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Minutes - 05/26/2009 - Board of Trustees1 2. 3 MINUTES OF THE MAY 26, 2009, REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON DECEMBER 13, 2011. The Regular Meeting of the Village Board of Trustees was called to order by President Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:32 p.m. The Pledge of Allegiance was given. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy, Gerald Wolin and Elaine Zannis. ABSENT: Trustee Moin Saiyed. IN ATTENDANCE: David Niemeyer, Village Manager; Mark Sterk, Village Attorney; Dale L. Durfey, Jr., Village Engineer; Sharon Dangles, Acting Finance Director; Thomas McEllin, Fire Chief; Margaret Klinkow Hartmann, Library Director; Michael Hullihan, Public Works Director; Thomas Sheahan, Chief of Police and Trey VanDyke, Sports Core Director. PRESIDENT'S OPENING COMMENTS President Craig announced a new program provided by the Police Department. With the concerns regarding disposal of expired or unused medications and their impact on water supplies and waterways this provides an alternative disposal method. A permanent drop box labeled RxBOX will be located at the Oak Brook Police Department, 1200 Oak Brook Road. President Craig assured residents that Oak Brook's water supply has not been impacted and is safe and meets or exceeds all safety standards as established by state and federal environmental protection agencies. RESIDENTNISITOR COMMENT Trustee Aktipis asked to take a few minutes to discuss an important issue for the Village. He stated that "our Village has consistently over the years contributed a very substantial amount of money to the State, probably on the tune of about 50 million dollars a year. In addition our residents in terms of their contributions to Federal taxes have also contributed several millions to our Federal Government. For reasons that perhaps are explained on the notion that the other government bodies looked at us and said well you are a well to do community we don't have to send anything back to you. We have never received any consideration for the investment we are making to the State and to the VILLAGE OF OAK BROOK Minutes Page 1 of 13 REGULAR MEETING OF MAY 26, 2009 Federal Government. So shortly after the April 7 election it was time for our Village to take a more aggressive position and try to pursue some funds at the first level from the State and at the second level from the Federal Government because of the need of that funding for some of the important projects that have been put on the side for lack of funding. We were particularly interested relative to the issue of 22nd Street and as you know our 22 "d Street redevelopment is proceeding on the east side of 83, but the widening and the improvements on the west side have been a dream that the Village had not had any possibility of putting into effect without additional funding. We simply didn't have any funds for it. So, following the election with the participation of Dr. Moy and Trustee Zannis and with the guidance of the Village President we engaged in a very aggressive program of pursuing funding and I am very happy to announce today, that although we don't have the funds yet, and the funds are awaiting at this moment in a bill that the Governor is going to hopefully sign, we were able to pursue funding and we were able to see that pass through the Senate and the House and as I said there are 20 million dollars in those bills that are now awaiting approval from the Governor. I hope tonight you say a prayer that the Governor would be very enlightened and will sign this bill that will create the possibility for us to widen 22nd Street." Resident Marion Sharli addressed the Board regarding the possible reduction of the hours that the Library is open. She asked that the Library be left as it is because it reflected the educated character of the Village. Resident Lois Miller also addressed the Board regarding the Library, reiterating Ms. Sharli's comments that the Village was a highly educated community and residents should have the services and materials that they require. She added that staff were the unsung treasure of the Library and she did not feel that with $9 million in reserves that staff should be impacted. Resident Joan Mullins addressed the Board regarding Administrative Adjudication Hearings. She understood that it was an alternative to court or other enforcement means for ordinance violations and set up a court or hearing process within the Village. She expressed her surprise that the Village was looking to approve this significant, no -bid three -year program. She had some experience in this field and had looked into this type of program and found that it was more cost prohibitive to do, that the costs outweighed the benefits. She felt the Village did not have sufficient enforcement issues to support the program. Village Manager Niemeyer responded that the company was a very well known company. He indicated that the costs included not only revenues, but also the savings in the cost of officers attending court in Addison and the convenience for those who receive tickets. He added that it was being enacted because of a Towing Ordinance that the Village had passed. He asked Chief Sheahan to explain that issue. VILLAGE OF OAK BROOK Minutes Page 2 of 13 REGULAR MEETING OF MAY 26, 2009 Chief Sheahan responded that the Village had done a four or five year study for incidents that ultimately involved towing vehicles. Just evaluating those incidents showed that the Village would generate $200,000 in revenue minus the attorney fees and the processing fees. He felt that the revenue projections were reasonable and would reduce staff time and make the process simpler for staff. Village Attorney Sterk confirmed Manager Niemeyer's comments regarding the reputation of the contractor and indicated that municipalities he represented had used these services very successfully. 5. APPROVAL OF MINUTES A. Special Board of Trustees Meeting of May 12, 2009 Motion by Trustee Zannis, seconded by Trustee Aktipis, to continue action pending amendments recommended by Trustee Zannis. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. ACCOUNTS PAYABLE FOR PERIOD ENDING MAY 22, 2009 - $604,552.50 Significant Items included in Above: 1) Legal Bills a. Seyfarth Shaw, LLP — Legal Services — March, 2009 - $665.47 b. Odelson & Sterk, Ltd. — Legal Services - April, 2009 - $34,526.35 c. Odelson & Sterk, Ltd. — Legal Services, Mucha Civil Rights Case — January & April, 2009 - $4,208.75 2) DuPage Water Commission - $113,744.16 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 16, 2009 - $727,899.33 C. COMMUNITY DEVELOPMENT REFERRALS 1) GO ROMA - FAST FRESH ITALIAN, LLC — 3041 BUTTERFIELD - SPECIAL USE — OUTDOOR DINING AREA VILLAGE OF OAK BROOK Minutes Page 3 of 13 REGULAR MEETING OF MAY 26, 2009 7 91 D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE CONTRACTS — NONE PRESENTED E. BUDGET ADJUSTMENTS —NONE PRESENTED F. ORDINANCES & RESOLUTIONS — NONE PRESENTED G. DUPAGE MAYORS AND MANAGERS ANNUAL MEMBERSHIP AND CONTRIBUTION H. TREASURER'S REPORT — APRIL, 2009 Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve the Consent Agenda and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: I - Saiyed. Motion carried. ITEMS REMOVED FROM CONSENT AGENDA — None presented BOARD & COMMISSION RECOMMENDATIONS A. THE CLUBHOUSE OAKBROOK LLC —298 OAKBROOK CENTER— SPECIAL USE OUTDOOR DINING ADJACENT TO A RESTAURANT 1) ORDINANCE S -1263, AN ORDINANCE APPROVING A SPECIAL USE FOR AN OUTDOOR DINING AREA ADJACENT TO A RESTAURANT AT 298 OAKBROOK CENTER Trustee Wolin commented that outdoor dining appears to continue to be very popular in Oak Brook and many restaurants are requesting outdoor dining. The Clubhouse currently has one area for outdoor dining, but would like to expand into a second area. This has been reviewed and approved by both the Plan Commission and the Zoning Board of Appeals. Motion by Trustee Wolin, seconded by Trustee Zannis, to concur with the recommendations from the Plan Commission and Zoning Board of Appeals approving a special use subject to the conditions specified in the ordinance and for passage of Ordinance S -1263, An Ordinance Granting Special Use for an Outdoor Dining Area Adjacent to a Restaurant for the Property Located at 298 Oakbrook Center in the Village of Oak Brook. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. VILLAGE OF OAK BROOK Minutes Page 4 of 13 REGULAR MEETING OF MAY 26, 2009 B. LABRIOLA CAFE — 3021 BUTTERFIELD ROAD, SUITE 106 — SPECIAL USE FOR OUTDOOR DINING ADJACENT TO A RESTAURANT 1) ORDINANCE 5 -1264, AN ORDINANCE APPROVING A SPECIAL FOR AN OUTDOOR DINING AREA ADJACENT TO A RESTAURANT AT 3021 BUTTERFIELD ROAD IN THE VILLAGE OF OAK BROOK Trustee Wolin indicated that Labriola was a relatively new restaurant in the Promenade Shopping Center and they also would like outdoor dining. Again, he reported, it had been reviewed and approved by the Plan Commission and Zoning Board of Appeals. Motion by Trustee Wolin, seconded by Trustee Aktipis, to concur with the recommendations from the Plan Commission and Zoning Board of Appeals approving a special use subject to the conditions specified in the ordinance and for passage of Ordinance 5 -1264, An Ordinance Approving a Special Use for an Outdoor Dining Area Adjacent to a Restaurant at 3021 Butterfield Road in the Village of Oak Brook. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. C. BLUM - 3000 COOLIDGE STREET — VARIATION — FRONT YARD SETBACK Trustee Wolin indicated that formerly the lot at 3000 Coolidge Street was part of the lot at 3006 Coolidge Street. When the owner of 3006 Coolidge requested resubdivision he also requested an increase in the front yard setback in order to maintain a particular view. Since that time the property has changed hands, the home at 3006 has been tom down and a new home has replaced it. The current owner has no objection to reducing the setback to allow construction of an addition to the home at 3000 Coolidge. It has been reviewed and approved by the Zoning Board of Appeals. Motion by Trustee Wolin, seconded by Trustee Zannis, to concur with the recommendation from the Zoning Board of Appeals approving a variation to reduce the front yard setback from 100 to 40 feet for the lot at 3000 Coolidge Street and authorize the Village Attorney to prepare the necessary ordinance for final consideration at the June 9, 2009 Board of Trustees meeting. VOICE VOTE: Motion carried. 9. ACTIVE BUSINESS A. CONFIRMATION OF APPOINTMENTS — None presented VILLAGE OF OAK BROOK Minutes Page 5 of 13 REGULAR MEETING OF MAY 26, 2009 B. ORDINANCES & RESOLUTIONS 1) ORDINANCE G -884, AN ORDINANCE AMENDING TITLE 4 (BUSINESS AND LICENSE REGULATIONS), CHAPTER 1 (LIQUOR CONTROL), SECTION 17 (SPECIAL EVENTS LICENSES) OF THE VILLAGE CODE OF THE VILLAGE OF OAK BROOK RELATIVE TO THE NUMBER OF TRAINED INDIVIDUALS SELLING /SERVING ALCOHOLIC BEVERAGES AT A SPECIAL EVENT. Oak Brook Village Code requires that under the Special Event liquor license section that bartenders, servers and any other employee involved in the furnishing of alcoholic beverages to customers at a special event must have certified training from a state licensed beverage alcohol seller and server education training (BASSET). The same holds true for the regular liquor licensees, but also adds managers to that stipulation. The Illinois Liquor Commission does not require BASSET training for licensees, but they do recommend it. They stipulate that local ordinances supersede their recommendations. For Special Events, they "recommend" that at least two of the serving staff be BASSET trained. The Village has received several complaints from local organizations indicating that the stipulation requiring all sellers and servers to be BASSET trained for a special event is burdensome. The Village issues approximately thirty Special Event Liquor Licenses annually. Most of those licensees are caterers whose staff are already BASSET trained. The local organizations that hold approximately a half dozen special events a year find our current requirements burdensome because their workers are generally volunteers. Staff was recommending that the ordinance be changed for Special Events to require one trained serving staff for events under 250 people and two trained serving staff for events of over 250 people. Trustee Zannis expressed her concern that the change affects every special event in Oak Brook. This means that 30,000 people who come for the fireworks and the Taste of Oak Brook who want to buy alcohol in the tent there may be thirty volunteers serving but only two will be BASSET trained. She thought there was a risk in that. She felt that as we continue to seek additional revenue from the Sports Core and we want to book additional events that also makes it a slippery slope. She thought that if we wanted to modify the type of training for one time events where there are volunteers, maybe have a two hour BASSET or a one hour or half hour BASSET training. But certainly anybody who hands over alcohol should have some kind of training. She felt that accommodations should be made for special events, but she did not think this was it and she thought we should go VILLAGE OF OAK BROOK Minutes Page 6 of 13 REGULAR MEETING OF MAY 26, 2009 back to the drawing table, do some homework and figure out a way that we can serve alcohol safely and responsibly by anybody who volunteers throughout the Village and not hinder our events or our ability to make money. But she did think that we should train everybody in one way or another. Manager Niemeyer explained that for the Taste of Oak Brook the plan was to have Bath & Tennis Club trained staff doing the actual serving with Harris Bank volunteers assisting. Trustee Zannis did not want to deter any volunteers, but that even a brief training prior to the event would be needed because during the event it would be difficult to say to them that they are not BASSET trained and could not serve or hand over alcohol. Motion by Trustee Zannis, seconded by Trustee Aktipis, to continue this issue pending further exploration of other options that could provide some training. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. C. AWARD OF CONTRACTS — None presented D. SCAVENGER LICENSE ISSUANCE — PREMIER WASTE AND RECYCLING The Village Code provides for one residential scavenger license (to be issued to the hauler awarded the residential contract by the Village) and an unlimited number of commercial scavenger licenses. The commercial sector of Oak Brook has many different requirements and this provision allows for them to contract with a service that meets their needs. Pursuant to Section 4 -3 -2 of the Village Code, the Village Board issues scavenger licenses upon recommendation of the Village Manager. The licensing year for scavenger licenses is January 1 through December 31. Premier Waste & Recycling has applied to the Village of Oak Brook for a Commercial Scavenger License. All required documentation has been received Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve issuance of Commercial Scavenger Licenses to Premier Waste & Recycling for the period of June 1, 2009 through December 31, 2009. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. E. BOND REFINANCING PROPOSAL Trustee Aktipis stated that this item related to a seven year bond that we have outstanding for a loan that was extended to the Village for the Village Hall expansion VILLAGE OF OAK BROOK Minutes Page 7 of 13 REGULAR MEETING OF MAY 26, 2009 that took place a while ago. This bond is due to expire in 2015 and the proposal has come forward from the staff that since this bond is "callable" and the interest rate on the bond is approximately 4.7% range while similar bonds at this time require somewhere between 1.50% and 3.5% that it would be to our benefit to call the bond and refinance it to end up with a savings on a yearly basis. Staff bid with three different companies and the proposal from Speers Financial to refinance this bond at an interest rate of 2.182% and in the process extend the bond for two years to 2018 and in that process we would be saving in the area of $75,000 - $80,000 per year over the life of the bond except for the last two years. Manager Niemeyer added that when staff recommended Speers Financial was that it was not only based on the rate, but on their experience and issuance costs and the like. The final interest is determined the day of closing, but Speers has had a history of being a very competitive company in terms of their bids. Motion by Trustee Aktipis, seconded by Trustee Wolin, that the Village President and Board of Trustees accept the proposal from Speers Financial, Inc. for refunding bonds on the 2001 Installment Contract Certificates and extending the term from December 1, 2015 to December 1, 2017. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. F. ADMINISTRATIVE ADJUDICATION HEARINGS 1) Municipal Building Code and Municipal Ordinance Violation Enforcement Contract 2) Municipal Offense System Contract 3) Web -Based Payment Ser vices Agreement 4) Ordinance G -885, An Ordinance Providing for Hearing Proceedings and Enforcement of Building, Housing and Zoning Ordinance Violations and Amending Title Six of the Village Code of the Village of Oak Brook, Illinois 5) Ordinance G -886, An Ordinance for the Implementation of the Administrative Adjudication of Vehicular Standing, Parking and Compliance Violations and Amending Title Six of the Village Code of the Village Of Oak Brook, DuPage County, Illinois 6) Ordinance G- 887, An Ordinance Providing for Administrative Adjudication of Municipal Code Violations and Amending Title Six of the Village Code of the Village of Oak Brook, DuPage County, Illinois VILLAGE OF OAK BROOK Minutes Page 8 of 13 REGULAR MEETING OF MAY 26, 2009 Trustee Aktipis suggested postponing discussion since Trustee Saiyed who is the public safety liaison for the Police Department was unable to attend this evening's meeting. Trustee Wolin asked for some further information. He asked to be provided with a flow chart for a type of violation for each of the two processes, the way it works currently and how it would flow with the new system. He also asked for a cost benefit analysis which Chief Sheahan indicated had been done. Attorney Sterk clarified what type of violations were part of this program and introduced Todd Lafayette from Municipal Software and Adjudication Consultants to answer any questions. Mr. Lafayette indicated that the benefit to a municipality is greater control over the outcome of violations versus sending them to the Circuit Court and the revenue that can be generated from processing those violations in- house. He reported that approximately sixty -four municipalities use the adjudication services throughout Illinois. He described the process. Trustee Carson also asked for a presentation by staff that would lay out a plan as to how the process would work. Motion by Trustee Aktipis, seconded by Trustee Zannis, to continue this topic to the next meeting. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. G. INTERGOVERNMENTAL AGREEMENT — 188/22 No STREET/TOLLWAY Trustee Wolin indicated that this was regarding an intergovernmental between the Illinois State Toll Highway Authority, the Illinois Department of Transportation and Oak Brook regarding the reconstruction of 22 "d Street and the expansion of the bridge over 22 "d Street. He stated he was informed that Trustee Aktipis had asked to have this continued to the next meeting. Motion by Trustee Wolin, seconded by Trustee Aktipis, to continue discussion of this item until the next meeting. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. VILLAGE OF OAK BROOK Minutes Page 9 of 13 REGULAR MEETING OF MAY 26, 2009 H. LOBBYING AGREEMENT Trustee Zannis stated that when they were newly sworn in and looking at the expansion of 22 "d Street, it became clear that some of the monies had been funded by the State and a lot of it had not and there was some other issues relative to the stoplight at Costco and north York Road. In trying to figure out what we could do as a village in the shortest period of time to have the most significant impact so that we could make some of these changes without causing any delays it became obvious that village's that hired a lobbyist have a much stronger voice in Springfield when it comes to seeking dollars. In pursuing that we interviewed several people between Aktipis, Craig, Moy and Zannis at various time with various lobbyists. We understood that May 31" became a critical timeframe as far as setting the budget. We understood that a capital bill was going to be voted on and we wanted additional monies allocated to Oak Brook. We agreed upon two lobbyists that had not worked too much together in the past, but one of them's focus and specialty was the Illinois Department of Transportation and the other one's specialty was legislation's getting money allocated to villages working with the senators and representatives. The names of those companies are Thomas Consulting and Molaro & Associates. They invited us to come down to Springfield and it was scheduled for last Wednesday. Trustee Saiyed was supposed to join us, but was not able to do so. We took two cars along with Village Manager Niemeyer and we had meetings in Springfield. We had outstanding meetings with the Department of Transportation, we understood the issues of turning westbound on Harger Road if you are on north York Road, we understand exactly what kind of documentation and support we needed for the Costco light. She reported that she was over at Oakbrook Terrace tonight, addressing their trustees or aldermen from their podium asking them to delay their decision for a couple of weeks so that we could work together to find out what would work best for both communities. When we went down last Wednesday after we met with IDOT, it was an outstanding meeting, we then met with Cronin and Biggins. They understood our issues, they understood the monies we were seeking. The capital bill was voted on. We were actually introduced. We were seated in the gallery and the Senator said "Please note the Village of Oak Brook has stopped what they are doing, those people have taken off of work to come down here and express the importance of the redevelopment of 22nd Street, the widening of the street, the stoplights ". We watched it pass. It went from there to the House of Representatives where it passed and as Aktipis noted it is on Pat Quinn's desk and we are hoping for signature any day now. If all goes well it will be a huge celebration for us. But the work continues with the 22 "d Street stop with the Costco stoplights and a variety of other items. The cost for a lobbyist run from $3,000 to $6,000 per month per individual or company. We were able to negotiate a $5,000 a month expense for both lobbyists, so VILLAGE OF OAK BROOK Minutes Page 10 of 13 REGULAR MEETING OF MAY 26, 2009 we felt very good in being able to get a value for the Village of Oak Brook. The contract that we also agreed upon was a six month contract as opposed to a full year because if we get what we need maybe we don't need the lobbyists anymore or if we are not quite sure that we want to continue, we can cancel the contract. Additionally we wanted to put in here that we could cancel the contract with a thirty day notice if we are not happy with the services we are getting or the representation with a thirty day written notice and we no longer have an obligation Trustee Wolin concurred with the recommendation to have a lobbyist in Springfield, recognizing that unfortunately that is the way things work in Springfield, for better or worse. He asked whether it would be better to go on time and materials because lobbyists are generally project oriented, so he wanted to confirm that we could cancel with thirty days notice. She confirmed that that was correct. He commented that over the past year or two we had been working with two other lobbyists who had been working on a somewhat volunteer basis. He asked whether they had been part of the interview process. Trustee Zannis responded that they had not been. She stated that in trying to find a lobbyist she went out into the political world and said she wanted the strongest lobbyist that exists in Springfield. Who is that person? Several names surfaced multiple times from a variety of sources. At that point that was the cutoff. Trustee Aktipis added that actually they found unprecedented access to whomever we wanted to talk to and tremendous knowledge of the operation and excellent access to the Illinois Department of Transportation in which we had a very very productive meeting with the director of Illinois Department of Association the director of operations and the chief engineer and we found them to be very very cooperative so I think that the quality of the people we worked with were extremely satisfying. Trustee Carson commented that conceptually he was in agreement with this, but he would like an opportunity to meet with them. He recognized that there was a desire to move this along quickly, but procedure in the past had been that the Board would participate in meeting persons who would be in key positions whether they are administrative staff or not. He made the request that in the future he would like an opportunity to meet with them prior to a vote, otherwise he would be inclined to vote no. Trustee Moy concurred with Trustee Carson adding that in these economic times it is certainly disheartening to see that we are planning to spend more money. He added that when he went to Springfield, he went without any great expectations. However after his meetings with Mr. Molaro and Mr. Thomson he was pleased. Mr. Thomson had tremendous contacts and they agreed to both work for the cost that would normally be charged for an individual. He reported that they were able to open doors and provide meetings with anyone they wanted to meet with. He felt that everything VILLAGE OF OAK BROOK Minutes Page I 1 of 13 REGULAR MEETING OF MAY 26, 2009 the Village wanted was part of the bill. In this case he felt the lobbyist was worth the price. Trustee Zannis explained that one of the other difficulties in scheduling time was because Springfield was in session full time. She understood the sensitivity to it, we will arrange for trustees to meet them with all due speed, but she would like to move this forward to a vote. Motion by Trustee Zannis, seconded by Trustee Moy, to approve Thomson Consulting and Robert Molaro and Associates for Lobbying Services for a cost of $5,000 per month for six months. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. 10. INFORMATION & UPDATES A. VILLAGE MANAGER — No report B. VILLAGE CLERK - Clerk Pruss announced the first Wednesday Buffet of the season. She also suggested that recent graduate who have attained the age of 18 should come in to the Village to register to vote. C. VILLAGE PRESIDENT — President Craig announced that for the summer the snack shop at the pool had been outsourced and at this point was very successful D. TRUSTEES —No reports 11. ADJOURN TO CLOSED MEETING to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (2c2) and to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (2c1) and to consider litigation, when an action against, affecting or on behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent (2cl 1). Motion by Trustee Wolin, seconded by Trustee Aktipis, to adjourn to Closed Meeting to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; to consider the appointment, employment, compensation, discipline, VILLAGE OF OAK BROOK Minutes Page 12 of 13 REGULAR MEETING OF MAY 26, 2009 12. performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity and to consider litigation, when an action against, affecting or on behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis. Nays: 0 - None. Absent: 1 - Saiyed. Motion carried. The meeting was adjourned to Closed Meeting at 8:46 p.m. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Zannis, to adjourn the Regular Meeting of the Board of Trustees at 10:15 p.m. VOICE VOTE: Motion carried. ATTEST: Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK Minutes Page 13 of 13 REGULAR MEETING OF MAY 26, 2009