Minutes - 05/12/1981 - Board of Trustees• k _ -1
May 12, 1981
. CALL MEETING TO ORDER
The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by
President Cerne in the Samuel E. Dean Board Room of the Village Commons. President
Cerne stated that Trustees Walter C. Imrie, Robert E. Listecki, William R. Watson, Jr.,
and Joseph H. Rush, having been duly elected in the Consolidated General Election,
April 7, 1981, were administered the Oath of Office prior to the Committee-of-the -
Whole Meeting of May 11, 1981 by Clerk Lakosil.
A. Roll Call
III. APPROVAL OF MINUTES
Present: Trustees George Congreve
Walter C. Imrie
Robert E. Listecki
Arthur W. Philip
Joseph H. Rush
William R. Watson
President Wence F. Cerne
Absent:
None
That the Minutes of the Regular Meeting of April 28, 1981 be approved as submitted
and waive reading of same.
Voice vote: Ayes: Trustees Congreve, Imrie, Philip, Rush, Watson & President Cerne
Abstain: Trustee Listecki
So ordered
That the Minutes of the Public Hearing re Proposed Use of Federal Revenue Sharing
Funds held of April 28, 1981, be approved as submitted and waive reading of same.
Voice vote: Ayes: Trustees Congreve, Imrie, Philip, Rush, Watson & President Cerne
Abstain;: Trustee Listecki
So ordered
III.1 ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. RESOLUTION NO. R -302: BARBARA F. REYNOLDS
Proposed Resolution read in its entirety by President Cerne, commends Barbara F.
Reynolds for her service to the Village as a Member of the Plan Commission from
May 1975 to 1977, and as an elected Trustee from May 1977 to 1981.
Trustee Philip moved - seconded by Trustee Watson....
To approve Resolution No. R -302 as presented.
Voice vote: all in favor So ordered
B. RESOLUTION NO. R -303: RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY
MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE
Proposed resolution appropriates the sum of $60,500 of Motor Fuel Tax Funds for
maintaining streets and highways from January 1, 1981 to December 31, 1981.
Trustee Congreve moved - seconded by Trustee Watson....
To approve Resolution No. R -303 as presented and waive reading of same.
Roll Call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
VILLAGE OF OAK BROOK MINUTES -1- May 12, 1981
VILLAGE
OF 1AK BROOK
MINUTES OF
REGULAR MEETING
May 12, 1981
. CALL MEETING TO ORDER
The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by
President Cerne in the Samuel E. Dean Board Room of the Village Commons. President
Cerne stated that Trustees Walter C. Imrie, Robert E. Listecki, William R. Watson, Jr.,
and Joseph H. Rush, having been duly elected in the Consolidated General Election,
April 7, 1981, were administered the Oath of Office prior to the Committee-of-the -
Whole Meeting of May 11, 1981 by Clerk Lakosil.
A. Roll Call
III. APPROVAL OF MINUTES
Present: Trustees George Congreve
Walter C. Imrie
Robert E. Listecki
Arthur W. Philip
Joseph H. Rush
William R. Watson
President Wence F. Cerne
Absent:
None
That the Minutes of the Regular Meeting of April 28, 1981 be approved as submitted
and waive reading of same.
Voice vote: Ayes: Trustees Congreve, Imrie, Philip, Rush, Watson & President Cerne
Abstain: Trustee Listecki
So ordered
That the Minutes of the Public Hearing re Proposed Use of Federal Revenue Sharing
Funds held of April 28, 1981, be approved as submitted and waive reading of same.
Voice vote: Ayes: Trustees Congreve, Imrie, Philip, Rush, Watson & President Cerne
Abstain;: Trustee Listecki
So ordered
III.1 ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. RESOLUTION NO. R -302: BARBARA F. REYNOLDS
Proposed Resolution read in its entirety by President Cerne, commends Barbara F.
Reynolds for her service to the Village as a Member of the Plan Commission from
May 1975 to 1977, and as an elected Trustee from May 1977 to 1981.
Trustee Philip moved - seconded by Trustee Watson....
To approve Resolution No. R -302 as presented.
Voice vote: all in favor So ordered
B. RESOLUTION NO. R -303: RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY
MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE
Proposed resolution appropriates the sum of $60,500 of Motor Fuel Tax Funds for
maintaining streets and highways from January 1, 1981 to December 31, 1981.
Trustee Congreve moved - seconded by Trustee Watson....
To approve Resolution No. R -303 as presented and waive reading of same.
Roll Call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
VILLAGE OF OAK BROOK MINUTES -1- May 12, 1981
IV.
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'VILLAGE OF OAK BROOK MIN S
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May
12, 1981
C. ORDINANCE NO. S -473: AN
ORDINANCE AUTHORIZING
THE PURCHASE
OF A WATER
SYSTEM
FROM THE HINSDALE SANITARY DISTRICT
Proposed Ordinance authorized at the Regular Meeting of April 21, 1981, for the
purchase of the East Fullersburg /Robin Hood Ranch Water System for the total
amount of $201,263.69.
Trustee Congreve moved - seconded by Trustee Philip....
To approve Ordinance No. S -473 and waive reading of same.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
FINANCIAL
A. Treasurer's Report
Trustee Rush moved - seconded by Trustee Listecki....
That the Treasurer's Cash and Investment Report for the month of April, 1981 be
accepted as presented.
Revenue Fund Balance
Corporate Fund
°$ 544,000.85
$31279,408.88
Motor Fuel Tax Fund
71255.16
80,447.84
Revenue Sharing Fund
14,555.13
624.50
Water Fund
237,929.90
11778,508.13
1976 Revenue Bond Fund
- 0 -
.07
Sports Core Bond Fund
15,699.53
410,449.51
Sports Core Operating Fund
104,382.24
246,446.53
Voice vote: all in favor
So ordered
B. Payouts
#3 & Final - Martam Construction - Culvert Replacement Spring /Adams
Trustee Congreve moved - seconded by Trustee Philip....
To approve the #3 and Final Payment to Martam Construction for culvert replacement
at Spring Road & Adams Road in the amount of $2,060.00.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush, and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
#2 - John Neri Construction Co. - Yorkshire Woods Watermain Replacement, Pavement
Reconstruction and Resurfacing
Trustee Congreve moved - seconded by Trustee Philip....
To approve the payment to John Neri Construction Co., subject to receipt of waivers,
for Yorkshire Woods Water main Replacement, Pavement Reconstruction and Resurfacing
in the amount of $31,161.77.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
C. Approval of Bills
Accounts Payable, dated April 30, 1981, presented to reflect payment from the
following funds:
Corporate Fund
Motor Fuel Tax Fund
Water System Funds
Sports Core Fund
Sports Core Operational Fund
VILLAGE OF OAK BROOK MINUTES
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$348,683.06
2,359.35
37,475.74
1,598.64
102,788.31
TOTAL $492,905.10
May 12, 1981
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VILLAGE OF OAK BROOK MIFFS
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Trustee Rush moved - seconded by Trustee Imrie....
May 12, 1981
To approve payment of Accounts Payable in the total amount of $492,905.10, and
authorize the President and Treasurer to affix their signatures thereon.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
D. Investments
Trustee Rush moved - seconded by Trustee Congreve....
To approve and ratify the following investment from the Water Fund (DIE Account):
One federally secured certificate of deposit in the amount of $156,366.21 to
mature at First Federal Savings and Loan on July 28, 1981 for 90 days at a rate
of 15.25%.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
Trustee Rush moved - seconded by Trustee Congreve....
To approve and ratify the following investment from the Water Fund:
One federally secured certificate of deposit in the amount of $307,992.53 to
mature at First Federal Savings and Loan on October 26, 1981 for 180 days at
a rate of 15.5%.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
Trustee Rush moved - seconded by Trustee Congreve:...
To approve and ratify the following investment from the Corporate Fund:
One federally secured certificate of deposit in the amount of $350,000.00 to
mature at First Federal Savings and Loan on Movember 12, 1981 for 184 days at
a rate of 17.5%.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
E. Request to Purchase - Lounge Chairs for Pool Area
Trustee Philip moved - seconded by Trustee Watson....
To authorize the purchase of seventy (70) Sun Lounge Chairs and twenty (20) Stacking
Club Ehairs for the Pool Area of the Bath and Tennis Club, and waive the competitive
bidding requirement due to purchasing directly from the manufacturer.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
OLD BUSINESS
A. Neiman - Marcus - Liquor License Request
Continued from the regular meeting of April 14, 1981.
Trustee Philip moved - seconded by Trustee Congreve....
To authorize the Village Attorney to prepare the necessary ordinance amending Section
3 -23, increasing the number of Class A -1 liquor licenses from ten (10) to eleven (11).
Voice vote: all in favor
VILLAGE OF OAK BROOK MINUTES
So ordered
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VILLAGE OF OAK BROOK MI ?S -4-
B. Bid Recommendation - Computer Hardware and Software
Trustee Rush moved - seconded by Trustee Philip....
May 12, 1981
To authorize execution of contracts with the lowest responsible bidders for
Computer Hardware and Software as follows:
1. Basic Four Information Systems, Division of Management Assistance Inc.,
for the Basic Four 610 Computer including -
3 video display terminals,
1 DataWord video display terminal
1 300 line - per - minute Printer,
1 letter - quality Printer (45 characters per second),
(MAI )
1 continous form tractor for letter quality printer, and all other necessary
equipment, in the amount of $85,571.00
2. Marciante & Associated Co., Software Programs required to meet Village speci-
fications in the amount of $23,000.00
3. Sorbus Service Division of MAI, for the maintenance of all Hardware equipment
supplied by Basic Four which will be for an initial 15 -month term, including
a ninety (90) day warranty period for remidial and preventative maintenance
services, which includes labor and parts in the amount of $649.00 per month.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
C. Fee on Applications for Variation, Special Use & Zoning Amendment
Staff has been studying the relationship of fees presently charges in comparison
with actual costs incurred. Subject deferred for further review by Finance Committee.
D. Drake -Oak Brook Hotel - Windsor Drive /Dover Drive Construction - Agreement
By agreement dated September 4, 1979, the Drake -Oak Brook, Inc. agreed to construct
certain roadway improvements, which included the cul- de- saccing of Windsor Drive
near its terminus with 22nd Street and the closing of the Dover Drive entrance
York Road from the Drake -Oak Brook property, and make any necessary dedications
and /or easements for roadway purposes as necessary for this construction.
Trustee Congreve moved - seconded by Trustee Philip....
To approve the agreement for dedication of roadway and authorize the President
and Clerk to affix their signatures thereon.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion.
E. Ben Fuller - Waiver of Fee
So ordered
At the regular meeting of April 14, 1981, this request was continued until a
demolition bond was posted as required by Ordinance S -470.
Trustee Imrie moved - seconded by Trustee Listecki....
To waive the $150.00 filing fee associated with the Special Use /Flood Plain
application.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
VILLAGE OF OAK BROOK MINUTES -4- May 12, 1981
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VILLAGE OF OAK BROOK MINCS -5 -� , May =2, 1981
NEW BUSINESS
A. Specialty Area Assignments
President Cerne announced the areas of responsibility assigned to each Trustee as
follows:
Finance & Library Joseph H. Rush
Personnel .................... Robert E. Listecki
Public Safety ..................... Walter C. Imrie
Public Works & Traffic .................... George Congreve
Sports Core .................... Arthur W. Philip
Zonning and Planning William R. Watson
B. Appointments
President Cerne recommended the following appointments subject to approval and
concurrence of the Board:
The reappointment of Donald B. Reece, 44 Baybrook Lane, as a Member of the Plan
Commission, for a three -year term effective May 20, 1981, and for Mr. Reece to
serve as Chairman, replacing Richard A. Barton, 40 Breakenridge Road, whose term
expires May 20, 1981.
Trustee Watson moved - seconded by Trustee Congreve....
To reappoint Donald B. Reece as a Member and Chairman of the Plan Commission,
with term to expire May 20, 1984.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
So ordered
The reappointment of Kent A. Ramm, 33 Sheffield Lane, as a Member of the Plan
Commission, for a three -year term effective May 20, 1981.
Trustee Imrie moved - seconded by Trustee Listecki....
To reappoint Kent A. Ramm as'a Member of the Plan Commission, with term to expire
May 20, 1984.
Roll call vote: Ayes: Trustee Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
So ordered
The appointment of Kenneth H. Beard, 3711 Madison Street, as a Member of the
Plan Commission, for a three -year term, to fill the vacancy created by the
appointment of Donald B. Reece as Chairman of the Plan Commission, effective
May 20, 1981.
Trustee Listecki moved - seconded by Trustee Rush....
To appoint Kenneth H. Beard as a Member of the Plan Commission, with term to
expire on May 20, 1984.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
So ordered
The appointment of Barbara F. Reynolds, 6 Robin Hood Ranch, as a Member of the
Zoning Board of Appeals for a five -year term to fill the vacancy created by the
expiration of the term of Frank B. McCormick, 28 Hickory Drive.
Trustee Watson moved - seconded by Trustee Rush....
To appoint Barbara F. Reynolds as a Member of the Zoning Board of Appeals, with
term to expire November 17, 1985.
Roll call vote: Ayes: Trustee Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
So ordered
VILLAGE OF OAK BROOK MINUTES -5- May 12, 1981
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VILLAGE OF OAK BROOK MI S -6- is May 12, 1981
The reappointment of Mary Ann Malloy, 21 Cambridge Drive, as a Member of the
Library Commission for a three -year term.
Trustee Rush moved - seconded by Trustee Imrie....
To reappoint Mary Ann Malloy, as a Member of the Library Commission, term to
expire May 1, 1984.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
So ordered
C. Westmont request for 35th Street Water Main
Request from Village of Westmont to install 12" Water Main from Oakwood Drive
at 35th Street to the west for 2,000 linear feet. 35th Street is entirely within
the Corporate Limits of Oak Brook.
Trustee Congreve moved - seconded by Trustee Philip....
To grant a permit to the Village of Westmont for the construction of a 12"
water main in 35th Street right -of -way subject to: 1) Water main being placed
five feet south of the south edge of the existing pavement; 2) Westmont to
remove any trees or shrubs in this five foot alignment; 3) Westmont to restore,
within twleve months, all distrubied areas with four inches of top soil and seed,
resulting in a vigmrusr stand of grass growing at the end of this twelve month
period; 4) Westmont to correct inadequate drainage characteristics along the
south side of 35th Street adjacent to and on either side of Oakwood Drive to
the satisfaction of the Oak Brook Village Engineer; and 5) Westmont to present
Oak Brook with a mylar "As- built" upon the completion of the water main construction
and prior to the twleve month time limit.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
D. Mosquito Abatement - Agreement
Trustee Congreve moved - seconded by Trustee Philip....
To authorize the execution of a two -year extension of the contract with Clarke
Outdoor Spraying Co., Inc. for the 1981/1982 Mosquito Control Program in the
amount not to exceed $27,615.11, and that the bidding requirements be waived due
to lack of any other bidder qualified to provide similar services.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson
Nays: none
President Cerne indicated approval of the motion. So ordered
E. Western Open - Temporary Liquor License, Temporary Signs, Temporary Fencing,
Agreement
Request from Western Golf Association for a temporary Liquor License to provide
alcoholic liquors in conjunction with the 1981 Western Open at a Special Pavalion
of the Butler National Golf Club from June 29 through July 5, or an additional
two days if postponed by weather.
Trustee Rush moved - seconded by Trustee Imrie....
To authorize the issuance of a Class D Liquor License to Western Golf Association
at the fee of $50.00 per day.
Voice vote: all in favor
Trustee Philip moved - seconded by Trustee Congreve....
To table temporary signs, temporary fencing and agreement.
Voice vote: all in favor
So ordered
So ordered
VILLAGE OF OAK BROOK MINUTES -6- May 12, 1981
so —
VILLAGE OF OAK BROOK MIS
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F. Liquor License Request - Henrici Hoffman House
Application for revised Liquor License reflects change within the Henrici's
Restaurant organization, and not an increase in the number of licenses authorized
by Section 3 -23 of the Oak Brook Code.
Trustee Congreve moved - seconded by Trustee Watson....
To authorize issuance of a Class A -1 Liquor License to Henrici's Oak Brook, upon
surrender of their present license, at the base fee plus a portion for the months
of May and June, in the amount of $2,333.00.
Voice vote: all in favor
So ordered
G. Liquor License Request - Midwest Rugby Football Union, Inc.
Request for a temporary Liquor License to provide a beer consession at the
Territorial Tournament to be held at the Sports Core during the hours of 9a.m. to
6p.m. on May 23, 24, 25, 1981.
Trustee Philip moved - seconded by Trustee Rush....
To authorize the issuance of a temporary Class D Liquor License to Midwest Rugby
Football Union, Inc., at the fee of $50.00 per day.
Voice vote: all in favor So ordered
H. Kenneth J. Kuczen (284 Timberview Drive) Fence Variation
Refer to Zoning Board of Appeals Meeting of June Z, 1981
I. Felber's Subdivision (55 Timber Trails) Preliminary Plat
Refer to Plan Commission Meeting of June 15, 1981
J. Dan Williams (180 Forest Trail)Special Use Flood Plain & Structure Height Variation
Refer to Plan Commission Meeting of May 18, 1981, and Zoning Board of Appeals
Meeting of June 2, 1981.
K. Adjournment Time: 9:00 P.M.
Trustee Congreve moved - seconded by Trustee Rush....
To adjourn this meeting.
Voice vote: all in favor
Approvea as corrected
VILLAGE OF OAK BROOK MINUTES
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So ordered
Respectfully submitted,
Maria ne Lakosil
Village Clerk
May 12, 1981