Minutes - 05/11/1999 - Board of Trustees,a-
VILLAGE OF OAK BROOK Minutes of the
PUBLIC HEARING held MAY 11, 1999 .
UNOFFICIAL UNTIL APPROVED AS
WRITTEN Xx OR AS AMENDED
BY VILLAGE BOARD ON MAY 25, 1999
1. MEETING CALL:
The Public Hearing was called to order by President Bushy at 7:37 p.m. in the Samuel E. Dean
Board Room of the Village Commons.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny and Savino.
ABSENT: Trustee McInerney.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village
Manager; Dale L. Durfey, Jr., Village Engineer. Debra J. Jarvis, Fire Chief /Building
Commissioner; Ruth A. Martin, Library Director; Allen W. Pisarek, Chief of Police; Bonnie
Sartore, Bath and Tennis Club Manager; and Trey VanDyke, Golf Club Manager.
3. PUBLIC HEARING - PROPOSED SALE OF GENERAL OBLIGATION ALTERNATE
BONDS:
President Bushy indicated the purpose of the Public Hearing is for the proposed sale of General
Obligation Alternate Bonds. President Bushy asked the Village Clerk to read into the record the
"Village of Oak Brook, Illinois Alternate Bonds Public Notice" and the "Bond Issue Notification
Act Notice of Public Hearing" that were published in the DAILY HERALD on April 23, 1999.
A copy of both notices are attached to the official minutes.
President Bushy asked if anyone in attendance of the meeting wished to make a public comment
for or against the proposed sale of General Obligation Alternate Bonds for the official record as
required by law. No one spoke in favor or against the proposed sale of General Obligation
Alternate Bonds.
4. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Kenny, that the Public Hearing for the proposed
sale of General Obligation Alternate Bonds is finally adjourned at 7:42 p.m. VOICE VOTE:
Motion carried.
ATTEST:
Linda K. Gonnella, CMC /AA,� , 7
Village Clerk
VILLAGE OF OAK BROOK
PUBLIC HEARING Minutes Page 1 of 1 May 11, 1999
YILL�'; :.. 4
G E OF OAK ORpp •'•
t ALTERNATE BONDS pUg .ILLINOIS
Lt TICS
Please take's . - '��'�:^i%4. +. > �••;;. NOTICE
notice that on April 13, 1999, the Preside
Board of Trustees of the Village of Oak Brook, Illinois
,the within published ordinance entitled: adopt
the issuance of $10,000,0Q0 General Ob119 'Ordinance o Alternate
of the Village of Oak Brook, Illinois for the Purpose of Fns nd9
Capital Improvements, revenue source that will be used Financing
Pay the bonds authorized by said ordinance is use to
tax receipts. - trot_ and sales
The specific number of voters wired to '
Ing that the question of voters sign a petition ask_
bonds under the g general obligation alternate
Provisions of . the Local Government Debt
Reform Act for financing capital improvements in the Villa
.�IlProvided in the ordinance, be submitted to the electors O f fps
age - is 448. Such a � is of the
Village Clerk within 30 days after the d teo f n office of the
ordinance and this notice, Publication of the
'if a petition is filed, +the referendum with res ect I
Hance will be held on March 21, 2000, p to such orrii_
/sJ Linda IC Gonn
- -•�... � wrest'
Village Clerk t= '
.. .. , - -Village of Oak Brook, •' •'. :.'rr.,.
• , , �. < <. Illinois
BOND r'C 1 • . , rya
ISSUE. O -- � - `,
N TIFICATIO •
,: -•. -. N ACT NOTICE
OF PUBLIC HEARING b:
Please take notice that the! Village of Oak Brook, Illinois x'
hold a-public hearing before the President and Board of T will
Of theNilfage•on Ma 11, 1999, at 7.;30 .m, rustees '
held at the. Village } -�ai1, 1� Oak gr,00 Road a hearing wili.be
Oak Brool,'llllnois. The purpose of the he n the Village of
public commerrts'on the will be to receive '
nate. ' b°rL. f�, fie . tO sell general obligation after-.'
financingig9rt othert f the Purpos& oil
,�..Q00 for
'',
Including; a�eY�•1rovements In the Village;
and' the improYement��- mU� 0 Wilding improYeme '
Golf Club. f anon system at the Oak Broo�
fir
far
Ilage Clerk.
_
.
`! = -Mlage of Oak Brook , ' .
, Illinois -
ORDINANC -
10,000,ppa ORnINQ THE ISSUANCE OF
ERAL OBLIQATION ALTERNATE {
BONDS � TT fe YILLAClE OR OAK 13ROO
E P'URPOW OR NNANCINGILLINOIS
.*_" CAPITAL IMPROVEMENTS
BE IT ORDAINED *1
THE PRESIDENT -A.ND V.
OF OAK BROOK, IL LMLS, AS FOU4M. 1� + BOARD OF TRUSTEES OF THE VLLApE
Section Au" aW PV � /. • a7 1
Ipinois Municipal code. 6511 (POEe- That orris is ptrrauarrt to Article 8 of fhe
menu (theriots tai Piled St �� � 5/9 and the Local Government Debt R
mpr .�: P�pO6e of tirWxkv the foflowliv MP4W ir>
1' ' co
In� at a new pikk fibrary,•Ir *xkv f milsh equipment .�
2..V1 �' eatimar� pima of 55.2,00,000. ' and
Wage muri � . .
addition to the men h*x6V the cona�on of an
renovation d atfee foruss ucdon of a new fire station• the
heating yer . ak by rw police dep�ertrrtert and the Irk of
cast of S6.,Sp0A00. .'X'! ' at an estimated
3. The Imp
nerrtof lha -7t .
eatr(nated poet of sm.00Q0— ei the Oak Brook Golf ( , at an
of the capital Section rovem pf �'i• To meet part'of ttte $12.540,000 estimated tataJ cost
at the option of the Vf� the tW of Issuance of the bonds herein �•
as permitted under the trtterest on Nwlds and am
iaaue Qeneral obi form Ad, the village is�� reserve ortze , to
,..,.,,., ob
obligation ry of the - Villa9s (the 'BO(K �s a atinne C t0
.� "xKzm of not to a in one o. more Senes 8l1d in max -
xc� $t0.000,000. Th e bonds shall constrtute
"In - Acl, _3o - I{tno s
E pF 04
�CF C �r `����
OUNT'(
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523 -2255
PHONE: 630 990 -3000
FAX: 630 990-0876
W E B S I T E: www.oak- brook.org
NOTICE OF PUBLIC HEARING_
Village of Oak Brook
DuPage and Cook Counties
In Illinois
The Village President and Board of Trustees will conduct a public hearing on Tuesday,
May 11, 1999 at 7 :30 p.m. in the Samuel E. Dean Board Room of the Village Hall, located at
1200 Oak Brook Road, Oak Brook, Illinois. The purpose of the hearing will be to receive public
comments on the proposal to sell general obligation alternate bonds in the amount of $5,000,000
for the purpose of financing part of the cost of capital improvements in the Village, including a
new public library, municipal building improvements and the improvements of the irrigation
system at the Oak Brook Golf Club.
The Village welcomes your comments at the May 11, 1999 hearing.
VILLAGE OF OAK BROOK
In accordance with the provisions of the Americans with Disabilities Act, any individual who is
in need of a reasonable accommodation in order to participate in or benefit from attendance at
a public meeting of the Village of Oak Brook should contact Michael Crotty, the Village's ADA
Coordinator at (630) 990 -5738 as soon as possible before the meeting date.
mr :bond issuc 1999
VILLAGE OF OAK BROOK Minutes MAY 11, 1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN x
OR AS AMENDED BY VILLAGE BOARD ON
MAY 25 1999
1. MEETING CALL: I
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:43
p.m. Pledge of Allegiance was given.
2. ROLL CALL.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Craig, Kenny and
Savino.
ABSENT: Trustee McInerney.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief/Bbilding Commissioner; Darrell J. Langlois, Finance
Director/Treasurer; Ruth A. Martin, Library Director; Allen .W. Pisarek, Chief
of Police; Bonnie Sartore, Bath and Tennis Club Manager; Trey VanDyke,
Golf Club Manager; Barbara Benezra, Anthony Ingrisano and Roberta Petz,
Library Commission members; and Sean Creed, Golf Course Superintendent.
3. ANNOUNCEMENTS & OPEN FORUM:
Audrey Muschler, 55 Yorkshire Woods, addressed the Village Board on access
to Harger Road from the Hines property. She indicated that a previous Village
Board had placed a covenant on the property with the former property owner
that no access would be available on that property. She read a letter from the
Steeplechase Community Homeowners Association President, Neil Zundel,
strongly recommending that any proposals changing the current traffic patterns
along Harger Road be denied. She indicated that other surrounding
homeowners association Presidents will be forwarding letters addressing the
same concern and urged that reconsideration of this action be given by the
Village Board.
Eldon Glaves, 25 Hickory Drive, and Gloria Barmada, 50 Yorkshire Woods,
also asked the Village Board to consider denying any access to Harger Road.
Village Manager Veitch explained that he had spoken with the Public Works
Director who is in contact with the building owners on Harger Road on the
subject of marking appropriately on their driveways the crossing of the
VILLAGE OF OAK BROOK Minutes 1 of 22 May 11, 1999
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
pathway on their property and .installing warning signs of the pedestrian
pathway.
President Bushy noted that Village Board members do not have any historical
data regarding the Harger Road discussions by former Village Board members,
and that these documents will be given to them for discussion at the next
Village Board meeting.
Roberta Petz, President of the Oak Brook Public Library Commission, again
publicly commended Trustee Caleel on behalf of the Commission for his
dedicated efforts in developing the new Library. The Commission wished to
express their gratitude for his commitment to the building of a new public
Library for the Village of Oak Brook. She further commended Trustee
McInerney for his efforts when he was the liaison Trustee to the Library, and
the Library Commission looks forward to working with the new liaison Trustee
Adam Butler.
President Bushy explained the roles of the newly elected Village Board and
their public meetings. She announced that the Village Board members have
been assigned as Trustee liaison to the following departments: Library &
Community Events, Trustee Butler; Finance, Information Services &
Purchasing, Trustee Caleel; Public Works & Engineering, Trustee Craig;
Public Safety, Trustee Kenny; Intergovernmental Relations, Trustee
McInerney; and Community Development, Trustee Savino. President Bushy
stated she will represent the Village at DuPage Mayors and Managers
Conference; Metropolitan Mayors Caucus and District II, DuPage County
Stormwater Committee.
President Bushy displayed a new vehicle sticker suggested by Village
employees that is being placed on Village vehicles that shows the Village's
world wide website: www.oak- brook.org.
President Bushy distributed a letter from the Parent Resource Center of
DuPage for any interested Board members to attend a special event they are
hosting. She further distributed The Conservation Foundation booklet entitled
"The Upper DuPage River Watershed Implementation Plan" to the Board. The
Plan explains DuPage County's Stormwater Committee involvement in
maintaining the integrity of the river system within DuPage County. Because
Salt Creek resides throughout Oak Brook, the Village continually monitors the
maintenance of the river system and any work that is being done within the
river system.
President Bushy indicated that she attended the drivedown with the Illinois
Municipal League and lobbied our senators on important issues facing our
Village. Again, she and Village Manager Veitch went to Springfield last week
VILLAGE OF OAK BROOK Minutes 2 of 22 May 11, 1999
as part of the DuPage Mayors and Managers Conference lobbying efforts. She
addressed our representatives during that time on specific issues for the Village
of Oak Brook. A handbook was given to them of all the bills that affect our
municipality, and each Village Board member should receive the Legislative
Action Program that is the formal presentation by the DuPage Mayors and
Managers Conference for this year which is the basis for our lobbying efforts.
President Bushy noted a bill in Springfield that she had discussed with our
state representatives. It is called an "agreed bill" process in which the
interested parties meet in advance and agree upon a bill which comes before
the legislature as an "agreed bill ". It usually passes easily through the
legislature. Our Actuary had calculated the legislature's recommendation in
the bill which indicated only a 1.5% pension contribution increase but
determined that it would be a 5% to 6% municipal contribution increase to the
Firefighter's Pension Fund. Other municipalities determined through their
actuary that the cost would be higher to a municipality than anticipated in the
proposed bill.
President Bushy explained her attendance at the Metropolitan Mayors Caucus
recently and their discussion of the Illinois FIRST initiative presented by
Governor Ryan. The mayors, representing 263 municipalities in the six - county
area, passed a resolution unanimously in support of Illinois FIRST. All the
members of the councils of government in the six - county area have been asked
to present this Resolution to their municipal boards and to pass this same
resolution and forward it to our legislators and Governor Ryan showing
support of this massive public works project to be approved. President Bushy
asked if the Board members would support the resolution or a letter of support.
Trustee Kenny spoke of the importance of this project but noted his concern of
the total cost of the proposed project and how it would be funded. He
suggested supporting this in principle, and a letter would be effective. Trustee
Caleel voiced similar reservations on this subject, as this is the first time he had
seen the Resolution. He commented on the funding of the proposal and
Governor Ryan's promise of no taxes in his election campaign. He stated he
would not be in support of a letter or resolution until he reviewed the materials
further. Trustee Savino suggested a letter could be sent showing support of
improving the infrastructure of the State of Illinois with additional mass transit
and additional road construction to relieve traffic problems. He also reiterated
his concern of how this project would be funded. President Bushy indicated
that additional information will be given to the Board members in their Friday
packets. A draft letter will be included in their packets this Friday for their
consideration.
,/ VILLAGE OF OAK BROOK Minutes 3 of 22 May 11, 1999
Village Manager Veitch remarked that a resolution in support of Illinois FIRST
may be passed at the annual DuPage Mayors and Managers Conference dinner
this Friday.
Village Manager Veitch observed that, as a member of the Metropolitan
Mayors Caucus Commonwealth Edison Task Force, the Illinois Commerce
Commission delegated Commonwealth Edison to meet with the municipalities
and, within four months, the task force negotiated a program of improvements
of Commonwealth Edison's service and reliability. He noted improvements to
the transmission and distribution system, including performance guarantees for
the suburbs that have entered into with the City of Chicago pursuant to the
settlement of the arbitration case with Commonwealth Edison under their
franchise agreement. The negotiations also went to accountability and
reporting to municipalities on the company's progress with respect to
transmission and distribution work. The company has agreed to improve their
service on utility tax and franchise fee issues. The Village looks forward to
numerous improvements in communications with Commonwealth Edison for
municipalities and its customers. He concluded that Oak Brook has seen
Commonwealth Edison's efforts in their significant work that has been done
recently on their distribution system in Oak Brook, including the complete
replacement of the system in Briarwood Lakes and the southern half in Brook
Forest. There have not been outages in these areas since these improvements
have occurred.
4. APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes
of the Special Committee -of -the -Whole Meeting of April 26, 1999 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried
with Trustee Savino abstaining..
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes
of the Regular Meeting of April 27, 1999 as presented and waive the full
reading thereof. VOICE VOTE: Motion carried with Trustee Savino
abstaining.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve the minutes
of the Special Board of Trustees Meeting - Newly- Elected Officials of April
29, 1999 as presented and waive the full reading thereof. VOICE VOTE:
Motion carried.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve the minutes
of the Public Information Meeting - General Obligation Alternate Bonds of
May 1, 1999 as presented and waive the full reading thereof. VOICE VOTE:
Motion carried.
VILLAGE OF OAK BROOK Minutes 4 of 22 May 11, 1999
MINUTES
5. 'OMNIBUS AGENDA:
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
A.
B.
C.
D.
1:4
F.
G.
APPROVAL OF BILLS: Approved Omnibus Vote.
APPROVAL OF PAYROLL FOR PAY PERIOD ENDING
MAY 1. 1999: Approved Omnibus Vote.
CHANGE ORDERS: None.
PAYOUTS:
APPROVAL OF:
BILLS -
$183,180.07
PAYROLL -
$367,144.61(gros
PAYOUTS:
1) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #18 - 1998 1998 PAVING
PAVING PROJECT - $592.40: Approved Omnibus Vote. PROJECT
2) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #7 - 1999 1999 PAVING
PAVING PROJECT - $5.136.40: Approved Omnibus Vote. PROJECT
REFERRALS: None.
AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) GOLF COURSE IRRIGATION SYSTEM
Approved Omnibus Vote.
DU PAGE MAYORS AND MANAGERS
1999/2000 MEMBERSHIP RENEWAL AND P
$5.879.95: Approved Omnibus Vote.
- FINAL DESIGN: GOLF COURSE
IRRIGATION SYSTEI
FINAL DESIGN
CONFERENCE - DMMC -'1999/2000
AYMENT OF DUES MEMBERSHIP RENEWS
AND DUES
H. ACCEPT AND PLACE ON FILE - 1998 COMPREHENSIVE
ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER:
Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENTS: No Business.
` VILLAGE OF OAK BROOK Minutes 5 of 22 May 11, 1999
1996 COMPREHENSI1
ANNUAL FINANCIAL
REPORT & MANAGE-
MENT LETTER
B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION 99 -AP -R -723 A RESOLUTION OF
. APPRECIATION - GARRY A. BARTECKI:
President Bushy read in its entirety a resolution commending Garry
A. Bartecki for his services as a member of the Board of Trustees
from May, 1987 through April, 1999 and also as a member of the
Zoning Board of Appeals from August, 1983 to November, 1987.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Resolution 99 -AP -R -723, "A Resolution Of Appreciation - Garry A.
Bartecki", as presented. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
2) RESOLUTION 99 -AP -R -724 A RESOLUTION OF
APPRECIATION - MACK H. SHUMATE, JR.:
President Bushy read in its entirety a resolution commending Mack H.
Shumate, Jr. for his services as a member of the Board of Trustees
from May, 1991 through April, 1999 and also as a member of the
Zoning Board of Appeals from March, 1986 to May, 1991.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Resolution 99 -AP -R -724, "A Resolution Of Appreciation - Mack H.
Shumate, Jr. ", as presented. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
RES. 99 -AP -R -723
RESOLUTION OF
APPRECIATION -
BARTECKI
RES. 99 -AP -R -724
RESOLUTION OF
APPRECIATION -
SHUMATE
3) ORDINANCE 99- ZO -TA -G -633 AN ORDINANCE ORD. 99- ZO -TA-
AMENDING SECTION XI(E)(8) OF ORDINANCE G -60, AS G -633
AMENDED, THE ZONING ORDINANCE OF THE VILLAGE AMENDING SECTION
OF OAK BROOK DU PAGE AND COOK COUNTIES XI (E) (8) OF THE
ILLINOIS: ZONING ORDINANCE
Discussed and direction given at the Regular meeting of April 27,
1999. The ordinance amends the text of the Zoning Ordinance to
prohibit parking .of certain commercial vehicles and equipment in
residence districts.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 99- ZO -TA -G -633, "An Ordinance Amending Section
VILLAGE OF OAK BROOK Minutes 6 of 22 May 11, 1999
Ii(
XI(E)(8) Of Ordinance G -60, As Amended, The Zoning Ordinance
Of The Village Of Oak Brook, DuPage And Cook Counties, Illinois ",
as presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
4) ORDINANCE 99- ZO -V -S -941 AN ORDINANCE GRANTING ORD. 99 -ZO -V-
A VARIATION FROM THE PROVISIONS OF SECTION S -941
VII(D)(8)(c) OF THE ZONING ORDINANCE OF THE GRANTING A
VILLAGE OF OAK BROOK RELATIVE TO REAR YARD VARIATION FROM
REQUIREMENTS (3423 SPRING ROAD. OAK BROOK, IL SEC. VII (D) (8) (c)
6052: OF THE ZONING ORI
RELATIVE TO REAR
YARD REQUIREMENT:
Discussed and direction given at the Regular meeting of April 27, (3423 Spring Road
1999. The ordinance grants a rear yard variation to permit
construction of an addition to the home at 3423 Spring Road,
provided that the addition is constructed in substantial conformity
with the plans which were submitted into evidence at the Zoning
Board of Appeals hearing of April 6, 1999.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 99- ZO -V -S -941, "An Ordinance Granting A Variation
From The Provisions Of Section VII(D)(8)(c) Of The Zoning
Ordinance Of The Village Of Oak Brook Relative To Rear Yard
Requirements (3423 Spring Road, Oak Brook, IL 60523)", as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
5) RESOLUTION 99- SAP -EX 1 -R -725 A RESOLUTION RES . 99- SAP -EX1-
APPROVING AN AMENDMENT TO THE EMPLOYEE R-725
SALARY PLAN FOR NON -UNION EMPLOYEES FOR 1999: AMENDMENT TO
EMPLOYEE SALARY
As the first step toward creating a separate Department of Communit PLAN FOR NON-
UNION EMPLOYEES
Development, staff proposes enhancement and re- structuring of the FOR ] 999
duties of the Director of Community Development, and
reclassification of the position to Grade 11.
Currently, the Director of Community Development reports to the
Fire Chief in her capacity as Building Commissioner. The
responsibilities of the Director position have been more centered in
the permitting and inspection areas than in land use planning, zoning
and economic development.
VILLAGE OF OAK BROOK Minutes 7 of 22 May 11, 1999
1
The new job description incorporates most responsibilities as they
exist today, but places considerably more emphasis on the planning
and economic development aspects of Community Development,
with the attendant requirements for education and experience.
The resolution amends the 1999 Salary Plan and reclassifies the
Director of Community Development position from Grade 9 to Grade
11. The reclassification places the position in the same Grade as the
other senior level department heads in Oak Brook. The separation of
the Department of Community Development from the Fire
Department will occur gradually over the remainder of this year, and
will be complete with implementation of the 2000 Budget.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Resolution 99- SAP -EXI -R -725, "A Resolution Approving An
Amendment To The Employee Salary Plan For Non -Union
Employees For 1999 ", as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
6) ORDINANCE 99- TC -TRN -G -634 AN ORDINANCE
AMENDING ORDINANCE G -177 THE TRAFFIC CODE OF
THE VILLAGE OF OAK BROOK IL AS AMENDED AND
REPEALING THE PROHIBITION OF A U -TURN
RESTRICTION AT WOOD GLEN LANE AND YORK ROAD:
Discussed and direction given at the Regular meeting of April 27,
1999. The ordinance eliminates the U -turn prohibition at Wood Glen
Lane and York Road.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 99- TC -TRN -G -634, "An Ordinance Amending Ordinance
G -177, The Traffic Code Of The Village Of Oak Brook, IL, As
Amended, And Repealing The Prohibition Of A U -Turn Restriction
At Wood Glen Lane And York Road ", as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
VILLAGE OF OAK BROOK Minutes 8 of 22 May 11, 1999
ORD. 99- TC -TRN-
G -634
AMENDING THE
TRAFFIC CODE AND
REPEALING THE
PROHIBITION OF A
U -TURN RESTRICTIC
AT WOOD GLEN LANE
AND YORK ROAD
C. AWARD OF CONTRACTS:
1) GOLF COURSE CART PATH PAVING:
Bid packages were picked up by eighteen (18) companies. Seven (7)
sealed bids were received on April 28, 1999.
The project calls for the paving of approximately 27,644 square feet
of 8 -foot wide cart paths. The areas to be paved are hole #I (16,080
square feet), clubhouse paths (2,604 square feet), clubhouse storage
areas (7,920 square feet) and the service drive (1,040 square feet).
The work is scheduled to be completed within two (2) working days
on June 1 -2, 1999 (weather permitting) or June 7 -8, 1999. The low
bid unit price received this year is $1.00 more per ton (2.5% increase)
over last year's contract.
This is the fifth (5th) year of a five (5) -year program to pave cart paths
at the Golf Course. Funds in the amount of $23,100 have been
budgeted in the Sports Core Improvements Program (52 -841).
Motion by Trustee Savino, seconded by Trustee Kenny, to award a
contract, subject to staff review, to the lowest bidder, Johnson
Blacktop, Inc. Elburn, IL, at a unit cost of $41 per ton (estimate of
383 tons) for an estimated total Golf Course Cart Path Paving Project
price of $15,703. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
2) FIREWORKS - 1999 INDEPENDENCE DAY CELEBRATION:
For the last four (4) years, Melrose Pyrotechnics, Inc. has performed
the Village's fireworks display and has met expectations in every
respect. They have done so while complying with all Village, State
and federal safety regulations as well as insurance provisions. Their
staff has conducted the performance professionally and has
cooperated with all Village staff.
The Village has normally waived bidding for this service in the past,
mostly because it would need to design a performance itself in order
to obtain sealed bids. Obviously, the Village is not in a position to
write such a specification.
In 1997 and 1998, staff evaluated proposals from several other
companies, concluding to recommend Melrose Pyrotechnics, Inc.,
VILLAGE OF OAK BROOK Minutes 9 of 22 May 11, 1999
.�
GOLF COURSE CART
PATH PAVING
FIREWORKS -
1999 INDEPENDENCE
DAY CELEBRATION
based on their excellent service and superior qualifications, as well as
competitive pricing.
Funds for the Independence Day festivities are budgeted in program
971.
Motion by Trustee Savino, seconded by Trustee Butler, to waive
bidding due to the unique nature of the services and issue a Purchase
Order in the amount of $31,300 to Melrose Pyrotechnics, Inc.,
Kingsbury, IN, to perform the annual fireworks display on July 2,
1999, with a rain date of July 3, 1999. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
3) PARKING/TRAFFIC CONTROL - 1999 INDEPENDENCE DAY PARKING /TRAFFIC
CELEBRATION: CONTROL -
1999 INDEPENDENCE
RB Enterprises (formerly known as Park Services) has provided the DAY CELEBRATION
Independence Day crowd control, parking, traffic services and
concession services for the Village of Oak Brook since 1989 as
needed for various events. Their services include provision of large
light towers, generators, barricades and cones as well as adequate
staff to set up before and clean up after the event. While there are
other parking services in our area, none are equipped like RB
Enterprises to provide the complete scope of services necessary to
support a safe and orderly event. This year's proposal includes two
additional light towers to enhance safety in the-walkways.
As concessionaire, RB Enterprises has provided a service that the
Village's limited staff cannot handle. Also, last year, staff contacted
approximately fifty (50) event concessionaires, none of whom would
perform these services without a financial guarantee. Therefore, staff
is recommending that the Board authorize the issuance of a purchase
order to RB Enterprises to provide these services for this year's event,
subject to receipt of appropriate permits and insurance.
Funds for the Independence Day festivities are budgeted in program
971.
Motion by Trustee Caleel, seconded by Trustee Savino, to waive
bidding due to the sole source and issue a Purchase Order in the
amount of $19,720 to RB Enterprises (formerly known as Park
Services), Addison, IL, to perform crowd control, parking, traffic
VILLAGE OF OAK BROOK Minutes 10 of 22 May 11, 1999
services an d concession services for the 1999 Independence Day
celebration.
Trustee Kenny inquired if the Village could coordinate the
Independence Day celebration with some surrounding community
and receive a contribution from that municipality for the expense of
the event. President Bushy indicated that the Village has made that
effort in the past, and it was unsuccessful as there isn't any value in
another municipality offering funding of such an event. Oak Brook
participates in Hinsdale's Memorial and July 4th parades, but the
Village does not incur any expense of their road closures or costs of
these events. Trustee Kenny asked if the Village could charge
parking fees.
Chief of Police Pisarek indicated that traffic is too dense to collect
fees, as the vehicles are uninterrupted in entering our parking areas.
Bath and Tennis Club Manager Sartore indicated that a retailer from
the shopping center is interested in being a commercial sponsor for
this community event. There are some possibilities for this year or
next year, and the Village Board may find this acceptable once it is
presented.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
D. ACCEPTANCE OF ACTUARIAL REPORTS - POLICE AND
FIREFIGHTERS' PENSION FUNDS AND APPROVAL OF 1999
VILLAGE CONTRIBUTION RATE TO POLICE AND
FIREFIGHTERS' PENSION FUNDS:
An actuarial study of the Police Pension Fund and Firefighters'
Pension Fund is performed annually in order to monitor the funding
progress of the two funds as well as determining the Village's
contribution for the coming year. Since it is in both the Village's
interest and the two pension fund's interest that these studies be
performed, 50% of the cost of the study is paid for by the Village and
50% is paid for by the respective pension fund. The studies were
once again performed by Timothy W. Sharpe, Actuary. The
following is a brief summary of the two reports:
The Police Pension Fund continues to be in a very sound financial
position in that it is 109.8% funded as of December 31, 1998, an
increase of 1.0% as compared to 1997. This increase is due primarily
VILLAGE OF OAK BROOK Minutes 11 of 22 May 11, 1999
POLICE AND
FIREFIGHTER PENSI-
FUNDS -
ACTUARIAL REPORTS
AND 1999 VILLAGE
CONTRIBUTION RATE
to the Fund's strong investment return in 1998, as total assets
increased by nearly $1.6 million to end the year at $18.9 million.
With no change in actuarial assumptions, the actuary recommended a
contribution of $170,378, or 7.84% of payroll for 1999. This
recommendation would increase the Village's contribution by
$24,065 over 1998. However, expressed as a percentage of payroll,
this would be a reduction of 0.19 %.
The Police Pension Fund has now been well overfunded for several
years. The Village receives a credit on its contribution equivalent to
the interest on the amount overfunded, which for 1999 is estimated to
be $117,720. This credit was taken into account in the actuary's
recommended contribution. However, with the strong investment
returns over the last several years, taking only this credit has not
resulted in reducing the funded percentage closer to 100 %. In fact,
the funded percentage has been increasing, and as of December 31,
1998 was overfunded by $1.7 million. The Police Pension Fund
recognizes that it is desirable to reduce the funded percentage.
A letter from Robert Birdsall, Police Pension Fund President, requests
a Village contribution of $70,378 for 1999, a reduction of $100,000
from what the actuary recommended. Expressed as a percentage of
payroll, this would result in a contribution of 3.24% for 1999, a
substantial reduction from 8.03% in 1998. The Pension Board
requested this lesser amount in order to begin reducing the funded
percentage closer to 100 %.
To date in 1999, the Village has been continuing to contribute to the
Police Pension Fund at the 1998 rate of 8.03 %. Since approval of
this recommendation will result in a decrease in the rate, the Village
will cease contributing until approximately August, 1999.
The Firefighters' Pension Fund also continues to be in very sound
financial position in that it is 110.9% funded as of December 31,
1998, an increase of 3.2% over 1997. This increase also is due
primarily to the strong investment returns in that the Fund's assets
increased by $1.2 million to $17.4 million. There were no changes in
the actuarial assumptions from the previous study. The actuary
recommended a Village contribution of $133,566, or 8.73% of
payroll for 1999 (after taking a credit for investment earnings on the
amount overfunded). This represents a decrease of $27,268, or 2.57%
of payroll as compared to 1998.
The Firefighters' Pension Fund also has been overfunded for several
years now, with a current actuarial surplus of $1.7 million. The Fund
VILLAGE OF OAK BROOK Minutes 12 of 22 May 11, 1999
also desires to reduce its funded percentage closer to 100% for the
same reasons indicated by the Police Pension Fund. A letter from
Gary Naus, Firefighters' Pension Fund President, requests a
contribution of 3.27% for 1999. This would reduce the contribution
to approximately to $50,000, a savings of $83,566 from the amount
the actuary recommended.
To date in 1999, the Village has continued to contribute to the
Firefighters' Pension Fund at the 1998 rate of 11.3 %. This
percentage was also applied to the retroactive pay to January 1, 1998
for represented firefighters. The past practice for retroactive
payments has been to apply the rate for that year to the payments for
that year. Thus, it is recommended that 11.3% be applied to all
payments related to 1998, and 3.27% for all payments related to
1999. Due to the retroactive payments and salary adjustments, the
actual Village contribution will amount to more than $50,000 noted
above, but will be 3.27% of payroll for all wages earned in 1999.
Base on what the Village has paid to date, contributions will cease
until approximately October, 1999.
Motion by Trustee Caleel, seconded by Trustee Savino, to accept the
actuarial reports of the Police Pension Fund and Firefighters' Pension
Fund and approve a Village contribution of 3.24% of payroll for
police officers and 3.27% for firefighters retroactive to January 1,
1999.
President Bushy asked the Village Board to consider, by concurrence,
the funds not being used for the cost contributions being set aside for
the municipal building improvement project. She felt this would
benefit our firefighters and police officers of the Village. Village
Manager Veitch indicated the amount is approximately $400,000
which, if the Board concurs, these funds could be designated for the
Municipal Building project budget in the Five -Year Financial Plan.
ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
Trustee Kenny asked that Finance Director Langlois and Village
Manager Veitch calculate the funding expected for specific projects
of the Municipal Building project in the Five -Year Financial Plan.
Trustee Caleel voiced his concern for the need to earmark these funds
for this project, as the Board knows the building renovation is needed
and funding is to be determined.
VILLAGE OF OAK BROOK Minutes 13 of 22 May 11, 1999
E. PURCHASE AUTHORIZATION - YX PREPAREDNESS - OAK Y2K PREPAREDNESS
BROOK BATH AND TENNIS CLUB: BATH & TENNIS CLt
Pursuant to the Village Board's March 23, 1999 discussion on Y2K
preparedness, and specifically, what other options short of "powering -
up" the entire Bath and Tennis Clubhouse, there are two other options
worthy of consideration.
Option # 1 represents the low end of the cost range for the approach
rejected last month wherein the entire Bath and Tennis Clubhouse
would be powered -up with a 225kv generator. Option #2, however,
would allow for most, if not all, of the kitchen equipment (including
lighting) to be powered by renting a much smaller (100kv) generator.
The dining area would be heated with a portable Maxi - heater that will
also provide sufficient power (they come equipped with a very small
generator) for a strand or two of lights.
Option #3 would allow for only the kitchen coolers to be powered via
a 30kv generator. This would necessitate that food preparation be
conducted on the north patio and procuring such items as heaters,
grills, ovens, and other food preparation equipment.
As Option #2 is only $60 more than Option #3 and would provide
staff with a considerably more hospitable work environment. It is
staff's recommendation that the Board direct staff to procure the
necessary services and equipment as outlined under Option #2.
Please note, to date, the Village has issued Purchase Orders totaling
$73,080 for the Well #6 generator and transformer and fuel storage
tanks. Over the next several months, staff will be issuing additional
Purchase Orders totaling $57,500 for electrical modifications, fuel,
and Maxi- heaters. If the Village were to include Bath and Tennis
Option #2 ($16,200), the total estimated expense for Y2K
preparedness as outlined to the Board on March 23, 1999 would be
$146,780 or $51,220 under the Board's not -to- exceed authorization
of $198,000.
The Board requested staff to further research the cost of permanent
installation of generators.
Motion by Trustee Caleel, seconded by Trustee Savino, to table this
item to the next meeting in order for staff to investigate the options
further. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 14 of 22 May 11, 1999
F. AUTHORIZATION REQUEST FOR AMENDED PHASE I
, CONSULTANT AGREEMENT - 31 st STREET
BICYCLE/PEDESTRIAN PATH:
At the Regular meeting of April 25, 1995, the Village Board approved
a "Preliminary Engineering Services Agreement for Federal
Participation" (commonly called Phase I) with Civiltech Engineering,
Inc, in the not -to- exceed amount of $54,356. This project received a
Federal/Illinois Department of Transportation (IDOT) Enhancement
Grant for both engineering and construction with cost sharing at 80%
Federal/20% Village. The Village's share of the original agreement
was $10,871.20.
IDOT subsequently administratively reduced the not -to- exceed
amount to $52,137 when they approved the agreement (the Village
share became $10,427.40).
The project was postponed when it appeared that the McDonald's
improvements would encompass most of the work contemplated
within the grant. The larger 31 st Street project has not proceeded and
the Village and McDonald's are in agreement that the Village should
proceed with the pathway project.
Civiltech has reviewed the file and has calculated revised engineering
and construction estimates. Explanations are as follows:
1) The application assumed $34/LF of pathway and $250/LF for
bridge work. These were based on projects and estimates that staff
had at that time. As the Village, and other municipalities quickly
found, these estimates were low for an IDOT -type project (IDOT
and Federal requirements added significant costs such as soils
testing, 10 feet of width instead of 8 feet, significant paperwork,
etc.).
2) By comparison, the recently constructed York Road Bike Path cost
$77/LF.
3) The $435,500 ($95/LF) current pathway construction estimate
includes $50,000 for traffic signal modifications and $100,600 for
possible retaining walls. If these are deleted for comparison
purposes (they were not in the York Road project), the cost
becomes $62/LF. The current cost estimates, therefore, appear to
be reasonable.
VILLAGE OF OAK BROOK Minutes 15 of 22 May 11, 1999
AMENDED PHASE I
CONSULTANT AGREE-
MENT - 31ST STRE'
BICYCLE /PEDESTRII
PATH
4) The current bridge concept is a stand -alone structure and not a
bridge widening (a widening would be in the range of $414,000).
During a meeting with Civiltech and IDOT, IDOT directed that
additional work be placed into the Phase I consultant agreement that
would normally be in Phase II (additional soils investigation, capacity
analysis at intersections, and detailed design survey to obtain base
sheets). The consultant has calculated a revised Phase I cost, which
includes this additional scope and updated cost factors, to be $84,839.
IDOT is currently reviewing this additional cost and may revise it.
The Village share would be $16,967.80.
The currently estimated budget is:
Phase I Eng $ 84,839
Phase II Eng 39,998
Phase III Eng 679200
Construction 746.000
Total $9389037
Village Share (20 %)
(11 % of construction) $ 16,968
( 5% of construction) 8,000
( 9% of construction) 79440
149,200
$181,608
The engineering portions will be subject to IDOT and Village review
at the time of contract negotiation. In order to proceed, the Village
must approve an Amendment to the existing agreement. After
approval, Village Engineer Durfey will send a formal written request
to IDOT to increase the project costs and Federal participation.
Motion by Trustee Kenny, seconded by Trustee Caleel, to approve
Amendment No. 1 amending the "Preliminary Engineering Services
Agreement For Federal Participation" which revises the scope of
services for the 31st Street Bicycle/Pedestrian Path and increases the
not -to- exceed amount to $84,839. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
8. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Community Development: Trustee Savino - Review is ongoing for the 700
Commerce (the old Eastern Air Lines property at the east end of Commerce
Drive) building permit. The building will be five (5)- stories in height and over
200,000 square feet in floor area. The owner is Hines, a Chicago -based
company.
Barbara - 25 Breakenridge Farm - an Appeal of a Building Inspector
Determination: A tentative solution to modify the masonry wall to bring it into
VILLAGE OF OAK BROOK Minutes 16 of 22 May 11, 1999
DEPARTMENTAL
REPORTS -
LIAISON
ASSIGNMENTS
compliance with the Ordinance has been submitted. Staff hopes to finalize the
details in the coming weeks. In the meantime, the Appeal has been continued
to the June 1, 1999 Zoning Board of Appeals meeting.
Village of Oak Brook Text Amendment - Restrictions on Parking of Certain
Commercial Vehicles in Residential Districts: Village Attorney Martens, at
the Board's direction, has drafted the required ordinance for consideration at
tonight's meeting.
Sprieser - 3423 Spring Road - Variation - Rear Yard Setback: Village Attorney
Martens, at the Board's direction, has drafted the required ordinance for
consideration at tonight's meeting.
Village of Oak Brook - Library - Special Use: The Plan Commission will
begin the review process for this petition at its May 7, 1999 meeting. The
public hearing before the Zoning Board of Appeals is scheduled for June 1,
1999.
Boonlayangoor - 3117 York Road: The review of the Final Plat for a three (3)-
lot subdivision of this property is on the Plan Commission agenda for May 17,
1999.
Finance, Information Services & Purchasing: Trustee Caleel - Training on the
new utility billing software from Pentamation was completed during April.
The same postcard bill format, used for many years, will continue to be use,
thus the conversion should be transparent to the customers.
The Information Services Department continues testing and evaluating Year
2000 and will initiate appropriate system upgrades for all I.S. equipment by the
end of the second quarter.
The Pentamation Utility Billing system instruction process is completed and
staff went "live" today.
Activity on the Village's web site continues to increase as more pages of
information are added. On a weekly basis, there are approximately 300 unique
users of the site, 190 hits to the home page and 4,900 hits for the entire site.
The Purchasing Department continued with bid, contract and purchasing
activities at a fast pace this month. Annual purchase orders are being created,
multiple construction projects, commodity and service contracts are specified
and bid, and consulting proposals are received and negotiated.
Concept design work by the architect continues for the Municipal Building
project, which includes Police, Fire Station #1, Engineering, Communications,
Purchasing, Information Services and Emergency Management.
Intergovernmental Relations: Trustee McInerney - Absent.
Library and Community Events: Trustee Butler - April in Paris, the Library's
Evergreen Series Spring Concert, played to a house of approximately 110
people on Sunday, April 18, 1999. The Used Book Sale was held very
successfully the following weekend. The Friends of the Library did their usual
excellent job of sponsoring and coordinating both these events. Thanks to all
VILLAGE OF OAK BROOK Minutes 17 of 22 May 11, 1999
the volunteers who helped. Thanks, also, to staff from Public Works, Golf,
Bath and Tennis, and Library who assisted.
Work continued in the final design development phase for the new Library.
The majority of the work in April pertained to site development and
preparation for Plan Commission and Zoning Board of Appeals activities.
Circulation staff is participating in customer service training through
workshops, an audio course and in -house follow -up.
The RUS division is developing a "Homebound" program which involves
delivery of Library materials to homebound residents by volunteers.
Youth Service librarian, Sue Madorin, attended the University of Wisconsin's
Children's Literature Workshop presented in Burr Ridge. A Library catalog
check showed that 75% of the 300 recommended books were already included
in the Oak Brook Public Library's collection. After review and evaluation,
many of the remaining 25% have been ordered. Two comments: 1) Oak
Brook Public Library selectors are using the professional selection tools
purchased by the Library very effectively, and 2) the Library has an
outstanding collection to offer the community's children.
The Serials SIG (Special Interest Group) in the DuPage Library System
provided a forum to address theft and mutilation of Library serials.
Suggestions are being evaluated and adapted as appropriate.
The DuPage Library System received a grant from the State of Illinois to
purchase a new server. This will increase storage capacity and
communications speed. Even more importantly, it will allow a mirror database
to operate (on the old server) when system upgrades are implemented making
it possible to keep the Village's automation cluster operating at full capacity
throughout an upgrade. Implementation is expected by the end of August.
The May meeting of the Oak Brook Hotel, Convention and Visitors Committee
was canceled. However, the implementation of the 1999 Marketing Campaign
is underway. The Illinois Weekend Escape Ad was designed and placed in the
DuPage Convention and Visitors Bureau publication. One of two promotional
postcard mailings to target markets has been completed. The late March
advertising insertion in the Business Travel News publication has generated
twenty -seven (27) calls to the 1 -800 information call center, and a second
insertion will run in the May 22, 1999 edition. Design has begun on the four -
panel Summer Weekend Package Mailer and Ad. The Hotels of Oak Brook
Sales brochure has been designed and is distributed to leisure and business
travelers who call the 800 call center.
Public Safety: Trustee Kenny - In late April, fourteen (14) Homeowners
Association Presidents attended a breakfast sponsored by the Oak Brook Police
Department at the Bath and Tennis Club. This was a very informal meeting to
get to know each other, and it also gave the Police Department a chance to
generate communications with the Homeowners Association Presidents. This
program was developed to enhance the relationship between the community
and the Police Department. It also gave the Department an opportunity to
VILLAGE OF OAK BROOK Minutes 18 of 22 May 11, 1999
determine the needs and concerns of the Associations Presidents. A second
meeting is scheduled for later in the year.
For the Month of April, fire calls totaled 88, with mutual aid given eight (8)
times and received six (6) times. Ambulance calls totaled 76, with mutual aid
given two (2) times and received six (6) times.
Our Aerial Truck responded to a request for mutual aid from Lombard for a
four -alarm fire at The Baby's Room, 1103 South Main Street. Oak Brook
personnel assisted with extinguishment and roof operations. Crews were on
the scene for several hours. Another incident in Lombard called for assistance
from our Engine 915 for a multiple alarm fire at the Trading Post, 638 East St.
Charles Road. Oak Brook assisted in relaying water for the fire suppression
activities.
Fire units responded to a lightning strike with a roof fire in Saddle Brook. Fire
damage was limited to a small area of the roof and attic. Fire crews carefully
surveyed the home to insure that they found all the potential damage. It should
be noted that the homeowner knew that their house had probably been hit by
lightning, but they did not go outside to check for damage. Fortunately, a
neighbor noticed the fire on the roof and notified the homeowner. Trustee
Kenny asked that the press publish this important information from Fire Chief
Jarvis: "It is very important to thoroughly check the attic and roof as well as
light fixtures, electrical outlets, switch plates, and TV /Stereo cabling
throughout the house for smoke, charring, or discoloration. The electrical
energy created by a lightning strike will always seek a ground and often
follows electrical or TV cabling, plumbing or even roof gutters to areas that are
remote from the original strike area. Therefore, it is extremely important to
check your home thoroughly if you suspect a lightning strike. If you are
unsure, just call the Fire Department. They are trained to look for small hidden
fires or smoldering that could become a larger fire if not found."
Units responded to a vehicle accident on I -88. Upon arrival fire and rescue
units found four (4) vehicles involved with thirteen (13) patients. One (1) of
the patients was still trapped in a vehicle and required extrication. A special
medical mutual aid Box Alarm was requested that brought seven (7) additional
ambulances to the scene. Eight (8) of the thirteen (13) patients required
transport to the hospital.
The Department's new Firefighter/Paramedic, Michael Pavlovic, graduated
first in a class of eighteen (18) at the Elgin Fire Academy. Five (5) lieutenants
participated in testing for the Captain's eligibility in April. Our dive team
hosted the monthly dive drill at Midwestern University covering search
patterns and emergency procedures. Also, the TRS team attended a trench
rescue drill in Carol Stream.
Five (5) people attended CPR classes. Two (2) firefighter /paramedics gave a
presentation at Butler School for Career Day. "Freddie the Fire Truck" gave a
fire safety class for eighty (80) people at Allstate Insurance.
VILLAGE OF OAK BROOK Minutes 19 of 22 May 11, 1999
=�c
Public Works and-Engineering: Trustee Craig - Parkway and street restoration
due to snowplow damage and water main breaks continues. Weather
permitting, which has not been the case of late (too much rain), staff anticipates
completing this activity by the end of the month. The Street division has
completed the spring storm sewer cleaning, wherein they root -cut specific
sections of storm sewers that have a history of tree root intrusion.
Water division crews continue to conduct the annual distribution valve - turning
program and the residential water meter replacement program. The Village
continues to supply water (two -hours a day maximum and exclusively
monitored and controlled by the Village) to the City of Oakbrook Terrace for
flushing and pressure testing purposes on their new water distribution system.
This should be completed by the end of the month.
All equipment modifications to our 31st Street Booster Station have been
completed. The plan is to test the equipment next week, and barring any
unforeseen problems, place the station into operation later in the week or early
the following week.
Of special note, Donald Lange, Water Department Employee II, was promoted
to the position of Water Department Foreman effective May 2, 1999. Don,
who has been employed by the Village since 1986, takes the place of Jim
Heafer who retired March 31, 1999. Don is an extremely knowledgeable and
dedicated employee, and staff is very confident he will perform admirable in
his new position. Congratulations are in order.
Punch list work continues and thirteen (13) trees remain to be planted for the
22nd Street/York Road Project.
Steel reinforcing has been replaced on the west half of the Midwest Road/I -88
Bridge with concrete scheduled for next Thursday. The pavement approaches
are scheduled to be paved next week also. Completion is still scheduled for
June.
The $4.3 million DuPage County Meyers Road (Butterfield- Roosevelt) project
consisting of reconstructing the existing concrete pavement started this week
and should be completed in November.
Village Clerk: Clerk Gonnella - Announced that the liquor license renewal
process has begun.
Village President: President Bushy - The Hinsdale Antique Show will be
taking place May 13 -15, 1999. On Thursday, May 13, 1999; there will be a
Gourmet Herb Breakfast and slide lecture. Friday, May 14, 1999, is the Early
Buying Preview. The Antiques market itself will be held from 8:00 a.m. to
5:00 p.m. on Saturday.
The Hinsdale Hurricanes Traveling Soccer Team will be holding its tryouts on
May 22, 1999 and May 23, 1999 on the Sports Core fields. For further
information, call (630) 789 -0783.
Oak Brook Day at the Sports Core will be held Monday, May 31, 1999.
Besides golf, tennis and swimming, this year's events will include an old-
VILLAGE OF OAK BROOK Minutes 20 of 22 May 11, 1999
i
fashioned water fight. If you would like to participate, but don't have a team,
contact the Sports Core office and they will be happy to pass your name along
to the organizers of this event.
Flooding of the Golf Course fourth and fifth holes on April 23, 1999 only
made a bad situation worse. Staff hopes this trend does not continue. What a
difference the weather makes for rounds of golf during April- -1998, 4,974 and
1999, 4,283, down, 691. The other statistics for April are: greens fees, down
$10,089; cart fees, down, $7,146; driving range fees, down $5,312; lounge
sales, down $7,356; and pro shop sales, down $19,484.
9. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): No
Business.
10. ADJOURN TO CLOSED MEETING:
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn at 10:12
p.m. to a Closed Meeting to discuss Collective Bargaining. ROLL CALL
VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
Village President Bushy reconvened the meeting at 10:57 p.m.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
President Bushy acknowledged the professionalism of the management staff
and police officers of the bargaining unit that were able to negotiate a contract
within seven (7) negotiation meetings. The meetings were very amicable and
produced an excellent contract for our police officers. The Village Board was
briefed in the closed meeting by Village Counsel Theodore Clark of Seyfarth,
Shaw, Fairweather and Geraldson, of the contract.
Motion by Trustee Kenny, seconded by Trustee Caleel, to ratify the collective
bargaining agreement between the Village of Oak Brook and the Fraternal
Order of Police Labor Council covering sworn police officers below the rank
of Sergeant for the period commencing January 1, 1999 and ending December
31, 2001. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 1 - Trustee McInerney. Motion carried.
President Bushy publicly commended Assistant Village Manager Crotty for his
efforts in the negotiation process on behalf of the Village.
VILLAGE OF OAK BROOK Minutes 21 of 22 May 11, 1999
ADJOURN TO
CLOSED MEETING
POLICE CONTRACT
12. ADJOURNMENT:
Motion by Trustee Savino, seconded by Trustee Caleel, to adjourn the meeting
at 10:59 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CM AAE
Village Clerk
boro51199
VILLAGE OF OAK BROOK Minutes 22 of 22 May 11, 1999
ADJOURNMENT