Minutes - 05/10/1988 - Board of TrusteesVILLAGE OF OAK BRO
MINUTES OF THE REGULAR MEETING
May 10, 1988
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7 :30 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imri.e
00 Joseph H. Rush
H. Richard Winters
ABSENT: Trustee Ronald P. Maher
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of April 26, 1988 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor with Trustee Bushy abstaining.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. G -412 AN ORDINANCE AMENDING SECTION 5 OF ARTICLE XII OF
THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF OAK BROOK
RELATING TO BONUS PAY UPON SEPARATION FROM VILLAGE SERVICE:
Trustee Bushy moved, seconded by Trustee Rush...
To pass Ordinance No. G -412 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
B. ORDINANCE NO. S -631 AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS PURSUANT TO
SECTION 7 -1 -8 OF THE ILLINOIS MINICIPAL CODE CHAPTER 24 OF THE ILLINOIS
REVISED STATUTES TOWN & COUNTRY 1603 16th Street):
Discussed and direction given at the Regular Meeting of March 8, 1988.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. S -631 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
C. ORDINANCE NO. S -632 AN ORDINANCE REZONING CERTAIN PROPERTIES FROM R -1
AND R -4 TO B -1 LOCAL SHOPPING CENTER DISTRICT TOWN & COUNTRY
Southwest Corner Route 83 and 16th Street 1603 16th Street):
Discussed and direction given at the Regular 'Meeting of lllar,�h 8, 1989.
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Trustee: Winters moved, seconded by Trustee Bushy...
To amend the proposed ordinance to furtner define the rezoning of Lot 1
from R -4 to B -1 and the rezoning of Lot 2 from R -1 to B -1.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
Trustee Winters moved, seconded by Trustee Bartecki...
To pass Ordinance No. S -632 as amended and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
D. ORDINANCE NO. 5 -633 AN ORDINANCE GRANTING A VARIATION FROM THE
PROVISIONS OF SECTION XI(D-777 OF THE ZONING ORDINANCE OF THE VILLAGE
OF OAK BROOK ORDINANCE G -60 AS AMENDED RELATIVE TO LOADING BERTH
REQUIREMENTS IN THE B -1 LOCAL SHOPPING CENTER DISTRICT Town & Country-
Southwest Corner Route 83 and 16th Street 1603 16th Street):
Discussed and direction given at the Regular Meeting of March 8, 1988.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. 5 -633 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
E. ORDINANCE NO. 5 -634 AN ORDINANCE GRANTING VARIATIONS REGARDING PARKING
AREA SETBACK AND REQUIRED YARDS Town & Country - Southwest Corner
Route 83 and 16th Street 1603 16th Street):
Discussed and direction given at the Regular Meetings of March 8 and
April 26, 1988.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. 5 -634 as presented and waive the full reading
thereof.
ROLL CALL VOTE: kyes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maner. So ordered.
F. RESOLUTION NO. R -451 A RESOLUTION APPROVING THE FINAL PLAT OF
SUBDIVISION OF PROPERTY LOCATED AT THE SOUTHWEST CORNER OF RTE. 83 AND
16TH STREET Town & Country Resubdivision 1603 16th Street):
Discussed and direction given at the Regular "Meeting of March 8, 1988.
Trustee Winters moved, seconded by Trustee Bartecki...
To piss ?esolution 'To. R -451 as presented and , iaive the full reading;
thereof.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
G. ORDINANCE NO. S -635 AN ORDINANCE GRANTING A VARIATION FROM THE
PROVISIONS OF SECTION VII E 8 b AND SECTION RII B 2 b RELATIVE TO
REQUIRED SIDE YARDS 3 Meadowood Drive):
Discussed and direction given at the Regular Meeting of April 26, 1988.
Trustee Winters moved, seconded by Trustee Bartecki...
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To pass Ordinance No. S -635 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher
Abstain: Trustee Bushy So ordered.
H. RESOLUTION NO. R -452 A RESOLUTION APPROVING AMENDMENTS TO THE FAIR
At the Regular Meeting of December 16, 1986, an approved list of
policies was approved in compliance with the Fair Labor Standards Act
(FLSA). Recent personnel changes make it appropriate to include the
following personnel as exempt according to FLSA.
Trustee Bushy moved, seconded by Trustee Rush...
To pass Resolution No. R -452 as presented to classify the following
full -time positions as exempt with respect to FLSA standards:
1) Administrative Assistant; 2) Assistant Finance Officer; 3) Golf
Manager /Greens Superintendent; 4) Golf Pro (as reclassified; 5) Bath &
Tennis Clubhouse Manager and 6) Bath & Tennis Chef and waive the full
reading thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
I. RESOLUTION NO. R -453 RESOLUTION APPROVING AMENDMENT TO THE EMPLOYEE
PAY PLAN FOR 1988:
Proposed resolution reclassifies the position of Sports Core Manager
from Grade 11 to Grade 12 and provides standards for compensation for
employees working out of classification.
Trustee Bushy moved, seconded by Trustee Rush...
To pass Resolution No. R -453 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
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IV. FINANCIAL:
A. Payout: (Oak Brook Road) 31st Street Booster Station - Payout #2:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payent of Payout #2 to Mola Construction Company for
construction of a booster pump station, water distribution mains, and
all related work in the total amount of $140,510.70 subject to receipt
of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None F
Absent: Trustee Maher. So ordered.
B. Approval of Bills:
Warrant Register By Fund dated May 2, 1988 presented to reflect payment
from the following funds:
General Fund $354,190.07
Water Fund 414,276.65
Sports Core Fund 73,120.20
Trustee Bartecki moved, seconded by Trustee Rush...
To approve payment of Warrant Register By Fund in the total amount of
$841,586.92 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie and Rush.
Nays: None
Absent: Trustee Maher.
Abstain: Trustee Winters and President Cerne. So ordered.
C. Investments:
Trustee Bartecki moved, seconded by Trustee Rush...
To approve and ratify the following investment from the Water Fund:
One federally secured Certificate of Deposit in the amount of
$500,000.00 to mature at Freedom Federal Savings Bank on April 29, 1989
at the rate of 7.549,.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
D. Treasurers Report:
Trustee Bartecki moved, seconded by Trustee Rush...
To approve the Treasurer's Report for the Month of March, 1988 as
presented.
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Corporate Fund $1,021,940.54 $5,319,239.81
Motor Fuel Tax Fund 10,011.74 214,478.33
Reserve For Capital Purchases -0- 449,869.32
Debt Service Fund 16,002.05 52,905.27
Sports Core Fund 156,024.72 163,491.94
Water Fund 144,058.21 6,586,803.69
VOICE VOTE: All present, in favor. So ordered.
V. OLD BUSINESS:
A. Fogarty_- Rear Yard Variation (3814 Washington Street):
Tabled at the Regular Meeting o-?� April 26, 1988.
Trustee Bushy moved, seconded by Trustee Bartecki...
To table this matter to the next Regular Meeting of May 24, 1988.
VOICE VOTE: All present, in favor. So ordered.
B. Jage - Side Yard Variation (3323 Heritage Oaks Court):
On May 3, 1988, the Zoning Board of Appeals recommended approval of the
requested side yard variation to permit construction of the roof
overhang of the house to encroach approximately 2.25 feet into the 18-
foot Required Side Yard based on the fact that the current encroachment
was not caused by the present owner and is not detrimental to the
neighborhood.
Trustee Winters moved, seconded by Trustee Bartecki...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to draft the necessary documents to
effectuate same.
VOICE VOTE: All present, in favor. So ordered.
C. Report of Activities -
1. Finance: Trustee Bartecki - Audit for Fiscal Year ending April 30,
1988 was in progress with a report due in August. Software for
computers is under study. Requested financial statement from the
Bath & Tennis using new guidelines.
2. Personnel: Trustee Bushy - Staff was commended for quick response
following fire at Hinsdale telephone office. Library survey results
had been discussed.
3. Public Safety & Traffic: Trustee Rush - Patrolman King worked on an
investigation that led to a multi.- agency arrest.
4. Public Works & Library: Trustee Imrie - Recognized Public Works
Department for their work during telephone outage. Made favorable
comments about library survey.
5. worts Core: Trustee Maher - Absent.
6. Zoning & Planning: Trustee Winters - Mother's Day brunch at the Bath &
Tennis Club was an "excellent event ". Comprehensive Plan update is
still in the works, survey response was about 50 percent and hearings
on the results should be about mid -July.
VI. NEW BUSINESS:
A. Bruce - Waiver of Fees - Flood Plain Special Use & Front and Side Yard
Variations 459 Forest Trail):
Dr. Clara Bruce, as represented by Steve Jaskowiak, Architect, has made
application for a flood plain special use and front and side ,hard
variations and based upon her particular hardship, she has requested
that the associated fees be waived. The filing fee related to a
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variation for habitable trailer was waived at the Regular Meeting of �
October 27, 1987.
Trustee Winters moved, seconded by Trustee Imrie...
To authorize the applicants requests for a waiver of the fees in the
amount of $675.00 for the flood plain special use and $600.00 for the
two zoning variations.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
B. Butler National Rain Shelter:
Proposed construction is on property that has not been recorded as a
"Lot of Record" as required by the Building Code. The Butler National
Golf Club Final Plat has not been executed.
Trustee Winters moved, seconded by Trustee Imrie...
That the Butler National Golf Club be issued a building permit for the
proposed 20 foot by 20 foot rain shelter
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Winters`
and President Cerne.
Nays: Trustee Rush
Absent: Trustee Maher. So ordered.
C. Illinois State Toll Highway Authority (ISTHA) - 22nd Street /Spring Road
Tollway Improvements - Waiver of Permit Fees & Bond Requirements:
Trustee Rush moved, seconded by Trustee Imrie...
To waive all permit and bond fees in relation to the proposed
improvements being accomplished by the Illinois State Toll Highway
Authority at 22nd Street and Spring Road.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
D. 1988 Watermain Extensions - Project No. 88 -1202 - Roosevelt Road and
Stafford Lane - Bid Recommendation:
Fourteen (14) contractors were contacted, five (5) took out plans and
one (1) submitted a bid.
Trustee Imrie moved, seconded by Trustee Rush...
To reject the only bid submitted by Swallow Construction Corporation.
VOICE VOTE: All present, in favor. So ordered.
Trustee Imrie moved, seconded by Trustee Rush...
To authorize a contract with Ellas Construction Company, Inc. for the
1988 Water Main Extension project at Roosevelt Road - Salt Creek to
Euclid and Stafford Lane - Cul -de -sac to York Road in the total amount
of $39,372.00 and waive competitive bidding due to the fact that this
project must be done in a timely fashion, the one bid received was
extremely high and the price received from this contractor is extremely
favorable to the Village.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
E. Water Service Request - Oak Terrace (17 W 682 Butterfield Road
Oakbrook Terrace):
Request for water service to serve a three (3) story office building,
apporximately 15,000 square feet, on a 1.13 acre parcel west of Midwest
Road, on the north side of Butterfield Road. The parcel is outside
both the Village limits and the certificated area of the Oak Brook
Utility Company, but within the Oak Brook service area.
Trustee Imrie moved, seconded by Trustee Bartecki...
To authorize the Village President and Clerk to execute the Agreement
for water service and the water main easement.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
F. Oak Brook Polo Company - Seasonal Liquor License:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve Class "D" Liquor Licenses for the Oak Brook Polo Club for
their 1988 season on Oak Brook Polo Fields #1 and #2, with the first
" license to be issued for the specified dates from May 21 to June 29,
1988, and the second license to be issued for the specified dates from
July 6 to September 27, 1988, at a fee of $100.00 per day to a maximum
of $2,000.00.
VOICE VOTE: All present, in favor. So ordered.
G. Request to Replace and Add Shrubs - Bath & Tennis Club:
Trustee Imrie moved, seconded by Trustee Bartecki...
To authorize the expenditure of $3,903.00 to Oak Brook Maintenance
Company, the current landscaping contractor, to replace and improve
lawn areas and plant new shrubs at the Bath & Tennis Club.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
H. Request for Approval of HVAC Quotes for Equipment - Golf Shop:
Quotes were solicited and a contract negotiated to work with staff to
reduce costs.
Trustee Rush moved, seconded by Trustee Bartecki...
To authorize the purchase of $2,595.06 in equipment from Berry Bearing
Company and hire Controlled Environmental Systems in the amount of
$3,500.00 as the contractor for installation to refurbish the heating
and cooling unit at the Golf building.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Rush, Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
I. Air Compressor, Street Sweeper and Dump Truck - Public Works -
Authorization to Advertise for Bids:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize advertising for bids for a portable air compressor, a 3
ton truck chassis and a street sweeper for the Street Department and a
3/4 ton truck chassis for the Water Department, bids to be received
Monday, June 6, 1988 at 10:00 A.M.
VOICE VOTE: All present, in favor. So ordered.
J. 1988 Drainage Project No. 88 -1302 - Authorization to Advertise for
Bids:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize advertising for bids for the 1988 Drainage Project at 3616
Spring Road Culvert; Jorie Boulevard -North of Kensington Road; Lot 73 -
Brook Forest; Lot 84 - Forest Glen and Lots 103 -107 - Saddle Brook;
bids to be received Monday, June 6, 1988 at 11:00 A.M.
VOICE VOTE: All present, in favor with President Cerne abstaining.
So ordered.
K. Referrals:
With no objections, President Cerne made the following referrals:
1. Homeyer Woods - Final Plat -- Referred to Plan Commission Meeting of
May 16, 1988.
2. Homeyer - Lot Area & Width Variations (Lots 14, 15 Hunt Club) --
Referred to Zoning Board of Appeals Meeting of June 7, 1988.
3. Bruce - Front Yard Variation (459 Forest Trail) -- Referred to Zoning
Board of Appeals Meeting of June 7, 1988.
4. Bruce - Flood Plain Special Use (459 Forest Trail) -- Referred to Plan
Commission Meeting of May 16, 1988 and Zoning Board of Appeals Meeting
of June 7, 1988.
VII. ADJOURNMENT:
Trustee Rush moved, seconded by Trustee Imrie...
To adjourn this meeting. TIME: 10:15 P.M.
VOICE `TOTE: All present, in favor. So ordered.
ATTEST:
f'-
Ma ian:iz Lakosil, CMC
V11l.aP,e Clerk
May 24, 1988
,kpp .\o� �a as corrected
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