Minutes - 05/23/1989 - Board of TrusteesVILLAGE OF OLK BROOK
MINUTES OF THE REGULAR MEETING
May 23, 1989
MEETING CALL:
The Regular Meeting of the Hoard of Trustees was called to order by President
Cerne in the ,Samuel E. Dean Board Room of the Village Commons at T:35 P.M.
i. ROLL CALL:
PRESENT: President Vence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Ronald P. Maher
Barbara A. Payovich
J' ,--mph H. Rush
H. Richard minters ?
ABSENT,- Toone
r
PLEDGE TO THE FLAG
I
II. APPROVAL OF MINES:
Trustee Bartecki moved, seconded by Trustee Winters...
That the Minutes of the Committee -of- the -Whole Meeting of May 8, 1989 be !
approved as presented and waive reading of same.
VOICE VOTE: All present, in favor with Trustees Bushy and Maher abstaining.
So ordered.
Trustee Bartecki moved, seconded by,Trustee Winters...
That the Minutes of the Regular Meeting of May 9, 1989 be approved as
presented and waive reading of same.
VOICE VOTE: A11 present, in favor with Trustees Bushy and Maher abstaining.
So ordered.
President Cerne made the formal announcement of Superintendent Floyd Wilson's
retirement from the Public Works Department. He introduced Mr. Michael J.
Meranda as the new Superintendent effective June 23, 1989. The formal action of
his employment was directed during Executive Session of the Village Board.
III, ORDINANCES AND USOLUTIOINS:
A.
Discussed and direction given at the Regular Meeting of February 14,,
1989.
Trustee Maher moved, seconded by Trustee Bushy...
To pass Ordinance No. S-6T2 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Mays: None
Absent: None So ordered.
VILLAGE Of OAK BROOK Minutes -1- May 23, 1989
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VILLAGE OF OAK BROOK Minutes -2-
i B. ORDINANCE 90. 5-6 0
AN ORDINANCE G,'E_A_XTING`_
May 23, 1989
;TICS FROM THE
:MACE OF THE VILLAGE
TO LOT AREA 301
Discussed and direction given at the Regular Meeting of May 9, 1939.
Trustee Winters moved, seconded by Trustee Rush...
To pass Ordinance No. S -6T0 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Daher, Payovich, Rush, Wir.ters
and President Cerne.
Nays: None
Absent: None So ordered.
C. RESOLUTION No. R -478 A RESOLUTION APPROVING PLAT OF SUBDIVISION X
AS ANGEL03• FIRST RESUBDIVISION OF HERITAGE OAKS 301 35th 3treeDc -
Discussed and direction given at the Regular Meeting of May 9, 1989.
Trustee Minters moved, seconded by Trustee Rush...
To pass Resolation No. R -478 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: None
Absent: None S) ordered.
D.
Discussed and direction given at the regular Meeting of April 25, 1989.
Trustee Minters moved, seconded by Trustee Rush...
To pass Ordinance No. S -671 as presented and waive the full reading
thereof and to approve the Preliminary Plat of dorgevs Second
Subdivision subject to certain conditions.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: gone
Absent: None So ordered.
E -1. ORDINANCE NO. 0-429 AN
�esoaAiwa:
Proposed ordinance provides amendment to Life Insurance and Accidental
Death and Dismemberment (AD & D) '.unit for Village Employees.
Trustee Rush moved, seconded by Trustee Barlecki...
To piss Ordinance No. G-429 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Nays: Done
Absent: None So ordered.
VILLAGE OF OAX BROOK Minutes -2- May 23, 1989
VILLAGE OF OAK BROOK Minutes -3- May 23, 1989
E-2. RESOLUTION NO. R -47 A RE40LUTION APPROVING AMU TS TO Tilt OWLOYEE
PAY PLAN FOR 1989:
Proposed resolution modifies the 1989 Salary Administration Plan by
increasing the salary ranges for Grades 1, 2 and 3 employees and
reclassifies the Administrative Assistant position from Grade 6 to
' Grade 7 effective the pay period beginning May 14, 1989.
' Trustee Rush moved, seconded by Trustee Barteeki...
To pass Resolution No. R -479 w ;tb amendments to show Civil Engineer I,
a registered Civil Engineer, Grade 9; Civil Engineer II, a non-
registered Civil Engineer, Grade 8; and reclassify job title and job
description for Golf Manager /Green Superintendent to Greens
Superintendent and naive the !tall reading thereof.
ROLL ChLL VOTE: Ayes: Trustees Bartecki, Bushy, lAqher, Payovich, Rush, Winters
and President Cerne.
Hays: None
Absent: !gone So ordered.
IV. FINANCIAL:
A. Pa out : MAintenance Facilit - Muani4 1 Golf' COME (81-0- Oak k
Road )•
Trustee Maher moved, seconded by Trustee Bartecki...
To authorize payment of payout to Chapple Corporation for construction
of a maintenance building at the subject location in the total amount
of *139,540.90 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Maher, Payovich, Rush, Winters
and President Cerne.
Mays: None
Absent: 'None So ordered.
B. Treasurer's Report:
r aas
Trustec Bar:ocki moved, seconded by Trustee Bushy...
To approve the Treasurer's Report for the Month of April, 1989 as
presented.
Revenue Expenses_ Fund Balance
Corporate Fund $ 492,575.40 #557,977.58 $4,716,056.45
Motor Fuel Tax Fund 16,378.76 173,453.45 212,622.11
Reserve For Capital Purehaaea 367,943.34 400,212.00 410,041.31
Debt Service Fund 331,411.96 -0 -- 467,156.60
Sports Core Fund 175,647.28 95,388.67 81,044.01
Hater Fund 240,235.05 846,333.77 5,887,112.01
`ire Pension Fund $9,975.41 6,183.97 7,003,076.05
Police Pension Fund 31,418.90 10 371.58 6,549,788.61
VOICE VOTE: All present, in favor. So ordered.
V. OLD BUgINESS:
A. Dismovi.on or I'ro Fire De t and Bureau of Ina Lions
Honalm Deurt :
Continued discussion held at the Special Meeting of April 24, 1989.
Discussion ensued relative to the supervision and manning of the Fire
Deportment.
suPshirsim
Trustee Rush moved, seoonded by Trustee Bushy...
VILLAGE OF OAK BROOK Minutes -3- May 23, 1989
VILLAGE OF OAK BROOK Minutes -•4- May 23, 1989
To direct the uillage Attorney to prepare the necessary documentation
to show one (1) captain (Grade 10) on each shift and reduce the number
of lieutenants from nine (9) to six
VOICE VOTE: All present in favor.
t
0 MANNING:
Trustee Rush moved, seconded by Trustee [Maher...
To authorize staff to
,.repare requests for proposals to provide
contract paramedics.
ROLL CALL POTS: Ayes: Trustees Bartecki, Maher, Rush and President Cerne.
Mays: Trustees Bushy, Payovich and Hinters.
Absent: (lone So ordered.
Trustee Rush ®c.td, seconded by Trustee Maher...
To table discussion of the report "Bureau of Inspections - F.L.S.A."'
(Fair Labor Standards Act) until the next Regular Meeting.
VOICE VOTE: All present, in favor. So ordered.
B. Discussion of DUEMS Ccrjnt 's sed Plana to Widen Oak Brook Road
Mot 3t;;ot3 from Jorie &wlw and to York Road:
Discussion ensued relative to the County's proposed plans for the
widening of Oats Brook Road. Consensus was to continue objections to
the widening of County roads within the Village.
Trustee Rush moved, seconded by Trustee Winters...
To direct staff to correspond with DuPage C'oclnty Highway Department
stating the V'illage's opposition to the widerang of County roads within
the Village.
VOICE VOTE: All present, in favor. So ordered.
C. Discussion of ReblddqM Procedure - Pressure AdJgt1M Stations:
Rejection of all bids given at the Regular feting of May 9, 1989.
Directed staff to amend bid package for rebidding procedure.
Trustee Rush moved, seconded by Trustee Bartecki...
To authorize Harza Engineering to modify the bid specifications and to
proceed with bidding said projects as soon as possible.
VOICE VOTE: All present, in Favor. So ordered.
V1. NEV BU3Iffi M:
A. OAG (Official Airline Guides)-- Speclal Use Be: Real rt (2000
C earunter Crive :
The applicant proposes a grf -und level heliport to be locate. on the
existing surface parking .ire, between Clearwater Drive and Sant Creek.
On April 17, 1989,, the Plan Comission recommended denial of the
requested Special Use based on the findings of facts as stated in
Chairman Marcy's letter dated April 19, 1989.
On May 2, 1989, the zoning 'Board of Appeals recommended approval of the
requested Special Use based on the finding as stated in Chairman
Savino's letter dated May 10, 1989.
Trustee fainters moved, seconded by Trustee Haber...
To direct the Village Attorney to prepare the necessary docureentatimn
relative to approval for a Special Use Permit of one (1) year subject
VILLAGE OF OAR 32009 Hinutss -4- May 23, 1989
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5'a 3 "
VILLAGE OF OAK BROOK Hintees -5- May 23, 1939
to the restrictions listed in measo dated Ndy 18, 1939 from Village
Manager Serlety and Assistant to Village Manater Kapff and to direct
the Plan Commission to study Village heliport regulations.
ROLL CALL VOTE: Ayes: 'trustees Bartecki, Bushy, Y.-her, Payovich, Rush, Winters
and President Cerne.
Rays: bone
Absent: gone So ordered.
B. Vise - Ace ossors3traseturs �� Variation (3000 Whitt Oa
Aazessssory structure height variation requested to permit the continued
construction of a garage which would be 4.6 beet greater than the 15-
foot height restriction.
On May 2, 1939, the Zoning Hoard of Appeals, recommended denial of the
requested structure height variation chased on the findings of fact as
stated in the Letter dated May 10, 1989 from Chairman wino.
Trustee Winters moved, seconded by 'trustee Rush...
To direct the Village Attorney to prepare the necessary documentation
granting a height variation of 4.6 feet due to the hardship of the
applicant.
ROLL CALL VOTE; Aye3: Trustees Maher, Payovich and Hinters.
Mays: Trustees Bartecki, Bushy, Rush and President C+erne,
Absent: None Notion .tailed.
Trustee Bartecki moved, seconded by Trustee Bushy...
To concur with the Zoning Board of Appeals and deny the requested
variation.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Hush and President Cerne.
Mays: Trustees" Maher, Payovich, Winters.
Absent: Bone So ordered.
C. Willa" of Oak Brook - Polo Club SUm Uriation . ( 710 Oak tic Road):
Direction given at the Regular Meeting of March 23, 1989 for staff to
prnpare two sign variations, the first variation is from
Section VI -A(10) allowing one (1) additional ground ssW on the Oak
Brook Road frontage; the second variation from Section VI -A(10) reduces
the ten (109) foot required setback to approximately three (3 9 feet.
Trustee Winters moved, seconded by Trustee Bushy,..
To direct the 'Village Attorney to prepare the necessary documentation
for two (2) sign variations permitting construction of an additional
,ground sign on the Oak Brook Road (31st Street) frontage approximately
three (30) feet from the right-of-way.
VOICE VOTE: All present, in favor.
So ordered.
Do yiscussion on Wt Creek Prairie Path Brige D" t.
Discussed recomendati.on of xnamer Berleylss and Engineer Durfey *s
letter of may 3, 1939 denying the propoffed removal of the bridge
abutments and channel work unless other measures cam be constructed
which will fully mitigate the negative aspects of this project.
Trustee Payovich moored, seconded by Trustee Bushy...
To direct village Engineer ourfey to notify DuAage County of the
Board's opposition to the proposal to rewwo the Prairie Path Bridge
and the .appurtenant channel, modifications.
VILLAGE OF OAK BROOK Minutes -5- may 230 1989
VILLAGE OF OA[ BROOK Minute -6 May 23, 1989
VOIC=E VOTE: All present, in favor. So ordered,
B. Ratf Ic atiOn of Fe irsai to Volt 05 Modsor Drive Borth of
22nd Street):
Trustee Rush moved, seconded by Trustee Winters...
To ratify the expenditure of an estimated $82,00.00 to Layne Western
Co. for emergency repairs to Well #5.
ROLL CALL VOTE: Ayes: Trustees Rartecki, Bushy, Pkher, Payovtich, Rush, Winters
and President Oerne.
Nays: None
Absent: None So ordered.
P. Bid Authorization 'Ton -4 duel Drive Picas Truck - Water
Departmat:
Trustee Rush moved, seconded by Trustee Bushy...
To authorize the advertising of buds for a 3/4 ton-4 wheel drive pick -
tap truck to replace Unit #604 in the beater Department; bids to be
received Monday, June 19, 1989 at 10:00 a.m.
VOICE MUTE: All present, in favor. So ordered.
G. Ink ion to Accept IL0 twi for Two Public Works Automobiles.,
Trustee Rush moved, seconded by Trustee gushy...
To waive the bidding Process and authorize the request to seek quotes
for the purchase of two (2) new units to replace Units #404 and #500 in
an mount not to exceed $21,000.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki., Rushy, fir, Payovich, Rush, hinters
and .President C;er,ne.
Nays: None
Absent: bane So ordered.
8--1. t to 1=00 Purchase ceder to .Stevens f : t for Near
Tro�'saiseasion for Pub�lic Wor _ Truck 0505:
B -2. NO t to l Purchase Order to Stevens fteirant, for XW
Transwis #503:
Trustee Rush moved, seconded by Trustee bye...
To approve the issuance of a purchase order to Steve'- Equipment in an
amount not to exec" $3,500.00 for installation of a new Pf'653
transmission for Unit #505 and a purchase order in an amount not to
exceed $x3,000.00 for installation of a astir irt653 transmission for unit
#503.
ROLL CALL V0TE: ,Ayes; Trustees Bartecki, Bushy, Haber, Payovrieh, Bush, hinters
and President C:erne,
Nays: None
Absent: None So ordered.
I. Authorizatim to rove jMggiture for Tank
iatration
Trustee Rush moved, seconded by Trustee Bushy...
To authorize a purchase order to the Office of the States Fire 14arsha l
in the total nownt of $3,000.00 for the registration and late faeces fern
five (5) underground fuel storage tees (LISTS) at the Public Works
Department.
VILLAGE Or OAK BROOK Minutes -6- Hay 23, 1"9
VILLAGE Of SOAK BROOK Xinute lay 23, 1989
ROLL CALL VOTE: Ayes: Trustees 11arte 'ki, Bushy, Maher, Payovich, Bush, ilintera
and President Cerne
gays: Rona
Absent: gore Ho ordered,
J. !freest' froze Oak Brook Polo Club to Approve Paraehuto fer �f�a
!slack gorse - Im., 1611 = Pbsaorlsl, Service at §MrLX Cora:
Tristee Maher moved, seconded by Trustee Rush...
To grant the request to conduct a Military Alrlborne Operation in
conjunction with a military memorial service for the deceased members
of the Chicago Black Horse Troop, 106th Cavalry on Sunday, May 28, 1989
at the Polo Field viLh the Polo Club including the Village on their
liability insurance.
vorCE VOTE: "ll, present, in favor, So ordered.
9C. Bid Authorization - Dr�.11 Minig l Golf Corer" lrr um Tell
i
2 irm* Road :
Trustee beer wed, seconded by Trustee minters...
C To authorize the advertising of bids for an irrigation well for the
Municipal Loaf Course to be located at the southeast corner of the
South Lake.
VOICE VOTE; All present, in :favor. Bo ordered.
L. R000mmadation to Aoc t tes for Patio Turniture at Pool Tennis
Craft, Jkth and Tennis aW Golf tae iUtU#.-
i
Trustee der moved, seconded by Trustee Winters...
To authorize the psurchasc of 52 chairs at $58.00 each, 17 unbrellas at
$77.00 each and 13 tables at $111.00 each for a total of $6,108.00 from
Rand Pooh. and Patio Furniture in Glen Ellyn for furniture to o3tch with
existing patio furniture at the pool, Bath g Tennis Clubhouse, Tennis
Courts and Golf Clubhouse and valve the bidding prowess due to the
uniqueness of expediting the furniture as soon as possible.
BOLL CALL VOTE., Ayes: Trustees Fartecki, Bushy, Pbhcr, Payovich, Has h, Winters
and President Corr,
way: Xone
Absent: gone So ordered,
it. asst. to , Ampove tes for Tres 1EYS1 and Pram " - Co":
Truatee !lather moved, seconded by Trustee Barteaki...
To authorize the hiring of gels Jr. Jobnsoa at $28.60 per hoar, not to
exceed $14,000.00, for tree work during the 1989/90 fiscal year.
Rs+?.i CALL VOTE: Ayes; Trustees Bartecisi, Bus",., Maher, Palrorich, Rush, Winters
and President Cvrne.
!lays: now
Absent: None Bo ordered,
!1. Aatborixation to Amift 300 and Kro Bxaavator for BW*er
Construction - Huniq&MI eiolf Course t-2= lrm* Nmd :
Trustee Maher weed, seconded by Trustee Bush...
To authorize the purchase of $1,500.00 of sans! from Old Dutch Sans!
Company mW hire Davo Leosnsr d of Illinois Gra"ll :"service, :sac. for 20
hours total eons at $100.00 per imor for the instal ation Hof bunkers at
12th fairway, 13th Breen, two (2) at 15th fairway and one 1(1) at ltrth
fairravayv and for Sports Core staff to act as general oontravtor.
VILE Or OAK BROOK Minutes 4- MAY 23► 1989
VILLAGE Of OAE aRODK Minutes 40
may 23, 1959
ROLL CALL VOTE: Ages: Trustees Sartec ki, ftsbyr, Mifier, Payrovioh, Rush, Minters
and President Cerne.
Nay$: done
Absent: None So ordered.
O. Discussion of Anil Contribution � It W� fmM I�a i�NioYrYOti bYieiaYYsf itieirlis i Illinois
r2am ® i
.
Trustee Mader moved, seconded by Trustee h...
To deny the request from Northeastern 'llieeoy.s Planning Comission
(MIPC) for a contribution in the amount of $1,641.00,
0. 1 w:
Bernard DWeek, TorksbIre Woods Homommrs Association Board wMwr,,
guesstioaod if they bankers on the golf course will be in the flood
plains Sporto Core ManWr McAdsw Indicated that they will not be in
the flood plain and will notify Kr. Dudek as to the amount of mad to
be used.
T11. Ai1A s
Trustee Rush moved, seceded by T.rastee hinters...
To adjourn this watiseg. TIME: 10:44 P.M.
VOICE T0?.E: All present, in favor.
ATTEST:
dudyt 1d. Gote�llaa
vill er Clerk
p dead as l e,
So ordered.
Tl:L1A09 OR OAK RX= Himtes -0- May 23, 1989