Minutes - 05/12/1998 - Board of Trusteesf�kzcf?w` u e ;
VILLAGE OF OAK BROOK Minutes MA„ 12,19A
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AMENDED _ , BY VILLAGE BOARD ON
1. hEEIINQ CALL: MEETING CALL
Village Clerk Gonnella asked for a motion from the floor to appoint Trustee
Bartecki as Temporary Chairman in the absence of President Bushy.
Motion by Trustee Caleel, seconded by Trustee Kenny, to appoint Trustee
Bartecki as Temporary Chairman for the Regular Board of Trustees meeting in
the absence of President bushy. VOICE VOTE: Motion carried.
The Regular Meeting of the Board of Trustees was called to order by the
Temporary Chairman in the Samuel E. Dean Board Room of the Village
Commons at 7:30 p.m. Pledge of Allegiance was given.
2. RO 11 - A1_.L: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: Trustees Bartecki, Caleel, Kenny and Savino.
ABSENT: President Bushy and Trustees McInerney and Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; and Debra J. Jarvis, Fire Chief/Building
Commissioner.
4. ARP_ROVAL OF MINUTES: MINUTES
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes
of the Regular Meeting of April 28, 1998 as presented and waive the full
reading thereof. VOICE VOTE: Motion carried.
9 1111 • uh ► I :
Motion by Trustee Caleel, seconded by 'Trustee Savino, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carried.
A. APPRQVAI,, QP BBlid S: Approved Omnibus Vote. APPROVAL OF:
BILLS
$4269196.88
VILLAGE OF OAK BROOK Minutes l 0f9 May 12, 1998
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B. AI'a PAYROLL -
MAY 2. 1998: Approved Omnibus Vote. $339,076.55(gross)
D. PAYOUTS: PAYOUTS
1) JAMES 1,� EIENES & ASSQUAT •S, INC. - PAYOLa #11- 22ND/YORK
22NDaQRK CONSTRLICTIQN.,SERVIQ ES - '7k ZlL42: CONSTRUCTION
Approved Omnibus Vote. SERVICES
2) JAMES I GENES & ASSQUAIES, INC - PAY01 #7 - 1928 1998 PAVING
PAVING PROIMI - CONSTRUCTION SERVICES - PROJECT
15.792,25: Approved Omnibus Vote.
1) AIH AND TENNIS CLUB - QUISIDE.LL: Approved BATH & TENNIS CLUB
Omnibus Vote. OUTSIDE GRILL
G. APPROVAL OF SAGE MAYQRS f1NI2_MAN A.Q DU PAGE MAYORS &
CONFERENCE 1998109 MEMBERSHIP AND PAYMENT OF MANAGERS 1998/99
DUIES - $5,879.95: Approved Omnibus Vote. MEMBERSHTP AND
PAYMENT OF DUES
QuARIE,g HOTEL TAX RJECEMS TO THE QU PAQE HOTEL TAX
Approved Omnibus
I. ACCEPT AND PLACE, ON FILL`- 1997 COMPREHENSIVE 1997 COMPREHENSIVE
ANNUAL -FINANCIAL REPORT AND MANAGEMENT LET ER: ANNUAL FINANCIAL
Approved Omnibus Vote. REPORT & MANAGEMENT
LETTER
6. 11EMS RE}yI0VE,f ROM OMNIBUS AGENDA: None.
A. APPOINTMENTS: No Business.
VILLAGE Or OAK BROOK Minutes 2 of 9 May 12, 1998
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1) ORDINAN F�8-Z S -R99 AN ORDIN�_� �ZQNUN
_ � * ORD. 98-- ZO - -R-
A- _ CERTAIN PAR � T TO, T t _
��.,�.� -3 ��FRA1, RI1�iNFSC S_ggg
DIS i T 1901 22ND ST RF r OAK BROOK, IL 6Q523): REZONING TO B -3
GENERAL BUSINESS
Discussed and direction given at the Regular meeting of April 28, DISTRICT
1998. Costco Wholesale Corporation is requesting a rezoning from (1901 22nd Street)
ORA- I to B -3. The ordinance is subject to the condition that the
developer take title to the subject property on or before Decernber 31,
1998.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 98- ZO -R -S -899, "An Ordinance Rezoning A Certain
Parcel To The B -3 General Business District (1901 22nd Street, Oak
Brook, IL 60523) ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carried.
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Discussed and direction given at the Regular meeting of April 28,
1998. Costco Wholesale Corporation is requesting front yard setback
variations to rectify an existing building encroachment into the front
yard (40 foot per.-aitted by a 1961 variation) of two (2) feet and for a
canopy which will also project to approximately thirty -eight (38') feet
from the front lot line. The ordinance is subject to the conditions set
forth in Section 5 of the ordinance.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 98- ZO -V -S -900, "An Ordinance Granting Variations From
The Provisions Of Section VII(F_.)(4) Of The Zoning Ordinance Of
The Village Of Oak Brook Relative To A Front Yard Setback (1901
22nd Street, Oak Brook, IL 60523) ", as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carried.
VILLAGE OF OAK BROOK Minutes 3 of 9 May 12, 1998
ORD. 98 -GO -V-
S -900
GRANTING VARIATIONS
FROM SEC. VII(E)(4)
RELATIVE TO A
FRONT YARD SETBACK
(1901 22nd Street)
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The ordinance declares four vehicles as surplus and authorizes their
sale at the DuPage Mayors and Managers Conference surplus vehicle
and equipment auction. These cars are currently used as
administrative pool cars. Replacements for the vehicles will be four
squad cars which were previously declared as surplus. The
Conference charges a 15% administrative fee, which will be
subtracted from the gross receipts.
The auction is schediu� -4, for Saturday, June 20, 1998 at the College
of UuPage, with bidding; beginning at 10:00 a.m. As in past years,
the Village is required to suppiy one staff person (usually a Police
Officer) to assist the Conference with the auction.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 98 -PP -S -901, "An Ordinance Authorizing The Sale By
Public Auction Of Personal Property Owned By The Village Of Oak
Brook ", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carried.
ORD. 98 -PP -S -901
AUTHORIZING SALE
BY PUBLIC AUCTION
OF PERSONAL
PROPERTY
4) ORDINANCE 98-11-G-61 0 AN ORDINANCE AMENDIN Q ORD. 98-PL-G-610
ARTICLE VI OF HE PERSONNEL RULES & AMENDING ..
REGULATIONS OF THE VI 1AGE OF OAK BRQQ OF PERSONNEL
The new collective bargaining agreement between the Village and the
International Brotherhood of Teamsters Local 714 - Law
Enforcement Division includes a change to the holiday and personal
leave provisions. Effective January 1, 1997, the Easter Sunday is
now a recognized holiday for patrol officers such that if an officer
works on that day, he or she is entitled to holiday premium pay for
the hours worked. In exchange for recognition of Easter, the number
of personal days granted to the officers was reduced by one.
The ordinance extends the provision to the non - represented shim
employees who are eligible for holiday premium pay (i.e., Police
sergeants and Communication Center personnel). Because these
employees may also be required to work on Easter Sunday, staff is
recommending that the holiday be recognized for them as well in
exchange for a one -day reduction in the number of personal days.
VILLAGE OF OAK BROOK Minutes 4 of 9
May 12, 1998
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The ordinance declares four vehicles as surplus and authorizes their
sale at the DuPage Mayors and Managers Conference surplus vehicle
and equipment auction. These cars are currently used as
administrative pool cars. Replacements for the vehicles will be four
squad cars which were previously declared as surplus. The
Conference charges a 15% administrative fee, which will be
subtracted from the gross receipts.
The auction is schediu� -4, for Saturday, June 20, 1998 at the College
of UuPage, with bidding; beginning at 10:00 a.m. As in past years,
the Village is required to suppiy one staff person (usually a Police
Officer) to assist the Conference with the auction.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 98 -PP -S -901, "An Ordinance Authorizing The Sale By
Public Auction Of Personal Property Owned By The Village Of Oak
Brook ", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carried.
ORD. 98 -PP -S -901
AUTHORIZING SALE
BY PUBLIC AUCTION
OF PERSONAL
PROPERTY
4) ORDINANCE 98-11-G-61 0 AN ORDINANCE AMENDIN Q ORD. 98-PL-G-610
ARTICLE VI OF HE PERSONNEL RULES & AMENDING ..
REGULATIONS OF THE VI 1AGE OF OAK BRQQ OF PERSONNEL
The new collective bargaining agreement between the Village and the
International Brotherhood of Teamsters Local 714 - Law
Enforcement Division includes a change to the holiday and personal
leave provisions. Effective January 1, 1997, the Easter Sunday is
now a recognized holiday for patrol officers such that if an officer
works on that day, he or she is entitled to holiday premium pay for
the hours worked. In exchange for recognition of Easter, the number
of personal days granted to the officers was reduced by one.
The ordinance extends the provision to the non - represented shim
employees who are eligible for holiday premium pay (i.e., Police
sergeants and Communication Center personnel). Because these
employees may also be required to work on Easter Sunday, staff is
recommending that the holiday be recognized for them as well in
exchange for a one -day reduction in the number of personal days.
VILLAGE OF OAK BROOK Minutes 4 of 9
May 12, 1998
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The net effect is that employees still receive a total of twelve: days to
select, but will receive holiday premium pay if they work on Easter.
Motion by Trustee Caleel, seconded by Trustee Savino, to pass
Ordinance 98 -PL -G -610, "An Ordinance Amending Article VI Of
The Personnel Rules & Regulations Of The Village Of Oak Brook ",
as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
:days: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carried.
5) RESOLUTION 98-IX-UT-R-706 -.A-RESQLUTIQN RES. 98- TX -UT-
REQUESTING THE ILLINOIS COMMERCE COMMISSION R -706
TO PROMULGATE ALTERNATIV MAXIMUM -MUNI IPA REQUESTING THE ICC
UTILITY TAX RATES FOR F USE AND (:QNSJLMPTTQN TO PROMULGATE
OF ELECTIUCITY IN THE X OAK RR0QTr ALTERNATIVE
MAXIMUM MUNICIPAL
UTILITY TAX RATES
FOR USE AND
The resolution requests that the Illinois Commerce Commission (ICC) CONSUMPTION OF
promulgate alternative maximum electric utility excise tax rates for ELECTRICITY
the Village of Oak Brook.
At the Committee -of -the -Whole meeting on April 13, 1998, staff
described for the Board the actions that the Village will need to take
in response to enactment of the electric utility deregulation legislation
last year. The resolution is the first step in con,,-;;rting from the gross
receipts based utility tax to the kilowatt hour based tax.
The statute specifies a schedule of maximum excise tax rates for the
ten usage tiers. Municipalities are free to establish rates based on that
schedule through a process of adjusting those rates proportionately to
yield the appropriate revenue target (the "Proportional Method "). No
ICC action or approval is needed for rates established under the
Proportional Method.
The Act also sets up a process for determining tax rates unique to the
municipality where such rates would more perfectly accomplish the
revenue and taxpayer neutrality intended in the Act (the "Alternative
Method "). Technically, the ICC is charged with the responsibility for
promulgating such rates using information provided by the utility
through the ,requesting municipality. In order to receive the rates in
time to consider adopting them effective with bills rendered after
September I (thereby including consumption after August 1, the date
on which residential electric rates will be reduced 15 %), it is
VILLAGE OF OAK BROOK Minutes 5 of 9 May 12, 1998
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necessary to submit a request to the Commission by mid -May. The
municipal consortium, of which the Village is a member, is
organizing a joint filing in order to facilitate this process.
Motion by Trustee Caleel, seconded by Trustee K,. i; , to pass
Resolution 98-TX-UT-R-706, "A Resolution Requesting The Illinois
Commerce Commission To Promulgate Alternative Maximum
Municipal Utility Tax Rates For The Use And Consumption Of
Electricity In The Village Of Oak Brook, Illinois ", as presented and
waive the full reading thereof. ROLL CALL, VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees McInerney and Shumate. Motion carp ied.
C. AyJA D OF CO IRACIS: No Business.
Engineering: Trustee Bartecki - All pavement patching for the 22nd
Street/York Road Project is complete, and two (2) lanes are open in each
direction except for daily lane closures (usually bets Teen 7 a.m. - 4 p.m.).
Einoce and Hotel Committgg: Trustee McInerney - Village Manager Veitch
reported that during April, staff implemented Smyth Systems for the Golf Club
computer applications. The system is functioning well and staff anticipates
implementation at the Bath and Tennis Club during the middle of May.
The 1997 Audit was completed during April, and the report as well as the
Management Letter was on tonight's agenda for acceptance and to be placed on
file.
The revised investment policy of the Police Pension Fund was adopted during
April to, accommodate the recent legislative changes increasing the limit on
equity investment to 35% (a Village Board objective). The Firefighters'
Pension Fund investment policy is in draft form and will be considered at their
next regular meeting.
Village Manager Veitch continued by reporting that a marketing campaign
status report has been prepared by the Hotel Marketing Subcommittee.
Eim: Trustee Kenny - April fire callJ- totaled 95, with Mutual Aid given 5
times and received 3 times. Ambulance calls totaled 75, with Mutual Aid
given 5 times and received 5 times. ,
On April 7, 1998, fire units responded to a request for aid from NICOR for a
gas main break at 2813 Meyers Road.
On April 8, 1998, fire units responded to a smell of smoke in Marshall Fields.
Light smoke was encountered by first -in companies who located the source of
VILLAGE OF OAK BROOK Minutes 6 of 9 May 12, 1998
DEPARTMENTAL
REPORTS -
LIAISON ASSIGN-
MENTS
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a problem in an electrical closet located in the southwest corner of the
basement.
On April 28, 1998, fire units responded to a reported roof fire in Timber Trails.
First -in fire units quickly brought the chimney fire under control. In thi•
situation, firefighters found a fireplace which had been modified to hect the
entire home, but had not gone through the proper building permit process. In
addition, it had not been cleaned regularly. Both factors contributed to the fire.
It is important to note that the Building Department's n-rmit process is
designed to keep our residents safe by insuring the proper installation of
fireplaces according to the appropriate building codes, as well as providing
information concerning the proper care and maintenance of fireplaces to insure
their continue' Safety. This fire was an example of one which could have been
prevented. The resident was advised that it would be in their best interests to
discontinue use of the fireplace until such time as it could be properly cleaned,
inspected, and brought into compliance with Village codes.
Officers participated in Incident Command Initial Reporting training with the
department's new CD ROM interactive training teclhnology. Monthly
paramedic training consisted of reviewing the new Good Samaritan Standard
Operating Procedures in preparation for biannual paramedic competency
examinations to be conducted in May. The Fire Chief taught "Management
Decision Making' on April 29 and 30, 1998, the second in a series of
promotion preparation workshops conducted by the Illinois Fire Chiefs
Association.
Various other personnel participated in regular monthly fire, medical and
hazardous materials, and special rescue training.
Libr=: Trustee Caleel - The Library Mll be closed on May 20 -22, 1998 for
repairs and maintenance. Materials may be returned to the outside book return.
The collection and reference service will not be available during this time. The
Library will reopen on Saturday, May 23, 1998 at 10 a.m.
In cooperation with the Police Department, the Library will present "Animals
in Law Enforcement" on Saturday, May 16, 1998 at 1:00 p.m. Marlo, Oak
Brook's police dog, will demonstrate his narcotics detection and apprehension
skills with his handler,, Ciiicer Randy Mucha. Also, the Cook County Forest
Preserve District has tentatively scheduled a police equestrian unit to join the
demonstration. Call the Library Resource Desk, 630 -990 -2222, to register for
this free program.
Police: Trustee Shumate - Village Manager Veitch reported that Officer Steve
Loffredo has completed his probationary period and on Monday, May J, 1998
was officially sworn in as a full -time Police Officer. Officer Loffredo's family
was present for the ceremony.
The Department's three newest officers along with a Field Training Officer will
represent the Oak Brook Police Department at the Police Officer Memorial in
VILLAGE OF OAK BROOK Minutes 7 of 9 May 12, 1998
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Springfield, Illinois on May 7, 1998. This annual event is to remember those
officers that have fallen in the line of duty.
Public Works: Trustee Savino - The residential water meter replacement
program is well undenavay with over 45% of the 800 meters scheduled for this
year being replaced.
Significant time has been spent monitoring the DuPage Water Commission's
contractor on Meyers Road insuring that our facilities (water mains, stone
sewers, etc.) are adequately protected and repaired/'replaced if necessary. Now
that the contractor has passed 31 st Street, progress should speed up on the
project.
Parkway and street restoration due to water main breaks and snow plow
damage are also well underway with over 60% of the 43 sites being completely
restored.
To minimize interference, tree pruning in the Saddle Brook neighborhood has
been delayed until the paving contractor has completed their work.
Tentatively, pruning will take place in June.
DuPage County is sponsoring a Household Hazardous Waste collection event
in Wood Dale on Saturday, May 30, 1998. Residents are welcomed to bring
common househc 1d hazardous waste to the Wood Dale Fire Station at 411 Park
Lane. For more information, residents may call the DuPage County Solid
Waste Department H.Hy6' Hotline at 630 -510 -2810.
Receipts for the first quarter Cable TV franchise fee were received in the
amount of $2,988.37.
Village Clerk: Clerk Gonnella - Wildfire has submitted an application for a
liquor license and is being processed.
Village President: President Bushy - Village Manager Veitch noted a reminder
from the Bath and Tennis Club Manager regarding the festivities presented by
the Graue Mill and Museum for a May Antiques Market scheduled for
Saturday, May 16, 1998 from 8 a.m. to 5 p.m.
Reservations are still available for the opening cocktail party on Friday, May
22, 1998 featuring "The Gentlemen of Leisure" band.
Remember to come to Oak Brook Day on Memorial Day!
Village Manager Veitch read in its entirety the following press release and
asked the newspapers to please print the article, as the Village had frill
coverage of it when the incident was reported:
"On Monday, May 11, 1998, the Oak Brook Police Department concluded an
investigation of an alleged Criminal Sexual Assault Case. This incident was
reported to the Oak Brook Police Department on November 7, 1997. The
juvenile victim from Broadview, Illinois reported to police that she was
sexually assaulted in a parking garage at Oakbrook Center. Oak Brook Police
VILLAGE OF OAK BROOK Minutes 8 of 9 May 12, 1998
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investigators contacted and worked closely with the DuPage County Children's
Center. Both agencies logged many hours to resolve the case. After several
interviews, and a lengthy investigation, Oak Brook Police detectives
determined the alleged facts of this case to be false and unfounded. The
alleged victim, a sixteei► year old juvenile, signed a statement confirming the
detectives' findings. The victim was counseled, and no charges are pending at
this time."
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Pursuant to direction given at the Village Board meeting on April 14,
1998, :staff has drafted ordinance language to accomplish the intended
Zoning Ordinance amendment, Subject to Village Board
concurrence, staff will prepare and file the Petition for Text
Amendment by the May 15, 1998 deadline. The formal referral for
public hearing will be accomplished via the Board's May 4'6, 1998
Omnibus Agenda.
Motion by Trustee Savino, seconded by Trustee Caleel, to direct staff
to prepare and file the Petition for Text Amendment for referral for
pubic hearing at the Board meeting of May 26, 1998. VOICE
VOTE: Motion carried.
n 1: 1611,41-11m loom
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting
at 7:53 p.m. VOICE VOTE: Motion carried.
ATTEST:
Ada I . Gonnella, CMC
Village Clerk
bot5l 298
VILLAGE OF OAK BROOK Minutes 9 of 9
May 12, 1998
REVIEW OF ZONING
ORDINANCE
PROVISIONS -
RESIDENTIAL
STRUCTURE HEIGHT
ADJ'OUILNMi NT
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