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Minutes - 05/25/1993 - Board of TrusteesV�6- t3df -Mi i 5 -42 15°93 s VILLAGE OF OAK BROOK Minutes NEI„25 11993 UNOFFICIAL UNTIL APPROVED BY BOARD APPROVED AS WRITTEN L.-- OR APPROVED AS AMENDED BY VILLAGE BOARD ON 1. MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:34 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL CALL The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Lartecki, Kenny, McInerney, Payovich, Shumate and Skinner. ABSENT: None. IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Richard A. Martens, Village Attorney; Vince Long, Assistant to Village Manager; Dale L. Durfey, Jr., Village Engineer; Maggie Powers, Finance Officer /Treasurer; Michael J. Meranda, Superintendent of Public Works; and Tom Hawk, Director of Code Enforcement. 3. ANNOUNCEMENTS & OPEN FORUM: ANNOUNCEMENTS President Bushy read a cress Release ax) ; ,ouncing Finance Officer /Treasurer Margaret C. (Maggie) 'owers' appointment as the new Village Manager. . Trustee Shumate noted a Sports Core appreciation reception will be held on Thursday, May 27, 1993 at the Bath and Tennis Club for the Bath & Tennis Coam►ittee, Golf Committee and Staff assisting in the opening of the Sports Core. New staff members will be introduced, rehabilitation of the Sports Core and maintenance areas that need itimprov%ment will be shown to all those attending. President Bushy commended Bruce Kapff on behalf o-� the Board and residents as Acting Village Manager for his dedication of managing the Village the past year while the Board searched for a new manager. Vince Long and staff members were also commended for their assistance. President Bushy noted Bruce Kapff, by his own choice, was not a candidate for the Village Manager's position. 4. APPROVAL OF MINUTES: MINUTES Trustee Shumata-j moved to approve {.he minutes of the Regular Meeting of May 11, 19n3 as presented and waive the full reading thereof. Seconded by Trustee Payovich. VOICE VGTE: Motion carried with Trustees Kenny, McInerney and Skinner abstaining. Trustee Skinner moved to approve the minutes of the Special Meeting of VILLAGE OF OAK BROOK Minutes 1 May 25, 1993 16 May 12, 1993 as presented and waive the full reading thereof. Seconded by Trustee Payovich. VOICE VOTE: Notion carried with Trustees Kenny and NcInern4j abstaining. 5. OMNIBUS AGENDA: Trustee Shumate moved to remove Item S.B., "REFERRAL - COSTCO - REZONING WITH AMENDMENT (2001/2105 22nd Street) ORA -1 to B -3, Add "grocery stores" to Permitted Uses (Former Tollway Administration Building) ", from the Omnibus Agenda for discussion. Seconded by Trustee Skinner. VOICE VOTE: Notion carried. President Bushy moved to remove Item 5.F., "FINANCE DEPARTWNT QUARTERLY REPORT - JANUARY THROUGH MARCH 199311, from the Omnibus Agenda for discussion. Seconded by Trustee Skinner. VOICE VOTE: motion carried. Trustee Skinner moved to remove Item 5. G., "LRIARNOOD LAKES ROADWAY CONSTRUCTION - WAIVING OF FEES AND BONDS ", from the Omnibus Agenda for discussion. Seconded by Trustee Shumate. VOICE VOTE: Notion carried. Trustee Skinner moved to approve the Omnibus Agenda. Seconded b! Trustee Payovich. ROLL CALL VOTE: Ayes: 6-Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 -None. Absent: 0 -None. Notion carried. A. PAYOUT - DU PAGE WATER COMMISSION - PAYOUT #52 -FIXED COSTS AND 0 DWC - FIXED & N: Approved Omnibus Vote. COSTS CHAPTER 12, ,.�....... C. ORDINANCE NO. G -51;9 AN ORDINAN�EENDING ARTICLE IV ORD. G -509 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK.,_ DU _PAGE AND IEPA -CROS S-- COOK COUNTIES, IL TO REGE -OUTS OCR SS- -CONNECTION CONTROL - i Illinois COI4iNECTION Environmental Protection A encY PMSram) : Approved OOmnibus Vote. CONTROL D. BID - 1993 -1114 Woods Subdivision Streets; Trin = Lakes sumlvision Dzree -.b; Saddle Brook Subdivision Streets; Windsor Drive (22nd Street to Swift Drive); Bliss Drive; Swift Drive; Canterberry Lane; McDonald' s Drivree; Kensington Road & Kensington Court; 35th Street (St. Stephen s„ Green to St. Paschal Drive): Approved Omnibus Vote. 1993 CRACK SEALING E. BID RECON14ENDATION - 1993 PAVEMENT REJUVENATION PROJECT (Avenue 1993 PAVEMENT Loire; Brook Forest V & VI Subdivision; Camden Court; Old Oak REJUVENATION Brook Subdivision; Robin Hood Ranch; Saddle Brook Subdivision jexcluding 38th Street): Approved Omnibus Vote. H. ILLINOIS DEPARTMENT OF CONSERVATION - FORESTRY GRANT: Approved FORESTRY GRANT Omnibus Vote. VILLAGE OF OAK BROOK Minutes 2 May 25, 1993 16 9 'Ta-a -9 3 0 6. IT-EMS RE oVEn FROM -IB : 5.B. REFERRAL ©osTCO -- RBZO G�..A D T (20oii21o5�22�, -na. cosTCa Street ORA-�1 to B -3 Add "rocs stores "to Permitted Uees REZONING WITH l Former Tollway Administration Building } : AMEND1 " / 2EN 20001/2105 Tv,istee Shumate questioned if anyone has a right to petition for a responded, yes, 22nd Street rezoning with amendment. Village Attorney Martens anyone may petition for rezoning. Trustee Skinner moved to refer this item to the Plan Commission Board of meeting of June 21, 1993 for review and to 9 Appeals for a public hearing at their July 6, 1993 meeting. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. 5.F. FINANCE DEPI�TIMENT UAR'TERLY REPORT - JANUI�RY THROUGH MARCH 1993: QUARTERLY President Pushy requested Finance Officer Powers to give an history of the REPORT explanation to the Village Board of the revenue Village's Municipal Price Index. Finance officer Powers stated the use of the constant dollar may give the Village a better She a seminar picture of what is happening in the Village. noted by the in Trustee on government finance was attended Naficer, the Village President. Professor eon of Skinner and Western Illinois University had given a seminar on community finances and the use of the Municipal Price Index. 5 G BRIARWOOD L.amS ROADWAY CQN UCH ON WAIVING OF FEES AND BONDS : BR TAI w00D . . LAKES ROAD - Trustee Skinner voiced his discern: wktiL the Briarwood Lakes WAY CON3TkTJC- Homeowners Board of Directors st.x°tir_g a project knowing permits f they wanted a TION had to be filed and to work with the Village waiver of fees. He noted he would not look favorably on waiving fees again for Briarwood Lakes. Trustee Payovich moved to ratify and confirm the waiving of the permit fees and bonds for the roadway construction permit within Briarwood Ickes. Seconded by Trustee Skinner. VOICE VOTE: Lotion carried. 7. FINANCIAL: A. APPROVAL OF BIDS: APPROVAL OF Voucher List of Bills Presented for Approval May 25, 1993 to BILLS reflect payment from the following funds: General Corporate Fund $ 80,344.18 Hotel /Motel Tax Fund 14,575.04 Motor Fuel Tax Fund 1,706.07 Water Fund 203,120.60 Sports Core Fund 1040057.75 �, 1993 VILLAGE OF OAK BROOK Minutes 3 May 2.c �6 U'��►�- C3�'r -mot � � Trustee Bartecki moved to approve Voucher List of Bills in the total amount of $403,803.64 and authorize the Village President to affix her signature thereon. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, ]Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 -None. Absent: 0 -None. Motion carried. 8. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R -585 A RESOLUTION APPROVING AN AMENZ3IKEN°A' TO THE EMPLOYEE PAY PLAN FOR NO ON EMPLOYEES FOR 1993 (Sports Core Secretary Position): Pursuant to the Board's direction following its Closed Meeting of May 11, 1993, the Sports Core Secretary /Banquet Sales (Grade 4) position is being reclassified as Secretary (Grade 2)• The functions of the Banquet Sales position are being handlel by Bath & Tennis Clubhouse personnel under the direction of the Food & Beverage tanager /Chef. The proposed Resolution will take effect May 25, 1993. Trustee Shumate moved to pass Resolution No. R -585, "A Resolution Approving An Amendment To The Employee Pay Plata For Non -Union Employees For 199311, as presented and waive the full reading thereof. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 -None. Absent: 0 -None. Motion carried. RES. R -585 AME110 1993 PAY PLAN (Sports Core Secretary) - B. ORDINANCE NO. S -755 AN ORDINANCE GRANTING THE FRANCHISE TO ORD. S -755 CHICAGO FIBER OPTIC CORPORATION, i,D /B /A METROPOLITAN FIBER SYSTEMS RIANCHI SE - OF CHICAGO INC, TO OPERATE AND MIkINTAIY+1 A DIGITAL FIBER OPTIC FIBER OPTIC TELECOMMUNICATION SYSTEM: . SYSTEM V -411age Attorney Martens informed the Board of the six -month negotiation process with Metropolitan Fiber Systems for contracting a fiber optic system through the Village of Oak Brook. He noted Trustees Bartecki and Payovich were instrumental in the negotiation process. The question of the authority of municipalities imposing a franchise fee was approved, but the case is up for a rehearing. Trustee Shumate noted the franchise agreements with Continental Cablevision and the telephone company allows theme to install the fiber optic cable. Continental Cablevision has increased their fee` and never came before the Board for an approval. If it is not regulated, the companies can do what they want and now a third company wants to do this. VILT -AGE OF OAK BROOK Minutes 4 May 25, 1993 B - eOT-- M i 0 5-",493 Larry Berent, representing Metropolitan Fiber Systems, stated his company is regulated by the Circe Commission and not allowed by law to change fees. Trustee Shumate inquired if his company Merged, sold or was transferred; Mr. Berenit stated this language is in the contract that his company has to come before the Village Board for their approval. Trustee Skinner moved to pass Ordinance No. S -755 as presented and waive the full reading thereof. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Kenny, Payovich, Shumate and Skinner. Nays: 0 -none. Absent: 0 -None. Abstain: 1- Trustee McInerney. Motion carried. 9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: No Business. 10. UNFINISHED BUSINESS. A. RECOMMATION - OAK BROOK ZONIM ORDINANCE TEXT AMENDMENTS. Six (6) different changes have been proposed to the Zoning Ordinance which are routine in nature and basic housekeeping function. The Plan rAmanission, at their meeting of March 15, 1993, reviewed these proposed ndments. The Zoning Board of Appeals, at their meeting of April 6, 19930, held the required public hearing. There was no public testimony in opposition to any of the proposed amendments. Both bodies have recommended approval of the following changes to the Zoning Ordinance by a margin of 6 to 0. 1. Trustee Skinner moved to revise Section V(B) and Section XIV(B)(86) as written and waive the full reading thereof and authorize the Village Attorney to draft the necessary ordinance. Seconded by Trustee Payovich. VOICE VOTE: Motion carried. Trustee Shumate noted a conflict of statement in "A Lot of Record ". Attorney martens suggested tabling this section for further review by staff. Trustee Skinner moved to table Section V(B)(5) and Section XIV (B) (86) for review by staff to clarify "A Lot of Record". Seconded by Trustee Bartecki. VOICE MOTE: Motion carried. 2. Entryway Canopies For Certain Comercial Buildings - The u or.r� r�ai�o �.o .. amendment allows for a maxim i; encroachment of 600 square feet into a front or corner side yard with a minimum depth of 100 feet and a gross areas typically in excess of 25,000 square feet. In all cases we will still be maintaining a setback of at least 70 feet to the canopy structure. VILLAGE OF OAK BROOK Minutes 5 May 25, 1993 L6 O.B. ZONING ORD . TEXT A�fENDMEiVTS Trustee Skinner moved to add a new Section V(S) as written and waive the full reading thereof and authorize the Village Attorney to draft the necessary ordinance. Seconded! by Trustee Kenny. VOICE VOTE: Motion carried. 3. Te Eorary Residential Real Estate Signs - This proposal was actively supported by local area realtors and the DuPage Association of Realtors. If you approve a trial period, staff will log any complaints and problems and also seek the inpu*- of the homeowners associations. The results will be reported to the Villaga Board at the end of the trial period. Trustee Shumate voiced his concern for corner lot homeowners, as they could have the possibil: -:y of four signs on their property during a weekend when residents perform lacer maintenance. President Bushy noted her concern and proposed the property owner have the right to refuse. Trustee Skinner moved to revise Section VII(B)(2)(d) by adding subparagraph (3) as written and waive the full reading thereof and authorize the Village attorney to draft the necessary ordinance. Seconded by Trustee Kenny. VOICE VOTE: Motion carried. Trustee Skinner am -nded his motion to include Item H to subparagraph (3) of Section VII(B)(2)(d), "no sign can by placed adjacent to private property without the consent of the property owner ". Seconded by Trustee Konny. VOICE VOTE: Motion carried. 4. Handicap Parking Space Design - This amendment was requested r�.o.w.rrsa by the Police Department in order to assist them in their enforcement efforts as required by the State statutes. Trustee Skinner moved to revise Section XI(E) with the addition of subsection 14 as written subject to Village Engineer Durfey's review and waive the full reading thereof and authorize the Village Attorney to draft the necessary ordinance. Seconded by Trustee Kenny. VOCE VOTE: Motion carried. 5. Accesses ructuzes - The current text was intended to limit accessory structures which are only permitted in rear yards from being placed within the buildable area in front of the principal structure. However, the current text appears to limit all accessory structures, even those that are necessarily permitted. The proposed revision will clarify this situation. Trustee Skinner moved to revise Section V(G)(e) to read as follows: "Accessory structure which are only permitted in required rear yard shall not be constructed within the VILLAGE OF OAK BROOK Minutes 6 May 25, 1993 Z6 Vo So* C3aT -vH buildable area between the principal structure and adjacent streets along the front or side lot lines unless a setback equal to double the required front yard or side yard setbacks is maintained for such accesenry structure " and authorize the Village Attorney to draft the necessary ordinance. Seconded by Trustee McInerney. VOICE VOTE: Motion carried. 6. Lct Area Definition - This revision will make it dear within the Zoning Ordinance that the area of private access rights -of -way (private streets) shall not be included in the Zoning Ordinance minimum lot areas requirements. Trustee Skinner moved to revise Section KIV(B)(77) "Lot Area" (page 984.1) as written and waive Attorney the tofull draftathe thereof and authorize the Village necessary ordinance. Seconded by Trustee Kenny. VOICE VOTE: Motion carried. B. DISCUSSION REGARDING 'STATER SPRIMING P'ROB IN RIGIT-OF -NAY AND SFRINKT.ING RESTRICTIONS - WATER SXST K OPERATIONS Superintendent of public Works Neranda gage a slide presentation of the Village's water flew distribution system. Village Engineer Durfey then addressed the construction concerns of the Village's paving projects. Superintendent of public Works Heranda noted Janes E. Shuster, Extension Educator - Horticulture with the University of Illinois Cooperative Extension Service in Wheaton,, recommended the best time for watering is from 6:00 a.m. to Noon. Trustee Payovich moved to (1) reduce the number of days for lawn sprinkling from three (3) days to two (2) days per week; (2) revise the times of day that lawn sprinkling can be accomplished; (3) utilize Alternate 2 on an odd /even address system: Odd- numbered street addresses: Thursday and SaturdaY, 6:00 a.m. -Noon 6:00 p.m.- Midnight Even - numbered street addresses: Friday and Sunday, 6:00 a.m. -Noon 6:00 p.m.- Midnight; (3a) Direct staff to investigate alternate days of lawn sprinkling other than those depicted in alternate 2. (4) allow the Village tc prohibit all lawn sprinkling during the times of construction of a Village or village- sponsored project in compliance with notification; (5) review the worst case scenarios concerning a procedure to be VUZ AGE OF OAK BROOK Minutes 7 May 25, 1993 16 SPRIIRMING RESTRICTION.c, i i utilized for offending properties that do not couply with the Village's request to temporarily suspend sprinkling operations and select one which seems most appropriate; (6) direct the Village Attorney to prepare the necessary documents; (7) allow the use of a hand -held sprinkling or watering devices seven (7) days a week, 24 hours z day; (8) Village assistance for those residents interested in getting a well permit; and (9) village issuance of two (2) warnings and then cited a $250.00 fine for lawn sprinkling violations. Seconded by Trustee Skinner. VOICE VOTE: Motion carried with Trustee Shumate voting nay. Village Attorney Martens stated a plaintiff could settle a complaint and avoid going to court by paying a $250.00 fine. Police and staff would monitor the lawn sprinkling ban for better enforcement. Trustee Payovich recommended Superintendent of Public Works Meranda, Village Engineer Our €ey and she meet with the homeowner associations and gated communities for discussion of the water sprinkling proposal and offer paanphlets on lawn sprinkling. The Board recommended a pamphlet and cover letter explaining the restrictions and reasoning be sent to all residents and that well users and residents who draft frce ponds and lakes follow the same lawn sprinkling procedures for times of construction of a Village - owned or Village- sponsored project. President Bushy commended Superintendent of Public Works Meranda for his recommendations to the Village Board. C. ANVAN PHASE IV WATER SERVICE REQUEST: Trustee Skinner s:.ated he would vote no on said proposal since the Board denied other residential areas in this non - certificated area. Trustee Shumate stated he would also vote no, as this water service request would require more work from staff to police proper drafting f -om their pond. Trustee Payovich stated she had voted no on the water service petition ]before the Village Board from the City of Oakbrook Terrace, due to their not having any method of funding the infrastructure. She noted the following: Anvan will fund the looping of the system; will do the actual construction of the project; staff will not be required to VILLAGE OF OAK BROOK Minutes 8 May 25, 1993 ANVAN PHASE I WATER SERVICE AGREEMENT continue flushing the hydrants and Anvan will draft from their pond for landscape sprinkling. Staff will inspect the project and the funds will go into the general Mater Fund for the Capital Improvement and Replacement Fund. Trustee Payovich moved to enter into a Phase IV Mater Service Agreement with Anvan subject to individual meters for each individual residence within the Anvan Phase II Development. Seconded by Trustee McInerney. ROLL CPS VOTE: Ayes: 4- Trustees Kenny, McInerney, Payovich, and President Bushy. ' Nays: 2- Trustees Shumate and Skinner. Absent: 0 -none. Abstain: 1- Trustee Bartecki due to contract services of his employer, BDO Siedman, with the petitioner ( Anvan). Motion carried. D. HERITAGE OAKS UNIT 2 SUBDIVISION - DEFAULT ON COMPLETION OF WORK TIME EXTENSION: At the meeting of November 10, 1992, a time extension was granted for the completion of all outstanding subdivision items until June 1, 1993. Staff formally notified the developer in writing on November 11, 1992 w d sent a reminder on April 9, 1993. As of this date, the following issues remain uncompleted and outstanding: 1. Paving surface course needed. (completed) 2. Detention basin is currently under construction but not completed. 3. Mater service for Lot 25. (not done) 4. General grading work/restoration entire site. (not completed) 5. Parkway trees to be installed. (wait until fall) 6. Need as -built plans. 7. Deed Engineer Certification. 8. Cleanup. Trustee Skinner moved to grant an one -month extension to the developer for Full compliance of the subdivision with the except.toa of planting the parkway trees by October 1, 1993. Seconded by Trustee Bartecki. Trustee Skinner amended the motion to include the subdivision security be extended one year beyond the planting of the trees. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Kenny, McInerney, Payovich,, Shumate and Skinner. Nays: O- -Done. Absent: 0- tone. Motion carried. VILLAGE OF OAK BROOK Minutes 14 May 25, 1993 HERITAGE OAKS NIT 2 SUB. E. YORK ROAD BIKE PATH - PRELIMINARY ENGINEERING_ STUDY: YORK ROAD BIKE PATH This project is part of a STP -TCM Federal /IDOT Grant for both engineering design and construction. The cast sharing is 75% federal /25% Village. As such, the Village would be liable for $14,429.50 of this Phase I Engineering cost. Trustee Payovich moved to approve the Preliminary Engineering Services .Agreement for Federal Participation with Civiltech Engineering, Inc., for the York Road Bicycle /Pedestrian Trail Project in the not -to- exceed amount of $57,718.00. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: O -None. Absent: 0 -None. Motion carried. F. OAK BROOK HOTEL CONVENTION AND VISITORS COMITTEEE 1993 SUMMER OBHCVC - ADVERTISING PROGRAM: 1993 SUMMER ADVERTISING Trustee Shumate inquired if an audit has been done of their PROGRAM expenditures and asked who received the audit. The Assistant to Village Manager will investigate this. Trustee Bartecki moved to approve an expenditure in the amount of $50,000 for the Oak Brook Hotel, Convention and Visitors Committee's 1993 Summer Leisure Advertising Campaign. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 6-- Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: O -None. Absent: 0 -None. Notion carried. G. RENTAL OF RIVER HOUSES (904 & 912 Oak Brook Road: RENTAL OF RIVER HOUSES The Village President and Board of Trustees, at their meeting of April 13, 1993, approved adjusting the rental of the River Houses at 904 and 912 Oak Brook Road to $725 and $875 respectively,. Under this new lease arrangement, the Village would be responsible for major repairs and maintenance to the River Houses, and the lessees would be responsible for routine repairs and maintenance. Superintendent of Public Worke Neranda requested the well be abandoned and installation of a water main connection for DuPage Water Commission water service. Trustee Shumate moved to approve the rental fees of the River Houses at 904 and 912 Oak Brook Road to $725 and $875 respectively for a one -year lease with the Village being responsible for major repairs and maintenance to the River Houses. Trustee Shumate withdrew his motion. VILLAGE OF OAK BROOK Minutes 10 May 25, 1993 P-ASeftq3 Trustee McInerney recommended a' $1100 a month rental fee for each house with all improvements and water main connection provided by the Village. Trustee Kenny moved to raise the rental fee to an adjusted level to cover the estimated cost of the necessary repairs and if the tenants decline the rent, terminate the lease and vacate the homes. Seconded by Trustee McInerney. Trustee Kenny amended the motion to include the rental of $1100 a month for a one -year lease. Seconded by Trustee McInerney. ROLE, CALL VOTE: Ayes: 4- Trustees Bartecki, Kenny, McInerney, and Skinner. Nays: 2- Trustees Payovich and Shumate. Absent: 0 -None. Motion carried. 11. NEW BUSINESS: A. RECOMMENDATION - STRAHAN REAR YARD VARIATION { `7 Robin Hood STRAHAN - Ranch : REAR YARI D VAR. (27 Robin This property was developed under County zoning in 1952 and later Hood Ranch) annexed into Oak Brook. The County R -2 zoning which required 12,000 square foot lots wera met at this time, but when annexed into Oak Brook, it was put into a R -2 Zoning District which it did not fit, both for lot size (square feet) but also width and depth. This again will affect the setback and side and rear yards. Prior to this request, we bave seen fit to grant lb other variations to allow the modification of other homes in the subdivision. Some of these variations are equal to the variation requested. The Zoning Board of Appeals, at their hearing of May 4, 1993, recommended approval of the request by a 4 to 0 margin. Their consensus that the request was reasonable due to the following: 1. The lots shallow depth and undersize area; 2. The precedents previously set for similar requests; and 3. The lack of applicable detrimental effects. Trustee Skinner moved to grant the requested variation to reduce the rear yard from 60 feet to 30 feet to allow construction of a room addition and direct the Village Attorney to draft the necessary ordinance to effectuate same. Seconded by Trustee Shumate. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Kenny, Payovich, Shumate and Skinner. Nays: 0 -None Absent: 0 -None. Abstain: 1-- Trustee McInerney. Motion carried. VILLAGE OF OAK BROOK Minutes 11 May 25, 1993 IVI B. JORGE'S SECOND SUBDIVISION - MgUEST a TO DELETE STREET LIGHT TORGE'S .is.ss ri�o.no—as� — ew�em....saar� RQU ANT: SECOND SUBDIVISION interior street lighting was not part of the subdivision improvements &-id only street lighting at the two (2) 35th Street roadways was required. The Engineering plans for Jorge's Second Subdivision included a street light at its intersection with Roslyn Road since it is a requirement of the subdivision regulations. The developer is now requesting that Lhis street light requirement be deleted. Trustee Skinner moved to waive the street light improvement requirement for Jorge's Second Subdivision. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 5- Trustees Bartecki, Denny, Payovich, Shumate and Skinner. Nays: 1- Trustee McInerney. Absent: 0 -None. Motion carried. C. RE2UEST FOR REDUCTION IN LETTER OF CREDIT ITT °C ; V� COURT : COVINGTON COURT With this request, the remaining portion of the permit security will have 63% of the original amount. Trustee Skinner moved to reduce the Irrevocable Letter of Credit No. 35416 -0315 from Old Kent Bank by the amount of $474,031.25. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 6- Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner. Nays: 0 -Norte Absent: 0- 11one. Motion carried. D. REQUEST FOR AUTHORIZATION TO PURCHASE MICROFILM REDDER /PRINTER ° MICROFILM OFFICE OF THE VILLAGE CLERK: READER/ PRINTER - The proposed microfilm reader /printer will accommodate the VILLAGE microfiche jackets for the Clerk's Department, Engineering and CLERK Building Departments. It also accommodates the roll film for the Finance and Administration Departments. Trustee Bartecki moved to approve a purchase order in the amount of $8,473.00 to Microimage Technology, Inc. for the purchase of a Minolta RP606z microfilm reader /printer including a one -year maintenance agreement, dust cover and supplies. Seconded by Trustee Shumate. ROLL CALF, VOTE: Ayes: 6- Trustees Bartecki, Kenny, McInerney, Payovich, Shumate and Skinner.. Nays: 0 -bone Absent: 0 -None. Motion carried. VILLAGE OF OAK BROOK Minutes kP 12 May 25, 1993 ��- T- 1A i O' a 0 a — ct3 E. OiXE -DAY LI,2j0R LICENSE SST- ILLINOIS ST. ANDREW HIND ONE-DAY GAMES: LIQUOR LICENSE - Trustee Bartecki moved to concur with the Local Liquor ILL. ST. Commissioner and grant the issuance of a One --Day, Class "D ", BREW Liquor License to Illinois St. Andrew Highland Games for their MG11LAND festival at our Polo Show Field on Saturday, June 19, 1393. GAMES Seconded by Trustee Skinner. VOICE VOTE: Motion carried. 12. ADJOURNMENT: : ADJOURNMENT Trustee Skinner moved to adjourn the meeting at 11 :22 p.m.. Seconded by Trustee Shumate. VOICE VOTE: Lotion carried. ATTEST: nd K. Gonne la Village Clerk btmn52593 VILLAGE OF OAK BROOK Minutes Gl, 13 May 25, 1993