Minutes - 05/25/2010 - Board of TrusteesMINUTES OF THE MAY 25, 2010 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 14,
2010.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
John W. Craig in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy,
Moin Saiyed, Gerald Wolin and Elaine Zannis (arrived at 7:06 pm).
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Director of Community Development; Sharon Dangles,
Finance Director; Tom McEllin, Fire Chief, Sue Madorin, Acting Library Director;
Thomas Sheahan, Police Chief, Michael Hullihan, Public Works Director; Trey Van
Dyke, Sports Core Director; and Mark Sterk, Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Craig announced that the demolition of the Friary building is scheduled to begin
and will take several months. He also announced that a DuPage County Circuit Court
Judge ruled against Randy Mucha's appeal of his dismissal by the Police and Fire
Commission.
4. RESIDENTNISITOR COMMENT
Resident Jan Naborowski read a letter that will be presented to Officer Mark Kozlowski
thanking him on behalf of Butler District 53 PTO for his dedication and service to the
students during the last five years.
Resident William Linderman asked the Board members to conduct a Request for Proposal
process for a Police Department Efficiency Study. Resident Linderman stated the Police
Department budget and staffing levels justify such a study to be conducted.
Manager Niemeyer stated he and Chief Sheahan have been working internally on a
reorganization plan and on a 2011 Early Retirement Program to be presented to the Board
at a later date.
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF JULY 27, 2009
Motion by Trustee Wolin, seconded by Trustee Aktipis, to approve the Minutes of the
Special Board of Trustees Meeting of July 27, 2009. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF May 25, 2010
B. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 3, 2009
Motion by Trustee Aktipis, seconded by Trustee Moy, to approve the Minutes of the
Special Board of Trustees Meeting of August 3, 2009. VOICE VOTE: Motion carried.
C. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 13, 2009
Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve the Minutes of the
Regular Board of Trustees Meeting of October 13, 2009. VOICE VOTE: Motion carried.
D. REGULAR BOARD OF TRUSTEES MEETING OF November 10, 2009
Motion by Trustee Carson, seconded by Trustee Wolin, to approve the Minutes of the
Regular Board of Trustees Meeting of November 10, 2009. VOICE VOTE: Motion
carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING MAY 21, 2010 - $1,008,528.73
Significant Items included in Above:
1) Legal Bills
a. Odelson & Sterk, Ltd. — Legal Services - April, 2010 - $32,582.17
2) DuPage Water Commission —April, 2010 - $135,138.50
3) James J. Benes & Associates — Payout No. 2 — 2010 — Water Main Const. Insp. -
$14,304.17
4) PirTano Construction — PO #2 — 2010 — W. M. Replacement - $120,751.25
5) Brothers Asphalt Paving — PO #1 & Final — 2010 Paving Project - $163,545.50
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 15, 2010 -
$668,115.85
C. COMMUNITY DEVELOPMENT REFERRALS
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS
E. BUDGET ADJUSTMENTS
F. ORDINANCES & RESOLUTIONS
1) Ordinance 2010- CD -PD- FEE -G -925, An Ordinance Amending Section 1 -14 -1
( "FEES ") of the Village Code of the Village of Oak, Illinois
2) Ordinance 2010 -BOT- COW -G -926, An Ordinance Amending Section 1 -4b -3a of
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Title 1 (Administration) of the Village Code of the Village of Oak Brook and
Providing for Revised Meeting Dates for the Board of Trustees
3) Ordinance 2010- ZO- MA -SU -S -1287, An Ordinance Rezoning and Granting a
Map Amendment and a Special Use for the Oak Brook Club in the Village of Oak
Brook
4) Resolution 2010- SD -FP -R -1075, A Resolution Approving the Final Plat for the
York Road Development Partners Subdivision in the Village of Oak Brook
G. MONTHLY TREASURER'S REPORT — APRIL 30, 2010
Motion by Trustee Aktipis, seconded by Trustee Carson, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA - None
8. BOARD & COMMISSION RECOMMENDATIONS — None
9. UNFINISHED BUSINESS
A. IRGENS INCENTIVES DISCUSSION
Presented by Trustee Aktipis. Trustee Aktipis gave a brief overview of the different
options that were previously discussed for assisting Irgens with financing $736,000 for
public improvements. He stated that Manager Niemeyer is still investigating the different
options and no action will be taken at tonight's meeting.
Community Development Director Robert Kallien stated that a meeting between home
owners and Irgens took place and that it was agreed to the share the cost of planting twelve
trees to better the parking lot view. He further stated that the trees will be on Village
property that is maintained by the home owners.
Manager Niemeyer stated that he will be meeting with Attorney Sterk, Irgens and MB
Financial regarding financing options and will be making a recommendation to the Board
very soon. Discussion ensued.
B. 2010 -11 HEALTH INSURANCE PLAN
Presented by Trustee Moy. Trustee Moy stated that B1ueCross Blue Shield is the only
company that submitted a quote for Third Party Administrator to the Village's self insured
health plan. He also stated that the re- insurance deductible should be increased to
$85,000. Assistant Village Manager Blaine Wing explained the different options
VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF May 25, 2010
presented and staff's recommendation to the Board. The cost of the health plan will be
three percent higher than the previous plan year.
Motion by Trustee Moy, seconded by Trustee Aktipis, to select option #1 and approve and
direct staff to execute Agreements with BlueCross B1ueShield (BCBS) of Illinois for
Third Party Administrator (TPA) Service and Stop Loss Insurance for the Plan Year
starting July 1, 2010 through June 30, 2011.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 —None
Absent: 0 —None
Motion carried.
C. COMMUNICATION CENTER DISCUSSION
Presented by Trustee Wolin. Trustee Wolin stated that while the Village continues to
assess its long -term options on how to staff dispatching services, a decision needs to be
made on how to staff the current center in the short -term. He further stated that they
looked at many alternatives and the best option is to keep our existing center with our
current staff but to supplement them with part-time contract workers from Norcomm.
Motion by Trustee Wolin, seconded by Trustee Aktipis, to select option #1 and authorize
the Village Manager to enter into an agreement with Norcomm, Public Safety
Communications, Inc. for staffing services for the Village's Communication Center in an
amount not to exceed $100,000, pending final staff and attorney review. Discussion
ensued.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 —None
Absent: 0 — None
Motion carried.
10. ACTIVE BUSINESS
A. CONFIRMATION OF APPOINTMENTS - None
B. ORDINANCES & RESOLUTIONS — None
C. AWARD OF CONTRACTS
1) REPLACEMENT VEHICLES —THREE CHEVROLET TAHOE SUV'S —
NORTHWEST MUNICIPAL CONFERENCE
Presented by Trustee Saiyed. Trustee Saiyed stated that we are replacing three vehicles
and that the Village usually takes advantage of cooperative purchasing. He further stated
that the best option for the Village is to replace the three current vehicles with three
Chevrolet Tahoes.
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Motion by Trustee Saiyed, seconded by Trustee Moy, to waive further bidding, since
Suburban Purchasing Cooperative already conducted the bid process and issue a purchase
order to Miles Chevrolet, Decatur, Illinois for three 2009 Chevrolet Tahoe PPV Police
Interceptor (2WD) in the amount of $74,851.50 ($24,950.50 per vehicle). Additionally,
$21,000 be authorized to purchase the necessary equipment to outfit the above vehicles.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0 — None
Motion carried.
2) BEVERAGE TENT— TASTE OF OAK BROOK
Presented by Trustee Zannis. Trustee Zannis stated that in the past the Village employees
would handle the beverage tent. She further stated that this year the Village bid out this
service. Jay Patel (Foremost Liquors) submitted the highest bid of $6,000 plus fifteen
percent of sales. She also stated that Foremost Liquors agreed to a rain date at no
additional cost to the Village. Discussion ensued.
Motion by Trustee Zannis, seconded by Trustee Carson, to approve that Jay Patel be the
provider and supplier for the beverage tent as outlined in the presentation.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
3) TASTE OF OAK BROOK PARKING BIDS
Presented by Trustee Zannis. Trustee Zannis stated that she solicited a proposal from Lou
Rymaresuk to park cars for the Taste of Oak Brook. He agreed to pay the Village $10,000
to park cars. She also stated that he will keep all the profits from the parking and the
Village will not have to be involved in collecting money and avoids the risks that are
involved if attendance is lower than expected. Other Trustees stated their concern with
choosing Lou Rymaresuk as the vendor for parking. Discussion ensued.
Motion by Trustee Zannis, seconded by Trustee Aktipis, to defer to Attorney Sterk
pending his legal review on the indemnification and insurance issues.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 0 — Trustee Saiyed (left at 8:23 pm).
Motion carried.
D. RENEWAL OF LOBBYIST AGREEMENT
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Presented by Manager Niemeyer. Manager Niemeyer stated that Thomson Consulting and
Robert Molaro assisted the Village in getting the traffic signal at Costco approved, assisted
in monitoring important state legislation and advised staff on various grant applications
and opportunities. He also stated that the fee of $5,000 per month will remain the same
Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve the Lobbyist Services
agreement with Thomson Consulting and Robert Molaro and Associates for 2010.
Discussion ensued.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0 — Trustee Saiyed
Motion carried.
E. PART -TIME FIREFIGHTER/PARAMEDICS
Presented by Trustee Moy. Trustee Moy stated that the Fire Department Staffing and
Resource Deployment Study completed in December 2009 stated alternate methods that
could be considered as part of cost saving measures include utilization of part-time
firefighters to maintain the daily minimum staffing of ten personnel. Trustee Moy asked
Fire Chief McEllin to highlight the pros and cons of implementing a part-time
firefighter /paramedic program.
Motion by Trustee Moy, seconded by Trustee Carson, to direct staff to investigate the
implementation of a part-time firefighter /paramedic program. VOICE VOTE: Motion
carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer announced that Sue Madorin accepted to be Library Director effective
June 1, 2010.
B. VILLAGE CLERK - None
C. TRUSTEES
Trustee Aktipis stated that they library staff decided to remain independent and not
unionize.
Trustee Zannis stated that there is a very positive response to returning Polo to Oak Brook
from residents and non - residents as well.
D. VILLAGE PRESIDENT
President Craig stated that a Home Owners Association breakfast meeting took place last
Saturday and it went very well.
12. ADJOURN TO CLOSED MEETING
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To discuss litigation, when an action against,
REGULAR MEETING OF May 25, 2010
affecting or on be of the Village has been filed and its pending before a court or
administrative tribunal, or when the public body finds that an action is probable or
imminent (2c11).
Motion by Trustee Zannis, seconded by Trustee Wolin, To discuss litigation, when an
action against, affecting or on be of the Village has been filed and its pending before a
court or administrative tribunal, or when the public body finds that an action is probable or
imminent (2cl1).
ROLL CALL VOTE:
Ayes: 6 — Trustee Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 0 — Trustee Saiyed.
Motion carried.
This meeting was adjourned to Closed Meeting at 8:38 pm.
11. ADJOURNMENT
Motion by Trustee Moy, seconded by Trustee Aktipis, to reconvene from closed session
and adjourn the Regular Meeting of the Board of Trustees at 9:09 pm. VOICE VOTE:
Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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