Minutes - 05/14/1985 - Board of Trusteest
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VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
May 14, 1985
MEETING CALL:
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The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7 :42 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
H. Richard Winters
ABSENT:
II. APPROVAL OF MINUTES:
None
Trustee Philip moved, seconded by Trustee Rush...
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That the Minutes of the Revenue Sharing Budget Hearing of April 23, 1985 be
approved as submitted and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Philip moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of April 23, 1985 be approved as
submitted and waive reading of same.
VOICE VOTE: All present, in favor.
So ordered.
With the concurrance of the Trustees, President Cerne presented their areas of
responsibility as follows:
Trustee Bushy - Public Safety
Trustee Imrie - Finance & Library
Trustee Maher - Sports Core
Trustee Philip - Zoning & Planning
Trustee Rush - Public Works
Trustee Winters - Personnel
President Cerne will continue to serve as the Village representative to the
DuPage Mayors & Managers Conference.
III. ORDINANCES, RESOLUTIONS, VARIATIONS, ETC.:
A. RESOLUTION NO. R -388 - RESOLUTION OF APPRECIATION - ROBERT E. LISTECKI.
President Cerne read in its entirety a proposed resolution commending
Robert E. Listecki for his service to the Village as a member of the Plan
Commission from 1973 to 1979 and as a member of the Board of Trustees from
1981 to 1985.
Trustee Imrie moved, seconded by Trustee Rush...
To pass and approve Resolution No. R -388 as presented.
VOICE VOTE: All present, in favor. So ordered.
VILLAGE OF OAK BROOK Minutes -1- May 14, 1985
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VILLAGE
OF OAK BROOK
Minutes
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May 14, 1985
B.
RESOLUTION
NO. R -389 -
RESOLUTION OF APPRECIATION
- WILLIAM R.
WATSON, JR.
President Cerne read in its entirety a proposed resolution commending
William R. Watson, Jr. for his service to the Village as a member of the
Zoning Board of Appeals from 1959 to 1962, as a member of the Plan
Commission from 1969 to 1971 and as a member of the Board of Trustees from
1980 to 1985.
Trustee Imrie moved, seconded by Trustee Rush...
To pass and approve Resolution No. R -389 as presented.
VOICE VOTE: All present, in favor. So ordered.
C. RESOLUTION NO. R -387 - A RESOLUTION AUTHORIZING EXECUTION OF
INTERGOVERNMENTAL FIRE AND EMERGENCY MEDICAL SERVICE (EMS) MUTUAL AID
AGREEMENT.
Trustee Bushy moved, seconded by Trustee Maher...
To pass and approve Resolution No. R -387 as presented and waive reading of
same and authorize the Village President and Village Clerk to affix their
signatures thereon.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. ORDINANCE NO. G -359 - AN ORDINANCE AMENDING SECTION 3 -23 OF THE CODE OF
ORDINANCES OF THE VILLAGE OF OAK BROOK, ILLINOIS AND INCREASING THE
NUMBER OF AUTHORIZED LIQUOR LICENSES.
As directed at the Regular Meeting of April 23, 1985.
Trustee Rush moved, seconded by Trustee Philip...
To pass and approve Ordinance No. G -359 as presented and waive reading of
same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Philip, Rush and President Cerne.
Nays: Trustees Imrie and Maher.
Absent: None
Abstain: Trustee Winters.
So ordered.
E. ORDINANCE NO. G -360 - AN ORDINANCE AMENDING ORDINANCE NO. G -177, THE
TRAFFIC CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS, AS AMENDED
(Handicapped Parking).
Proposed ordinance conforms with the recent amendments to the Illinois
Vehicle Code related to enforcement of handicapped parking regulations on
private property.
Trustee Bushy moved, seconded by Trustee Rush...
To pass and approve Ordinance No. G -360 as presented and waive reading of
same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
VILLAGE OF OAK BROOK Minutes -2- May 14, 1985
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VILLAGE OF OAK BROOK Minutes -3- May 14, 1985
F. ORDINANCE NO. 555 - ORDINANCE NO. S -553 AN ORDINANCE GRANTING A
VARIATION FROM THE PROVISIONS OF SECTION XI(E)(7)(ii) OF THE ZONING
ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMENDED,
RELATIVE TO PERMITTED PARKING IN FRONT OF THE BUILDING (2025 Windsor
Drive).
Tabled at the Regular Meeting of April 23, 1985 after reconsideration of
the matter due to applicant not providing the appropriate Site Plan
indicating the required berming to screen the parking authorized by
Ordinance 5 -553.
Trustee Philip moved, seconded by Trustee Rush...
To pass and approve Ordinance No. 5 -555 as presented which amends Section 2
of Ordinance No. S -553 to read "plans drawn by Legat Architects, dated May
7, 1985 (Sheets C -1, L -1, A -1 & A -2) ". Ordinance No. S -555 supercedes
Ordinance No. S -553; the latter Ordinance was passed on April 9, 1985 but
was not approved.
ROLL CALL VOTE: Ayes: Trustees Bushy, Irmie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
IV. FINANCIAL:
A. Payout - Fire Department Vehicle #912:
Purchase authorized at the Regular Meeting of May 19, 1983.
Trustee Imrie moved, seconded by Trustee Philip...
To authorize payment of'Payout #5 and Final to Peter Pirsch & Sons Company
for #912 Pumper Water Tower in the total amount of $27,601.02
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
Warrant Register by Fund dated May 8, 1985 presented to reflect payment
from the following funds:
General Fund $2619997.06
Revenue Sharing Fund 40.02
Water Fund 619607.93
Sports Core Fund 549631.98
Trustee Imrie moved, seconded by Trustee Rush...
To approve payment of Warrant Register by Fund in the total amount of
$378,276.99 and authorize the Village President and Village Clerk to affix
their signatures thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due to
corporate ownership by his employer of Pepsi Cola General Bottlers, Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell due
to employment by same.
ROLL CALL VOTE: Ayes:
Nays:
Absent:
Abstain:
VILLAGE OF OAK BROOK M
Trustees Bushy, Imrie, Maher, Philip and Rush.
None
None
Trustee Winters and President Cerne. So ordered.
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C. Investments:
Trustee Imrie moved, seconded by Trustee Bushy...
To approve and ratify the following investment from the Water Fund:
One federally secured Certificate of Deposit in the amount of $236,686.65
to mature at Citicorp Savings on October 29, 1985 at a rate of 8.55% (180
days). This certificate is drawn on the Bond Reserve Account.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Imrie moved, seconded by Trustee Rush...
To approve and ratify the following investment from the Water Fund:
One federally secured Certificate of Deposit in the amount of $528,780.64
to mature at Pathway Financial Savings on April 29, 1986 at a rate of 9.75%
(365 days). This certificate is drawn on the Surplus Account.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Imrie moved, seconded by Trustee Maher...
To approve and ratify the following investment from the Water Fund:
One federally secured Certificate of Deposit in the amount of $215,680.49
to mature at Citicorp Savings on July 29, 1985 at a rate of 8.20% (90
days). This certificate is drawn on the following accounts:
Surplus $1009881.65
Bond & Interest 29259.32
D,I,E 269037.12
Lake Michigan Water Debt 869502.40
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Imrie moved, seconded by Trustee Rush...
To approve and ratify the following investment from the Water Fund:
One federally secured Certificate of Deposit in the amount of $500,000.00
to mature at Freedom Federal Savings on April 29, 1986 at a rate of 9.65%
(365 days). This certificate is drawn on the following accounts:
Bond Reserve $407,783.13
Surplus 929216.87
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None
VILLAGE OF OAK BROOK Minutes
So ordered.
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VILLAGE OF OAK BROOK Minutes —5-
V. OLD BUSINESS:
May 14, 1985
A. 1985 Bicycle Trail Project — Project No. 82 -1806 — Grants of Easement_
(York Road):
Trustee Rush moved, seconded by Trustee Imrie...
To accept the Grant of Easement from William T. and Jean B. Bristow, 3408
York Road.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Rush moved, seconded by Trustee Maher...
To accept the Grant of Easement from A. A. Khalili, 3315 York Road.
ROLL CALL VOTE: ,Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
B. 1985 Bicycle Trail Project — Project No. 82 -1806 — Authorization to Bid
(York Road):
Approved at the Regular Meeting of April 9, 1985 with three (3) bids
received on May 7, 1985. Construction will be delayed due to opposition
from the DuPage County Highway Department.
Trustee Rush moved, seconded-by Trustee Winters...
To table this matter to the next Regular Meeting of June 11, 1985.
VOICE VOTE: All present, in favor. So ordered.
Trustee Rush moved, seconded by Trustee Bushy...
That the bid check in the amount of $4,343.65 be returned to American- -
Asphalt & Sealcoating, Inc., the lowest qualified bidder on this project,
and that a bond of an equal amount be accepted in its place.
VOICE VOTE: All present, in favor.
So ordered.
C. Audit Proposals — Fiscal Year 1984/85:
Contract awarded to Peat, Marwick, Mitchell at the Regular Meeting of
February 26, 1985 and reconsideration of the matter approved at the Regular
Meeting of March 12, 1985.
Trustee Rush moved...
To award the contract to Coopers & Lybrand, as the lowest qualified bidder,
in the total amount of $10,500.00.
Motion died for lack of a second.
Discussion followed on the possibility of additional overtime costs.
Trustee Maher moved, seconded by Trustee Imrie...
To award the contract to Peat, Marwick, Mitchell for the adjusted amount of
$109500.00.
After further discussion and with the consent of the seconder, this motion
was withdrawn by Trustee Maher.
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Trustee Maher moved, seconded by Trustee Imrie...
May 14, 1985
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To award the contract for the 1984/85 Fiscal Year Audit to Coopers &
Lybrand in the total amount of $10,500.00.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
D. Appointments - Plan Commission and Zoning Board of Appeals:
Trustee Philip moved, seconded by Trustee Rush...
To concur with President Cerne and appoint Henry 0. Marcy as Chairman of
the Plan Commission to fill the unexpired term of Barbara F. Reynolds, term
to expire May 20, 1987.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Rush moved, seconded by Trustee Bushy...
To concur with President Cerne and appoint Roy Martinello as a member of
the Zoning Board of Appeals to fill the unexpired term,of H. Richard
Winters, term to expire November 17, 1985.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Imrie moved, seconded by Trustee Rush...
To concur with President Cerne and appoint Joseph Stachniak as a member' °of
the Plan Commission to fill the unexpired term of Henry 0. Marcy, term to
expire May 20, 1988.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
Trustee Bushy moved, seconded by Trustee Rush...
To concur with President Cerne and appoint Donald 0. Haglund as a member of
the Plan Commission to fill the unexpired term of Karen M. Bushy, term to
expire May 20, 1986.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
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VILLAGE OF OAK BROOK Minutes -7- May 14, 1985
VI. NEW BUSINESS:
A. Sports Core Polo Field #1 /Driving Range - Drainage Improvements:
Three (3) proposals were solicited to repair the drainage tiles in the east
central area of Field #1.
Trustee Maher moved, seconded by Trustee Rush...
To accept the proposal from Nice 'n Easy Green Lawn Care in the total
amount of $3,953.00, and waive competitive bidding due to the nature and
timing of the repair and to authorize the immediate start of the work.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush and Winters.
Nays: President Cerne.
Absent: None So ordered.
B. Sports Core Administration Building Parking Area - Authorization to Bid
(700 Oak Brook Road):
A parking area of twenty (20) spaces is to be constructed to serve the
subject building.
Trustee Maher moved, seconded by Trustee Philip...
To direct staff to revise the plans for the parking area, deleting curbs
and asphalt surfacing, while maintaining the sidewalks as per original plan
and use allocated funds for gravel surfacing.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Winters
and President Cerne.
Nays: Trustee Rush.
Absent: None So ordered.
C. Sports Core Bath & Tennis Club - Asphalt Tennis Courts /Woodside Estates
Center Cul -De -Sac Island - Geotechnical Study:
Engineering report needed to determine remedial action for the cracking of
the tennis courts and analysis of drainage conditions at the cul -de -sac.
Trustee Rush moved, seconded by Trustee Bushy...
To authorize acceptance of the proposal from Claude H. Hurley Company for
the Geotechnical Study at the above referenced sites at a cost not to
exceed $3,000.00, and waive the bidding requirement due to the unique
conditions.
VOICE VOTE: All present, in favor. So ordered.
D. Briarwood Lakes Community Association - Waiver of Fees:
Request to waive fees related to the installation of a landscape timber
retaining wall in the right -of -way of Regent Drive at the Briarwood Lakes/
Brook Forest entrance.
Trustee Rush moved, seconded by Trustee Maher...
To waive the Engineering Plan Review fee and $1,000.00 Right -of -Way Bond
related to the landscape retaining wall for the Briarwood Lakes Community
Association, as allowed by Section 2 -226 of the Oak Brook Code of
Ordinances.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
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VII ADJOURNMENT:
Trustee Rush moved, seconded by Trustee Maher...
To adjourn this meeting. TIME: 10 :02 P.M.
VOICE VOTE: All present, in favor.
ATTEST:
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Marianne Lakosil, tMC
Village Clerk
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Appr v
May 14, 1985
So ordered.
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