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Minutes - 05/11/1993 - Board of TrusteesV0Sm- 64T='M,+ A) VILLAGE OF OAK BROOK Minutes Maur 11, 1993 UNOFFICIAL UNTIL APPROVED BY BOARD UPROVED AS WRITTEN c--'' OR APPROVED AS AMENDED , BY VILLAGE BOARD ON 1. MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:35 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL CALL The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, Payovich and Shumate. ABSENT: Trustees Kenny, McInerney and Skinner. IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Richard A. Marten3, Village Attorney; Dale L. Durfey, Jr., Village Engineer; and Maggie Powers, Finance Officer /Treasurer. 3. ANNOUNCEMENTS % OPEN FORUM: ANNOUXCalENTS AND OPEN FORUM The Oak Brook Library Association Board, consisting of Lucia Sutton, Barbara Benezra, Joe Fullan and Bobbie Petz, requested the Village Board to engage the services of an urban planner to develop and refine the preliminary concepts of the Library /Cultural Center on the Sports Core property. Lucia Sutton requested a proposed Library /Cultural Center be placed on the referendum for the April, 1994 election. Lucia Sutton read the action agenda of the Library Association to the Village Trustees. It consists of the following five procedural steps: ') Due to the well- documented inadequacies of the present library building and facilities, we hereby propose that the Village Board of Trustees proceed promptly with preparatory steps for building a library; 2) We join the library administrator and the Sports Core management in recommending that the long -range plan for the Sports Core development include a Library /Cultural Center; 3) We respectfully request that the Village Board act to engage the services of an urban planner to develop and refine the preliminary concepts into viable options and that these planning steps should be readied for implementation when bonds are retired in 1995; 4) We recommend that a replacement bond issue (with NO increase in taxes) include $2.9 million for the Library /Cultural Center portion of the plan; and 5) We urge that the foregoing proposals be acted upon expeditiously by the Village Board and readied for voter consideration by VILLAGE OF OAK BROOK Minutes 1 r May 11, 1993 W referendum during the April, 1994 general election. President Bushy requested the Village Clerk to verify the election date for a referendum questior. President Bushy noted in her visit to Springfield, with the Mayors and Managers Conference, the possibility of any State funding available for cur Library. Debbie Pedersen, Bath and Tennis Club me- ,jber, requested the Village Board to consider a surcharge for pool members as is charged tennis members. Trustee Shumate reiterated the monies from the surchargs are placed in a Contingency Fund for Capital Improvements to the Bath and Tennis. A. sunset provision states the fee is to be revisited every year. Marilyn Lawley requested that once a non - resident becomes a member, the special guest fees should be the same for non-resident and resident. Bill Lindeman requested an update on the status of the search for the Village Manager and Sports Core Manager. President Bushy stated there isn't a time table, but the Board is in the interviewing process. Trustee Shumate noted candidates are being interviewed for the Sports Core Manager position. Cyrene Grierson requested reflector lights be located on the barrier divider between Roosevelt Road and the Frontage Road located by Timber Trails. She further requested Commonwealth Edison install some type of lighting at the entranceway of Timber Trails. President Bushy requested Superintendent of Public Works Meranda and Village Engineer Durfey to notify Oakbrook Terrace and Drury Lane if some type of solution could be resolved by both communities. Village Engineer Durfey noted he is currently working with Comaonwealth Edison for installation of lighting in the affected area. 4. APPROVAL OF MINUTES: Trustee Payovich moved to approve an amendment to the minutes of the Regular Meeting of April 13, 1993 as presented and waive the full reading thereof. Seconded by Trustee Shumate. VOICE VOTE: Motion carried. Trustee Payovich moved to approve the minutes of the Special Meeting of April 26, 1993 as presented and waive the full reading thereof. Seconded by Trustee Shumate. VOICE VOTE: Motion carried. Trustee Payovich moved to approve the minutes of the Canvass of Votes of April 27, 1993 as presented and waive the full reading thereof. Seconded by Trustee Shumate. VOICE VOTE: Motion carried. Trustee Payovich moved to approve the minutes of the Regular Meeting of April 27, 1993 as amended and waive the full reading thereof. Seconded by Trustee Shumate. VOICE VOTE': Motion carried. VILLAGE OF OAK BROOK Minutes 2 May 11, 1993 APPROVAL OF MITI JTES 4p So-4 r-A3 5. OMNIBUS AGENDA: Trustee Shunate moved to remove Item 5.F., "Recommendation for Sumner 1993 Advert.:. -z'ng Program - Oak Brook motel, Convention. and Visitors Coninittee'• for discussion. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. Trustee Payovich moved to approve the Omnibus Agenda. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Payovich, Shumate and President Bushy. Nays: 0 -None. Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried. A. RECYCLING QUARTERLY REPORT' - JANUARY THROUGH MARCH, 1993: RECYCLING �. Approved Omnibus Vote. QUARTERLY REPORT B. ORD.iNWCE NO. G -508 AN ORDINANCE PROVIDING FOR THE IMPOSITION OF ORD. G -508 FEES FOR FINGERPRINTING SERVICES BY THE OAK BROOK POLICE FEES /FINGER- DEPARTMENT: Approved Omnibus Vowe. PRINTING C. ORDINANCE NO. S -753 AN ORDINANCE AUTHORIZING THE ISSUANCE OF A ORD. S -753 284.395.73 NOTE OF THE VILLAGE OF OAK BROOK DU PAGE AND COOK S.C. MAIFvTEN- COUNTIES, IL (Sorts Core Maintenance Facility) : Approved Omnibus A14CE FACILITY Vote. NOTE D. PAYOUTS: PAYOUTS: 1. JAMES J. BENES & ASSOCIATES - PAYOUT X11 - JORIE BOULEVARD GENES: JORIE INSPECTION: Approved Omnibus Vote. BLV','.- $391.43 2. DOMINIC FIORDIROSA - PAYOUT #5 & FINAL -• 1991 WATER MAIN FIORDIROSA: PROJECT: Approved Omnibus Vote. 191 WATERMAIN- $49500.00 E. 1993 DRAINAGE PROJECT - CONSULTING CONTRACT: Approved Omnibus SDI CONSULTANTS Vote. '93 DRAINAGE - $11,200.00 6. ITEMS REMOVED FROM OMNIBUS AGENDA: F. RECOMMENDATION FOR SUMMER 1993 ADVERTISING PROGRAM - OAK BROOK OBHCVC: '93 HOTEL, CONVENTION AND VISITORS COMMITTEE: ADVERTISING Trustee Payovich moved to direct Staff to prepare the correct material for review by the Village Board at the next Regular Meeting. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. 7. FINANCIAL: A. APPROVAL OF BILLS APPROVAL OF BILLS Voucher List of Bills Presented for Approval May 11, 1993 to reflect payment from the following funds: VILLAGE OF OAK BROOK Minutes 3 May 11, 1993 41- v os-' Ibor- mfov General Corporate Fund $237,499.33 Water Fund 12,242.64 Sports Core Fund 65,548.88 Trustee Bartecki moved to approve Voucher List of Bills in the total amount of $315,290.85 and authorize the Village President to affix her signature thereon. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Payovich, Shumate and President Bushy. Mays: 0-None. Absent: 3- 'fnistees Kenny, McInerney and Skinner. Motion carried. 8. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R -583 RESOLUTION OF APPRECIATION - H. RICHARD RES. R -583 WINTERS (23 Blue Grass Court): WINTERS President Bushy read in its entirety a resolution commending H. Richard Winters Eor his service to the Village of Oak Brook in his capacity as a member of the Board of Trustees from May, 1985 through April, 1.93 and as a member of the Zoning Board of Appeals from June, 1984 through April, 1985. Trustee Shumate moved to pass Resolution No. 8--583 as presented. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. B. RESOLUTION ADO. R -584 RESOLUTION OF APPRECIATION - PHILLIP H. RES. R -584 MAYER ( 177 Briarwood lea): a IWIER President Bushy read in its entirety a resolution commending Phillip H. Mayer for his service to the Village of Oak Brook in his capacity as a member of the Board of Trustees from July, 1992 through April, 1993. Trustee Payovich moved to pass Resolution No. R -5s4 as presented. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. C. AN ORDINANCE GRANTING THE FRANCHISE TO CHICAGO FIBER OPTIC FIBER OPTIC CORPORATION, D /B /A METROPOLITAN FIBER SYSTEMS OF CHICKG0, INC. TO FRANCHISE' OPERATE AND MAINTAIN A DIGITAL FIBER OPTIC TELECOMMUNICATION SYSTEM: Trustee Shumate moved to table this item until a more complete Board may review the proposal. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. 9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: DEPARTMEi3TAL REPORTS Environmental Concerns & Public Works: Trustee Payovich - She will be meeting with the Department Heads and report at the next Board meeting. VILLAGE OF OAK BROOK Minutes 4 May 11, 1993 V08- 13or -OWA/ Finance /Purchasing: Trustee Bartecki - No report given. Library & &.,Hotel, Convention and Visitors C nittee: Trustee McInerney - No report given. Personnel & Public Safety: Trustee Kenny - No report given. Planning & Zoning: Trustee Skinner - Report distributed to Trustees noting a busy schedule during the past month. Planning and Toning bodies have taken on the process of updating the Comprehensive Plan, looking toward what type of development or redevelopment the Village wants to see or should be looking for in the C mmercial District in the future. Sport Co e: Trustee Shumate - Golf Course is doing well and the Bath and Tennis will open on Memorial Day. He noted improvements have been completed at the Bath and Tennis Club. VillNe President: President Bushy - Noted the official oath ceremony of Sgt. John Mitchell replacing the retiring Vince Artl in the Police Department. Also noted lobbying in Springfield for the Village and attended the first DuPage Mayors and Managers economic development meeting. The meeting centered on retention of businesses in the County and individual areas. The Conference will examine redevelopment areas of each community on a continuing basis„ ltd. UNFINISHED BUSINESS: A. AMENDMENT TO AGREEMENT BETNE'EN THE VILLAGE OF OAK BROOK AND THE POLO & EQUESTRIAN CLUB OF OAK BROOK: Trustee Shumate moved to adopt the "First Amendment To Agreement Between The Village Of Oak Brock, DuPage County, Illinois, A Municipal Corporation and The Polo And Equestrian Club Of Oak Brook, Ltd., An Illinois Corporation for Use Of Certain Portions Of The Sports Core (1992 and 1993)" and direct staff to coordinate signing of the Amendment by tans Palo and Equestrian Club of Oak Brook. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Payovich, Shumate and President Bushy. Nays: O -None Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried. B. DRAFT ORDINANCE ANNEXING THE FULLERSBURG CROSSINGS PROPERTY AT YORK ROAD AND SPRING ROAD: When the Village of Oak Brook, the Village of Hinsdale, and the Forest Preserve District of DuPage County entered into an agreement dated July 30, 1991 to acquire 1.71 acres of property on York Road near the intersection of Spring Road, it was agreed that a portion of the subject property, equivalent to approximately 10% of the total area, would be disconnected from Hinsdale and annexed VILLAGE OF OAK BROOK Minutes 5 l(, May 11, 1993 0. B. POLO & EQUESTRIAN AGREEMENT EMILERSBURG CROSSINGS ORD. S -754 ANNEXATION Yoe -SOT -Mid 0 S-11-q.3 to the Village of Oak Brook. The Village of Hinsdale, at its meeting of April 20, 1993. disconnected the prmpsrty in question. Trustee Payovich moved to pass Ordinance S - 754, "An Ordinance Annexing Cert,-i tin Territory Pursuant to Section 7 -1'-9 of the Illinois Municipal Code ". Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 4- Trustees Bartecki, Payovich, Shumate and President E Iall y. Nays: p_ Nome Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried. 11. NEW BUSINESS: A. APPOINTMENTS: APPOINTMENTS: Trustee Shumate moved to concur with the recommendation of SAVINO - President Bushy and re- appoint Alfred P. Savino for a three -year PLAN COMMISSION term to the Plan Commission; term expiring May, 1996. Seconded by Trustee Payovich. VOICE VOTE: lotion carried. Trustee Payovich moved to concur with the recommendation of TAPPIN - President Bushy and re- appoint Anthony G. Tappin for a three -year PLAN COMMISSION term to the Plan Commission; term expiring May, 1996. Seconded by Trustee Shumate. VOICE VOTE: Motion carried. Trustee Payovich moved to concur with the recommendation of DAVIS - President Bushy and appoint Champ Davis as Chairman of the Zoning ZBA: CHAIRMAN Board of Appeals to fill the vacant Chairman position left by William Kenny; term expiring November, 1995. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. Trustee Payovich moved to concur with the recommendation of BTi3E2RA - President Bushy and re- appoint Barbara Benezra for a three -year LIBRARY term to the Library Commission; terror expiring May, 1496. Seconded COi1iISSION by Trustee Shumate. VOICE VOTE: Motion carried. Trustee Payovich moved to concur with the recomnendatign of MERANDA - President Bushy and re- appoint Michael J. Meranda, Superintendent C01- MISSIONER/ of Public Works, for a two -year te.°:m as Noxious Weeds NOXIOUS WEEDS Commissioner; term expiring May, 1995. Seconded by Trustee Shumate. VOICE VOTE: Motion carried. B. OAK BROOK GOLF CLUB COMMITTEE - CAPITAL.I14PROVEMENTS AT GOLF CLUB GOLF CLUB: AND FUTURE DEVELOPMENT PLANS: CAPITAL Trustee Shumate requested again revisiting the issue of usage of I"ROVENIENTS / FUTURE DEVELOP- the Capital Bond Fund monies for funding Capital Improvements. MENT PLANS Finance Officer Powers commented that legal counsel extensively researched this last year and that the money is used to reduce the abatement. President Bushy requested Trustee Shumate to review VILLAGE OF OAK BROOK Minutes 6 May 11, 1993 1.6 these documents from Finance Officer Powers. Trustee Shumate stated he has already reviewed the documents and understands the process. Golf Committee member, Dick Calzaretta, made the following requests to the Village Board. He requested the Board to continue the establishment of a 5 -year plan for the Sports Core. The Library Association action plan ties in with the Sports Core plan of a Library /Cultural Center /Clubhouse. The cost for an additional 9 holes of golf is $2.5 million and $2 million for a clubhouse. Based on demographics, the Village could increase the number of golf rounds played and increase green fees. Plan for implementation of a Sports Core Bond upon retiring the present Bond in 1995. Place a referendum proposal before the voters for the next Village election. Request the Board of Trustees to meet with Saski & Associates for a presentation of the proposal. Trustee Shumate asked the Board to address the hiring of an urban planner for a 12 month operating facility for our community. President Bushy commented that Mr. Butler called the property a Sports Core facility but maybe it is time to change for those who wish to use the property in various ways that are not sports oriented but a benefit to all. President Bushy requested Village Attorney Martens to include an RFP for the project as Thompson /Dyke was also a presenter of the Sports Core project. Trustee Bartecki stated it would not be much of an effort for the interested parties to put together a proposed plan, the cost and revenue it may produce. An increase in rates may decrease user participation, the interested pasties should study the figures and report the findings to the Golf Committee. Trustee Shumate noted a new bond issue for the Sports Core project may have the same interest rates as 20 years ago. President Bushy stated the Village needs to have a firm do a graphic presentation on the questions at hand and the reality of the project for voter approval. A brief presentations could be made to the Village Board by companies that received guidelines set by Staff. Golf Committee member Calzaretta announced a proposed golf tournament honoring former employee Vince DiTella with any proceeds being donated to the DiTella family. He inquired if the Board would wish to be involved in the project. He further requested a marker be placed on the first tee commemorating Mr. DiTella and a plaque located in the Clubhouse. President Bushy staked to work out the details with Staff. Trustee Shumate suggested a reception following the event. VILLAGE OF OAK BROOK Minutes 7 May 11, 1993 12. ADJOURN TO CLOSED MEETING: Trustee Bartecki moved to adjourn to a closed meeting at 9:25 p.m. to discuss the salary schedules for one or more classes of municipal employees. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes: 4- Trustees Eartecki, Payovich, Shumte and President Busby. Nays: 0 -None Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried. 12. ADJOURNMENT: Trustee Bartecki moved to adjourn the meeting at 9:50 p.m.. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. ATTEST: Linda K. Gonnella Village Clerk i btmn51193 IS 6 N1 M v I� v ti VILLAGE OF OAK BROOK Minutes 8 May 11, 1993 CLOSED MEE.TI1"X ADJOURNMENT