Minutes - 05/27/1997 - Board of TrusteesVILLAGE OF OAK BROOK Minutes MAY 27. 1997
UNOFFICIAL. UNTIL APPROVED AS WRITTEN ✓
OR AS AMENDED _ BY VILLAGE BOARD ON
JUNE 10, 1997
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m. Pledge of Allegiance was given.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki. Caleel. Kenny, McInerney,
Savino and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Bruce
F. Kapff, Director of Information Services & Purchasing; Richard A. Martens,
Village Attorney; and Lt. Allen Pisarek, Police Department.
UN•N- tit' 016 u
1
President Bushy announced that a letter has been received from the National
League of Cities encouraging community participation on Saturday, June I e
in the I Wh annual national "Pause for the Pledge of Allegiance" as part of Flag
Day observances throughout the united States. She encouraged the Village of
Oak Brook community to pause at 6 p.m. on Flag Day and join in reciting the
Pledge of Allegiance.
Village Engineer Durfev. on behalf of tide `v ;llage. received an award for
excellence from County Board Chairman Fraizen and the DuPage County
Board for stormwater management. A resolution w-as read in its entirety
commending him for his implementation and enforcement of the DuPage
County Stormw-ater and Flood Plain Ordinance for Oak Brook.
President Bushy and Village Manager Veitch, along with the DuPage Mayors
and Managers Conference. lobbied in Springfield on behalf of the Village of
Oak Brook. Meetings were held with Governor Jim Edgar, Senate President
James Philip, Senate Minority Leader Emil Jones, Jr., Minority House Leader
Lee Daniels and Representative Barb, ra Flynn Currie. Village Manager
Veitch indicated that three issues were discussed: school funding, deregulation
of telecommunication and electric utilities. Our officials requested reasonable
local control of the public right -of -way for telecommunication services.
VILLAGE OF OAK BROOK Minutes 1 of 13 May 27, 1997
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
At-TD
OPEN FORUM
4.
5.
Agenda Item 7.B.1. requests, with stafrs recommendation, that the Village
enter into a franchise agreement with AT &T Corp. for telecommunication
services in Oak Brook. A bill had been introduced permitting revenues from
the County Solid Waste Fund to be utilized for transfer stations. Our
Conference is opposed to this as a diversion of revenue.
President Bushy explained that there are opportunities for any interested
Trustees to participate in some of the Conference Committees:
intergovernmental relations, budget and legislative. An alternate delegate is
needed for voting in her absence at the DuPage Mayors and Managers
Conference. She also will not be in attendance at the next Village Board
meeting of June 10, 1997. In her absence. Trustee Savino will act as President
Pro -Tem.
President Bushy announced that the Board of Trustees, at their Closed Meeting
of Tuesday, March 25, 1997, approved the release to the general public of their
Closed Meeting Minutes from .duly, 1996 through December. 1996 according
to State statute and the Freedom. of Information Act.
President Bushy clarified, for the newspaper reporters, that Oak Brook
provides water to Westdale Gardens located on the east side of Tollway 1 -294
in unincorporated Hillside. This section in not within the corporate boundaries
of Oak Brook but within the certificated portion which requires the Village to
provide water.
Village Manager Veitch explained that the Tollway Authority will be
resurfacing I -88 from Route 59 to the Eisenhower Expressway. Work resulting
in lane closures will occur between 8 p.m. and 5 a.m. DuPage County's
Midwest Road bridge replacement work will also occur during evening hours.
Further information will be given to the Village Board when received on this
project.
P; • • _ a 5 1.1Q lu
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of May 13, 1997 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenny, McInerney. Savino and
Shumate.
Nays: 0 - done.
VILLAGE OF OAK BROOK Minutes 2 of 13
May 27, 1997
MINUTES
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Agenda Item 7.B.1. requests, with stafrs recommendation, that the Village
enter into a franchise agreement with AT &T Corp. for telecommunication
services in Oak Brook. A bill had been introduced permitting revenues from
the County Solid Waste Fund to be utilized for transfer stations. Our
Conference is opposed to this as a diversion of revenue.
President Bushy explained that there are opportunities for any interested
Trustees to participate in some of the Conference Committees:
intergovernmental relations, budget and legislative. An alternate delegate is
needed for voting in her absence at the DuPage Mayors and Managers
Conference. She also will not be in attendance at the next Village Board
meeting of June 10, 1997. In her absence. Trustee Savino will act as President
Pro -Tem.
President Bushy announced that the Board of Trustees, at their Closed Meeting
of Tuesday, March 25, 1997, approved the release to the general public of their
Closed Meeting Minutes from .duly, 1996 through December. 1996 according
to State statute and the Freedom. of Information Act.
President Bushy clarified, for the newspaper reporters, that Oak Brook
provides water to Westdale Gardens located on the east side of Tollway 1 -294
in unincorporated Hillside. This section in not within the corporate boundaries
of Oak Brook but within the certificated portion which requires the Village to
provide water.
Village Manager Veitch explained that the Tollway Authority will be
resurfacing I -88 from Route 59 to the Eisenhower Expressway. Work resulting
in lane closures will occur between 8 p.m. and 5 a.m. DuPage County's
Midwest Road bridge replacement work will also occur during evening hours.
Further information will be given to the Village Board when received on this
project.
P; • • _ a 5 1.1Q lu
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of May 13, 1997 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki. Caleel, Kenny, McInerney. Savino and
Shumate.
Nays: 0 - done.
VILLAGE OF OAK BROOK Minutes 2 of 13
May 27, 1997
MINUTES
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7"'e" 777'
7111
Absent: 0 - None. Motion carried.
A. APPROVAL QE BILLS: Approved Omnibus Vote.
B. APPROI AL QF PAYRQLL: Approved Oranious, Vote.
E61,114014
AWDUANTAT AV .
A.P A. " -" �j -
$555,233.12
PAYROLL -
$319,957.13(gross)
D. PAYOUTS: PAYOUTS:
I - JAMIES J. BENES & ASSQ!CLATES. INC. - PAYOUT #7 - 1997 1997 PAVING
PAVING EROJE!CT - COMSTRUCTION - $12-684,28: Approved PROJECT
Omnibus Vote.
2
JAMES I BENIES & ASSOCIATES. INC. - PAYOUT # 32 & JORIE
EINAL - JOlUE BOULEVARD - INSEECTIQN - $488,36: BOULEV
Approved Omnibus Vote. I
3. JAMES J. BENES & ASSOCIATES. INC. - PAYQUT #1 - 2222 22ND STREET/
STREETIYO&K RQA12 - CONSIRUCTION SwEE-VICES - YORK ROAD
S13.516.61: Approved Omnibus Vote.
Iasi
E. REEERRALS:
I - PARKS (3701 MADISON SIUEI) PRELIMINARY AND
MAL PLAT - 2-LQT SUBDIVISION - REEER IQ PLAN
COMMISSION MEETING OF JUNE 16,1997 Approved
Omnibus Vote.
F. AUTHQRIZATION TQ SEEK BIDS OR PROPOSALS: No
Business.
&CCEPT AND PLACE ON FILE - TREASURER'S OPQRT OF
APRIL. 1997: Approved Omnibus Vote.
A. APPOLNITMENIS: No Business.
VILLAGE OF OAK BROOK Minutes 3 of 13 May 27, 1997
1997 PAVING
PROJECT
REFERRALS:
PARKS -
PRELIMINARY &
FINAL PLAT-
2-LOT SUBDIVISION
(3701 Madison St.)
TREASURER'S
REPORT -
APRIL, 1997
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Discussed at the Regular meeting of May 13, 1997.
The ordinance grants a franchise for use of the public ways to AT &T
Corp. for telecommunications services. Section 2 of the ordinance
states that because AT &T is a large company with a good credit
history, the Village finds that AT &T may self insure the insurance
requirements set forth in the Franchise Agreement. Like many large
companies, AT &T self insures rather than use a third party carrier.
Certain provisions in the new Section 15 track the renewal provisions
in the Village's existing franchise writh Ameritech. The Infrastructure
Maintenance Fee Bill in Springfield %%ill likely be approved! and if
that is the case, the Infrastructure Maintenance Fee would replace the
$0.38 per line fee as set forth in Section 4. The legislation in
Springfield would allow the other provisions in this Franchise
Agreement to remain in full force and effect during the term of the
agreement.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to pass
Ordinance 97- AG- FOC -EX 1 -S -877. -An Ordinance Granting A
Franchise For Use Of Public Ways To AT &T Corp. For
Telecommunications Services ", as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried_
C • • i� �_: • • •
President Bushy read in its entirety a resolution commending Barbara
A. (Lexi) Payovich for her service to the Village of Oak Brook in the
capacity of Village Trustee from May, 1989 through April, 1997. A
formal copy of the resolution will be presented to Ms. Payovich at our
annual Recognition Dinner on October 2nd.
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Resolution 97 -AP -R -690 as presented. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes 4 of 13 May 27, 1997
ORD.97- AG -FOC-
EX1 -S -877
FRANCHISE FOR USE
OF PUBLIC WAYS TO
AT &T CORP. FOR
TELECONWTNICATIONS'
SERVICES
RES.97 -AP -R -690
RESOLUTION OF
APPRECIATION -
PAYOVICH
OW
Discussed at the Regular meeting of May 13, 1997.
The ordinance grants a franchise for use of the public ways to AT &T
Corp. for telecommunications services. Section 2 of the ordinance
states that because AT &T is a large company with a good credit
history, the Village finds that AT &T may self insure the insurance
requirements set forth in the Franchise Agreement. Like many large
companies, AT &T self insures rather than use a third party carrier.
Certain provisions in the new Section 15 track the renewal provisions
in the Village's existing franchise writh Ameritech. The Infrastructure
Maintenance Fee Bill in Springfield %%ill likely be approved! and if
that is the case, the Infrastructure Maintenance Fee would replace the
$0.38 per line fee as set forth in Section 4. The legislation in
Springfield would allow the other provisions in this Franchise
Agreement to remain in full force and effect during the term of the
agreement.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to pass
Ordinance 97- AG- FOC -EX 1 -S -877. -An Ordinance Granting A
Franchise For Use Of Public Ways To AT &T Corp. For
Telecommunications Services ", as presented and waive the full
reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried_
C • • i� �_: • • •
President Bushy read in its entirety a resolution commending Barbara
A. (Lexi) Payovich for her service to the Village of Oak Brook in the
capacity of Village Trustee from May, 1989 through April, 1997. A
formal copy of the resolution will be presented to Ms. Payovich at our
annual Recognition Dinner on October 2nd.
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Resolution 97 -AP -R -690 as presented. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes 4 of 13 May 27, 1997
ORD.97- AG -FOC-
EX1 -S -877
FRANCHISE FOR USE
OF PUBLIC WAYS TO
AT &T CORP. FOR
TELECONWTNICATIONS'
SERVICES
RES.97 -AP -R -690
RESOLUTION OF
APPRECIATION -
PAYOVICH
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The resolution authorizes execution of a new agreement with Linda
Pieczynski to prosecute traffic and municipal ordinance violations.
The Village initially retained Ms. Pieczynski as of March 1, 1995.
The arrangement was renewed, with a moderate adjustment in rates,
in 1996. The new agreement would ran through April 30, 1999. The
new agreement reflects a $? increase in the charge per court session
(frown $128 to $130) and a $5 per hour increase (from $90 to $95) for
consultation, research and trial preparation, and any field court
session exceeding three hours in length. Although the amount of
such service can vary widely, lthe Village uses an average of about 3
hours per month.
Ms. Pieczynski has. been received extremely well by the Village's
police officers. In a survey of police personnel completed during the
first year of her service to the Village, it was the unanimous opinion
of the respondents that her overall performance as Village prosecutor
had been excellent. In addition, she has been complimented
consistently on the information, guidance and training she has
provided above and beyond her work in c jurt. There has been no
sign of any change in the opinions held by the Village's personnel.
Financially, the results have been as anticipated. The incremental cost
of Ms. Pieczynski's services (over and above what was previously
being paid to the State's Attorney's office) have been more than
offset by new revenue resulting from her work. The State's Attorney
no longer provides prosecutorial services for local ordinance matters.
Motion by Trustee Kenny. seconded by Trustee Bartecki,, to pass
Resolution 97 -AG -EX I -R -691, " Resolution Authorizing The
Execution Of Agreement For Prosecution Of Traffic And Municipal
Ordinance Violations ", as presented and waive the full reading
thereof; and authorize the Village President and Clerk to execute a
new agreement with Linda S. Pieczynski to prosecute traffic and
municipal ordinance violations on behalf of the Village.
Trustee Shumate requested the contract be limited to one year with a
thirty (30) day notice of cancellation. He cited the Village Manager's
and Village Attorney's contracts are for one year, and this would set a
precedent. Trustee Kenny noted the polo contract was awarded for
more than one year and suggested this was a fairly routine service.
VILLAGE OF OAK BROOK Minutes
5 of 13 May 27, 1997
RES . 97- AG -ERl-
R- 1591
AGREEMENT FOR
PROSECUTION OF
TRAFFIC AND
MUNICIPAL
ORDINANCE
VIOLATIONS WITH
LINDA PIEC?YNSKI
• ..
O . e
The resolution authorizes execution of a new agreement with Linda
Pieczynski to prosecute traffic and municipal ordinance violations.
The Village initially retained Ms. Pieczynski as of March 1, 1995.
The arrangement was renewed, with a moderate adjustment in rates,
in 1996. The new agreement would ran through April 30, 1999. The
new agreement reflects a $? increase in the charge per court session
(frown $128 to $130) and a $5 per hour increase (from $90 to $95) for
consultation, research and trial preparation, and any field court
session exceeding three hours in length. Although the amount of
such service can vary widely, lthe Village uses an average of about 3
hours per month.
Ms. Pieczynski has. been received extremely well by the Village's
police officers. In a survey of police personnel completed during the
first year of her service to the Village, it was the unanimous opinion
of the respondents that her overall performance as Village prosecutor
had been excellent. In addition, she has been complimented
consistently on the information, guidance and training she has
provided above and beyond her work in c jurt. There has been no
sign of any change in the opinions held by the Village's personnel.
Financially, the results have been as anticipated. The incremental cost
of Ms. Pieczynski's services (over and above what was previously
being paid to the State's Attorney's office) have been more than
offset by new revenue resulting from her work. The State's Attorney
no longer provides prosecutorial services for local ordinance matters.
Motion by Trustee Kenny. seconded by Trustee Bartecki,, to pass
Resolution 97 -AG -EX I -R -691, " Resolution Authorizing The
Execution Of Agreement For Prosecution Of Traffic And Municipal
Ordinance Violations ", as presented and waive the full reading
thereof; and authorize the Village President and Clerk to execute a
new agreement with Linda S. Pieczynski to prosecute traffic and
municipal ordinance violations on behalf of the Village.
Trustee Shumate requested the contract be limited to one year with a
thirty (30) day notice of cancellation. He cited the Village Manager's
and Village Attorney's contracts are for one year, and this would set a
precedent. Trustee Kenny noted the polo contract was awarded for
more than one year and suggested this was a fairly routine service.
VILLAGE OF OAK BROOK Minutes
5 of 13 May 27, 1997
RES . 97- AG -ERl-
R- 1591
AGREEMENT FOR
PROSECUTION OF
TRAFFIC AND
MUNICIPAL
ORDINANCE
VIOLATIONS WITH
LINDA PIEC?YNSKI
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ROLL CALL VOTE.
Ayes: 5 - Trustees Bartecki, Caleel, Kenny. McInerney and
Savino.
Nays: I - Trustee Shumate.
Absent: 0 - None. Motion carried.
The Police Department had scheduled the replacement of three
Mobile Data Terminals (MDT's) this year: Motorola is the sole
source for this type of equipment. and has recently released a new
model MDT ( 9520) which staff feels is more functional. However,
the Model #520 is more costly than the earlier model (budget
reflected a lower unit cost which would have permitted the Village to
purchase three replacement MDT's). It is a better purchasing
decision to buy the newer model instead of buying older technology
(which is being phased out). As a result of the higher cost, staff
would replace two MDT's instead of the three originally budgeted.
The two replacement MDT's will be placed in patrol vehicles, with
one of the older MDT's shined to a CSO vehicle (bath will then have
MDT communications). and the other one declared surplus at a future
meeting (by Ordinance).
In addition to the cost of the MDT's, the Village will incur expenses
of approximately $1.280 ($640 per vehicle) for installation, mounts,
and programming.
In summary. the total estimated cost for the replacement of two
XMDT's is $14.880 ($13.600 for the units plus $1.280 for related
costs). Funds in the amount of $16,800 are budgeted in the Police
Field Services Program E01 -6201) for this purchase.
\Motion by Trustee Shumate, seconded by Trustee McInerney! to
u-aive bidding due to sole source. and authorize the issuance of a
purchase order to Motorola, Inc.. Schaumburg. for two Mobile Data
Terminals (.MDT's) Model #520. at a unit price of $6,800. for a total
price of $13.600. ROLL CALL VOTE:
Aves: 6 - Trustees Bartecki, Caleel, Kenny. McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
g_ DEPARIMENTAL REPORTS - SPECIALTY AREAS: No Business.
VILLAGE OF OAK BROOK Minutes 6 of 13 May 27, 1997
AWARD OF CONTRAC9
MOBILE DATA
TERMINALS
WOW
a. a V
9. UNEIMSI-lED AND NEW BUSINESS (Final Actign Not Anticil2awd):
A. RECOMMENDATION - PAPAGUS (270 OAKBRQQK C R) PAPAGUS -
SP CIA USE - OUTDOOR DINii1ZIC: SPECIAL USE -
OUTDOOR DINING
The Plan Commission, by a vote of 6 to 0, and the Zoning Board of (270 Oakbrook
Appeals, by a vote of 5 to 0, have recommended approval of the Center)
Papagus Special Use request for "outdoor dining adjacent to a
restaurant ".
This request is essentially the same as the previously approved
,outdoor dining" Special Uses. There has been no public testimony in
opposition to the request and Village experience with the other
outdoor dining facilities does not indi, te any problems that w=ould
preclude further approvals.
The Plan Commission I'd discuss the safety aspect with respect to
nearby vehicular traffic, noting the following:
I . The perimeter barriers around these outdoor dining areas are
equivalent in protection as a typical glass and aluminum frame
storefront.
2. The locations that have been approved and including this one are
adjacent to a secondary circulation road in the Oakbrook Center.
3. To provide a physical barrier that would effectively stop a motor
vehicle would not be easily accomplished and still provide the
ability to remove the outdoor dining area when it is not in use.
4. Presently, there isn't any construction standards or codes to
provide a basis for such requirements. Outdoor dining areas
without barriers of any kind are common everywhere.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to direct the
Village Attorney to draft the necessary ordinance for action at the next
regularly scheduled Village Board meeting subject to the following as
described on Exhibit B of the submittal as amended and attached to
Director of Community Development Hawk's memorandum dat,-J
May 21, 1997:
Approval of a Special Use for outdoor dining annually for the period
April 16 to October 15 inclusive at the location depicted on the
Exterior Plan prepared by Aria Group Architects, Inc. dated March
10. 1997, subject to the following conditions:
1. Said area shall be developed and used in substantial conformity
with said Exterior Seating Plan and access thereto shall be through
Papagus Oakbrook only. The outdoor dining area may be set up
between April 1 and April 15 and may be removed between
VILLAGE OF OAK BROOK Minutes 7 of 13
May 27, 1997
October 15 and October 30 for each year this Special Use Permit is
in effect. Not more than 80 seats are permitted in said area.
2. The wood railing delineating the dining area shall be securely
mounted and shall be of sufficient weight to provide a stable
barrier. No signage, including banners, may be placed on the
railing.
3. In October of each year this Special Use Permit is in effect, all
outdoor equipment, including the railing shall be removed and
plugs shall be placed in any holes in the sidewalk to return the area
to the condition it was in prior to outdoor dining operations.
4. The restaurant operator shall be responsible for maintaining and
cleaning the outdoor area and shall comply with all applicable
DuPage County Health Department requirements.
5. Not less than a six -foot sidewalk area for pedestrian tra_c shall be
maintained at all times as indicated on the aforementioned plan.
6. There shall be no music, dancing or any other entertainment
offered w=ithin the outdoor dining area.
7. The emergency egress gates shall open out only. Each pair of two -
foot sit -inch (2'6 ") gates are equal to and shall be a total (,f five
( 5 ) feet in w=idth.
8. Access to the Papagus outdoor patio area shall be through Papagus
restaurant only.
r
Trustee Savino questioned the safety factor of not requiring planters
with sand for a protection barrier near the street. Trustee Bartecki
agreed with his concern and voiced his opposition to an open fence
barrier.
Len Moskowitz, Papagus. General Manager, addressed the Village
Board on this matter and explained that JMB requested the wooden
barriers to conform to the existing landscape plans. Papagus would
include planters on top of the fence if the Board prefers this.
Trustee McInerney noted that the posts are anchored to concrete
which should provide some stoppage. Lt. Pisarek commented that a
planter filled with sand or some substance is a de- accelerating barrier
as compared to a wooden fence.
ROLL CALL VOTE:
Ayes: 4 - Trustees Laleel. Kenny, McInerney and Shumate.
Nays: 2 - Trustees Bartecki and Savino.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes 8 of 13
May 27, 1997
^Y,'i",r4�'¢Mr'zi
October 15 and October 30 for each year this Special Use Permit is
in effect. Not more than 80 seats are permitted in said area.
2. The wood railing delineating the dining area shall be securely
mounted and shall be of sufficient weight to provide a stable
barrier. No signage, including banners, may be placed on the
railing.
3. In October of each year this Special Use Permit is in effect, all
outdoor equipment, including the railing shall be removed and
plugs shall be placed in any holes in the sidewalk to return the area
to the condition it was in prior to outdoor dining operations.
4. The restaurant operator shall be responsible for maintaining and
cleaning the outdoor area and shall comply with all applicable
DuPage County Health Department requirements.
5. Not less than a six -foot sidewalk area for pedestrian tra_c shall be
maintained at all times as indicated on the aforementioned plan.
6. There shall be no music, dancing or any other entertainment
offered w=ithin the outdoor dining area.
7. The emergency egress gates shall open out only. Each pair of two -
foot sit -inch (2'6 ") gates are equal to and shall be a total (,f five
( 5 ) feet in w=idth.
8. Access to the Papagus outdoor patio area shall be through Papagus
restaurant only.
r
Trustee Savino questioned the safety factor of not requiring planters
with sand for a protection barrier near the street. Trustee Bartecki
agreed with his concern and voiced his opposition to an open fence
barrier.
Len Moskowitz, Papagus. General Manager, addressed the Village
Board on this matter and explained that JMB requested the wooden
barriers to conform to the existing landscape plans. Papagus would
include planters on top of the fence if the Board prefers this.
Trustee McInerney noted that the posts are anchored to concrete
which should provide some stoppage. Lt. Pisarek commented that a
planter filled with sand or some substance is a de- accelerating barrier
as compared to a wooden fence.
ROLL CALL VOTE:
Ayes: 4 - Trustees Laleel. Kenny, McInerney and Shumate.
Nays: 2 - Trustees Bartecki and Savino.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes 8 of 13
May 27, 1997
aT}A^, - a� Re' i "=am`G� "0;- v'6',t,a i �e� rnu�
i -� r -_ 5� � a � ;'�4v:�.�'.fCir ��x,5•"T�V�F+-= i';,"4t" r, a�+'a`n ,��8'.'�� ��
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B. OM -N12 DON - MC DONALD'S 291 Ri . MC DONALD f S -
Bo tf yARD) ORA -3 DEVELOPMENT PLAN AMENDMENT ORA -3 DEVELOP -
AND SPECIAL USE - HELIPORT: MENT PLAN
AMENDMEEN'T AND
SPECIAL USE
The Plan Commission, by a vote of 6 to 0, and the Zoning Board of HELIPORT
Appeals, by a vote of 5 to 0, have recommended approval of ( 2915 .for ie Blvd.
McDonald's Special Use request to allow placement and use of a
heliport in the northeast quadrant of the South Campus property
subject to certain conditions.
The heliport is intended for the use of McDonald's executive
personnel traveling primarily to Chicago area airports. It will be used
for the most part during normal weekday business hours and is
designed for use by mid- weight helicopters carrying usually no more
than six (6) passengers.
There was no public testimony either in support of or in opposition to
this proposal. Butler National Golf Club representatives did express
concerns regarding noise and were satisfied that the frequency of use.
approved flight paths, and pilot instructions to adhere to the flight
path center lines and follow Bight profiles to minimize noise levels
would mitigate these concerns.
There were concerns raised regarding the safety of people using the
nearby pedestrian/bicycle paths and service roads. The condition
suggested address these concerns.
Also of concern %N-as the possibility that area wildlife may endanger
flight operations or be at risk themselves. A representative of the
Illinois Department of Transportation Division of Aeronautics
responded that wildlife are not a problem for helicopter
landings/takeoff as they are for fixed -%King aircraft. A helicopter's
slower speed and maneuverability and the ability of wildlife to leave
the areas prevents any mishaps.
McDonald's currently has Special Use approval for a heliport at 2111
McDonald's Drive on the roof top. This Special Use will be Al
abandoned with the approval of this request.
Motion by Trustee Bartecl i, seconded by Trustee McInerney, to direct
the Village Attorney to draft the necessary ordinance for action at the
next regularly scheduled Village Board meeting subject to the
following conditions:
1. Compliance with the Heliport Special Use standards contained in
the ORA -1 Section of the Zoning Ordinance.
VILLAGE OF OAK BROOK Minutes 9 of 13
4�
May 21, 1997
. u
2. Maximum usage of 208 operations per year with a limitation that
no single month usage will exceed 30. An operation is defined as a
landing and takeoff.
3. Usage %rill be reported to the Village monthly during the first year
of operation and annually thereafter.
4. The size of helicopter permitted is to be limited to a maximum
gross weight of 12,000 pounds and the maximum number of
passengers as pPrinitted by FAA regulations. The typical
passenger capacity for helicopters of this operational weight is 6 to
8 passengers.
5. The approach paths as modified per Butler National's request will
conform to those shown on Sheet HP -8 as revised and dated
4/24/97 of the file. Pilots will be instructed to fly the center line of
the paths as much as reasonably possible and to follow flight
profiles based on minimal noise generation.
6. McDonald's Corporation %°ill advise helicopter pilots using the
heliport that the heliport is in a wooded location and encourage
them to utilize the flight maneuverability of the helicopter and
exercise due care to avoid wildlife in the vicinity.
7. Warning signs will be placed along the Pedestrian/Bicycle Path
and service road to alert people of the heliport existence and
possible usage. In the event that experience indicates the need for
additional warning devices to alert persons in the area of the
heliport, warning signal lights %rill be placed as appropriate.
8. The heliport will be constructed in substantial accordance with
submitted plans.
9. The Special Use for the existing heliport at 2111 McDonald's
Drive will be abandoned.
Trustee Shumate requested the helicopter flight path not be placed
near the Park District or Sports Core open space but prefers a
secondary approach near Butler National Golf Club.
David Gooder, representing Butler National, spoke to the issues of the
helicopter pilot flying center line of the approach pad to avoid noise
for any golfers on their golf course.
President Bushy noted the infrequent use of Butler National's golf
course compared to the surrounding areas. Trustee McInerney
explained that the approaches would be from Midway, O'Hare and
DuPage airports. The critical aspect of a helicopter flight is the take -
off and landing. To mitigate noise. the pilot may rise at takeoff and
then depart to eliminate noise.
VILLAGE OF OAK BROOK Minutes
r `6
10 of 13 May 27, 1997
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Sack Lawlor, Attorney for McDonald's, indicated their flights are
regulated in number and any noise is for a period of twenty seconds.
Two pilots from the Illinois Department Transportation Division of
Aeronautics; Land Use Planner, Joe Antunovich; as well as Michael
Donahue, Assistant Vice President, Government Relations, were in
attendance at the meeting.
President Bushy suggested the flight path as indicated on drawing
numbered HP -8, dated April 24, 1997 be considered. The Village
Board concurred with this modification of the flight path and
requested the deletion of the condition requesting McDonald's
personnel be present for takeoff and landing at the helicopter pad.
ROLL CALL VOTE:
Ayes: b - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
411, 1 a - , 'll
%-. WAIVER QE VILLAGE WAIM- SUPPLY - DE JQNG 2E11
RESUBDIVISUNN:
The Board of Trustees authorized the drafting of the final plat
approval resolution for the DeJong Subdivision on November 14,
1995. At that time, it was decided to delay taking the resolution back
to the Board until the deficient lot area of Lot 2 was corrected. The
lot area problem has been corrected on the plat and is now in order for
resolution approval.
In the meantime. another problem has surfaced v'ri:h respect to the
water service for Lot 2 (Lot I received its water from a water main in
York Woods). Presently. there is no water main in Hunt Club Drive
and the Village Subdivision Regulations requires a water main which,
in this case, will extend from Hunt Club Lane to Oak Brook Road.
The petitioner. represented by Rahul Karanth of Makaan Design, Inc.,
is requesting waiver of the water main requirement and acceptance of
a well in its place to provide water for Lot 2. Article VII, Section
3(B)(3) of the Subdivision Regulations permits this with Board
approval. Village Engineer Durfey indicates that approval in this
circumstance is appropriate, and the DuPage County Health
Department indicates no objection.
Peter Delaportes, land planner for Mrs. DeJong, was in attendance at
the meeting. Village Attorney Martens explained the complexity of
the water main being placed within the easement. as it would require
VILLAGE OF OAK BROOK Minutes 11 of 13 May 27, 1997
4/0
DE JONG'S PELLA
RESUBDIVISION -
WAIVER OF VILLAGE
WATER SUPPLY
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placement on Lot 1. The present owner of Lot 1 would have to
convey this property to the Village and will not allow this. Village
Engineer Durfey stated that a dead end water main only presents
problems for the Village's Public Works Department when flushing
problems occur. Village Manager Veitch indicated any extension of a
water main falls upon the petitioner to incur the cost. Trustee Kenny
suggested the well is the most cost effective method for the petitioner.
Trustee Savino also noted that the water level for wells is higher now
that Lake Michigan %eater distribution has occurred.
Motion by Trustee Bartecki, seconded by Trustee McInerney, to direct
the Village Attorney to draft the necessary resolution approving
DeJong's Fella Resubadivision for action at the next regularly
scheduled Village Board meeting subject to the following conditions:
1. Waiver of the water main requirement in favor of a private well
and, if possible, encouragement to eventually construct a water
main if subdivision of adjacent properties resuli's in the possibility
of reduced costs.
2. Waiver of the requirements. for curb and gutter streets, street lights,
public wallas, and street trees.
3. Final engineering approval.
VOICE VOTE: Motion carried.
'110, 190it"410101U003 "T
• M , 11114 as C610 I _ to 1013, 1. 1►
Motion by Trustee Shumate, seconded by Trustee Caleel, to adjourn at 9:17
p.m. to a Closed Meeting to discuss litigation and the appointment,
employment or dismissal of an officer or an employee. ROLL CALL VOTE:
Ayes: b - Trustees Bartecki, Caleel, Kenny. McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
MANNIN R31911i 11140 _.
Motion by Trustee Bartecki. seconded by Trustee Shumate, to adjourn the
meeting at 10:51 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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12 of 13
May 27, 1997
ADJORUN TO
CLOSED MEETING
ADJOURNMENT
ATTEST:
LindiK. Gonnella., CMC
Village Clerk
bot52797
VILLAGE OF OAK BROOK Minutes 13 of 13 May 27, 1997