Minutes - 05/13/1997 - Board of Trusteest.�61 x . sNa t¢t°�1`in
'T�4 i7aas�'t5,`���
a
1.
2.
Bb- 8or -mf )v- � ° 13- 1411`7
VILLAGE OF OAK BROOK Minutes MAY 13,E
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR-IS AMENDED BY VILLAGE BOARD ON
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board, Room of the Village Commons at 7 :33
p.m. Pledge of Allegiance was given.
The Clerk called the roll with the following persons
v PRESENT: President Bushy, Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
ABSENT: Trustee Bartecki.
IN ATTENDANCE: Stem B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Bruce
F. Kapp Director of Information Services & Purchasing; Richard A. Martens,
Village Attorney; Ruth A. Martin, Library Director; Bonnie Sartore, Batn and
Tennis Club Manager; Trey VanDyke, Golf Club Manager Roberta Petz„
Library Commission Chairman; and Barbara Benezra and Anthony Ingrisano,
Library Commission members.
Roberta Petz, Library Commission Chairman, wished to place on record a
commendation for Trustee McInerney for his service as Library Trustee. He
Promoted library awaaeness at Village Board meetings and to the public. He
spent many hours inter% iewing architects, speaking informatively of the
Library and its services.
Joseph Fullan, 122 Timberview Drive, voiced a concern with the proposed Oak
Brook Road expansion and loss of trees. He inquired if the Village had
budgeted for a replacement forestry project. Village Engineer Durfey
explained that the Village is waiting for the final plans of the project from
DuPage County. President Bushy indicated that tree replacement will occur,
but there will be some tree loss due to the stormwater detention requirement.
Harry Terlecki, 104 Canterberry Lane, requested Village Board action be taken
to determine continuation or termination of the lease agreement between the
Village of Oak Brook and the DuPage Mayors and Managers Conference for
rental space at 1220 Oak Brook Road.
VILLAGE OF OAK. BROOK Minutes 1 of 19
May 13s 1997
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
f
4.
President Bushy noted that this has been reviewed by the Village Board. The
property would not be conducive for use by building and zoning staff, as some
staff members are firefighters and would have to cross the street to the fire
station. The present driveway is not part of the property, but the surrounding
property owner permits its use.
Trustee Savino suggested if the Village would lose the road through
development of the surrounding property. it would render the property
valueless. He inquired if the roadway property could be purchased. President
Bushy indicated this could not be discussed at this time due to the current
discussions of the surrounding property,
Trustee Shumate explained that because of the nature of the DuPage Mayors
and Managers, they are not able to pay rent. The facility was renovated at a
cost of $250,000 to their organization that is amortized over the time of the
lease. If the Village terminated the lease, the Village would be required to
reimburse this expenditure-
Trustee McInerney requested the Village Board to ask- the School District to
schedule their events so as to not conflict with the regularly scheduled Village
Board meetings. President Bushy noted the Village Board meeting dates have
been standard for years.
It was a consensus of the Village Board to request in writing the School
District's consideration of scheduling their events so they do not conflict with
the regularly scheduled Village Board meetings.
President Bushy advised the public that the Village Board meeting will be
televised on Channel 19 at 7:00 p.m. the following Monday of a regularly
scheduled Village Board meeting. She welcomed our new Trustee, George•
Caleel, and noted the newly arranged seating a ,signments. President Busher
explained that since the Village Board meeting is being televised to our
residents for the first time. the purpose of the Omnibus Agenda was to approve
routine items and noted each agenda item.
";•
Motion by Trustee McInerney. seconded by Trustee Savino. to approve the
minutes of the Regular Meeting of April 22, 1997 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Special Meeting (Newly Elected Officials Swearing -In
Ceremony) of April 30, 1997 as presented and waive the full reading thereof.
VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 2 of 19 May 13, 1997
Lk
MINUTES
;a
i
4 �
5.
' � < " , . *r n;4 Flea �» ,� "� � , " �' '�kt�i�'y �', ��,k,ieC �,� �j��" �f�'�c.�;�;c�x �•,C
Motion by Trustee McInerney. seconded by Trustee Kenny, to approve the
Oinnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney. Savino and Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion caffied.
APPROVAL OF:
A. APPROVA F I BILLS -
�.... B t . : Approved Omnibus Vote. $410-876.85
B. APPROVA . OF PAYROLL: • PAVROT.L -
I . APRIL 19,1292: Approved Omnibus Vote. 9324 - 259.23 (grosR)
2. MAY 3-.-1927: Approved Omnibus Vote. $310,576 55 (grnssl
C. CHANGE O 1DFM:
a
I • CHANGE - 0 RDER #2 1996 PAVIN p PROJECT: Approved 1996 PAVING
Omnibus Vote ' PROJECT
D. PAY ITS: PAYOUTS:
1. ORANGE CRUSH RECY I E. L..P.PAYOUT #3 & FINAL 1996 LIFT PAVING
1296 MFT isAVING PROJECT S 19,232.3 1: Approved Omnibus PROJECT
Vote.
E. 9 FERRAL S:
- REFERRALS:
1. HARRIS (30? OAK BROOK ROAD) - PRIVATE-ACCESS HARRIS - PRIVATE
RIGHIS.-or-WAY EXCLUSION VARIATION FFFR JO ACCESS RIGHTS-OF-
ZONING BOARD OF AMALS MFF ING OF J iNF -3a 11997: WAY EXCLUSION
Approved Omnibus Vote. VARIATION
(302 Oak Brook Rd.
F. AUTHORIZATION TO S K RI>�S OR PROPOS I S: No
Business.
G. REOLIFST FOR TIC . EXTENSION - DIEPSTRA Si IBDIVISION DIEPSTRA
2417 35T" SIR EFT: Approved Omnibus Vote. SUBDIVISION
H. PLAT OF EASEMENT ABROGATION AND GRANT QF YORK LAKE SUB.
EASEMENT - FLOOD PLAIN SPECIAL USE- LOTS 3.4 & 5 LOTS 3, 4 & 5
YORK .EKE S UBDIViSION: Approved Omnibus Vote. FLOOD PLAIN
SPECIAL USE
EASEMENTS
VILLAGE OF OAK BROOK Minutes 3 of 19 May 13, 1997
1
+son VIRER �. g . .
r
I
I. APPROVAL OF 1997/1998 MEMBERSHIPP RENE Aj,.B AND DU PAGE MAYORS &
PAYMENJ QF DUES - DU-PAGE MAYORS.& MANAGERS MANAGERS —
CONFERENCE - $5,879.95: Approved Omnibus Vote. 1997/1998
MEMBERSHIP
J. REQUEST FOR RELEASE OF FUNDS - OAK BROQK HOTEL. OBHCVC —
• Ai \ HOTEL nX RECEIPTS TO
•. DU PAGE RECEIPTS
AND
Omnibus
1411119VINT3131"Walf "T 4057MMIN 0.1-10F414111
7. ACTIVE AGENDA (Items For Final Action):
A. APPOINTMENIS: No Business.
B. ORMANCES & RESOLUTIONS:
1. ORDINANCE 97 ZO-V-S- 875 AN ORDINANCE GRANTING ORD . 9 7 -ZO -V-
VARIATIONS F &OM THE PMASIONS OF THE ZOO S -875
ORDINANCE OF THE VILLAGE OF OAK, BROOK RELATIVE VARIATIONS
TO FLOOR AREA ,RATIO, PARMG AND LOADING BERT h RELATIVE To
PARKING AND
PA
,
REQUIREMENTS (1800 SWIFT DRIVE AND 100 WINDSOR FAR FAR s PA BERTH
DRIVE): REQUIREMENTS
(1800 Swift Dr. &
The ordinance grans variations to allow expansion of Blistex's 1800 100 Windsor Dr.)
Swift Drive facility and limit the development of the 100 Windsor
Drive property so that the overall development of the two properties
together satisfy the Zoning Ordinance requirements.
Motion by Trustee McInerney. seconded by Trustee Caleel, to pass
Ordinance 97- ZO -V -S -875. 'An Ordinance Granting Variations From
The Provisions Of The Zoning Ordinance Of The Village Of Oak
Brook Relative To Floor Area Ratio. Parking And Loading Berth
Requirements (1800 Swift Drive and 100 Windsor Drive) ", as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel. Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
VILLAGE OF OAK BROOK Minutes 4 of 19 May 13, 1997
Kew v �r
yryy�
AMENDINQ ARTICLE 11 QF CHAPTER 8 ENTITLED, G-588
"VEHICLES FOR HIRE" QE 1HE CODE OF ORDIN CES VEHICLES FOR
AN
-OE 1HE VILLAGE OF QAK BRQQK, ILLINOIS: HIRE
The ordinance would increase the maximum number of taxicabs that
can be registered to operate in the Village from 55 to 65 and increase
the fee for a taxicab drivers license fi-om $25 to $50.
A taxi company license has been approved for issuance to AAA
Universal, Inc. of Ehuhurst, pursuant to Section 8-42 of the Code of
Ordinances. A taxi company license entitles any of the licensed
company's cabs that are registered with the Village to originate trips
in Oak Brook. The maximum number of cabs that may be registered
is limited by Village ordinance and is presently 55. Pursuant to
Section 8 -62 of the Code, AAA universal is requesting that the
maximum number of registrations be increased. The company has
provided endorsements for its entry into the market from hotels and
major retailers in Oak: Brook. The principal purpose of licensing
taxicab drivers individually is to permit a check of the criminal
history and driving record of each applicant to be completed.
Recently, due to regulations on the Village's use of the LEADS
system and the fees charged by the Illinois State Police for
background checks. the cost of the process has grown to exceed the
fee charged for the license. Accordingly, the Village Clerk has
recommended an increase in the fee for a taxi drivers license to cover
the cost of the licensing process.
Motion by Trustee McInerney. seconded by Trustee Caleel, to pass
Ordinance 97- LC -TA -G -588, "An Ordinance Amending Article II Of
Chapter 8 Entitled. '`Vehicles For Hire' Of The Code Of Ordinances
Of The Village Of Oak Brook, Illinois'', as presented and waive the
full reading thereof_ ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None_
Absent: 1 - Trustee ltdr+xc motion carried.
VILLAGE OF OAK BROOK Minutes
5 of 19 Mdy 139 1997
�' , � Aws � i -�, ... ,'". av, S'` � u =u` 7 '�: "`, � }, h„ �'s�:.��•w• lb3pD,�`
♦ s r n apt °:. % �, ��y yt k}Ml k d;�. U6-
3.
AMENDINQ ARUCLE IV, ANIMAL CONIROL QE G-589
CHAPTER 9. "OFFENSES AND hESCELLANEOUS ANIMAL CONTROL
PROYISIONS" OF THE CODE. OE QRDINANCES QF THE
VILLAGE QE OAK B&QQL ILLMIS:
This ordinance includes new provisions regarding cruelty to animals,
rabies vaccinations, dangerous dogs and vicious dogs. The new
.'.Penalties" section provides for incremental penalty fees for those
persons who chronically violate the provisions of this ordinance.
Motion by Trustee McInerney. seconded by Trustee Savino, to pass
Ordinance 97- PD --OF -G -589, "An Ordinance Amending Article IV,
Animal Control, Of Chapter 9, "Offenses And Miscellaneous
Provisions" Of The Code Of Ordinances Of The Village Of Oak
Brook, Illinois ". as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: I - Trustee Bartecki. Motion carried.
AMENDING SECDON 2-25 QE1HE CODE OJE ORDINANCES G-590
OF THE YILLAGE 01F JOAK BROOK REQARDING ME PUBLIC INDECENCY
! ! F PUBLIC 1►
The Village's existing ordinance is modeled after the Illinois Criminal
Code. This ordinance is modeled after an Indiana statute which
specifically prohibits public nudity. In a 5 to 4 plurality opinion, the
United States Supreme Court upheld that Indiana statute. This
ordinance strengthens the Village regulation of so- called adult uses.
Motion by Trustee McInerney. seconded by Trustee Kenny, to pass
Ordinance 97- PD -OF -G -590, '`An Ordinance Amending Section 9 -25
Of The Code Of Ordinances Of The Village Of Oak Brook Regarding
The Offense Of Public Indecency"'. as amended and waive the full
reading thereof. ROLL CALF. VOTE:
Ayes: 5 - Trustees Caleel, Kenny. McInerney. Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
VILLAGE OF OAK BROOK Minutes 6 of 19 May 13, 1997
4+ Cl "43
. tg. 'n�''v,,�� h'�1rTU,}ivny�Pa
The amendment accomplishes the following to Chapter 3 entitled,
"Alcoholic Beverages" of the Village Code of Ordinances:
1. It prohibits the issuance of liquor licenses to establishments
operating as adult uses. The Village ordinance presently prohibits
the issuance of liquor licenses to so- called "gentlemen's clubs" or
other establishments which allow exhibiting or exposing to public
view various private portions of the human anatomy. The
proposed amendment enlarges the prohibition to include all adult
uses as defined in the ordinance.
• It permits locked cabinets for the storage of liquor for the use of
room guests in each room of a hotel, provided that the kf- for such
a cabinet is given only to a guest 21 years of age or older.
3. It clarifies where alcoholic liquor may be served in a hotel.
4. It requires that each officer. general partner, sole proprietor,
general manager and liquor manager be fingerprinted.
5. It allows the Local Liquor Commissioner to request additional
information which the Village deems necessary about directors and
other persons affiliated with the applicant to establish the character
of the applicant.
b. It provides for temporary licenses (not exceeding two months) to
allow an establishment to serve alcoholic beverages pending
results of the fingerprint checks.
Motion by Trustee Kenny, seconded by Trustee Savino, to pass
Ordinance 97- AL -RR -G -591. "An Ordinance Amending Chapter 3
Entitled, "Alcoholic Beverages" Of The Code Of Ordinances Of The
Village Of Oak Brook, Illinois "', as amended and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel. Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
I
ORD.97- AL -RR-
G -591
ALCOHOLIC
BEVERAGES
AMENDING ChAPTER 8 OF THE CODE -0-F ORDINANCES G-592
OF HVILLAGE-OE OAK BROOK • FNTITLED- ADULT USES
"LICENSES" BY ADDING -ARTICLE ym.,,ApuLT QsES)).
Many adult uses are protected by the First Amendment of the United
States Constitution based on the theory that they are speech eech or
VILLAGE OF OAK BROOK Minutes 7 of 19 May 13, 1997 I t
j'
a 'a zm
S. w WA, late)-901.1Z M.
I'M
01INCTIFUN Kau ka lke.J:13
I III Flip
•
The amendment accomplishes the following to Chapter 3 entitled,
"Alcoholic Beverages" of the Village Code of Ordinances:
1. It prohibits the issuance of liquor licenses to establishments
operating as adult uses. The Village ordinance presently prohibits
the issuance of liquor licenses to so- called "gentlemen's clubs" or
other establishments which allow exhibiting or exposing to public
view various private portions of the human anatomy. The
proposed amendment enlarges the prohibition to include all adult
uses as defined in the ordinance.
• It permits locked cabinets for the storage of liquor for the use of
room guests in each room of a hotel, provided that the kf- for such
a cabinet is given only to a guest 21 years of age or older.
3. It clarifies where alcoholic liquor may be served in a hotel.
4. It requires that each officer. general partner, sole proprietor,
general manager and liquor manager be fingerprinted.
5. It allows the Local Liquor Commissioner to request additional
information which the Village deems necessary about directors and
other persons affiliated with the applicant to establish the character
of the applicant.
b. It provides for temporary licenses (not exceeding two months) to
allow an establishment to serve alcoholic beverages pending
results of the fingerprint checks.
Motion by Trustee Kenny, seconded by Trustee Savino, to pass
Ordinance 97- AL -RR -G -591. "An Ordinance Amending Chapter 3
Entitled, "Alcoholic Beverages" Of The Code Of Ordinances Of The
Village Of Oak Brook, Illinois "', as amended and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel. Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
I
ORD.97- AL -RR-
G -591
ALCOHOLIC
BEVERAGES
AMENDING ChAPTER 8 OF THE CODE -0-F ORDINANCES G-592
OF HVILLAGE-OE OAK BROOK • FNTITLED- ADULT USES
"LICENSES" BY ADDING -ARTICLE ym.,,ApuLT QsES)).
Many adult uses are protected by the First Amendment of the United
States Constitution based on the theory that they are speech eech or
VILLAGE OF OAK BROOK Minutes 7 of 19 May 13, 1997 I t
j'
■�
expression. These First Amendment protections limit a community's
ability to prohibit, eliminate and regulate adult uses. Regulation is
still available through licensing restrictions.
Motion by Trustee Caleel, seconded by Trustee McInerney, to pass
Ordinance 97- 1-C -AU -G -592, "An Ordinance Amending Chapter 8
Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois
Entitled, "Liceiises" By Adding Article VIII, `'Adult Uses ", as
presented and %vmive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney- Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
7. i !
THE SALE
ORDINANCE A_L 1. _ !
P&QPERTY
By-PUBLIC AUCTION
i _ .D BY IHE
OF PERSONAL
VILLAQE OF • A._.. :iii .. -.
The ordinance requests surplus status for two (2) Police Department
vehicles (Unit #315, 1989 detective van with 45,450 miles; and Unit
#316, 1993 CSO car with 64,200 miles). They will be offered for
auction by the Mayors and Managers Conference on June 14, 1997.
Motion by Trustee McInerney, seconded by Trustee Caleel, to pass
Ordinance 97 -PP -S -876, "An Oid:nance Authorizing The Sale By
Public Auction Of Personal Property Owned By The Village Of Oak
Brook ", as presented and waive the full reading thereof: ROLL
CALL VOTE:
Ares: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
:._tl i MWIZ11
The Village bid the construction of a similar facility last year and
received one bid in the amount of $67,495. Since this was
significantly more than the Village wanted to spend for this project,
staff chose to reject that bid, re- budget for 1997, and study any
options.
VILLAGE OF OAK BROOK Minutes
8of19
May 13, 1997
ORD.97 -PP -S -876
SALE BY PUBLIC
AUCTION OF
PERSONAL
PROPERTY
AWARD OF CONTRACTSI
CHEMICAL ROOM &
RINSATE PAD -
GOLF COURSE
MAINTENANCE
�1 .i!' az'�•�i {w:ai z,� ��'�X t 1 ^,'WI
�N r 3ti d;
,s
If Course Superintendent Creed became aware of a new product
...rile attending an annual trade show. IL is designed to assist golf
courses in meeting Federal and State environmental laws (Illinois law
required the Village's compliance by January, 1993). To the best of
staff's knowledge, this is a sole source product and similar products
are not produced b_y any competitors at this time.
Funds in the amount of $37,500 are budgeted in the Golf Course
Maintenance Program (14 -8304) to cover this project. Staff estimates
the total project cost to be $32,045 ($30,644.20 product cost, plus in-
house expenses for crane rental, site preparation, and hook -up of
water, gas and electricity). The intended location for this item is
directly adjacent to the Golf Maintenance building.
Motion by Trustee Kenny, seconded by Trustee Savino, to waive
bidding due to sole source, and authorize the issuance of a purchase
order to Eagle Container Corporation, Chillicothe, Illinois, for a
rinsate%hemical storage complex, delivered to the Golf Maintenance
facility, at a total price of $30,644.20. ROLL CALL VOTE:
Ayes: 5 - Trustees Calef-1, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
Bid packages were sent to nine (9) firms. Competitive sealed bids
were received on April 30, 1997 from six (6) companies.
As indicated on the bid tabulation attached to Purchasing Director
Kapff's memo dated May 9. 1997, staff recommends acceptance of
some bids which were not the lowest submitted price (items #27, 33,
44, 45, 46). The lower priced items may have met Village
specifications, however these bidders failed to submit the required
samples for proposed substitutions (samples are required as part of the
W, in order to avoid possible switching of samples following the bid
opening once competitors' pricing is known). For items where there
is a tie bid. staff plans to split the orders between both companies.
Based on an analysis of last }Tear's purchases and current year
estimated quantities, the Village should save approximately $2,500 by
purchasing from these suppliers. The Village will no longer be
paying additional shipping charges (free shipping is included in the
bid prices).
VILLAGE OF OAK BROOK Minutes 9 of 19 May 13, 1997
POLICE DEPART-
MENT UNIFORMS
AND
EQUIPMENT
rit
71 ., �.;�1 1
i 77M,
_ ^rr; � °� .�`f ;, t . ��'ar�v� �Y:�inr..jr�; u' °a��,�' ��n� �' ���,��pS�dx,+rie,Y is ���r Y�, �i' ,• 1v'`r � .,
r erg r lnk F. I
Contracts with the five firms will operate as requirements contracts,
i.e. orders will only be placed when and if the Police Department has
such needs. Bid prices are firm for the entire calendar yeah. There is
no requirement that the Village purchase a set quantity. The Village
retains the right to either increase or decrease quantities at its sole
option. The Village has the option to purchase these same items
through other sources, e.g_ in an emergency when an item is needed
sooner than it can be supplied by the low bidder. Approximatety
$30,000 has been budgeted in various accounts for the purchase of
these items.
Motion by Trustee Shumate, seconded by Trustee McInerney, to
award requirements contracts to the following five (5) companies,
subject to staff reviews, based on unit prices bid by the lowest
responsive bidders, as indicated on the bid tabulation attached to
Purchasing Director Kapf's memo dated May 9, 1947:
Associated Supply Co., Inc_ Chicago, IL
Kale Uniforms, Chicago, EL
Ray O'Herron Co. of Oakbrook Terrace, Inc., Oakbrook Terrace, IL
Shore Galleries, Inc., Lincolnwood, IL
Windy City Uniforms, Chicago, IL
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel. Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: I - Trustee Bartecki. Motion carried.
The Agreement represents the current mechanism by which private
alarm systems throughout the Village are monitored by the Village
Communications Center. The alarm board located in the
Communications Center is owned by SecurityLink from Ameritech,
and residents and businesses may link their individual burglar or fire
alarm systems to that board via telephone line. The resident or
business pays an initial connection fee and a monthly monitoring fee
(currently, $85 and $16. respectively) directly to SecurityLink, and
the Village receives a portion of the monthly fee (currently, $4) in
recognition of the fact that our Communications Operators monitor
the board and dispatch alarm calls.
The prior Agreement was for a period of five (5) years, and although
there existed a contractual provision for annual increases to the
VILLAGE OF OAK BROOK Minutes
Z101110
10 of 19
May 13, 1937
RENEWAL OF
AGREEMENT FOR
ALARM MONITORING
SYSTEM -
SECURITYLINK
P
•y.bt, ^i�e+,� M, , r ; r r� ,K`� ys Th ::rimy
A .yf Mr � tt i
I a
monthly monitoring fee charged to subscribers, there have been no
such increases during the term of that Agreement. The Agreement
again has a five (5) year term. The initial connection fee has been
increased to $105, and the monthly monitoring fee has been increased
to $17 per month. Although the Agreement allows for increases in
the monitoring fee based on the percent change in the CPI (with a cap
of $1), no request for an increase can be made before May 1, 1999.
The terms of the Agreement call for SecuritvLinlc to continually
upgrade the alarm equipment so that it is the most modern and
efficient system available. Consistent with this provision,
SecurityLink is proposing to upgrade the system (valued at
approximately $14,000), at its expense, ,w=ith a new state of the art
alarm board that will enhance alarm monitoring activity. ;
Finally, although the Agreement has a term of five (5) years, the
Village may terminate the Agreement, with appropriate notice, if
SecurityLink fails to perform any of its obligations, the Village
determines that it will no longer perform alarm monitoring services or
if the Village determines that it will own and operate its own alarm
monitoring system.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve
renewal of the Village's agreement with SecurityLink from
Ameritech for operation of the alarm monitoring syste.a in the
Village Communication Center, and auth srize the Village President
to execute the new agreement. ROLI :ALL VOTE:
Ayes: 5 - Trustees Caleel. Kenny. McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: I - Trustee Bartecki. Motion carried.
E. 2211D STREETIYORK ROA D IMPROVEMENT LAND 22ND STREET/
ACQUISITION - NQRMERNI ILLINOIS GAS PERMANENT YORK ROAD
EASEMENT: IMPROVEMENT -
LAND ACQUISITION
The .2 "d Street/York Road Improvement requires additional right -of- NIGas Permanent Easement
way and easements. Because this project is funded with Federal and
State funds, staff has followed IDOT's normal land acquisition
procedures which include obtaining an appraisal, having the appraisal
reviewed, and having a negotiator work with each property owner in
handling the details of transfer of title. To date, IDOT has approved
all appraisals and all land acquisition activities for any private
parcels.
VILLAGE OF OAK BROOK Minutes 11 of 19 May 13, 1997
�i
,I
Pti'; ��" a > �''3;,— � - � " ' r «, *�;„ , ,`r;, +s s^ , ,7.XF.1•f� „�," a•'•;r.7'.,.��,,�, �[:;"",r;� � Ja �,�T+lrzw'- nnT�•" t;�n,ya;",- r *�.wi-e7,r :;v ?t': l+hti',art':,�"i'car �4••�
;, �;`R4 ',��+ir� � „i�`o -�, S+ Y� .a�x�ti',air'.,S�a.•.e���..��r, b rr , -' 3s'�, 2 �a�'. r... �:'� N.'r'7""irr.'.,, f ,�}Y', -, C'f4
The last remaining land acquisition item regards a permanent
easement being granted by NIGas in the southwest confer of
22"d/Y'ork. The Village has been informed that the two parties have
settled and that payment from the Village is now needed. The
approved appraisal amount for this permanent easement (known as
parcel 0004) is $9,000.00.
Motion by Trustee Kenny, seconded by Trustee McInerney, to
approve payment to Northern Illinois Gas Company in the amount of
$9,000.00 for one (1) permanent easement on the southwest corner of
22' Street/York Road for the 22 d Street/Yorl: Road Improvement.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: I - Trustee Bartecki. Motion carried.
F. 1997 POLO AGREEMENT:
!
E
Pursuant to Section )U of the Agreement, this Agreement may be
renewed for the period January 1, 1998 to October 1, 1998, provided
that the Village Manager, the Bath and Tennis Club Manager and the
Polo Club agree on a schedule for the 1998 season on or before
March 1, 1998. If the parties are unable to reach agreement by March
1 1998 the agreement shall become null and void.
This Agreement is virtually identical to prior agreements with two
exceptions. First, Section I.A.3. clarifies that. in the event the Polo
Club cancels a game due to inclement weather, the Polo Club must
reimburse the Village for the Village "s costs incurred in meeting the
requirements of the Polo Club's sponsors for the canceled event.
Second, Section I.D. provides that in the event of not only a flood,
but excessive rainfall, the Village may, in its sole judgment, but after
consultation v«th the Polo Club, declare Field 2 unplayable for polo
games.
Motion by Trustee McInerney, seconded by Trustee Kenny. to
authorize the Village President and Clerk to execute an "Agreement
Between The Village Of Oak Brook. DuPage County, Illinois, A
Municipal Corporation, And The Naperville Polo Club, An Illinois
Corporation, For Sunday Use Of Field Two In The Sports Core ".
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny. McInerney, Savino and
Shumate.
Nays: 0 - None.
VILLAGE OF OAK BROOK Minutes
.c6
12 of 19
May 13, 1997
1997 POLO
AGREEMENT -
NAPER'VILLE
POLO CLUB
I
I
".�:� "?'`, xz`""% �'�"a•:�; �Sn' �ir�.,_�s i�r>sn^`� - '& -'c^: j'�r.'r - . - , � - ,tM i p ?..., ,..,..y,...- ex^,f`�; rTa• x
k Absent: 1 - Trustee Bartecki. Motion carried.
• • '• '
_ : _ l I-1111111
A license agreement has been negotiated with Cellular One under
which that company would be permitted to install a "microcell site"
on an existing Village - owned pole in the 22d Street right -of -way, east
of Route 83. The principal use of the pole is a civil defense warning
siren. The installation would consist of two small antennas mounted
on the pole at the 30 -foot level and an adjacent equipment cabinet.
The financial terms are consistent with those achieved by other
communities for similar facilities: $600 per month during the first 5-
year term, increased by $100 per month during each of two
successive terms. The agreement may be terminated by either party
at any time, subject to notice provisions.
Motion by Trustee Caleel, seconded by Trustee McInerney, to
approve the "Microcell Site Agreement No. PR -1 -93" as submitted
and authorize the Village President to affix her signature thereon.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
ItOMMIM Ilk "T [600MC] Z101-05 10a061fi-111 its] 163:01
Since late 1995, staff has been working with Dr. and Mrs. A.ndriacchi,
who reside at 7 Natoma Drive (Lot 18), concerning the mitigation of
streambank erosion along Salt Creek and the potential regrading of
their back - -yard. The various issues include the following:
1. It appears that increased streambank erosion along Salt Creek
occurs as a result of the opening of the Old Oak Brook dam sluice
gates. Staff has anticipated correcting this and the Budget includes
funds for this purpose. This contract includes consultant services
to design and periodically inspec, :rpropriate erosion control
measures (Village staff will do most of the inspection).
2. The Andriacchi's (and some of their neighbors) have expressed
their desire to re -grade their backyards (which are in flood plains)
in order to provide more usable area than currently exists. They
VILLAGE OF OAK BROOK Minutes
13 of 19
May 13, 1997
CELLULAR ONE
MICROCELL SITE
AGREEMENT -
22ND STREET AND
ROUTE 83
ENGINEERING
SERVICES AGMT. -
SALT CREEK
EROSION (.;ONTROL -
OLD OAK BROOK
LOTS 17 -19
'� :F , i c
"a P. Stu A'�K.� .. � ;�•t �. �n ";��,.��yy� ��
intend to negotiate a contract with Intech for engineering services
in this regard.
3. The Village and the private properties would then hire a contractor
to perform the work.
After negotiating unsuccessfully with two other consulting
engineering firms, staff has now generated this agreement with Intech
Consultants, Inc. to provide the necessary services for the Village's
portion of this work. This document has been reviewed by Village
Attorney Martens who has approved it as to form.
Staff does not expect this engineering work to commences and will
not issue a notice to proceed. until the private contract is approved;
the idef► always has been to synergize the two issues of public and
private work. Staff does, however, anticipate the private contract not
taking too long to finalize and look for construction later this year.
Motion by Trustee Kenny, seconded by Trustee McInerney, to
approve the "Engineering Services Agreement, Village of Oak Brook,
Old Oak Brook Subdivision - Lots 17, 18, 19 - Salt Creek Erosion
Project" with Intech Consultants, Inc. in the lump sum amount of
$10,950.00 and direct the Village President and Clerk to affix their
signatures thereon ROLL CALL VOTE:
Av es: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
At the March 8, 1994 meeting, the Village Board adopted a funding
strategy, based on the Safety Pathway Committee meeting of
February 7. 1994, and directed staff to proceed with grant
applications which included a Regional Bike Trail system_ Since that
time, star has been working with the Forest Preserve District of
DuPage County (the lead agency) and ten (10) other agencies toward
the goal of designing and constructing a trail along or in the general
vicinity of Salt Creek from the Ned Brown Forest Preserve in
Northern Cook County. south through DuPage County, and
connecting with the Centennial Trail at the National Historic Chicago
Portage site. At that time, the Chicago Area Transportation Study
informed the District that it had been awarded a Congestion
VILLAGE OF OAK BROOK Minutes
/6
14 of 19
May 13, 1997
INTERGOVERNMENTAL
AGREEMENT FOR
PHASE I ENG. SVS.-
SALT CREEK
REGIONAL BICYCLE
TRAIL
A
'.Q
17
Li WIL413.00 k F141 .
At the March 8, 1994 meeting, the Village Board adopted a funding
strategy, based on the Safety Pathway Committee meeting of
February 7. 1994, and directed staff to proceed with grant
applications which included a Regional Bike Trail system_ Since that
time, star has been working with the Forest Preserve District of
DuPage County (the lead agency) and ten (10) other agencies toward
the goal of designing and constructing a trail along or in the general
vicinity of Salt Creek from the Ned Brown Forest Preserve in
Northern Cook County. south through DuPage County, and
connecting with the Centennial Trail at the National Historic Chicago
Portage site. At that time, the Chicago Area Transportation Study
informed the District that it had been awarded a Congestion
VILLAGE OF OAK BROOK Minutes
/6
14 of 19
May 13, 1997
INTERGOVERNMENTAL
AGREEMENT FOR
PHASE I ENG. SVS.-
SALT CREEK
REGIONAL BICYCLE
TRAIL
A
��'a'�i^�it�•r yi:?�i�"a,zt �" i�9�i',�"3."'.�,,:"iy", rycS"e� -a .T _ _ ;��'t'.x� :'yy's l +��„ ,z��?,fi `+*%�"�'a�1�' ^s` ��b..'r �r�a „- {:'f,:��• t'M -t ^i.: , ty r'�°i���12`'Y�*w`r�t'
t^
• e t ... ^ _ i _ -'F Y `
vim. �. .v�'��':,z� .�5i �C�Nr r,�•Krl�';;.1wt�-. ���",�
Mitigation and Air Quality (CMAQ) grant in the amount of $739,069
to fund 80% of Phase I and U engineering.
The agreement has been reviewed by the staffs of each agency and is
now ready for the Village Board's formal review and approval. Oak
Brook's cost participation is $61,848 and the 1997 Budget contains
$72,950. The District has recently applied for an additional CMAQ
grant to cover additional Phase II engineering costs (that were
unforeseen in the original Phase I and II application) and $1 million
for construction seed money to initiate construction of the 38 -mile
trail.
Motion by Trustee Kenny, seconded by Trustee Savino, to approve
"An Intergovernmental Agreement Providing, For The Establishment
Of The Salt Creek Greenway Trail And The Performance Of Certain
Engineering, Services~' and authorize the Village President and Clerk
to affix their signatures thereon. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
6. DEPARTMENTAL REEOM - SPECIALTY AREAS: DEPARTMENTAL
REPORTS
Engineering: Trustee Bartecki - Village Engineer Durfey indicated that the
Illinois Department of Transportation has confirmed that the 22' StreetlYork
Road Project has been placed on the bid letting of June 13”.
Finance and Hotel Committee: Trustee McInerney - BVK/McDonald
(formerly Oricom), the marketing group hired by the Oak Brook Hotel,
Convention and Visitors Committee. has completed their focus group
interviews, and %will be reviewing the results of their research with the
marketing subcommittee on May 19. 1997. Their recommendations will be
presented at the June 5, 1997 regular meeting of the Hotel committee.
The annual financial report was filed with the Illinois Comptroller and
activities of both pension funds with the Illinois Department of Insurance. The
annual Treasurer's Report is to be published in a local newspaper. The 1996
Audit report was submitted to the Government Finance Officers Association
for consideration for another Certificate of Achievement for Excellence in
Financial Reporting award. Staff attended customer service training during
April.
f im: Trustee Kenny - The Fire Department continues to exceed last year's fire
calls and is 6.5% ahead of last year's engine calls. During the past month,
mutual aid was provided to Westmont, York Center and Hinsdale. A tragedy
VILLAGE OF OAK BROOK Minutes 15 of 19 May 13, 1997
}? .> 'i4'v t�}3 rFcin i^. �,i -F.tw• , � - 3 Y�u
1l 2i 5 ` f ,.r - '`t"`t:;: �"rvv yp' •g ryer''+s r a �...: ": '.T:?'cT k, 'P ,
�!k'5%.+.3_''L ; VNY/ , �
, "�r'. j Y
was narrowly averted when the Fire Department responded to a home in Oak
Brook for treatment of carbon monoxide poisoning. A mother and her four
young children were transported to the hospital. All patients recovered.
President Bushy noted that due to this incident, a letter from the Fire Chief will
be mailed to all residents in Oak Brook highlighting the dangers of carbon
monoxide poisoning. This is the second time in almost a year this has occurred
where we almost lost a family to carbon monoxide poisoning. Residents may
contact the Fire Department to determine if their home is properly regulated.
LibmEy: Trustee Caleel - The Summer Reading Program, "Get in the Game ",
will begin June 9, 1997. The Library will be participating in Oak Brook Day
by having a computer set up to show the "dial -up from home" capability of iLhe
new software system. The software that operates the Library's circulation,
cataloging and public access catalog (that which used to be the "card catalog ")
systems should be operational on May 19. 1997.
Police: Trustee Shumate - Sergeant Donald E. Shaw retired from the Police
Department effective April 26, 1997. Sgt. Shaw served the Village for 33
years. On May 8, 1997, Sergeant Edward Caspers announced his retirement
from the Police Department. Sgt. Caspers was with the Department for 22
years. His last day will be Friday. May 23, 1997.
The Police Department's on -site assessment is scheduled for May 17 -21, 1997.
This is the final step in the accreditation process. During these five days, the
assessors will make sure that the Department is in compliance with all 436
standards by checking the Department's General Orders for written compliance
and checking the facility for visual compliance. They will also interview
officers at random and probably request ride -a- longs.
The recruitment process for the new Police Chief has begun. Advertisements
will run in publications of the International Association of Chiefs of Police, the
International City/County Management Association and the Illinois Municipal
League. Applications will also be welcomed from within the Department.
Public WQrk : Trustee Savino - Personnel from both the Water and Street
divisions have been working on the restoration of parkways and paved areas
due to water main breaks, curb inlet excavations and minor snow plow
damage. Weather permitting, these restorations should be completed this
month.
Contract cleaning of the Village's street curb inlets has begun. This is an
annual maintenance program wherein accumulated debris is removed from
25% of the 1,200 system -wide street inlets.
This year's residential water meter replacement program has been completed.
Additionally, 15 of the 30 large. commercial water meters have been tested and
repaired to date. It is anticipated that the remaining 15 will be completed over
the next few weeks. This is an annual program wherein 30% of the 120 three-
VILLAGE OF OAK BROOK Minutes 16 of 19 May 13, 1997
0
inch and larger commercial water meters are tested, repaired and/or replaced to
insure their accuracy.
V illaize Clerk: Clerk Gonnella - Reported that licensing procedures have
begun in the Clerk's office. Fifty -three (53) taxicab drivers have been licensed
and thirty -nine (39) cabs registered. The liquor license annual renewal process
has begun.
VillagcPres : President Bushy - The cablecast of Village Board meetings
on Channel 19 will be shown at 7:00 p.m. each Monday following the Board
meeting.
Network installation continues w:th major portions of the Village Hall cabled
as part of our Technology Plan. The Golf Course tee time reservation system
is installed and operational.
Current projects of the Purchasing Dement include: Library architectural
services contract, Fire Station #1 request for qualifications, Village Hall
carpeting, HVAC /electrical evaluation of the Village Hall, Golf Course
maintenance equipment, Police Department Mobile Data Terminals, Public
Works HVAC design, Golf Course chemical room, engineering contract to
study Saddle Brook water pressure, Golf Course HVAC and insulation, Police
uniforms and equipment, pavement rejuvenation, surplus property,
microsurfacing, crack sealing, Bobcat replacement, and Golf Course cart path
paving.
Statistical recap of the Golf Club shows year -to -date rounds of golf, 4,803, up
1,096; greens fees, $74,147, up S 19,830; cart fees. $17,360, up $7,748; driving
range fees, $13,744, up $2,912; lounge sales, $11,900, up $3,409; and pro shop
sales, $20,445, down $6,195 from 1996.
The Oak Brook Bath and Tennis's social season officially began with the
Annual Mother's Day Brunch Buffet with 262 people served. The annual
Cocktail Buffet is Friday, May 23' at 7:30 p.m. All residents and members
who make an advance reservation are welcome to attend. Oak Brook Day is
Monday, May 2e. Informatiuu is being sent to all residents this week. Free
all -day activities will be swimming, tennis and entertainment at the Bath and
Tennis Club. Golf is free for all residents making advance tee -time
reservations. Reservations are accepted on a first come basis, up to eight days
in advance. Proof of residency may be established with a valid drivers license.
The 75' Polo season on the Oak Brook Polo grounds begins June 8' and goes
through September Th. To celebrate the 75" anniversary of Polo in Oak Brook,
the Naperville Polo Club has initiated a special tournament, the Oak Brook
Diamond Jubilee Cup, to be held on June 20. The Club and the Bath and
Tennis staff will hold a raffle during this day to benefit the Burn Camp for
children, sponsored by the Illinois Fire Safety Alliance located in Engleside,
IL. This worthy charity has long been supported by the Oak Brook Fire
Department, who are actively involved in assisting in the celebration. Swim
and dive team sign -up have already produced 121 participants, with four weeks
VILLAGE OF OAK BROOK Minutes
711
17 of 19 May 13, 1997
I
' <a3< s ��MA
oi {; :w vl�
r n�
remaining before the team season begins. Plans for the Highland Games,
Saturday, June 211 and The Diamond Jubilee Cup for Polo, Sunday, June 29'
are now available in brochure form, at the Village Hall, Library and Park
District offices. The Ethnic Fest Committee: plans to host a preview party for
residents on Saturday. September 20' from 6:00 -11:00 p.m.. Tickets for
dinner and entertainment will be priced at $10.00 per person and will be
available from a hostess/host in each neighborhood.
President Bushy noted that she %vas honored to represent the Village at the
memorial service for developer Lee Miglin. He vas an active developer in
Oak Brook with the Commerce Park and recent sale of the Drake Oak Brook
Hotel.
She further noted that she was recently installed as the president of the DuPage
Mayors and Managers Conference. She, along with Village Manager Veitch,
will be in Springfield lobbying for the Village.
A. ]:.RANG I E AGREEMENT - AT &T: AT &T -
FRANCHISE
Representatives from AT &T present at the meeting were: Peter AGREEMENT
Coules and Robin Charleston, Attorneys; and John Fisk, Engineer.
Over a year ago AT &T approached the Village about permission to
use public rights- of -«-ay to establish a fiber optics network for local
access to certain targeted customers within the Village. Those
discussions have proceeded with significant progress.
AT&T has permission to compete with Ameritech and other local
service providers. Consequently, AT&T has requested permission to
lay certain fiber optic fibers for local access to predominantly large
business customers. As economic conditions allow. AT&T has
indicated an interest in expanding its local access facilities. The dram
Non - Exclusive Franchise Agreement is modeled after a form of
franchise agreement recommended by the DuPage Mayors and
Managers Conference. Staff had significant input in drafting the
model agreement.
Most of the provisions in the AT &T Agreement are the same or
substantially similar to the Village's existing agreements with MFS
and MCI. There are two principal provisions which are different
from earlier franchise agreements:
1. The franchise fee set forth in Section 4 (located on pages 5
through 11 of the draft agreement) provides for the provisions
of two (2) pairs of fiber optics for Village use and a sliding
scale of access line fees.
VILLAGE OF OAK BROOK Minutes
0
18 of 19
May 13, 1997
��� ,�� t 'I��a..�,._ ::T? `° ;�,e x; <�x tiRK.'�>,.�^rw Lt i�"r +; r•`r�u' `.�� °,1KSt?Y.�i=.' .: �� ". r1 • se -a= 4 +. xn �.; 'ha�'"�:�,° xis. ^^r'i�.�,�sS�'�pyY ��?�` < y .,
=4?r iS�P. \I � .. t r -y °. 1 >•„i�G4 .! . {. �1r+ 7 4 .1 a x�' � �'ty � i'TS <r " nS'. `r4.r � 3 2q , U
10.
11.
A new alternative fee is located at the top of page 11
( ".Infrastructure Maintenance Fee "). This provision provides
that in the event that the State of Illinois enacts legislation
providing for a so- called infrastructure maintenance fee and
provided further that Ameritech agrees to waive its $0.38 per
line access fee to the Village in favor of the infrastructure
maintenance fee, then AT&T will likewise waive its access line
fees to the Village in favor of the infrastructure maintenance
fee. In essence, the infrastructure maintenance fee is 1% of the
company's gross charges within the Village.
2. The term of this agreement is approximately five (5) years to
coincide urith the expiration of the Ameritech franchise
agreement.
President Bushy recommended that the Village Board retain their
copy of the proposed franchise agreement, as the Board ,%ill be given
update on this topic as it is proposed in Springfield.
• • • • ,
Trustee Shumate commended Bath and Tennis Club Manager Sartore and Chef
Bryan for their excellent accommodation of their staff to attendees of a private
Pty-
Bath and Tennis Club Manager Sartore noted that all Sports Core members
have free admission to the polo matches on the Sports Core property.
Trustee Savino inquired if Oak Brook's new postal zip code could be used
now. President Bushy indicated the Post Office could not guarantee that mail
would be delivered properly until the appropriate effective date of July 1, 1997.
Motion by Trustee McInerney, seconded by Trustee Caleel, to adjourn the
meeting at 9:30 p.m. VOICE VOTE: Motion carried.
ATTEST:
� k
ti"n'd-a.k. Gonnella, CMC
Village Clerk
bot51397
VILLAGE OF OAK BROOK Minutes 19 of 19 May 13, 1997
t �-
ADJOURNMENT