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Minutes - 05/14/1991 - Board of TrusteesYoe- - %a-r-* m;&/ 41 Sep l0vgi MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, ILLINOIS HELD MAY 14, 1991 I. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. ROLL CALL: PRESENT: President Karen M. Bushy Trustees Garry J. Bartecki Barbara A. Payovich Mack H. Shumate, Jr. W. Kelly Skinner H. Richard Winters ABSENT: None PLEDGE TO THE FLAG II. APPOINTMENT AND SWEARING IN OF NEW TRUSTEE: Trustee Payovich moved, seconded by Trustee Bartecki to concur with President Bushy and appoint Kerry M. Krafthefer as Village Trustee to fill the unexpired term of Karen M. Bushy. Trustee Winters moved to amend the motion and nominate Joseph H. Rush as the appointment of Village Trustee. Motion failed for lack of second. Upon the vote on the original. motion: Roll Call Vote: Ayes: 6- Trustees Bartecki, Payovich, Shumate, Skinner, Winters and President Bushy Nays: O -None Motion carried. III. TRUSTEE SPECIALTY AREA ASSIGNMENTS: President Bushy announced the Specialty Area Assignments of the Village Trustees as follows: Trustee Bartecki -- Finance; Purchasing; & Hotel, Convention and Visitors Committee Trustee Krafthefer - Sports Core Trustee Payovich - Environmental Concerns & Public Works Trustee Shumate - Personnel & Library Trustee Skinner - Zoning & Planning Trustee Winters - Public Safety IV. APPROVAL OF MINU'S'ES t CALL TO ORDER ROLL CALL APPOINT TRUSTEE TRUSTEE ASSIGNMENTS Trustee Bartecki moved, seconded by Trustee Winters to approve the MINUTES Minutes of the Regular Meeting of April 23, 1991 an presented and waive the full reading thereof. Voice Vote: all eyes, no nays except Trustees Krafthefer, Payovich, Shumate and Skinner who abstained. Motion carried. VILLAGN OF OAK BROOK Minutes May 14, 1991 V064015,011MOMW VILLAGE OF OAK BROOK Mi s -2- Okay 144, 1991 V. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R -529 RESOLUTION OF APPRECIATION - WINCE F. CERNE (18 Cambridge Drive): President Bushy read in its entirety a proposed Resolution commending Wence F. Carne for his service to the Village as a member of the Board of Trustees from May, 1975 through April, 1979 and service as President of the Board of Trustees from May, 1979 to April, 1991. Trustee Winters moved, seconded by Trustee Skinner to approve Resolution No. 8--529 as presented. Voice Vote: all ayes, no nays. Motion carried. B. RESOLUTION NO. R -530 RESOLUTION OF APPRECIATION - RONALD P. MAHER J3602 Madison Road): President Bushy read in its entirety a proposed Resolution commending Ronald P. Maher for his service to the Village as a member of the Board of Trustees from May, 1953 through April, 1991. Trustee minters moved, seconded by Trustee Payovich to approve Resolution No. R -530 as presented. Voice Vote: all ayes, no nays. Motion carried. C. RESOLUTION NO. R -531 RESOLUTION OF APPRECIATION - JOSEPH H. RUSH 53721 Spring Road President Bushy read in its entirety a proposed Resolution commending Joseph H. Rush for his service to the Village as a member of the Zoning Board of Appeals from January, 1967 through May, 1967 and from May, 1975 through October, 1975 and as a member of the Board of Trustees from May, 1967 to May, 1975 and from October, 1975 through April, 1991. Trustee Minters moved, seconded by Trustee Skinner to approve Resolution No. R -531 as presented. Voice Vote: all ayes, no nays. Motion carried. President Bushy announced all these officials will be honored at a Village dinner on September 25, 1991. RES. R -529 OERNE RES. R -530 MAHER RES. R -531 RUSH D. ORDINANCES REGARDING APPROVAL OF ANNEXATION AGREEMENT ANNEXATION OF ORD. ISTHA CERTAIN TERRITORY AND ZONING NEWLY ANNEXED TERRITORY (I HA.,D ANNEXATION Applicant requested continuation to the Jame 11, 1991 Regular Meeting. Trustee skinner moved, seconded by Trustee Winters to table to the June 25, 1991 Regular Meeting due to the absence of Trustees for the June 11 Regular Meeting. Voice Vote: all ayes, no nays. Motion carried. VILLAGE OF OAK BROOK Minutes -2- May 14, 1991 VILLAGE OF OAK BROOK Milas ur- l�riY -3- 6ay 24, 1991 E. ORDINANCE NO. _ G -465 AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 2 ORD. G-465 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK B CONSENT AGENDA Proposed ordinance outlines format for a Consent "Omnibus Vote" Agenda. Trustee Skinner moved, seconded by Trustee Payovich to pass Ordinance No. G -465 as presented and waive the full reading thereof. Roll Call Vote: Ayes: 7- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, Winters and President Bushy Naye : 0 -None Motion carried. F. AN ORDINANCE AMENDING SECTION 8 -182 OF THE CODE OF ORDINANCES OF THE ORD. VILLAGE OF OAK BROOK (Vending Machines): FENDING MACHINES Village Attorney Brechin requested continuance to the next Regular Meeting to amend proposed ordinance for clarification. Trustee 'Hinters moved, seconded by Trustee Bartecki to table to the next Regular Meeting. Voice Vote: all ayes, no nays. Motion carried. G. RESOLUTION NO. R -532 A RESOLUTION OF SUPPORT FOR AN I.K.P.A. RES. R -532 APPLICATION FOR IX)CAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM: IEPA APPLICATION Trustee Payovich moved, seconded by Trustee Skinner to passe HOUSEHOLD Resolution No. R -532 as presented and waive the full reading HAZARDOUS thereof. Roll Call Vote: WASTE Ayes: 7- Trustees Bartecki, Krafthefer, Payovich, Shumate, COLLECTION Spinner, Winters and President Busty Nays:: 0 -None Motion carried. H. PROCLAMRTION - JOHN W. COCKRELL: PROCLAMATION President Bushy announced a Proclamation for John W. Cockrell COCKRELL retiring as DuPage County Circuit Court Clerk. Vz. FINANCIAL: A. Payouts: PAYOUT 1. Crawford#, Murphy & Tilly, Inc. - Payout #4 & Final - 8CSdesign 8C8 DESIGN Services 422nd street & Jorie Boulevard): SERVICES #4 & FINAL Trustee Winters stated that a special assessment should be not for a portion of funding of said project. Trustee Payovich moved, seconded by Trustee Bartecki to authorise payment of Payout #4 & Final to Crawford, Murphy & VILLAG$ OF OAK BROOK Minutes -3- May 14, 1991 VOF.-la4i-oPAid So- 14 a0i # VILLAGE OF OAR BROOK Mi sc -4- WY 14, 1991 Tilly, Inc. for professional design services for the overlay and rehabilitation of 22nd Street and Jorie Boulevard in the total amount of $467.09. Roll Call Vote: Ayes: 7- Trusteas Bartecki, Krafthefer, Payovich, Shumate, Skinner, Minters and President Bushy Nayna 0 -None Motion carried. 3. Crawford Mur h Till Inc. Pa out #5 - 9CS 16th Street wing Road 3 : Trustee Payovich moveds seconded by Trustee Krafthefer to authorize Payment of Payout #5 to Cranford, Murphy B Tilly, Inc. for professional design services for the overlay and rehabilitation of 36th Street and Spa:ing Road in the total amount of $6,506.45. Roll Call 'Vote: Ayea: 7-- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, hinters and President Bushy Nays: 0 -None Motion carried. 3. DuPMeaMayors and Managers Conference - 1991192 Membership Dues: Trustee Winters moved, seconded by Trustee Payovich to authorize payment to the DulPage Mayors &nd Managers Conference in the total amount of $5,633.15 for 1991,92 membership dues. Roll Call Vote: Ayea: 7- Trustees Barteckir Krafthefer, Payovicho Shumate, Skinner, Minters and President Bushy Nays: 0 -None Motion carried. 4. Dominic Piordirosa Construction Canpany Payout #3�° 19�90 Drainage Project: Trustee Payovich moved, seconded by Trustee Skinner to authorize payment of Payout #3 to Dominic riordirosa Construction Company for construction of culvert pipe, inlet, storm sewer and regrading dat+ches at various locations within the Village of Oak Brook including appurtenant restoration in the total amount of $7,979.53 subject to approval of waivers by the Village Attorney. Roll Call 'Vote: Ayes: 7- Trustees Bartecki, itrafthefer, Payovich, Shumate, Skinner, Winters and President Bushy Nays: 0- -Nolie Motion carried. ViLLAaX Of OAK BROOK Minutes -4- May 14, 1991 9CS DESIGN SERVICES #5 MAYORS & GAGERS 91/92 MEMBERSHIP DUES 1990 DRAINAGE PROJECT #3 Valor- 50 WFA +q VILLAGE OF OAK BROOK Mi 4 68 -5- 11 Okay 14,. 1991 S. DuPa a Wa';er - ommi.ssion - Payout #28 - Fixed Coats: WATER COMMISSION Trustee Payovich moved, seconded by Trustee Bartecki co FIRED COSTS authorise payment of Payout #28 to the DuPage Water Commission ion #28 for the Village's portion of the total Commission's fixed cost requirement for the month of April in the total amount of $74,791.83. Roll. Call Vote: Ayes: 7-Trustees Sartecki, Krafthefer, Payovich, shumr &.e, Skinner, Winters and President Bushy Mays: 0 -bone Motion carried. 6. P & D Technologies--- Payout #4 & Final - Professional Service ROOSEVELT/ Desi2n (Roosevelt /Frontage Road): FRONTAGE RD. DESIGN Trustee Payovich moved, seconded by Trustee Bartecki to SERVICE authorize payment of Payout #4 & Final to P & D Technologies #4 & FINAL for professional engineering services for Frontage Road /Roosevelt Road in the total amGyant of $4,450.00 subject to approval of any required waivers by the Village Attorney and resolution of certain items. Roll Call Vote: Ayes: 7- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, Winters and President Bushy Nays: 0 -None Motion carried. 7. Marino Construction Company - Payout #15 - Reservoir B RESERVOIR B Construction ( 2710 Meyers Road)_: CONSTRUCTION #15 Trustee Payovich moved, seconded by Trustee Skinner to authorize payment of Payout #15 to Marino Construction Company, Inc. for construction of Reservoir B and all appurtenant items in the total amount of $25,790.74. Roll Call Vote: Ayes: 5- Trustees Rrafthefer, Payovich, Skinner, Minters and President Bushy Mays: 2- Trustees Bartecki and Shumate Motion Carried. B. Approval of Bills: APPROVAL OF BILLS Voucher List of Bills Presented for Approval May 14, 1991 to reflect 5- 14-91 payment from the following funds: General Corporate Fund Capital Projects Fund Hotel /Motel Tax Fund Motor fuel Tax Fund Water Fund Sports Core Fund $339,'715.55 134.80 1,952.50 4,285.48 193t016.85 129,497.69 VIULMB OF OAK BROOK Minutes ^ 5- May 141 1991 volb® sod" -ice 4 VILLAGE Off' OAK BROOK M3, s --6�- ay 14, 1991 Trustee Bartecki moved, seconded by Trustee Payovich to approve Voucher List of Bills in the total cunt of $668r602.87 and authorize the Village President to affix her signature thereon. Trustee winters abstained from voting on the bills from Illinois Bell due to employment by same. Ittoll Cal- Vote: Ayes: 7-Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, Winters and President Bushy Ways: 0-None Abstains 1-Trustee Winters!; as noted above Motion carried. VII. UNFINISHED BUSINESS: A* Rec nandation -� DiCanio - Sid SID d Variation 13617 Madisc �: MADISON --- ---�W - - SIDE YARD Trustee Skinner moved, seconded by Trustee Winters to table for VARIATION further review by staff of the related zoning bulk standards for the requested variation. Voice Vote: all ayes, no nay. Motion carried. B. Discussion of Reactivation of the old Oak Brook Darn Restoration OLD OAK Project: BROOK DAM RESTORATION It was the consensus of the Board to have staff obtain an Engineering Proposal to update the Village plans on the Old Oak Brook Dam but to include sluice gates. The Village Manager suggested the June ittee -of- the -Whole meeting be devoted to the Village's Ginger Creek. and Salt Creek Mitigation Studies. It was tentatively agreed,, due to vacations, that the June committee-of-the-Whole meting would be on June 24, 1991. C. pcc ece of Quotation for Uniform Service - Public Works UNIFORM Degart;nent: -- SERVICE PUBLIC WORKS Direction given at the Regular Meeting of April 9, 1991. Five (5) area companies submitted quotes. Trustee Payovich MOVSd, seconded by Trust" Shumataea to accept the quote of Arater Services, Inc. of Hillside, the lowest responsible bidder, for uniform rental services in the amount of $17p962.10 for three yearn. Roll Call Vote: Ayes: 7- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, Wintera and President Bushy Nays: O -Hone Motion carried. VILLPJOB Or OAK BROOK NJ- nUtess -6- May 14, 1991 voe- a orm m S-14- 411 a 14, 1991 VILLAGE OF OAK BROOK Mi a -7- y VIII. NEW BUSINESS: A. Recommendation from Oak Brook otels Convention and Visitors OAK BROOK Committee for Joint Advertising � ign with Oakbrook Center: HOTEL -._ COMMITTEE Trustee Bartecki moved, seconded by Trustee Payovich to approve a ADVERTISING $50,000.00 advertising campaign to promote weekend shopping packag e s C YAIGN at the Village of Oak gook hotels. An the spectfice of the advertising program are formalized, the Committee will seek final Board approval for expenditures. Roll Call Voter: Ayes: 7- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, Winters and President Bushy Nays: 0 -None Motion carried. David Rong, Chairman of the Committee, also stated the DuPage Convention and Visitor= Bureau will upend $10,000 to $15,000 to promote the Village under this program, therefore, it would be a $60,000 to $65,000 program. B. Authorization to Requisition State for Participation in Deicer Salt DE ICER SALT Programs: 1991/1992 JOINT Trustee Payovich moved, seconded by Trustee Bartecki to authorize PURCHASE staff to execute a ,joint Purchase Requisition with the State of Illinois for the bidding of Deicer Salt for the 1991 -1992 winter season. Voice Vote: all aye$, no nays. Motion carried. C. Bid Authorization - 2991. Pavement Rejuvenation Project (Forest Glen AUTHORIZE TO Subdivision, roger Road, Madison Street, Kensip9lon Roads BID Court): Co: - - - 1991 PAVEMENT REJUVENATION Trustee Payovich moved, seconded by Trustee Bartecki to grant approval to advertise for bids for the 1991 Pavement Rejuvenation Project to be received Tuesday, dune 4, 1991 at 10 :00 a.m. and to allow road closures for one (1) day periods when alternative means of access are available. Voice Vote: all ayes, no nays. Motion carried. D. Authorization to Negotiate a Contract for Conwulting Engineering AUTHORIZE (Design and Inspection Services )for 1991 Street Pavir,,g Program CONTRACT (Hampton Driver, Devonshire Drivel Regent Court, Lambeth Court, 1991 STREET Cambridge Dritie, Carlisle Drive, Trinity Lane): PAVING PROJECT Trustee Payovich moved, seconded by Trustee Winters to authorize staff to negotiate a contract with JamssB J. Hones & Ass;ociateG, Inc. for design and inspection services for the 1991 Street Paving Project and present maid contract to the Village Board for final approval. Voice Vote: all ayes, no nays. Notion carried. VILLAOX OF OAR BROOK Minutes -7- may 14# 1991 wm&4 M '- ice° I VILLAGE OF OAK BROOK Mi & a -8- ay 14, 1991 E. Requent to Approve Quotations for C2 Muter EQuip%ent - Policp Administration, and Sports Core Dggartments: Trustee Bartecki moved, seconded by Trustee Shumate to approve the purchase of the following computer equipment: Police Department: $3,567.50 to IBM for PS /2 Computer w /Emulation /Conversion Kit, plus $1,161.45 to AmeriData for Hewlett- Packard IIIP Laser Printer, plus $905.96 to Elek -Tek for WordPerfect Version 5.1, Lotus 1 -2 -3 Version 2.21 DrawPerfect Version 1.1 and Logitech PS2 Mouse. Administration Department: $60752.00 to Oak Brook Computer Centaur for PC and Printers for both Assistant to Village Manager and Executive Secretary. Sports Cores $2,406.60 to AmeriData for Hewlett - Packard Model III Laser Printer Upgraded w /Postscript Cartridge. Roll Call Vote: Ayes: 7- Trustees Bartecki, Krafthefer, Payovich, Shumate, Skinner, Winters and President Bushy Nays: 0 -None Motion carried. APPROVE QUOTATIONS COMPUTER EQUIPMENT POLICE, ADMINISTRAT SPORTS CORE F. One -Day Liquor License Request - Culinary Enterprises, Inc.: ONE -DAY LIQUOR Trustee Skinner moved, seconded by Trustee Payovich to concur with LICENSE the Local Liquor Commissioner in the issuance of a One -Day Class "D" CULINARY Liquor License at a cost of $100.01 to Culinary Enterprises, Inc. ENTERPRISES d /b /a Colonial Caterers, caterer for O.S.I. Industries' Annual Company Picnic at our Show Field on July 20, 1991. Voice Vote: all ayes, no nays. Motion carried. Announcement was made that the Homeowners Association presidents will be contacted regarding a request for names of Village residents who have served in Operation Desert Shield and /or Desert Storm for the Village Record. The Civic Association has also been asked to include this request in their June newsletter. Servicemen will be honored at the July 4th celebration of the Village. Village Manager Barley announced a low voltage at the Bath & Tennis Club which caused the Club to close for the day. IX. ADJOURNMENT: Trustee Bartecki moved, seconded by Trustee Winters p.m. to meet in Executive Session to discuss pending Call Vote: Ayesz 7- Trustees Bartecki, Krafthefer, Payovich, Skinner, Winters and President Bushy Nays: 0 -None Motion carried. The meeting reconvened at 10 :53 p.m. RECESS EXECUTIVE to recess at 9 :37 SESSION litigation. Roll Shumate, VILLAG S OF OAK BROOK Minutes -8- May 14, 1991 RECONVENED 5- VILLAGE OF OAK BROOK MiAws ay 14, 1991 Trustee Payovich moved, seconded by Trustee Krafthefer to adiourn the ADJOURNMENT meeting at 10:55 p.m. voice Vote: all ayea, no nays. Motion car:-Lad- ATTEST: in a K. Gonnella Village clerk a=�* 40 L'�2/ Approv a:btmn 4 VZLLA4$ OF OAX BROOK Minutes -9- May 1+41 1991