. Ordinance REQUIRING THAT ALL NEW CONSTRUCTION CONTAINING AN AIR CONDITION SYSTEM HAVE CLOSED SYSTEM AIR CONDITIONING IN THE VILLAGE OF OAK BROOK, DuPAGE AND COOK COUNTIES, ILLINOIS Trustee Philip moved - seconded by Trustee Glaves... To adopt the proposed ordinance and waive reading of same. Discussion followed relating to the possibilities of modifying the ordinance to include areas that are outside the village limits but within the accredited area. Trustee Rush moved - seconded by Trustee Cerne... To table to next meeting of May 24, 1977. Voice vote - all in favor So ordered. ORDINANCE G -221 OF THE VILLAGE OF OAK BROOK, DuPAGE AND COOK COUNTIES, ILLINOIS, PROVIDING THAT THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK BE AMENDED BY REVISING SECTION 5 -1 OF SAID CODE, PROVIDING CERTAIN ADDITIONAL STANDARDS FOR PLUMBING FIXTURES. Trustee Philip moved - seconded by Trustee Glaves... To adopt Ordinance 221 as read by title. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. 5/10/77 -1- (continued) Oe 2 Minutes of May 10, 1977 III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (continued) a- 31q D. Ordinance -G- 4-7-GRANTING A VARIATION TO SECTION V.M. OF ORDINANCE NO. G -605 AS AMENDED, THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, TO PROPERTY COMMONLY KNOWN AS MERRY LANE ROAD, OAK BROOK, ILLINOIS Mr. George P. Thein, owner of Lot 23, requested his lot be withdrawn from the variation request, and Mr. Frank Flick stated that he wanted consideration to be given to Lots 24 and 25, but he could not comply with Sec. 3 x to provide compensatory storage. Trustee Brown moved - 9; yj-1 To approve the proposed Ordinance granting a variation for Lots 24 to 32 and not be required to provide compensatory storage. Motion died for lack of a second. Mr. Flick withdrew his request for a variation for Lots 24 and 25 as did Mr. Thein for Lot 23. Trustee Rush moved - seconded by Trustee Brown... To approve Ordinance-&-2t7-as read by Title and amended to read "Lots 26 to 32 ", and not be required to provide for compensatory storage. Roll call vote: Ayes: Trustees Brown, Cerne, and President Howell Nays: None Absent:None IV. FINANCIAL A. Treasurer's Reports Glaves, Philip, Reynolds, Rush, 0 So ordered. Treasurer's Cash and Investment Report for the month of April reflected the following: Corporate Fund MFT Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Revenue Balance $3095,084.56 1 ,492,125.31 5,986.08 60,920.61 19152.74 845795.16 97,103.65 9372323.97 49573.19 252885176.24 Trustee Cerne moved - seconded by Trustee Glaves... That the Treasurer's submitted be approve Roll call vote: Ayes: Nays: Absent: Cash and Investment Report for the month of April as d. Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell None None So ordered. B. Payouts 1. Final - Municipal Code Corporation- Codification Trustee Cerne moved - seconded by Trustee Glaves... That final payment to Municipal Code Corporation in the amount of $8,219.68 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. - 2. Payout 4 Final- Desks, Inc. - Village Commons Trustee Cerne moved - seconded by Trustee Glaves. That Payout 4 and final to Desks, Inc. in the amount of $3,500.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. 5/10/77 -2- (continued) Page 3 Minutes of May 10, 1977 IV. FINANCIAL (continued) B. Payouts (continued) -3. Payout 5- Gardner Construction Co. -Well House 4 Trustee Cerne moved - seconded by Trustee Glaves... That Payout 5 to Gardner Construction Co. in the amount of $4,143.70 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered -4. L.P. Darrow & Associates - Appraisal Sports Core Trustee Cerne moved - seconded by Trustee Glaves... That Payout to L.P. Darrow & Associates in the amount of $6,500.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered -5. Don D. Clark and John F. Butler, Jr.- Appraisal Sports Core Trustee Cerne moved - seconded by Trustee Philip... That Payout to Don D. Clark and John F. Butler, Jr. in the amount of $73,00.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None s So ordered. -6. Payout 3 Final - Library Bureau - Shelving - Library Trustee Cerne moved - seconded by Trustee Rush... That Payout 3 and final to Library Bureau in the amount of $1,068.79 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. -7. Payout 2 Final - Meilahn Mfg. Co. - Millwork - Library Trustee Cerne moved - seconded by Trustee Rush... That Payout 2 and final to Meilahn Mfg. Co. in the amount of $526.27 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. -8. Warren & Van Praaq, Inc. - Engineering Services - Reservoir and Pump Station Trustee Cerne moved - seconded by Trustee Glaves... That Payout to Warren & Van Pragg, Inc. in the amount of $17,726.06 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. C. Approval of Bills Accounts Payable, dated for the month of April, 1977 from the funds are as follows: Corporate Fund $1915,127.78 Motor Fuel Tax Fund 35629.17 Revenue Sharing Fund 49892.83 Water System Funds 213,592.59 Additional Funds 225335.45 Trustee Cerne moved - seconded by Trustee Rush... That the Accounts Payable as submitted in the amount of $243,577.82 be approved for payment. 5/10/77 -3- (continued) IV. FINANCIAL (continued) C. Approval of Bills (continued) Pa * g Minutes of May 10, 1977 Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. D. Investments Trustee Cerne moved - seconded by Trustee Rush... ` To approve and ratify the following investment: One federally secured certificate of deposit in the amount of $365,000.00 to mature in the Great America Federal Savings and Loan of Oak Brook on April 28, 1978 at the rate of 6.81/. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. E. Recommendation - Insurance Proposal - General Liability and Property Insurance Trustee Cerne moved - seconded by Trustee Rush... To accept proposal of Corroon & Black as set forth in their proposal at $87,200.00 per year. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. Recommendation - Insurance Pro osal - Workmen's Compensation Policy WC-6178502 AR Trustee Cerne moved - seconded by Trustee Glaves... To accept the proposal of National - Ben Franklin Insurance Company of Illinois at the renewal premium for 1977 of $33,514.00. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. V. OLD BUSINESS A. Lake Michigan Water Allocation - Permit Trustee Brown moved - seconded by Trustee Rush... To authorize the execution of the Permit as required for allocation and that it be conditioned to their reconsidering the continued use of shallow water aquifiers. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. B. Robert C. Appel - Variation - 72 Timberview Drive -Lot 24 On May 3, 1977 Zoning Board of Appeals recommended approval of variation to side yard of 6'0" instead of 1010" for a garage addition. Trustee Brown moved - seconded by Trustee Rush... Based upon the recommendation of the Zoning Board of Appeals that the variation request be approved as presented and direct the village attorney to prepare the required ordinance. 5/10/77 -4- (continued) . Pag Minu s of May 10, 1977 V. OLD BUSINESS (continued) B. Robert C. Appel - Variation - 72 Timberview Drive - Lot 24 (continued) Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. C. Landscape Maintenance - Village Commons Trustee Cerne moved - seconded by Trustee Philip... To award contract to Oak Brook Landscape to provide landscape service on a two -year basis for the amount of $4,929.00 per year. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. D. Annual Report - Oak Brook Fire & Police Pension Fund Trustee Cerne moved - seconded by Trustee Glaves... To accept status of the Police Pension Fund and Fire Pension Fund as presented. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. E. Resignation - Barbara F. Reynolds - Plan Commission President Howell read letter of resignation of Barbara F. Reynolds from the Plan Commission. Trustee Glaves moved - seconded by Trustee Rush... To accept letter of resignation from Barbara F. Reynolds as of May 1, 1977. Voice vote - all in favor So ordered. VII. NEW BUSINESS A. Specialty Areas - Goals and Objectives President Howell presented the Oak Brook Goals and the Specialty Areas of each trustee as follows: Administration & Communication - Trustee Philip Finance & Capital - Trustee Cerne Public Safety - Trustee Glaves Public Works - Trustee Rush Traffic - Trustee Reynolds Zoning & Planning - Trustee Brown B. Well Request - 44 Baybrook Lane - Donald B. Reece Trustee Rush moved - seconded by Trustee Brown... That the request for a well for lawn sprinkling purposes only be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: None So ordered. C. Oak Brook International Office Center - Parking Request Referred to Plan Commission meeting May 16, 1977. 5/10/77 -5- (continued) Page Minutes of May 10, 1977 VII. NEW BUSINESS (continued) D. James Neal - Amendment to Ordinance Variation- Lots 1, 16, 17 and 18 Merry Lane Referred to Zoning Board of Appeals meeting of June 7, 1977. E. Saddle Brook Chase (Unit VII) - Final Plat Referred to Plan Commission meeting of May 16, 1977. Trustee Cerne stated tentative date for Sports Core referendum is June 21, 1977. VIII. ADJOURNMENT Time 9:10 P.M. Trustee Philip moved - seconded by Trustee Rush... That this meeting be adjourned. Voice vote - all in favor Respectfully submitted, Marianne,Lakosil Village Clerk 5/10/77 -6- So ordered.