Minutes - 05/12/1987 - Board of TrusteesC lj
VILLAGE OF OAK BR
MINUTES OF THE REGULAR MEETING
May 12, 1987
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT: None
II. APPROVAL OF MINUTES:
Trustee Winters moved, seconded by Trustee Maher...
That the Minutes of the Regular Meeting of April 28, 1987 be approved as
presented and waive reading of same.
V010E VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. S-606 AN ORDINANCE AMENDING AN ORDINANCE GRANTING A
SPECIAL USE PERMIT PURSUANT TO THE PROVISIONS OF THE ZONING ORDINANCE
OF THE VILLAGE OF OAK BROOK, ORDINANCE NO. G-60, AS AMENDED (Oak Brook
Christian Center -3100 Midwest Road):
Discussed and direction given at the Regular Feting of April 28,
1987.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. S -606 as presented and waive reading of same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. RESOLUTION,NO. R -430 A RESOLUTION APPROVING A PLAT OF VACATION AND
THE FINAL PLAT OF SUBDIVISION KNOWN AS LIZZADRO SUBDIVISION (310 Oak
Discussed and direction given at the Regular Meeting of April 28,
1987.
Trustee Bushy moved, seconded by Trustee Rush...
To pass Resolution No. R -430 as presented and waive reading of same.
ROLL CALL VOTE. Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAGE OF OAK BROOK Minutes -1- May 12, 1987
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VILLAGE OF OAK BROOK Minutes -2- May 12, 1987
C. RESOLUTION NO. R -431 RESOLUTION OF APPRECIATION - PHILIP:
President Cerne read in its entirety a proposed resolution commending
Arthur W. Philip for his service to the Village as an appointed member
of the Plan Commission from May, 1974 to May, 1975 and as an elected
Trustee from May, 1975 to May, 1987.
Trustee Imrie moved, seconded by 'trustee Bushy...
To pass Resolution No. R -431 as presented.
VOICE VOTE: All present, in favor. So ordered.
IV. FINANCIAL:
A. Payouts:
1. Harza Environmental Services, Inc. - Consultant Engineering Services -
Water System Pressure Equalization and Reservoir B:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize partial payment for consulting services for Reservoir B
and Pressure Mitigation to Harza Environmental Services, Inc. in the
total amount of $11,799.92.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
2. Intergovernmental Risk Management Agency (IRMA) - Third Supplemental
Assessment for 1983 Clain Year:
Trustee Imrie moved, seconded by Trustee Winters...
To authorize payment of the Third Supplemental Assessment for the 1983 f
Claim Year to I.R.M.A. in the total amount of $4,040.79.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne. -
Nays: None
Absent: None So ordered.
3. Coopers & Lybrand - Final Audit Bill - Fiscal Year 1985/86:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Final Audit bill to Coopers & Lybrand for
Fiscal Year 1985/86 in the total amount of $11,000.00 upon receipt of
Manag event Letter.
ROLL CALL VOTE: Ayes: Trusters Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
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Warrant Register By Fund dated May 4, 1987 presented to reflect
payment from the following funds:
General Fund $320,465.98
Water Fund 39,056.14
Police Pension Fund 600.00
Fire Pension Fund 600.00
Sports Core Fund 62,369.05
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Trustee Imrie moved, seconded by Trustee Bushy...
To approve payment of Warrant Register By Fund in the total amount of
$423,091.17 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
C. Investments:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve and ratify the following investments from the Water Fund:
One federally secured Certificate of Deposit in the mount of
$500,000.00 to mature at Standard Federal Savings on April 29, 1988 at
a rate of 7.25%.
One federally secured Certificate of Deposit in the amount of
$500,000.00 to mature at Olympic Federal Savings on April 30, 1988 at
a rate of 7.0o.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. Audit Proposals - Fiscal Year 1986/87:
Proposals were solicited from nine (9) accounting firms and six (6)
submitted quotations.
Trustee Imrie moved, seconded by Trustee Bushy...
To table this matter to the next Regular Meeting of May 26, 1987.
VOICE VOTE: All present, in favor. So ordered.
V. OLD BUSINESS:
A. Mosquito Abatement Program:
Previously discussed at the Regular Meeting of March 26, 1987 and
discussion continued at this meeting.
It was the consensus of opinion to continue the Mosquito Abatement
Program as provided since 1974.
B. Water System Pressure Differential Mitigation Study:
Contract with Harza Environmental Services, Inc. approved at the
Regular Meeting of December 16, 1986. Draft report of Pressure
Differential Mitigation Study received April 23, 1987.
Trustee Rush moved, seconded by Trustee Winters...
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May 12, 1987
To approve Amendment #1 to the "Agreement" for consultant services for
the design of the pressure differential mitigation as recommended
within the report and for construction services to implement that
design in the total amount of $57,565.00 and authorize the Village
President and Clerk to execute the Amendment to the Agreement.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
C. 1987 Crack Sealing Project (Saddle Brook, Trinity Lakes, Yorkshire
Woods, Woodside Estates, Adams Road, Commerce Drive, McDonald's Drive,
Clearwater Drive and Avenue Loire) - Bid Recommendation:
Authorization to bia at the Regular Meeting of April 14, 1987. Three
proposals were received prior to 10:00 A.M. on May 5, 1987.
Trustee Rush moved, seconded by Trustee Bushy...
To award the contract for the Crack Sealing Project to the lowest
responsible bidder, Kenneth R. Hartman, Inc., in the total mount of
$27,338.54.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
D. Oak Brook Christian Center (3100 Midwest Road) - Waiver of Fees:
Trustee Winters moved, seconded by Trustee Rush...
To authorize the waiver of fees associated with the Building Permit as
allowed per Article VIII, Section 2 -226 of the Code of Ordinances.
VOICE VOTE: All present, in favor.
So ordered.
E. Report of Activities:
1. Finance & Library: Trustee Imrie - Plans are for additional parking
for the Library.
2. Personnel: Trustee Winters - No report.
3. Public Safety: Trustee Bushy - Police Department is having an Open
House from noon to 4:00 P.M. on May 16, 1987.
4. Public Works: Trustee Rush - 22nd Street /Spring Road improvements
begin May 18, 1987. Cable TV contract to be available for the next
Regular Meeting of May 26, 1987.
5. Sports Core: Trustee Maher - Memberships have increased at the Bath &
Tennis and Goif Clubs.
6. Zoning & Planning: President Cerne - Buck /Ernie Pyle development was
briefly discussed at the Committee -of- the -Whole Meeting of
May 11, 1987.
VI. NEW BUSINESS:
A. Request for Authorization to Bid - Equipment - Public Works:
Trustee Rush moved, seconded by Trustee Imrie...
To authorize advertising for bids for an Asphalt Roller, a Flat Bed
Trailer, a 1- ton Truck Chassis, and a Vacuum Unit for the Street
Department, and a 3/4 -ton Truck Chassis for the Water Department, all
to replace existing equipment with bias to be received by 10:00 A.M.
on June 1, 1987.
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VILLAGE OF OAK BROOK Minutes -5- May 12, 1987
VOICE VOTE: All present, in favor. So ordered.
B. Deicer Salt - 1987/88 Joint Purchase Requisition:
Trustee Rush moved, seconded by Trustee Winters...
To authorize the execution of the Joint Purchase Requisition with the
State of Illinois for bidding of deicer salt for the 1987/88 winter
season.
VOICE VOTE: All present, in favor.
So ordered.
C. Recommendation - Elstien - Side Yard Variation (327 Hambletonian
Dr 1 v e) :
On May 5, 1987 the Zoning Board of Appeals recommended approval of
variations to allow an existing swimming pool and deck to cover more
than 30 percent of the rear yard (42.8% coverage) and to be located
less than 5 feet from the side lot line.
Trustee Rush moved, seconded by Trustee Winters...
To concur with the recommendation of the Zoning Board of Appeals and
grant the requested variations subject to the applicant being required
to bear the cost of digging up the storm sewer if it should be deemed
necessary and direct the Village Attorney to prepare the necessary
document to effectuate same.
VOICE VOTE: All in favor except Trustee Bushy voting no. So ordered.
D. Recommendation - AT &T Communications - FAR Variation (1000 Commerce
Drive) :
On May 5, 1987 the Zoning Board of Appeals recommended approval of a
Variation to allow an increase of the Floor Area Ratio to .68 that
would allow for an addition to be built to house additional equipment.
Trustee Imrie moved, seconded by Trustee Bartecki...
To continue this matter to the Regular Meeting of June 9, 1987 as
requested by the petitioner.
VOICE VOTE: All in favor except Trustee Winters who abstained.
So ordered.
E. Oak Brook Polo Club - Stabling Tract Agreement:
Agreement entered into on June 11, 1985 and First Amendment to
Agreement authorized on July 22, 1986.
Trustee Maher moved, seconded by Trustee Bushy...
To authorize modification of the Agreement to allow for construction
of six horse paddocks and a maintenance equipment storage area and
authorize the Village Attorney to prepare an amendment to the
Agreement with the appropriate revisions to Exhibit A (Site Plan).
VOICE VOTE: All present, in favor. So ordered.
F. Appointments:
Trustee Imrie moved, seconded by Trustee Maher...
To concur with the recommendation of President Cerne to appoint:
Kerry M. Krafthefer, 1807 Midwest Club, as a member of the Plan
Commission, term to expire May 20, 1989.
VOICE VOTE: All present, in favor. So ordered.
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G. Specialty Area Assigruents:
With the concurrence of the Trustees, President Cerne presented their areas of
responsibility as follows:
Trustee Bartecki - Finance
Trustee Bushy - Personnel
Trustee Imrie - Public Works & Library
Trustee Maher - Sports Core
Trustee Rush - Public Safety & Traffic
Trustee Winters - Zoning & Planning
President Cerne will continue to serve as the Village representative
to the Du Page Mayors & Managers Conference with Trustee Rush serving
as an alternate delegate.
H. Referrals:
With no objections, President Cerne made the following referrals:
1. Orlando - Rear Yard Variation (821 Red Stable [nay) -- Referred to
Zoning Board of Appeals meeting of June 2, 1987.
2. Macnider - Flood Plain Variation -- Referred to Zoning Board of
Appeals meeting of July 7, 1987.
3. Andy's Steak House - Variation -- Referred to Zoning Board of
Appeals meeting of July 7, 1987.
VII. ADJOURNMENT:
Trustee Bushy moved, seconded by Trustee Maher...
To adjourn the Regular Feting.
VOICE VOTE: All present, in favor.
ATTEST:
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Marianne Lakosil, CMC
Village Clerk
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Approved
TIME: 10:18 F.M.
So ordered.
VILLAGE OF OAK 3ROOK 1,41nutCS -6- May 12, 1987
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