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Minutes - 05/22/2001 - Board of TrusteesMINUTES OF THE MAY 22, 2001 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK UNOFFICIAL UNTIL APPROVED AS WRITTEN X BY THE VILLAGE BOARD ON JUNE 12, 2001. 1. MEETING CALL: MEETING CALL The Regular Meeting of the Village Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROLL, CALL: ROLL CALL The Deputy Clerk called the roll with the following persons PRESENT: President Karen M. Bushy, Trustees Adam Butler, George T. Caleel, John W. Craig, Susan Chase Korin, Elaine Miologos and Alfred P. Savino. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief, Robert L. Kallien, Jr., Director of Community Development; Darrel J. Langlois, Finance Director; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director and Lynn Montei, Executive Director, DuPage Mayors and Managers Conference. 3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE Trustee Craig spoke of the tree removal on Midwest Road due to the roadway expansion especially along the Brook Forest subdivision. He inquired if the $119,000 funding for the landscape improvements budgeted for the entrance and exit ramps on 31" Street and Route 83 could be used for plantings along Midwest Road next to the Brook Forest subdivision. President Bushy commented that upon completion of this roadway project, DuPage County would then address a landscape plan. She also noted that Trustee Korin had previously indicated that the Brook Forest homeowners association is also working with a landscape architect to develop new entryways into the subdivision. VILLAGE OF OAK BROOK Minutes Page 1 of 14 May 22, 2001 3. Once the roadway project is complete and DuPage County completes their plantings, President Bushy suggested the Village could address what needs to be landscaped. This project has been placed within the Village's forestry plan. 4. APPROVAL OF MINUTES: MINUTES: BOT 05/08/01 Motion by Trustee Caleel, seconded by Trustee Savino, to approve the minutes of the Regular Board of Trustees Meeting of May 8, 2001 as presented and waive the full reading thereof. VOICE VOTE. Motion carried. 5. CONSENT AGENDA: Items on the Consent Agenda were routine in nature and enacted in one motion. Trustee Savino requested Agenda Item 5. C.1. Change Orders #749 — Bath & Tennis Clubhouse Renovation and Expansion be removed from the Consent Agenda for discussion. APPROVAL: A. APPROVAL OF BILLS - $1,662,264.90 (,TOTAL,) BILLS - $1,662,264.90 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-- Mqy 12, 2001 - $456,655.58 (TOTAL) $456,655.58 C. APPROVAL OF CHANGE ORDERS: 1) CHANGE ORDERS 47 - 49 - BATH & TENNIS CLUBHOUSE B & T RENOVATION AND EXPANSION RENOV D. APPROVAL OF PAYOUTS: 1) R. W. DUNTEMAN CO. - PAYOUT #1 - 2001 PAVING '01 PAV PRJ PROJECT -$1 8,490.78 2) HARBOUR CONTRACTORS, INC. - PAYOUT #4 - LIB PRJ LIBRARY PROJECT -$339,138.38 3) EARTH TECH, INC. - PAYOUT #10 - MUNICIPAL COMPLEX MUN cMPLX PROJECT - $12,958.70 PRJ 4) SIGALOS & ASSOCIATES, LTD. - PAYOUT #4 - BATH & B & T TENNIS CLUBHOUSE RENOVATION AND EXPANSION - RENOV & $277,929.00 EXPAND VILLAGE OF OAK BROOK Minutes Page 2 of 14 May 22, 2001 F 5. 5) R. J. HAACK BUILDERS, INC. - PAYOUT #2 - KITCHEN REMODELING FIRE STATION #2 - $37,825.00 6) LARSON — KRAMER & ASSOCIATES - PAYOUT 44 - BATH & TENNIS CLUBHOUSE ARCHITECTURAL SERVICES - $13,266.00 E. APPROVAL OF REFERRALS: None. F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None. G. APPROVAL TO ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF APRIL, 2001 H. ACCEPTANCE OF GRANT OF EASEMENT - 160 FOREST TRAIL Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Consent Agenda as presented. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 6. ITEMS REMOVED FROM CONSENT AGENDA: Trustee Savino requested Agenda Item 5. C.1. Change Orders #7- #9 — Bath & Tennis Clubhouse Renovation and Expansion be removed for further discussion. He noted that our contract funds are increasing the total cost of the project and that our residents could misunderstand this. He requested that the Contingency Fund be used for the change orders for unforeseen circumstances. Village Manager Veitch explained that this increases the contract with the General Contractor. The funds for this come from the Contingency Fund. Village Attorney Martens explained that State Statute requires the Village Board to pass on change orders in excess of $10,000 or where a change would result in a thirty (30) day additional time frame to complete what is required and to make findings as indicated in the recommendations. Village Manager Veitch explained that two of the change orders were for a pipe discovered underneath the building that needed to be relocated, and that part of the building didn't have a foundation and one needed to be installed. VILLAGE OF OAK BROOK Minutes `;K Page 3 of 14 May 22, 2001 FIRE #2 KITCHEN B &T ARCHIT SERV TREASRPT 4/01 GRANT EASMNT 160 FOREST I B & T RENOV I 7 Motion by Trustee Savino, seconded by Trustee Craig, to approve Change Orders #749 — Bath & Tennis Clubhouse Renovation and Expansion. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. ACTIVE AGENDA (Items for Final Action): 1) OAK BROOK HOTEL, CONVENTION AND VISITORS oBHCVC COMMITTEE Motion by Trustee Craig, seconded by Trustee Butler, to concur with President Bushy's recommendation of the following appointments to the Oak Brook Hotel, Convention & Visitors Committee, with their terms expiring February 28, 2002: 1. Appointment of Laurie Adams, President & CEO of the Oak Brook Area Association of Commerce & Industry 2. Reappointment of Ralph E. Maxson, Oak Brook Resident 3. Reappointment of John Merrill, General Manager, Hyatt Regency Oak Brook 4. Reappointment of Tony Mira, General Manager, Renaissance Oak Brook Hotel 5. Appointment of Ted Selogie, General Manager, Marriott Oak Brook 6. Reappointment of Chuck Fleming, General Manager, JMB Retail Properties 7. Reappointment of Michael C. Jorgensen, General Manager, The Wyndham Drake Hotel VOICE VOTE. Motion carried. B. ORDINANCES & RESOLUTIONS: 1) RESOLUTION #2001 -TC -AG -EXI -R -778, A RESOLUTION Res #a1 -TC- APPROVING AND AUTHORIZING EXECUTION OF A AG -EXI -R -778 PUBLIC SAFETY AND ROADWAY IMPROVEMENT AGRMNT AGREEMENT WITH THE CITY OF OAKBROOK TERRACE oB TERRACE AND CERTAIN COMMERCIAL OWNERS (SPRING CMMCL owNR ROAD /CASTLE DRIVE AT 16TH STREET) VILLAGE OF OAK BROOK Minutes Page 4 of 14 May 22, 2001 7. B. 1) Resolution #2001- TC -AG -EX 1 -R -778 approves and authorizes the execution of a proposed agreement with the City of Oakbrook Terrace and certain commercial owners (Oakbrook Terrace Office Tower and Drury Lane Theatre) for certain public safety and roadway improvements at Spring Road/Castle Drive at 16th Street. Oakbrook Terrace and the private parties will fund and construct improvements at the intersection of Spring Road and 16th Street with said improvements to be turned over to the Village for maintenance. The owners of Oakbrook Terrace Tower will relinquish their rights to full access via the intersection of 16th Street and Castle Drive, thereby clearing the way for the Village to construct a barrier median at that location and prohibit left turns into or out of Castle Drive. Trustee Miologos suggested the feasibility of planting a tree in the barrier median. Trustee Savino inquired if it could be a landscaped median. Village Manager Veitch remarked that this would be determined by the width of the median if it is sufficient to landscape the barrier median. Village Engineer Durfey explained that near the intersection there isn't sufficient width but there could be plantings further from the intersection. Village Manager Veitch reiterated that where it is feasible plantings would occur. Motion by Trustee Miologos, seconded by Trustee Craig, to adopt Resolution #2001 -TC -AG -EXI -R -778, "A Resolution Approving and Authorizing Execution of a Public Safety and Roadway Improvement Agreement with the City Of Oakbrook Terrace and Certain Commercial Owners (Spring Road/Castle Drive At 16th Street)," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. 2) RESOLUTION #2001 -FD -AG -EXI -R -779, A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF OAK BROOK AND THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY TO PROVIDE ADDITIONAL FIRE PROTECTION AND EMERGENCY SERVICES VILLAGE OF OAK BROOK Minutes Page 5 of 14 May 22, 2001 RES #01- FD -AG- EX l -R -779 AGRMNT IL S "r TLLwv FIRE PROT 7. B. 2) The resolution authorizes the execution of a revised Agreement between the Village and the Illinois State Toll Highway Authority to provide emergency response to various portions of I -294 and I -88. The Agreement is substantially the same as the Village's existing Agreement except for the addition of portions of I -294 and I -88 formerly covered by the Yorkfield Fire Department. The Yorkfield Fire Department (YFD) will be dissolved in the upcoming months and the Illinois State Toll Highway Authority has requested that the Village of Oak Brook provide emergency response to those areas of the Tollway formerly covered by YFD since Oak Brook has the best access. Motion by Trustee Caleel, seconded by Trustee Butler, to adopt Resolution #2001 -FD -AG -EXI -R -779, "A Resolution Authorizing Execution of an Agreement Between the Village Of Oak Brook and the Illinois State Toll Highway Authority to Provide Additional Fire Protection and Emergency Services," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and S avino. Nays: 0 - None. Absent: 0 - None. Motion carried. 3) RESOLUTION #2001 -FD -AG -EXI -R -780. A RESOLUTION RES #0 1 -FD- APPROVING AND AUTHORIZING EXECUTION OF AN AG- EXI -R -780 INTERGOVERNMENTAL AGREEMENT FOR PUMPER AGRMNT STORAGE AND USE PMPR & STRGE An Intergovernmental Agreement for Equipment between the Village and the Darien- Woodridge Fire Protection District (DWFPD) would allow the Village to house the reserve engine number 911 at the DWFPD Fire Station at 2475 75th Street. The Village of Oak Brook Fire Department maintains two reserve engines in addition to the two primary engines. One reserve engine is normally housed at each of the two fire stations. On or about June 1St, the rear sixteen feet of the apparatus bays of Fire Station One will be demolished as part of the Municipal Complex Project renovation. Until such time as the new Fire Station is completed, there will not be room to store both of the reserve engines. Darien- Woodridge Fire Protection District has a need for a reserve engine and has the room to house Engine 911, so an Agreement has been drafted to facilitate this mutually beneficial temporary arrangement. VILLAGE OF OAK BROOK Minutes Page 6 of 14 May 22, 2001 `� 7. B C 3) As part of the Agreement, the Village will allow DWFPD to use the engine for fire suppression and training activities unless the engine is needed by the Village, in which case the Village's needs will take precedence. (e.g. in the event that one of Oak Brook's primary engines becomes inoperable, the Fire Department would retrieve Engine 911 from DWFPD and place it back in service in Oak Brook.) DWFPD will provide and pay for routine maintenance, but extraordinary maintenance will be provided and paid for by the Village. DWFPD will also furnish the Village with proof of comprehensive general liability and property damage insurance. The Agreement expires on June 1, 2003, or sooner with at least 30 days written notice by either party at any time. Motion by Trustee Caleel, seconded by Trustee Savino, to approve Resolution #2001- FD- AG -EXI -R -780, "A Resolution Approving and Authorizing Execution of an Intergovernmental Agreement for Pumper Storage and Use ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. AWARD OF CONTRACTS: 1) UNDER -BODY SCRAPERS (SNOWPLOWS) AND DUMP BODIES /SALT SPREADERS FOR UNITS 4505 & #605 - PUBLIC WORKS VEHICLES Bid packages were sent to five companies with Team Temco submitting a no -bid letter. The new dump bodies /salt spreaders replace existing equipment that has rusted out and is in need of replacement. The underbody scrapers are a new item that will supplement the typical "nose" snowplow. Funds in the total amount of $55,000 have been budgeted for this purchase. The Snow Removal Program (333 -9010) contains $18,000 and the Equipment Replacement Fund (342 -9020) contains $37,000. VILLAGE OF OAK BROOK Minutes Page 7 of 14 May 22, 2001 SNOWPLOW SALTSPRDR PW VEHICLE 7. C. 1) Motion by Trustee Miologos, seconded by Trustee Caleel, that a contract be awarded, subject to staff review, to the lowest responsible bidder: Monroe Truck Equipment, 812 Draper Avenue, Joliet, IL 60432, for the purchase of two sets of dumpbodies /salt spreaders and underbody scrapers, including removal and disposal of the existing dump bodies, for Public Works Units #505 and #605, for the total lump sum price of $54,875. Delivery will be within 115 calendar days following placement of the order. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. D. ACCEPTANCE OF ACTUARIAL REPORTS - POLICE & AcrRL RPT FIREFIGHTERS' PENSION FUNDS AND APPROVAL OF THE POL & FIRE 2001 VILLAGE CONTRIBUTION RATES TO POLICE & PENS FUNDS FIREFIGHTERS' PENSION FUNDS Police Pension Fund: The Police Pension Fund was 101.5% funded as of December 31, 2000 with a decrease of 3.8% from the funded percentage in 1999. The decrease in funding is primarily attributed to the retroactive impact of Public Act 91 -0939, which was signed into law by Governor Ryan on February 1, 2001. This legislation is similar to the fire pension legislation passed in 1999 and provides for enhanced pension benefits, the most significant being the increase in the accrual rate from 2.0% of salary to 2.5% for the 20th through 30th year of service. The actuary has recommended a Village contribution of 11.49% of payroll for 2001, an increase of 1.42% from the amount recommended in 2000. The increase is due primarily to the before mentioned benefit enhancements. A contribution of 11.5% was assumed in the preparation of the 2001 budget. To date in 2001 the Village has continued to contribute to the Police Pension Fund at the 2000 rate of 10.07 %. The past practice has been that the contribution rate is made retroactive to January 1St. Accordingly, if the contribution rate of 11.49% is approved, a retroactive payment of approximately $11,500 will be made to the Police Pension Fund. Firefighters' Pension Fund: The actuarial report indicates that the Firefighters' Pension was 96.2% funded as of December 31, 2000, a decrease of 4.6% from the funded percentage in 1999. VILLAGE OF OAK BROOK Minutes Page 8 of 14 May 22, 2001 7 D. This marks the first time in several years that the Firefighters' Pension Fund has been less then 100% funded. The last time the study was performed the Fund's funded percentage decreased from 110.9% to 100.8% due to new benefit legislation. The decrease of 4.6% for 2000 was due to lower than expected investment income, mostly attributed to declining returns for the equity markets in 2000. Even though the Fund is no longer 100% funded, its funded percentage would still rank among the best in the State. Pursuant to state statute, the Fund is not required to be 100% funded until 2033. The Fund remains in excellent financial condition. For this study there were two minor changes in the actuarial assumptions that were used. With more new hires over the last several years resulting in more employees moving through the pay grades, the salary increase assumption was increased from 5.0% to 5.25°/x. The other minor change was the actuary reverted back to the retirement rate tables used by the State of Illinois for its actuarial calculations. The actuary has recommended a Village contribution of 17.76% of payroll for 2001, an increase of 1.23% of payroll from the 2000 rate. Since the Fund is now less than 100% funded, an amortization payment is now required in order for the Fund to be 100% funded by 2033 (in prior years the Village actually received a credit on its contribution since it was overfunded). Inclusion of the amortization payment is the cause for most of the increased contribution rate. A contribution of 16.5% was assumed in the preparation of the 2001 budget. The difference of 1.26% will be made up in other areas of the Fire Department Budget. To date in 2001, the Village has continued to contribute to the Firefighters' Pension Fund at the 2000 rate of 16.53 %. The past practice has been that the contribution rate is made retroactive to January 1St. Accordingly, if the contribution rate of 17.76% is approved, a retroactive payment of approximately $8,400 will be made to the Firefighters' Pension Fund. Motion by Trustee Craig, seconded by Trustee Caleel, that the Village Board accepts the actuarial reports of the Police Pension Fund and Firefighters' Pension Fund and that the Village Board approves a Village contribution of 11.49% of payroll for police officers and 17.76% for firefighters retroactive to January 1, 2001. VILLAGE OF OAK BROOK Minutes Page 9 of 14 May 22, 2001 4o 7 7 E Q ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Korin, Miologos and Savino. Nays: 0 - None. Absent: 0 - None. Motion carried. A. APPOINTMENTS 1) OAK BROOK HOT_ EL, CONVENTION AND VISITORS OsFlcvc COMMITTEE President Bushy indicated that Assistant Village Manager Crotty noted a correction to Agenda Item 7. A. 1) Appointments. The memorandum regarding this agenda item incorrectly stated Michael Jorgensen as the General Manager of the Wyndham Drake Hotel. Kerry Mickelson is the General Manager of that hotel and should have been appointed to the Oak Brook Hotel, Convention & Visitors Committee. Motion by Trustee Caleel, seconded by Trustee Butler, to approve Kerry Mickelson, General Manager, The Wyndham Drake Hotel to the Oak Brook Hotel, Convention & Visitors Committee with his term expiring Februrary 28, 2002. VOICE VOTE: Motion carried. INFORMATION & UPDATES: A. VILLAGE PRESIDENT President Bushy discussed the Defined Contribution Pension Plan for the downstate Police which was discussed by the DuPage Mayors and Managers Conference's Legislative Committee. This type of legislation would be subject to the agreed bill process and to the procedure in Springfield whereby a recommendation of the Pension Laws Commission is necessary in order for a bill to even be considered. There would need to be an agreement between employers and employee groups that this is the method to follow. The difficulty is getting the employee groups over the fear of defined contribution as a plan. The committee that developed this plan has hired the Mercer organization to assist them in this process. President Bushy attended the Metropolitan Mayors Caucus with Mayor Daley reporting on the tax avoidance bill. VILLAGE OF OAK BROOK Minutes Page 10 of 14 May 22, 2001 INFO & UPDATES VLLG PRES 8. A. Senator McCain has raised the issue of all transactions moved over telephone lines be considered teleco and not taxable. A summer trip is planned to Washington, D.C. with the mayor's day to address their concerns with Senator McCain. B. VILLAGE MANAGER: VLLG MGR Village Manager Veitch publicly congratulated Fire Chief Jarvis on her being awarded a Harvard fellowship for senior executives in state and local government. It is a three -week program conducted on the Harvard campus. It focuses on policy analysis at the state and local level. Chief Jarvis was one of eight fire service professionals selected from one hundred seventy applicants. A consortium of fire service organizations award the fellowship and her tuition is paid by the National Fire Protection Association and travel expenses by the International Association of Fire Chiefs. Trustee Caleel noted President Bushy's comments on the Clean Air Act in her report and asked if DuPage Mayors and Managers Conference has addressed the three most polluting plants in our area. He had brought this topic up a year ago and hadn't heard anything. Village Manager Veitch will research this. 9. DEPARTMENTAL REPORTS: No Business. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated: A. MOTION TO AUTHORIZE VILLAGE ATTORNEY TO PREPARE DPM &MC RESOLUTION FOR DUPAGE MAYORS AND MANAGERS PLT OF CONS CONFERENCE - (1220 OAK BROOK ROAD) - PLAT OF 1220 O RD CONSOLIDATION At the Village Board meeting of May 8, 2001, the Board tabled a decision on the subject of Lot 82 in the Forest Gate Subdivision with the parcel at 1220 Oak Brook Road which the DuPage Mayors and Managers Conference have a contract to purchase from the Village of Oak Brook. It was tabled so that Trustees Korin and Miologos could review the issue which was discussed at the Board's Committee-of-the - Whole meeting on May 21, 2001. DuPage Mayors and Managers Conference could waive the provision of a Plat of Consolidation and proceed with the closing of the contract. VILLAGE OF OAK BROOK Minutes Page 11 of 14 May 22, 2001 M 10. A. Motion by Trustee Savino, seconded by Trustee Caleel, to return to the table to discuss the motion to authorize Village Attorney to prepare resolution for DuPage Mayors and Managers Conference (1220 Oak Brook Road) for a Plat of Consolidation. VOICE VOTE: Motion carried. Trustee Caleel remarked that residents had contacted him and voiced their disappointment that the Village would lose control of this property. The Village has signed an agreement with DuPage Mayors and Managers Conference and has an obligation in that regard. He suggested that in the view of the attitude of a good portion of our community, the Village would prefer to retain ownership of that property. However, if the Conference would like to proceed with the improvements that would expand their facility, the Village would entertain an extension of their lease to accommodate their expense. President Bushy recognized Lynn Montei, Executive Director, DuPage Mayors and Managers Conference. Ms. Montei addressed the Village Board in response to their comments. She commented that the Conference has been through many months of process, public meetings, open debate and public hearings discussing this issue at length. The Conference has provided materials, answered questions and negotiated in good faith. It is the intention of their organization to continue to pursue the agreement that the Conference negotiated which is a purchase agreement. The DuPage County communities have voted to support this 20 -year debt service. Twelve home -rule communities have opted to loan the Conference $125,000 each and intergovernmental agreements are in place with all of these entities who have deliberated on the financial arrangements based upon the negotiation and purchase agreement with the Village of Oak Brook. All of those mayors have contacted twenty separate legislators to request their consideration of grant funds to assist this project. It is unlikely that they wish to revisit the agreement but she has not spoken with the Conference's Board of Directors and she will discuss this with them as soon as possible. Village Attorney Martens indicated the motion is to authorize the Village Attorney to prepare a Resolution on the Plat of Consolidation. Do you wish to continue to table the Plat of Consolidation? VILLAGE OF OAK BROOK Minutes Page 12 of 14 May 22, 2001 10. A. Motion by Trustee Craig, seconded by Trustee Caleel, to table this agenda item to the next Village Board meeting. VOICE VOTE: Motion carried. B. RECOMMENDATION - ROUSONELOS - (3103 YORK ROAD)- RECOMNO - VARIATION VAR - 3103 YRK ROUSONELOS The Zoning Board of Appeals, by a vote of 5 to 0, has recommended approval of the request from Emmanuel and Irene Rousonelos for a variation to the setback on the York Road side of this corner lot to permit construction of a new home on the property. This property is currently improved with a small home and detached garage that is presently nonconforming in respect to lot size, front yard setback along York Road and front yard setback along 31" Street. The requested variation would reduce the required 100' setback along York Road to approximately 71' -7" to accommodate a new home which is consistent in size and scale with other homes in the immediate area. In recommending approval of this request, the Zoning Board of Appeals found that the petitioner has satisfactorily addressed the factors required for approval of a variation. In particular, it was found that the property owners' hardship was not of their own making and is due to the unique circumstance of the property having frontage along two major roadways. Further, the Board found that the variation would not alter the essential character of the neighborhood. Peter Coules, attorney for the petitioner, presented information to the Village Board of the hardships concerning the property. Motion by Trustee Savino, seconded by Trustee Caleel, that the Village Board concurred with the recommendation of the Zoning Board of Appeals and authorize the Village Attorney to draft the necessary ordinance for final consideration at the Village Board meeting on June 12, 2001. VOICE VOTE. Motion carried. C. DISCUSSION - EXPANSION OF MEETING CABLE -CASTS TO CASL CAST INCLUDE COMMITTEE -OF -THE WHOLE MEETINGS AND THE MTGS. BUDGET WORKSHOP VILLAGE OF OAK BROOK Minutes Page 13 of 14 May 22, 2001 6C 10. C. President Bushy recommended that the Committee -of -the -Whole meetings and Budget Workshop be telecast to our residents so they may understand the business proceedings of the Village Board. Assistant Village Manage Crotty stated the cost of telecasting the Village Board meetings is under $10,000. With the additional six to eight meetings it would be an additional $3,000 annually. President Bushy remarked that the Village has received positive comments from our residents in viewing the Board meetings. Motion by Trustee Caleel, seconded by Trustee Savino, to direct staff to prepare a proposal for cable -casts of the Committee -of- the -Whole meetings and Budget Workshop. VOICE VOTE: Motion carried. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: President Bushy stated the Village Board at their Committee -of- the -Whole meeting of May 21, 2001 wished to continue that meeting and asked if the Board could set a date. The Board members requested a telephone poll of a mutual date for a Committee -of- the -Whole meeting. 12. ADJOURNMENT Motion by Trustee Caleel, seconded by Trustee Butler, to adjourn the meeting at 9:42 p.m. VOICE VOTE: Motion carried. ATTEST: Linda . Gonnella, CMC Village Clerk BOT- 052201 VILLAGE OF OAK BROOK Minutes 4--_ Page 14 of 14 May 22, 2001 COW MTG A DJ RN