Minutes - 05/11/1993 - Board of TrusteesV0Sm- 64T='M,+ A)
VILLAGE OF OAK BROOK Minutes Maur 11, 1993
UNOFFICIAL UNTIL APPROVED BY BOARD
UPROVED AS WRITTEN c--'' OR APPROVED
AS AMENDED , BY VILLAGE BOARD
ON
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:35 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Payovich and Shumate.
ABSENT: Trustees Kenny, McInerney and Skinner.
IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Richard A.
Marten3, Village Attorney; Dale L. Durfey, Jr., Village Engineer; and
Maggie Powers, Finance Officer /Treasurer.
3. ANNOUNCEMENTS % OPEN FORUM: ANNOUXCalENTS
AND OPEN FORUM
The Oak Brook Library Association Board, consisting of Lucia Sutton,
Barbara Benezra, Joe Fullan and Bobbie Petz, requested the Village Board
to engage the services of an urban planner to develop and refine the
preliminary concepts of the Library /Cultural Center on the Sports Core
property. Lucia Sutton requested a proposed Library /Cultural Center be
placed on the referendum for the April, 1994 election. Lucia Sutton
read the action agenda of the Library Association to the Village
Trustees. It consists of the following five procedural steps:
') Due to the well- documented inadequacies of the present library
building and facilities, we hereby propose that the Village Board
of Trustees proceed promptly with preparatory steps for building a
library;
2) We join the library administrator and the Sports Core management
in recommending that the long -range plan for the Sports Core
development include a Library /Cultural Center;
3) We respectfully request that the Village Board act to engage the
services of an urban planner to develop and refine the preliminary
concepts into viable options and that these planning steps should
be readied for implementation when bonds are retired in 1995;
4) We recommend that a replacement bond issue (with NO increase in
taxes) include $2.9 million for the Library /Cultural Center
portion of the plan; and
5) We urge that the foregoing proposals be acted upon expeditiously
by the Village Board and readied for voter consideration by
VILLAGE OF OAK BROOK Minutes 1 r May 11, 1993
W
referendum during the April, 1994 general election.
President Bushy requested the Village Clerk to verify the election date
for a referendum questior. President Bushy noted in her visit to
Springfield, with the Mayors and Managers Conference, the possibility of
any State funding available for cur Library.
Debbie Pedersen, Bath and Tennis Club me- ,jber, requested the Village
Board to consider a surcharge for pool members as is charged tennis
members. Trustee Shumate reiterated the monies from the surchargs are
placed in a Contingency Fund for Capital Improvements to the Bath and
Tennis. A. sunset provision states the fee is to be revisited every
year.
Marilyn Lawley requested that once a non - resident becomes a member, the
special guest fees should be the same for non-resident and resident.
Bill Lindeman requested an update on the status of the search for the
Village Manager and Sports Core Manager. President Bushy stated there
isn't a time table, but the Board is in the interviewing process.
Trustee Shumate noted candidates are being interviewed for the Sports
Core Manager position.
Cyrene Grierson requested reflector lights be located on the barrier
divider between Roosevelt Road and the Frontage Road located by Timber
Trails. She further requested Commonwealth Edison install some type of
lighting at the entranceway of Timber Trails. President Bushy requested
Superintendent of Public Works Meranda and Village Engineer Durfey to
notify Oakbrook Terrace and Drury Lane if some type of solution could be
resolved by both communities.
Village Engineer Durfey noted he is currently working with Comaonwealth
Edison for installation of lighting in the affected area.
4. APPROVAL OF MINUTES:
Trustee Payovich moved to approve an amendment to the minutes of the
Regular Meeting of April 13, 1993 as presented and waive the full
reading thereof. Seconded by Trustee Shumate. VOICE VOTE: Motion
carried.
Trustee Payovich moved to approve the minutes of the Special Meeting of
April 26, 1993 as presented and waive the full reading thereof.
Seconded by Trustee Shumate. VOICE VOTE: Motion carried.
Trustee Payovich moved to approve the minutes of the Canvass of Votes of
April 27, 1993 as presented and waive the full reading thereof.
Seconded by Trustee Shumate. VOICE VOTE: Motion carried.
Trustee Payovich moved to approve the minutes of the Regular Meeting of
April 27, 1993 as amended and waive the full reading thereof. Seconded
by Trustee Shumate. VOICE VOTE': Motion carried.
VILLAGE OF OAK BROOK Minutes 2 May 11, 1993
APPROVAL OF
MITI JTES
4p So-4 r-A3
5. OMNIBUS AGENDA:
Trustee Shunate moved to remove Item 5.F., "Recommendation for Sumner
1993 Advert.:. -z'ng Program - Oak Brook motel, Convention. and Visitors
Coninittee'• for discussion. Seconded by Trustee Bartecki. VOICE VOTE:
Motion carried.
Trustee Payovich moved to approve the Omnibus Agenda. Seconded by
Trustee Bartecki. ROLL CALL VOTE:
Ayes: 4- Trustees Bartecki, Payovich, Shumate and President Bushy.
Nays: 0 -None.
Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried.
A. RECYCLING QUARTERLY REPORT' - JANUARY THROUGH MARCH, 1993: RECYCLING �.
Approved Omnibus Vote. QUARTERLY
REPORT
B. ORD.iNWCE NO. G -508 AN ORDINANCE PROVIDING FOR THE IMPOSITION OF ORD. G -508
FEES FOR FINGERPRINTING SERVICES BY THE OAK BROOK POLICE FEES /FINGER-
DEPARTMENT: Approved Omnibus Vowe. PRINTING
C. ORDINANCE NO. S -753 AN ORDINANCE AUTHORIZING THE ISSUANCE OF A ORD. S -753
284.395.73 NOTE OF THE VILLAGE OF OAK BROOK DU PAGE AND COOK S.C. MAIFvTEN-
COUNTIES, IL (Sorts Core Maintenance Facility) : Approved Omnibus A14CE FACILITY
Vote. NOTE
D. PAYOUTS: PAYOUTS:
1. JAMES J. BENES & ASSOCIATES - PAYOUT X11 - JORIE BOULEVARD GENES: JORIE
INSPECTION: Approved Omnibus Vote. BLV','.- $391.43
2. DOMINIC FIORDIROSA - PAYOUT #5 & FINAL -• 1991 WATER MAIN FIORDIROSA:
PROJECT: Approved Omnibus Vote. 191 WATERMAIN-
$49500.00
E. 1993 DRAINAGE PROJECT - CONSULTING CONTRACT: Approved Omnibus SDI CONSULTANTS
Vote. '93 DRAINAGE -
$11,200.00
6. ITEMS REMOVED FROM OMNIBUS AGENDA:
F. RECOMMENDATION FOR SUMMER 1993 ADVERTISING PROGRAM - OAK BROOK OBHCVC: '93
HOTEL, CONVENTION AND VISITORS COMMITTEE: ADVERTISING
Trustee Payovich moved to direct Staff to prepare the correct
material for review by the Village Board at the next Regular
Meeting. Seconded by Trustee Bartecki. VOICE VOTE: Motion
carried.
7. FINANCIAL:
A. APPROVAL OF BILLS
APPROVAL OF
BILLS
Voucher List of Bills Presented for Approval May 11, 1993 to
reflect payment from the following funds:
VILLAGE OF OAK BROOK Minutes 3 May 11, 1993
41-
v os-' Ibor- mfov
General Corporate Fund $237,499.33
Water Fund 12,242.64
Sports Core Fund 65,548.88
Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $315,290.85 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Payovich. ROLL
CALL VOTE:
Ayes: 4- Trustees Bartecki, Payovich, Shumate and President
Bushy.
Mays: 0-None.
Absent: 3- 'fnistees Kenny, McInerney and Skinner. Motion
carried.
8. ORDINANCES AND RESOLUTIONS:
A. RESOLUTION NO. R -583 RESOLUTION OF APPRECIATION - H. RICHARD
RES. R -583
WINTERS (23 Blue Grass Court):
WINTERS
President Bushy read in its entirety a resolution commending H.
Richard Winters Eor his service to the Village of Oak Brook in his
capacity as a member of the Board of Trustees from May, 1985
through April, 1.93 and as a member of the Zoning Board of Appeals
from June, 1984 through April, 1985.
Trustee Shumate moved to pass Resolution No. 8--583 as presented.
Seconded by Trustee Payovich. VOICE VOTE: Motion carried.
B. RESOLUTION ADO. R -584 RESOLUTION OF APPRECIATION - PHILLIP H.
RES. R -584
MAYER ( 177 Briarwood lea): a
IWIER
President Bushy read in its entirety a resolution commending
Phillip H. Mayer for his service to the Village of Oak Brook in
his capacity as a member of the Board of Trustees from July, 1992
through April, 1993.
Trustee Payovich moved to pass Resolution No. R -5s4 as presented.
Seconded by Trustee Bartecki. VOICE VOTE: Motion carried.
C. AN ORDINANCE GRANTING THE FRANCHISE TO CHICAGO FIBER OPTIC
FIBER OPTIC
CORPORATION, D /B /A METROPOLITAN FIBER SYSTEMS OF CHICKG0, INC. TO
FRANCHISE'
OPERATE AND MAINTAIN A DIGITAL FIBER OPTIC TELECOMMUNICATION
SYSTEM:
Trustee Shumate moved to table this item until a more complete
Board may review the proposal. Seconded by Trustee Payovich.
VOICE VOTE: Motion carried.
9. DEPARTMENTAL REPORTS - SPECIALTY AREAS:
DEPARTMEi3TAL
REPORTS
Environmental Concerns & Public Works: Trustee Payovich - She will be
meeting with the Department Heads and report at the next Board meeting.
VILLAGE OF OAK BROOK Minutes 4 May 11, 1993
V08- 13or -OWA/
Finance /Purchasing: Trustee Bartecki - No report given.
Library & &.,Hotel, Convention and Visitors C nittee: Trustee McInerney -
No report given.
Personnel & Public Safety: Trustee Kenny - No report given.
Planning & Zoning: Trustee Skinner - Report distributed to Trustees
noting a busy schedule during the past month. Planning and Toning
bodies have taken on the process of updating the Comprehensive Plan,
looking toward what type of development or redevelopment the Village
wants to see or should be looking for in the C mmercial District in the
future.
Sport Co e: Trustee Shumate - Golf Course is doing well and the Bath
and Tennis will open on Memorial Day. He noted improvements have been
completed at the Bath and Tennis Club.
VillNe President: President Bushy - Noted the official oath ceremony
of Sgt. John Mitchell replacing the retiring Vince Artl in the Police
Department. Also noted lobbying in Springfield for the Village and
attended the first DuPage Mayors and Managers economic development
meeting. The meeting centered on retention of businesses in the County
and individual areas. The Conference will examine redevelopment areas
of each community on a continuing basis„
ltd. UNFINISHED BUSINESS:
A. AMENDMENT TO AGREEMENT BETNE'EN THE VILLAGE OF OAK BROOK AND THE
POLO & EQUESTRIAN CLUB OF OAK BROOK:
Trustee Shumate moved to adopt the "First Amendment To Agreement
Between The Village Of Oak Brock, DuPage County, Illinois, A
Municipal Corporation and The Polo And Equestrian Club Of Oak
Brook, Ltd., An Illinois Corporation for Use Of Certain Portions
Of The Sports Core (1992 and 1993)" and direct staff to coordinate
signing of the Amendment by tans Palo and Equestrian Club of Oak
Brook. Seconded by Trustee Payovich. ROLL CALL VOTE:
Ayes: 4- Trustees Bartecki, Payovich, Shumate and President
Bushy.
Nays: O -None
Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried.
B. DRAFT ORDINANCE ANNEXING THE FULLERSBURG CROSSINGS PROPERTY AT
YORK ROAD AND SPRING ROAD:
When the Village of Oak Brook, the Village of Hinsdale, and the
Forest Preserve District of DuPage County entered into an
agreement dated July 30, 1991 to acquire 1.71 acres of property on
York Road near the intersection of Spring Road, it was agreed that
a portion of the subject property, equivalent to approximately 10%
of the total area, would be disconnected from Hinsdale and annexed
VILLAGE OF OAK BROOK Minutes 5
l(,
May 11, 1993
0. B. POLO &
EQUESTRIAN
AGREEMENT
EMILERSBURG
CROSSINGS
ORD. S -754
ANNEXATION
Yoe -SOT -Mid
0 S-11-q.3
to the Village of Oak Brook. The Village of Hinsdale, at its
meeting of April 20, 1993. disconnected the prmpsrty in question.
Trustee Payovich moved to pass Ordinance S - 754, "An Ordinance
Annexing Cert,-i tin Territory Pursuant to Section 7 -1'-9 of the
Illinois Municipal Code ". Seconded by Trustee Bartecki. ROLL
CALL VOTE:
Ayes: 4- Trustees Bartecki, Payovich, Shumate and President
E Iall y.
Nays: p_ Nome
Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried.
11. NEW BUSINESS:
A. APPOINTMENTS:
APPOINTMENTS:
Trustee Shumate moved to concur with the recommendation of SAVINO -
President Bushy and re- appoint Alfred P. Savino for a three -year PLAN COMMISSION
term to the Plan Commission; term expiring May, 1996. Seconded by
Trustee Payovich. VOICE VOTE: lotion carried.
Trustee Payovich moved to concur with the recommendation of TAPPIN -
President Bushy and re- appoint Anthony G. Tappin for a three -year PLAN COMMISSION
term to the Plan Commission; term expiring May, 1996. Seconded by
Trustee Shumate. VOICE VOTE: Motion carried.
Trustee Payovich moved to concur with the recommendation of DAVIS -
President Bushy and appoint Champ Davis as Chairman of the Zoning ZBA: CHAIRMAN
Board of Appeals to fill the vacant Chairman position left by
William Kenny; term expiring November, 1995. Seconded by Trustee
Bartecki. VOICE VOTE: Motion carried.
Trustee Payovich moved to concur with the recommendation of BTi3E2RA -
President Bushy and re- appoint Barbara Benezra for a three -year LIBRARY
term to the Library Commission; terror expiring May, 1496. Seconded COi1iISSION
by Trustee Shumate. VOICE VOTE: Motion carried.
Trustee Payovich moved to concur with the recomnendatign of MERANDA -
President Bushy and re- appoint Michael J. Meranda, Superintendent C01- MISSIONER/
of Public Works, for a two -year te.°:m as Noxious Weeds NOXIOUS WEEDS
Commissioner; term expiring May, 1995. Seconded by Trustee
Shumate. VOICE VOTE: Motion carried.
B. OAK BROOK GOLF CLUB COMMITTEE - CAPITAL.I14PROVEMENTS AT GOLF CLUB GOLF CLUB:
AND FUTURE DEVELOPMENT PLANS: CAPITAL
Trustee Shumate requested again revisiting the issue of usage of I"ROVENIENTS / FUTURE DEVELOP-
the Capital Bond Fund monies for funding Capital Improvements. MENT PLANS
Finance Officer Powers commented that legal counsel extensively
researched this last year and that the money is used to reduce the
abatement. President Bushy requested Trustee Shumate to review
VILLAGE OF OAK BROOK Minutes 6 May 11, 1993
1.6
these documents from Finance Officer Powers. Trustee Shumate
stated he has already reviewed the documents and understands the
process.
Golf Committee member, Dick Calzaretta, made the following
requests to the Village Board. He requested the Board to continue
the establishment of a 5 -year plan for the Sports Core. The
Library Association action plan ties in with the Sports Core plan
of a Library /Cultural Center /Clubhouse. The cost for an
additional 9 holes of golf is $2.5 million and $2 million for a
clubhouse. Based on demographics, the Village could increase the
number of golf rounds played and increase green fees. Plan for
implementation of a Sports Core Bond upon retiring the present
Bond in 1995. Place a referendum proposal before the voters for
the next Village election. Request the Board of Trustees to meet
with Saski & Associates for a presentation of the proposal.
Trustee Shumate asked the Board to address the hiring of an urban
planner for a 12 month operating facility for our community.
President Bushy commented that Mr. Butler called the property a
Sports Core facility but maybe it is time to change for those who
wish to use the property in various ways that are not sports
oriented but a benefit to all. President Bushy requested Village
Attorney Martens to include an RFP for the project as
Thompson /Dyke was also a presenter of the Sports Core project.
Trustee Bartecki stated it would not be much of an effort for the
interested parties to put together a proposed plan, the cost and
revenue it may produce. An increase in rates may decrease user
participation, the interested pasties should study the figures and
report the findings to the Golf Committee.
Trustee Shumate noted a new bond issue for the Sports Core project
may have the same interest rates as 20 years ago.
President Bushy stated the Village needs to have a firm do a
graphic presentation on the questions at hand and the reality of
the project for voter approval. A brief presentations could be
made to the Village Board by companies that received guidelines
set by Staff.
Golf Committee member Calzaretta announced a proposed golf
tournament honoring former employee Vince DiTella with any
proceeds being donated to the DiTella family. He inquired if the
Board would wish to be involved in the project. He further
requested a marker be placed on the first tee commemorating Mr.
DiTella and a plaque located in the Clubhouse. President Bushy
staked to work out the details with Staff. Trustee Shumate
suggested a reception following the event.
VILLAGE OF OAK BROOK Minutes 7 May 11, 1993
12. ADJOURN TO CLOSED MEETING:
Trustee Bartecki moved to adjourn to a closed meeting at 9:25 p.m. to
discuss the salary schedules for one or more classes of municipal
employees. Seconded by Trustee Payovich. ROLL CALL VOTE:
Ayes: 4- Trustees Eartecki, Payovich, Shumte and President Busby.
Nays: 0 -None
Absent: 3- Trustees Kenny, McInerney and Skinner. Motion carried.
12. ADJOURNMENT:
Trustee Bartecki moved to adjourn the meeting at 9:50 p.m.. Seconded by
Trustee Payovich. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella
Village Clerk
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VILLAGE OF OAK BROOK Minutes 8
May 11, 1993
CLOSED MEE.TI1"X
ADJOURNMENT