Minutes - 05/26/2009 - Board of Trustees (2)MINUTES OF THE MAY 26, 2009, REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON DECEMBER 13,
2011.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:32 p.m.
The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark
Moy, Gerald Wolin and Elaine Zannis.
ABSENT: Trustee Moin Saiyed.
IN ATTENDANCE: David Niemeyer, Village Manager; Mark Sterk, Village Attorney;
Dale L. Durfey, Jr., Village Engineer; Sharon Dangles, Acting Finance
Director; Thomas McEllin, Fire Chief, Margaret Klinkow Hartmann,
Library Director; Michael Hullihan, Public Works Director; Thomas
Sheahan, Chief of Police and Trey VanDyke, Sports Core Director.
3. PRESIDENT'S OPENING COMMENTS
President Craig announced a new program provided by the Police Department. With the
concerns regarding disposal of expired or unused medications and their impact on water
supplies and waterways this provides an alternative disposal method. A permanent drop
box labeled RxBOX will be located at the Oak Brook Police Department, 1200 Oak
Brook Road. President Craig assured residents that Oak Brook's water supply has not
been impacted and is safe and meets or exceeds all safety standards as established by state
and federal environmental protection agencies.
4. RESIDENTNISITOR COMMENT
Trustee Aktipis asked to take a few minutes to discuss an important issue for the Village.
He stated that "our Village has consistently over the years contributed a very substantial
amount of money to the State, probably on the tune of about 50 million dollars a year. In
addition our residents in terms of their contributions to Federal taxes have also
contributed several millions to our Federal Government. For reasons that perhaps are
explained on the notion that the other government bodies looked at us and said well you
are a well to do community we don't have to send anything back to you. We have never
received any consideration for the investment we are making to the State and to the
VILLAGE OF OAK BROOK Minutes Page 1 of 13 REGULAR MEETING OF
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Federal Government. So shortly after the April 7 election it was time for our Village to
take a more aggressive position and try to pursue some funds at the first level from the
State and at the second level from the Federal Government because of the need of that
funding for some of the important projects that have been put on the side for lack of
funding.
We were particularly interested relative to the issue of 22 "d Street and as you know our
22nd Street redevelopment is proceeding on the east side of 83, but the widening and the
improvements on the west side have been a dream that the Village had not had any
possibility of putting into effect without additional funding. We simply didn't have any
funds for it. So, following the election with the participation of Dr. Moy and Trustee
Zannis and with the guidance of the Village President we engaged in a very aggressive
program of pursuing funding and I am very happy to announce today, that although we
don't have the funds yet, and the funds are awaiting at this moment in a bill that the
Governor is going to hopefully sign, we were able to pursue funding and we were able to
see that pass through the Senate and the House and as I said there are 20 million dollars in
those bills that are now awaiting approval from the Governor. I hope tonight you say a
prayer that the Governor would be very enlightened and will sign this bill that will create
the possibility for us to widen 22nd Street."
Resident Marion Sharli addressed the Board regarding the possible reduction of the hours
that the Library is open. She asked that the Library be left as it is because it reflected the
educated character of the Village.
Resident Lois Miller also addressed the Board regarding the Library, reiterating Ms.
Sharli's comments that the Village was a highly educated community and residents should
have the services and materials that they require. She added that staff were the unsung
treasure of the Library and she did not feel that with $9 million in reserves that staff
should be impacted.
Resident Joan Mullins addressed the Board regarding Administrative Adjudication
Hearings. She understood that it was an alternative to court or other enforcement means
for ordinance violations and set up a court or hearing process within the Village. She
expressed her surprise that the Village was looking to approve this significant, no -bid
three -year program. She had some experience in this field and had looked into this type
of program and found that it was more cost prohibitive to do, that the costs outweighed
the benefits. She felt the Village did not have sufficient enforcement issues to support the
program.
Village Manager Niemeyer responded that the company was a very well known company.
He indicated that the costs included not only revenues, but also the savings in the cost of
officers attending court in Addison and the convenience for those who receive tickets.
He added that it was being enacted because of a Towing Ordinance that the Village had
passed. He asked Chief Sheahan to explain that issue.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 REGULAR MEETING OF
MAY 26, 2009
Chief Sheahan responded that the Village had done a four or five year study for incidents
that ultimately involved towing vehicles. Just evaluating those incidents showed that the
Village would generate $200,000 in revenue minus the attorney fees and the processing
fees. He felt that the revenue projections were reasonable and would reduce staff time
and make the process simpler for staff.
Village Attorney Sterk confirmed Manager Niemeyer's comments regarding the
reputation of the contractor and indicated that municipalities he represented had used
these services very successfully.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of May 12, 2009
Motion by Trustee Zannis, seconded by Trustee Aktipis, to continue action pending
amendments recommended by Trustee Zannis. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING MAY 22, 2009 - $604,552.50
Significant Items included in Above:
1) Legal Bills
a. Seyfarth Shaw, LLP — Legal Services — March, 2009 - $665.47
b. Odelson & Sterk, Ltd. —Legal Services- April, 2009-$34,526.35
c. Odelson & Sterk, Ltd. — Legal Services, Mucha Civil Rights Case — January
& April, 2009 - $4,208.75
2) DuPage Water Commission - $113,744.16
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 16, 2009 -
$727,899.33
C. COMMUNITY DEVELOPMENT REFERRALS
1) GO ROMA - FAST FRESH ITALIAN, LLC — 3041 BUTTERFIELD -
SPECIAL USE — OUTDOOR DINING AREA
VILLAGE OF OAK BROOK Minutes Page 3 of 13 REGULAR MEETING OF
MAY 26, 2009
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS — NONE PRESENTED
E. BUDGET ADJUSTMENTS —NONE PRESENTED
F. ORDINANCES & RESOLUTIONS — NONE PRESENTED
G. DUPAGE MAYORS AND MANAGERS ANNUAL MEMBERSHIP AND
CONTRIBUTION
H. TREASURER'S REPORT — APRIL, 2009
Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve the Consent Agenda
and authorize expenditures as presented. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
7. ITEMS REMOVED FROM CONSENT AGENDA — None presented
8. BOARD & COMMISSION RECOMMENDATIONS
A. THE CLUBHOUSE OAK BROOK LLC — 298 OAKBROOK CENTER — SPECIAL
USE OUTDOOR DINING ADJACENT TO A RESTAURANT
1) ORDINANCE 5 -1263, AN ORDINANCE APPROVING A SPECIAL USE FOR
AN OUTDOOR DINING AREA ADJACENT TO A RESTAURANT AT 298
OAKBROOK CENTER
Trustee Wolin commented that outdoor dining appears to continue to be very popular
in Oak Brook and many restaurants are requesting outdoor dining. The Clubhouse
currently has one area for outdoor dining, but would like to expand into a second
area. This has been reviewed and approved by both the Plan Commission and the
Zoning Board of Appeals.
Motion by Trustee Wolin, seconded by Trustee Zannis, to concur with the
recommendations from the Plan Commission and Zoning Board of Appeals
approving a special use subject to the conditions specified in the ordinance and for
passage of Ordinance 5 -1263, An Ordinance Granting Special Use for an Outdoor
Dining Area Adjacent to a Restaurant for the Property Located at 298 Oakbrook
Center in the Village of Oak Brook. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 4 of 13 REGULAR MEETING OF
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B. LABRIOLA CAFE — 3021 BUTTERFIELD ROAD, SUITE 106 — SPECIAL USE
FOR OUTDOOR DINING ADJACENT TO A RESTAURANT
1) ORDINANCE S -1264, AN ORDINANCE APPROVING A SPECIAL FOR AN
OUTDOOR DINING AREA ADJACENT TO A RESTAURANT AT 3021
BUTTERFIELD ROAD IN THE VILLAGE OF OAK BROOK
Trustee Wolin indicated that Labriola was a relatively new restaurant in the
Promenade Shopping Center and they also would like outdoor dining. Again, he
reported, it had been reviewed and approved by the Plan Commission and Zoning
Board of Appeals.
Motion by Trustee Wolin, seconded by Trustee Aktipis, to concur with the
recommendations from the Plan Commission and Zoning Board of Appeals
approving a special use subject to the conditions specified in the ordinance and for
passage of Ordinance S -1264, An Ordinance Approving a Special Use for an
Outdoor Dining Area Adjacent to a Restaurant at 3021 Butterfield Road in the
Village of Oak Brook. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
C. BLUM - 3000 COOLIDGE STREET — VARIATION — FRONT YARD SETBACK
Trustee Wolin indicated that formerly the lot at 3000 Coolidge Street was part of the
lot at 3006 Coolidge Street. When the owner of 3006 Coolidge requested
resubdivision he also requested an increase in the front yard setback in order to
maintain a particular view. Since that time the property has changed hands, the
home at 3006 has been torn down and a new home has replaced it. The current
owner has no objection to reducing the setback to allow construction of an addition
to the home at 3000 Coolidge. It has been reviewed and approved by the Zoning
Board of Appeals.
Motion by Trustee Wolin, seconded by Trustee Zannis, to concur with the
recommendation from the Zoning Board of Appeals approving a variation to reduce
the front yard setback from 100 to 40 feet for the lot at 3000 Coolidge Street and
authorize the Village Attorney to prepare the necessary ordinance for final
consideration at the June 9, 2009 Board of Trustees meeting. VOICE VOTE:
Motion carried.
9. ACTIVE BUSINESS
A. CONFIRMATION OF APPOINTMENTS —None presented
VILLAGE OF OAK BROOK Minutes Page 5 of 13 REGULAR MEETING OF
MAY 26, 2009
B. ORDINANCES & RESOLUTIONS
1) ORDINANCE G -884, AN ORDINANCE AMENDING TITLE 4 (BUSINESS
AND LICENSE REGULATIONS), CHAPTER 1 (LIQUOR CONTROL),
SECTION 17 (SPECIAL EVENTS LICENSES) OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK RELATIVE TO THE NUMBER OF
TRAINED INDIVIDUALS SELLING /SERVING ALCOHOLIC BEVERAGES
AT A SPECIAL EVENT.
Oak Brook Village Code requires that under the Special Event liquor license
section that bartenders, servers and any other employee involved in the furnishing
of alcoholic beverages to customers at a special event must have certified training
from a state licensed beverage alcohol seller and server education training
(BASSET). The same holds true for the regular liquor licensees, but also adds
managers to that stipulation.
The Illinois Liquor Commission does not require BASSET training for licensees,
but they do recommend it. They stipulate that local ordinances supersede their
recommendations. For Special Events, they "recommend" that at least two of the
serving staff be BASSET trained.
The Village has received several complaints from local organizations indicating
that the stipulation requiring all sellers and servers to be BASSET trained for a
special event is burdensome. The Village issues approximately thirty Special
Event Liquor Licenses annually. Most of those licensees are caterers whose staff
are already BASSET trained. The local organizations that hold approximately a
half dozen special events a year find our current requirements burdensome
because their workers are generally volunteers.
Staff was recommending that the ordinance be changed for Special Events to
require one trained serving staff for events under 250 people and two trained
serving staff for events of over 250 people.
Trustee Zannis expressed her concern that the change affects every special event
in Oak Brook. This means that 30,000 people who come for the fireworks and
the Taste of Oak Brook who want to buy alcohol in the tent there may be thirty
volunteers serving but only two will be BASSET trained. She thought there was
a risk in that. She felt that as we continue to seek additional revenue from the
Sports Core and we want to book additional events that also makes it a slippery
slope. She thought that if we wanted to modify the type of training for one time
events where there are volunteers, maybe have a two hour BASSET or a one hour
or half hour BASSET training. But certainly anybody who hands over alcohol
should have some kind of training. She felt that accommodations should be made
for special events, but she did not think this was it and she thought we should go
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MAY 26, 2009
back to the drawing table, do some homework and figure out a way that we can
serve alcohol safely and responsibly by anybody who volunteers throughout the
Village and not hinder our events or our ability to make money. But she did think
that we should train everybody in one way or another.
Manager Niemeyer explained that for the Taste of Oak Brook the plan was to
have Bath & Tennis Club trained staff doing the actual serving with Harris Bank
volunteers assisting. Trustee Zannis did not want to deter any volunteers, but that
even a brief training prior to the event would be needed because during the event
it would be difficult to say to them that they are not BASSET trained and could
not serve or hand over alcohol.
Motion by Trustee Zannis, seconded by Trustee Aktipis, to continue this issue
pending further exploration of other options that could provide some training.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
C. AWARD OF CONTRACTS —None presented
D. SCAVENGER LICENSE ISSUANCE —PREMIER WASTE AND RECYCLING
The Village Code provides for one residential scavenger license (to be issued to the
hauler awarded the residential contract by the Village) and an unlimited number of
commercial scavenger licenses. The commercial sector of Oak Brook has many
different requirements and this provision allows for them to contract with a service
that meets their needs. Pursuant to Section 4 -3 -2 of the Village Code, the Village
Board issues scavenger licenses upon recommendation of the Village Manager. The
licensing year for scavenger licenses is January 1 through December 31.
Premier Waste & Recycling has applied to the Village of Oak Brook for a
Commercial Scavenger License. All required documentation has been received
Motion by Trustee Aktipis, seconded by Trustee Wolin, to approve issuance of
Commercial Scavenger Licenses to Premier Waste & Recycling for the period of
June 1, 2009 through December 31, 2009. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
E. BOND REFINANCING PROPOSAL
Trustee Aktipis stated that this item related to a seven year bond that we have
outstanding for a loan that was extended to the Village for the Village Hall expansion
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MAY 26, 2009
that took place a while ago. This bond is due to expire in 2015 and the proposal has
come forward from the staff that since this bond is "callable" and the interest rate on
the bond is approximately 4.7% range while similar bonds at this time require
somewhere between 1.50% and 3.5% that it would be to our benefit to call the bond
and refinance it to end up with a savings on a yearly basis. Staff bid with three
different companies and the proposal from Speers Financial to refinance this bond at
an interest rate of 2.182% and in the process extend the bond for two years to 2018
and in that process we would be saving in the area of $75,000 - $80,000 per year over
the life of the bond except for the last two years.
Manager Niemeyer added that when staff recommended Speers Financial was that it
was not only based on the rate, but on their experience and issuance costs and the
like. The final interest is determined the day of closing, but Speers has had a history
of being a very competitive company in terms of their bids.
Motion by Trustee Aktipis, seconded by Trustee Wolin, that the Village President
and Board of Trustees accept the proposal from Speers Financial, Inc. for refunding
bonds on the 2001 Installment Contract Certificates and extending the term from
December 1, 2015 to December 1, 2017. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: I - Saiyed. Motion carried.
F. ADMINISTRATIVE ADJUDICATION HEARINGS
1) Municipal Building Code and Municipal Ordinance Violation Enforcement
Contract
2) Municipal Offense System Contract
3) Web -Based Payment Ser vices Agreement
4) Ordinance G -885, An Ordinance Providing for Hearing Proceedings and
Enforcement of Building, Housing and Zoning Ordinance Violations and
Amending Title Six of the Village Code of the Village of Oak Brook, Illinois
5) Ordinance G -886, An Ordinance for the Implementation of the Administrative
Adjudication of Vehicular Standing, Parking and Compliance Violations and
Amending Title Six of the Village Code of the Village Of Oak Brook, DuPage
County, Illinois
6) Ordinance G- 887, An Ordinance Providing for Administrative Adjudication of
Municipal Code Violations and Amending Title Six of the Village Code of the
Village of Oak Brook, DuPage County, Illinois
VILLAGE OF OAK BROOK Minutes Page 8 of 13 REGULAR MEETING OF
MAY 26, 2009
Trustee Aktipis suggested postponing discussion since Trustee Saiyed who is the
public safety liaison for the Police Department was unable to attend this evening's
meeting.
Trustee Wolin asked for some further information. He asked to be provided with a
flow chart for a type of violation for each of the two processes, the way it works
currently and how it would flow with the new system. He also asked for a cost
benefit analysis which Chief Sheahan indicated had been done.
Attorney Sterk clarified what type of violations were part of this program and
introduced Todd Lafayette from Municipal Software and Adjudication Consultants to
answer any questions.
Mr. Lafayette indicated that the benefit to a municipality is greater control over the
outcome of violations versus sending them to the Circuit Court and the revenue that
can be generated from processing those violations in- house. He reported that
approximately sixty -four municipalities use the adjudication services throughout
Illinois. He described the process.
Trustee Carson also asked for a presentation by staff that would lay out a plan as to
how the process would work.
Motion by Trustee Aktipis, seconded by Trustee Zannis, to continue this topic to the
next meeting. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
G. INTERGOVERNMENTAL AGREEMENT — 188/22 ND STREET/TOLLWAY
Trustee Wolin indicated that this was regarding an intergovernmental between the
Illinois State Toll Highway Authority, the Illinois Department of Transportation and
Oak Brook regarding the reconstruction of 22nd Street and the expansion of the bridge
over 22 "d Street. He stated he was informed that Trustee Aktipis had asked to have
this continued to the next meeting.
Motion by Trustee Wolin, seconded by Trustee Aktipis, to continue discussion of this
item until the next meeting. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 REGULAR MEETING OF
MAY 26, 2009
H. LOBBYING AGREEMENT
Trustee Zannis stated that when they were newly sworn in and looking at the
expansion of 22 "d Street, it became clear that some of the monies had been funded by
the State and a lot of it had not and there was some other issues relative to the
stoplight at Costco and north York Road. In trying to figure out what we could do as
a village in the shortest period of time to have the most significant impact so that we
could make some of these changes without causing any delays it became obvious that
village's that hired a lobbyist have a much stronger voice in Springfield when it
comes to seeking dollars. In pursuing that we interviewed several people between
Aktipis, Craig, Moy and Zannis at various time with various lobbyists. We
understood that May 3151 became a critical timeframe as far as setting the budget. We
understood that a capital bill was going to be voted on and we wanted additional
monies allocated to Oak Brook. We agreed upon two lobbyists that had not worked
too much together in the past, but one of them's focus and specialty was the Illinois
Department of Transportation and the other one's specialty was legislation's getting
money allocated to villages working with the senators and representatives. The
names of those companies are Thomas Consulting and Molaro & Associates.
They invited us to come down to Springfield and it was scheduled for last
Wednesday. Trustee Saiyed was supposed to join us, but was not able to do so. We
took two cars along with Village Manager Niemeyer and we had meetings in
Springfield. We had outstanding meetings with the Department of Transportation,
we understood the issues of turning westbound on Harger Road if you are on north
York Road, we understand exactly what kind of documentation and support we
needed for the Costco light. She reported that she was over at Oakbrook Terrace
tonight, addressing their trustees or aldermen from their podium asking them to delay
their decision for a couple of weeks so that we could work together to find out what
would work best for both communities. When we went down last Wednesday after
we met with IDOT, it was an outstanding meeting, we then met with Cronin and
Biggins. They understood our issues, they understood the monies we were seeking.
The capital bill was voted on. We were actually introduced. We were seated in the
gallery and the Senator said "Please note the Village of Oak Brook has stopped what
they are doing, those people have taken off of work to come down here and express
the importance of the redevelopment of 22nd Street, the widening of the street, the
stoplights ". We watched it pass. It went from there to the House of Representatives
where it passed and as Aktipis noted it is on Pat Quinn's desk and we are hoping for
signature any day now. If all goes well it will be a huge celebration for us. But the
work continues with the 22 "d Street stop with the Costco stoplights and a variety of
other items.
The cost for a lobbyist run from $3,000 to $6,000 per month per individual or
company. We were able to negotiate a $5,000 a month expense for both lobbyists, so
VILLAGE OF OAK BROOK Minutes Page 10 of 13 REGULAR MEETING OF
MAY 26, 2009
we felt very good in being able to get a value for the Village of Oak Brook. The
contract that we also agreed upon was a six month contract as opposed to a full year
because if we get what we need maybe we don't need the lobbyists anymore or if we
are not quite sure that we want to continue, we can cancel the contract. Additionally
we wanted to put in here that we could cancel the contract with a thirty day notice if
we are not happy with the services we are getting or the representation with a thirty
day written notice and we no longer have an obligation
Trustee Wolin concurred with the recommendation to have a lobbyist in Springfield,
recognizing that unfortunately that is the way things work in Springfield, for better or
worse. He asked whether it would be better to go on time and materials because
lobbyists are generally project oriented, so he wanted to confirm that we could cancel
with thirty days notice. She confirmed that that was correct.
He commented that over the past year or two we had been working with two other
lobbyists who had been working on a somewhat volunteer basis. He asked whether
they had been part of the interview process. Trustee Zannis responded that they had
not been. She stated that in trying to find a lobbyist she went out into the political
world and said she wanted the strongest lobbyist that exists in Springfield. Who is
that person? Several names surfaced multiple times from a variety of sources. At
that point that was the cutoff. Trustee Aktipis added that actually they found
unprecedented access to whomever we wanted to talk to and tremendous knowledge
of the operation and excellent access to the Illinois Department of Transportation in
which we had a very very productive meeting with the director of Illinois Department
of Association the director of operations and the chief engineer and we found them
to be very very cooperative so I think that the quality of the people we worked with
were extremely satisfying.
Trustee Carson commented that conceptually he was in agreement with this, but he
would like an opportunity to meet with them. He recognized that there was a desire
to move this along quickly, but procedure in the past had been that the Board would
participate in meeting persons who would be in key positions whether they are
administrative staff or not. He made the request that in the future he would like an
opportunity to meet with them prior to a vote, otherwise he would be inclined to vote
no.
Trustee Moy concurred with Trustee Carson adding that in these economic times it is
certainly disheartening to see that we are planning to spend more money. He added
that when he went to Springfield, he went without any great expectations. However
after his meetings with Mr. Molaro and Mr. Thomson he was pleased. Mr. Thomson
had tremendous contacts and they agreed to both work for the cost that would
normally be charged for an individual. He reported that they were able to open doors
and provide meetings with anyone they wanted to meet with. He felt that everything
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MAY 26, 2009
the Village wanted was part of the bill. In this case he felt the lobbyist was worth the
price.
Trustee Zannis explained that one of the other difficulties in scheduling time was
because Springfield was in session full time. She understood the sensitivity to it, we
will arrange for trustees to meet them with all due speed, but she would like to move
this forward to a vote.
Motion by Trustee Zannis, seconded by Trustee Moy, to approve Thomson
Consulting and Robert Molaro and Associates for Lobbying Services for a cost of
$5,000 per month for six months. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
10. INFORMATION & UPDATES
A. VILLAGE MANAGER — No report
B. VILLAGE CLERK - Clerk Pruss announced the first Wednesday Buffet of the
season. She also suggested that recent graduate who have attained the age of 18
should come in to the Village to register to vote.
C. VILLAGE PRESIDENT — President Craig announced that for the summer the snack
shop at the pool had been outsourced and at this point was very successful
D. TRUSTEES — No reports
11. ADJOURN TO CLOSED MEETING to discuss collective negotiating matters between
the public body and its employees or their representatives, or deliberations concerning
salary schedules for one or more classes of employees (2c2) and to consider the
appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity (2cl) and to consider
litigation, when an action against, affecting or on behalf of the Village has been filed and
is pending before a court or administrative tribunal, or when the public body finds that an
action is probable or imminent (2c11).
Motion by Trustee Wolin, seconded by Trustee Aktipis, to adjourn to Closed Meeting to
discuss collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees; to consider the appointment, employment, compensation, discipline,
VILLAGE OF OAK BROOK Minutes Page 12 of 13 REGULAR MEETING OF
MAY 26, 2009
performance, or dismissal of specific employees of the public body or legal counsel for
the public body, including hearing testimony on a complaint lodged against an employee
of the public body or against legal counsel for the public body to determine its validity
and to consider litigation, when an action against, affecting or on behalf of the Village has
been filed and is pending before a court or administrative tribunal, or when the public
body finds that an action is probable or imminent. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Carson, Moy, Wolin and Zannis.
Nays: 0 - None.
Absent: 1 - Saiyed. Motion carried.
The meeting was adjourned to Closed Meeting at 8:46 p.m.
12. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Zannis, to adjourn the Regular Meeting of
the Board of Trustees at 10:15 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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MAY 26, 2009