Minutes - 05/23/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes May 23, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN
X OR AS AMENDED _ BY VILLAGE BOARD
ON June 13. 2000•
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:32 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Butler, Caleel, Kenny, McInerney
and Savino.
ABSENT: Trustee Craig.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Debra J. Jarvis, Fire Chief; Robert L. Kallien, Jr.,
Director of Community Development; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director;
Fire Lt. Mark Schoppe and Brian Bitterlin, Firefighter/Paramedic.
3. ANNOUNCEMENTS AND OPEN FORUM: No one appeared.
4. APPROVAL OF MINUTES: MINUTES
BOT 05/09/00
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of May 9, 2000 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 7 May 23, 2000
A. APPROVAL OF BILLS: Approved Omnibus Vote.
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING
MAY 13, 2000: Approved Omnibus Vote.
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) CIVILTECH ENGINEERING, INC. - PAYOUT #15 -
YORK/HARGER BIKE TRAIL- $1,218.46: Approved Omnibus
Vote.
2) BOECKER ROAD MAINTENANCE, INC. - PAYOUT #1 &
FINAL - 2000 PAVEMENT REJUVENATION PROJECT -
$78,614.32: Approved Omnibus Vote.
3) EARTH TECH, INC. - PAYOUT #4 - MUNICIPAL BUILDING
PROJECT - $73,500.68: Approved Omnibus Vote.
E. REFERRALS:
1) FOREST PRESERVE DISTRICT OF DuPAGE COUNTY -
GRAUE HOUSE RESTORATION (3800 YORK ROAD ) - MAP
AMENDMENT & SPECIAL USE - REFER TO PLAN
COMMISSION MEETING ON JUNE 19, 2000 AND ZONING
BOARD OF APPEALS ON A DATE IN JULY, 2000 (DATE TO
BE DETERMINED): Approved Omnibus Vote.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) RESERVOIR B UNDERGROUND STORAGE TANK
UPGRADE: Approved Omnibus Vote.
G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF
APRIL, 2000: Approved Omnibus Vote.
H. DuPAGE MAYORS & MANAGERS CONFERENCE - 2000/2001
MEMBERSHIP RENEWAL AND PAYMENT OF DUES - $6,760.13:
Approved Omnibus Vote.
I. REDUCTION IN SUBDIVISION SECURITY - FOREST GATE
SUBDIVISION: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 2 of 7 May 23, 2000
N"
APPROVAL OF:
BILLS -
$753,696.52
PAYROLL -
$378,609.86
YORK/HARGER
BIKE TRAIL
2000 PAV .
REJUV. PRJ.
MUNICPAL
BLDG. PRJ.
DP FOREST -
GRAUE HOUSE
MAP AMEND.
& SPEC. USE
P.C. & Z.B.
REFERRAL
RES. B
STOR.TANK
TREAS RPT
04/00
DP MYR & MGR
MEMBER DUES
2000/2001
REDUC. SEC.
FOREST GATE
J. REQUEST FOR CLOSING SPRING ROAD - GRAUE HOUSE
RESTORATION: Approved Omnibus Vote.
K. AUTHORIZATION TO WAIVE COMPETITIVE BIDDING AND
NEGOTIATE CONTRACT - PROTECTIVE FIRE CLOTHING:
Approved Omnibus Vote.
Lt. Mark Shoppe and Firefighter /Paramedic Brian Bitterlin displayed
the former protective fire clothing and the newly purchased clothing to
show the Village Board members the improved features of the
garments for our firefighters.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION #2000 -AP -R -745 A RESOLUTION OF
APPRECIATION - PATRICK M. GOY:
President Bushy read in its entirety a resolution commending Patrick
M. Goy for his services as a member of the Police Pension Fund Board
from July, 1991 through May, 2000.
Motion by Trustee Caleel, seconded by Trustee McInerney, to approve
Resolution #2000 -AP -R -745, "A Resolution of Appreciation for
Patrick M. Goy," as presented. VOICE VOTE: Motion carried.
2) RESOLUTION #2000 -AP -R -746, A RESOLUTION OF
APPRECIATION - WALTER C. IMRIE:
President Bushy read in its entirety a resolution commending Walter C.
Imrie for his services in his capacity as the District #2 representative to
the DuPage County Solid Waste Committee from February, 1989
through April, 2000.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve
Resolution #2000 -AP -R -746, "A Resolution of Appreciation for Walter
C. Imrie," as presented. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 3 of 7 May 23, 2000
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CLOSE
SPRING RD -
GRAUE HOUSE
PROT. FIRE
CLOTHING
RES 00 -AP -R -745
RES OF APPREC
PATRICK GOY
RES 00 -AP -R -746
RES OF APPREC
WALTER IMRIE
3) RESOLUTION #2000 -AG -WA -EXI -R -747, A RESOLUTION
APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT CONCERNING THE
CONSTRUCTION AND OPERATION OF A JOINT FACILITY
AND INTERIM AND EMERGENCY WATER DELIVERIES
AMONG THE CITY OF OAKBROOK TERRACE, THE
VILLAGE OF OAK BROOK AND THE DuPAGE WATER
COMMISSION:
Oakbrook Terrace is pursuing a second DuPage Water Commission
connection on Butterfield Road near the Lincoln site, which will
ultimately serve Lincoln and other future Oakbrook Terrace customers
in the western portion of the City. The temporary service arrangement
involves connecting the new mains being built to serve the Lincoln
buildings to the Oak Brook system at TransAm Plaza Drive (using a
standard emergency interconnection configuration) and serving the
Lincoln buildings through that interconnection for a period of time.
The arrangement also provides for delivery to the Oak Brook system of
additional water, should the Village need it in order to avoid impact on
Oak Brook customers, through the existing interconnection on Midwest
Road. Oakbrook Terrace will be obligated to deliver such water, if
requested, in an amount at least equal to that taken by Lincoln. Finally,
the second interconnection will be constructed at no cost to the Village
and will continue to exist after the temporary service arrangement
ceased.
The first agreement, among the DuPage Water Commission, Oakbrook
Terrace and Oak Brook, relates primarily to the second Oakbrook
Terrace DuPage Water Commission connection, but also governs
temporary use of the two interconnections for the purpose of getting
water to Lincoln. Water delivered through the second interconnection
will be treated as water purchased by the City from the Commission.
Water delivered through the first interconnection will be treated as
water purchased by the Village from the Commission.
The second agreement, between Oakbrook Terrace, Oak Brook and
Lincoln, governs the temporary supply arrangement including
limitations on our obligation to deliver water; particularly in the event
Oakbrook Terrace is unable to provide us with additional water through
the first interconnection. The second Oakbrook Terrace DuPage Water
Commission connection is expected to be in operation within a year.
The interim arrangement will end at that time.
VILLAGE OF OAK BROOK Minutes
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Page 4 of 7 May 23, 2000
RES 00- AG -WA-
EXI -R -747
AGREEMENT
H2O DELIVERY
OB TERRACE &
DP WTR COMM
The third agreement, between Oakbrook Terrace and Oak Brook,
governs the ongoing operation of the second interconnection (similar to
the existing agreement that governs the first interconnection).
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Resolution #2000 -AG -WA -EXI -R -747, "A Resolution Approving and
Authorizing the Execution of an Intergovernmental Agreement
Concerning the Construction and Operation of a Joint Facility and
Interim and Emergency Water Deliveries Among the City of Oakbrook
Terrace, the Village of Oak Brook and the DuPage Water
Commission," as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
4) RESOLUTION #2000 -AG -WA -EXI -R -748 A RESOLUTION RES 00- AG -WA-
APPROVING AND AUTHORIZING THE EXECUTION OF AN EXI -R -748
INTERGOVERNMENTAL AGREEMENT BETWEEN THE AGREEMENT
CITY OF OAKBROOK TERRACE, THE VILLAGE OF OAK H2O INTERCON
BROOK AND LINCOLN- OAKBROOK TERRACE I & II LLC' S Oa TERRACE &
FOR LAKE MICHIGAN WATER THROUGH A SECOND LINCOLN -
INTERCONNECTION: Os TERRACE
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Resolution #2000- AG -WA -EX 1 -R -748, "A Resolution Approving and
Authorizing the Execution of an Intergovernmental Agreement
Between the City of Oakbrook Terrace, the Village of Oak Brook and
Lincoln - Oakbrook Terrace I and II, LLC's for Lake Michigan Water
through a Second Interconnection," as presented and waive the full
reading thereof. ROLL CALL VOTE.
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
5) RESOLUTION #2000 -AG -WA -EXI -R -749 A RESOLUTION RES 00- AG -WA-
APPROVING AND AUTHORIZING THE EXECUTION OF AN EXI -R -749
INTERGOVERNMENTAL AGREEMENT BETWEEN THE AGREEMENT
CITY OF OAKBROOK TERRACE AND THE VILLAGE OF MUNICIPAL
OAK BROOK FOR INTERCONNECTION OF MUNICIPAL H2O SYSTEMS
WATER SYSTEMS: oa TERRACE
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Resolution #2000-AG-WA-El-R-749, "A Resolution Approving and
VILLAGE OF OAK BROOK Minutes Page 5 of 7 May 23, 2000
1�17
Authorizing the Execution of an Intergovernmental Agreement
Between the City of Oakbrook Terrace and the Village of Oak Brook
for Interconnection of Municipal Water Systems," as presented and
waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
C. AWARD OF CONTRACTS: None.
8. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Bushy reminded the Board and residents to attend the
Opening Party for the Bath & Tennis Club and Oak Brook Day at the
Sports Core.
B. VILLAGE MANAGER:
Village Manager Veitch announced that at last night's Committee -of-
the -Whole meeting it was reported that the vacant gas station at 3824
York Road would have been demolished today, however, the contractor
did not obtain a demolition permit from the State of Illinois. He will be
receiving the permit and the demolition is scheduled for this Tuesday.
9. DEPARTMENTAL REPORTS: No Business.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. LIBRARY PROJECT - STATUS:
Village Manager Veitch remarked that the final changes to the
drawings are nearly completed and staff plans to move as quickly as
possible to have the project go out for bids as authorized by the Village
Board.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: No
Business.
VILLAGE OF OAK BROOK Minutes
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Page 6 of 7 May 23, 2000
INFO & UPDATE:
VILLG PRES -
VLLG MGR -
LIBRARY PRJ.
12. ADJOURN TO CLOSED MEETING: To Discuss the Appointment,
Employment or Dismissal of an
Officer or an Employee.
Motion by Trustee Caleel, seconded by Trustee Butler, to adjourn at 8:07 p.m.
to a closed meeting to discuss the appointment, employment or dismissal of an
officer or an employee. ROLL CALL VOTE:
Ayes: 5 - Trustees Butler, Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Craig. Motion carried.
13. ADJOURNMENT:
Motion by Trustee Caleel, seconded by Trustee Butler, to adjourn the meeting
at 9:01 p.m. VOICE VOTE. Motion carried.
ATTEST:
Linda K. Gonnella, CMC /AAE
Village Clerk
BOT- 052300
VILLAGE OF OAK BROOK Minutes
Page 7 of 7 May 23, 2000
ADJOURN -
CLOSED MTG
ADJOURN