Minutes - 05/28/1974 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF
May 28, 1974
I MEETING CALL
A. Roll Call
The regular meeting was called to order at 8:00 P.M. by
President Howell. All trustees were present except Trustee
Brown.
II READING OF MINUTES
Trustee Rush moved - seconded by Trustee Hayes...
That the reading of the minutes of the regular meeting of
May 14, 1974 be suspended and that they be accepted as submitted
and corrected to add to Section VI, Paragraphs E and F the follow-
ing sentence. However; it was the opinion;of Trustees,Rush and
Swain that,,there were -insufficient "findings-of-fact" and there-
fore they could not vote for granting said variation.
Voice vote - all in favor. So ordered.
President Howell commented on the recent action of the Villages
of Hinsdale, Westmont, and Oak Brook relative to the 200 acres of
Campus Teams property, of which, 100 acres is within the corporate
limits of Oak Brook. A meeting of Oak Brook and Westmont Boards
of Trustees is scheduled to review the total development.
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Robert W. Havey - Resolution 154
President Howell read in its entirety a proposed resolution
commending Robert W. Havey for his service as a member of the
Board of Fire & Police Commissioners of the Village of Oak
Brook since May, 1967.
Trustee Congreve moved - seconded by Trustee Rush...
That Resolution 154 commending Robert W. Havey as presented
be approved.
Voice vote - all in favor.
So ordered.
B. Robert R. Anderson - Resolution 155
President Howell read in its entirety a proposed resolution
commending Robert R. Anderson for his service as a member of
�r the Plan Commission of the Village of Oak Brook since December,
1968.
Trustee Baschen moved - seconded by Trustee Congreve...
That Resolution 155 commending Robert R. Anderson as presented
be approved.
Voice vote - all in favor. So ordered.
C. Ordinance Amending Ord. G -11, Building Code & Permit Fee Schedule
Each trustee was provided with a copy of a proposed ordinance
amending Ord. G -11, an ordinance Establishing Rules & Regulations
for the Construction, Alteration, Repair, and Conversion of
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Cont'd......
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III ORDINANCES) RESO TIONS, VARIATIONS, PLATS, bTC. (Continued)
C. Ordinance Amending_ Ord. G -11, Building Code & Permit Fee Schedule
(Continued)
Rush indicated additional time was required to review the
language of the ordinance.
Trustee Swain moved - seconded by Trustee Rush...
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That this matter be tabled until the next regular board
meeting of June 11, 1974.
Voice vote - all in favor.
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D. Ord. Amending Prior Special Use Ord. Oak Brook Bank - Side Yard
Variation - Ordinance 5 -302
Each trustee was provided with a copy of a proposed ordinance
amending prior Special Use Ordinances S -231 and 5 -243 to permit
the erection of an additional drive -up facility without altering
the existing driveways and greenways for the Oak Brook Drive -In
Bank, 1111 Commerce Drive, as approved by the Board at the meet-
ing of May 14, 1974. Trustee Rush read the proposed ordinance
in its entirety.
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Trustee Rush moved - seconded by Trustee Hayes...
That Ordinance S -320 as presented be approved.
Roll Call Vote: Ayes - Trustees Hayes, Rush, Swain and President
Howell.
Nayes - Trustees Baschen and Congreve.
Absent- Trustee Brown So ordered.
I
E. Bernard Leininger - Side Yard Variation - Ordinance S -303
Each trustee was provided with a copy of a proposed ordinance
granting a variation to Bernard Leininger, 19 Kimberley Circle
to permit the erection of a USLTA tennis court in the rear and
side yards as approved by the Board at the meeting of May 14,
a
1974. It was the opinion of Trustees Rush and Swain that in-
sufficient "findings of fact" were presented by the Zoning
Board of Appeals as required by Section XIII, G, 1 and 4 of the
Zoning Ordinance.
Trustee Baschen moved - seconded by Trustee Congreve...
That Ordinance S -303 as presented be approved and that the
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reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes and
President Howell.
Nayes - Trustees Rush and Swain.
Absent- Trustee Brown So ordered.
F. Gene Baroni - Side Yard Variation - Ordinance S -304
Each trustee was provided with a copy of a proposed ordinance
granting a variation to Gene Baroni, 12 Luthin Road, to permit
construction of a garage and laundry room in the side yard as
approved by the Board on May 14, 1974. It was the opinion of
Trustees Rush and Swain that insufficient "findings of fact"
were presented by the Zoning Board of Appeals as required by
Section XIII, G, 1 and 4 of the Zoning Ordinance.
Trustee Congreve moved - seconded by Trustee Baschen...
That Ordinance S -304 as presented be approved and that the
reading of said ordinance be waived.
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Roll Call Note: Ayes - Trustees Baschen, Congreve, Hayes and
President Howell.
Nayes - Trustees .Rush and Swain.
Ahgo„t- "1'ru, ;tPP BrnwTi So ordered-
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.III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (Continued)
G. Ord. Amending Ord. S -277, Public Works Construction Ordinance
Ordinance S -305
Each trustee was provided with a copy of a proposed ordinance
amending Article IV of Ordinance S -277, the Public T'Torks Construc-
tion Ordinance as approved by the Board at the meeting of May 14,
1974. Manager Carmignani commented on the criteria for specific
guidelines for pavement, curbs and gutters and sidewalks.
Trustee Hayes moved - seconded by Trustee Congreve...
That Ordinance S -305 as presented be approved and that the
reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Congreve, Hayes, Rush, Swain.
Nayes - Trustee Baschen and President Howell.
Absent- Trustee Brown. So ordered.
H. Resolution Continuing Oak Brook Free Public Library - R -156
Each trustee was provided with a copy of a proposed resolution
continuing the "Oak Brook Free Public Library" for a term of
one year or until later date as the Corporate Authorities
may then determine to cease such operations.
Trustee Baschen moved - seconded by Trustee Congreve...
That Resolution 156 as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
IV FINANCIAL
A. Investments
The following investments were recommended for the month of
May, 1974.
1) the purchase of three federally secured certificates of
deposit, one for $163,000, the second for $115,000, and
the third for $157,000 drawn on the revenue sharing and
water fund accounts to mature August 22, 1974 in the
Oak Brook Bank at the rate of 11 %.
Trustee Baschen moved - seconded by Trustee Rush...
That the investments
approved.
Roll Call Vote: Ayes
Naves
Absent
for the month of May as presented be
Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
one
Trustee Brown. So ordered.
The following investment was recommended for the month of
'May, 1974.
2) the purchase of a 8160,000 federally secured certificate of
deposit drawn on the corporate account to mature August 22,
1974 in the Oak Brook Bank at the rate of 110.
Trustee Baschen moved - seconded by Trustee Congreve...
That the additional investment for the month of May, 1974
as presented be approved.
Roll /" �. 1 1 13,
t Tl 7_ f'i .� T T Tl _ 1_
oll Call vote: Ayes - Trustees Basc'hell, l�Vllgi e'v � , l ay es , Ih s1i,
Lti a i Ci ri r'i P "r' f' 1 C 1 �? r i ii o �v el i.
Na -res - None
Absent - Trustee Brown So ordered.
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°IV y FINANCIAL (Continued)
A. Investments (Continued)
The following investment was further recommended for the month
of May, 1974.
3) the purchase of a $160,000 federally secured certificate
of deposit drawn on the corporate account to mature August
14, 1974 in the Oak Brook Bank at the rate of 10.9 %.
Trustee Baschen moved - seconded by Trustee Congreve...
That the investment for the month of May as presented be
approved.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Strain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
The following investment was further recommended for the month
of May, 1974.
4) the purchase of a $150,000 federally secured certificate
of deposit drawn on the corporate account to mature July
10, 1974 in the Oak Brook Bank at the rate of 10.65%.
Trustee Baschen moved - seconded by Trustee Congreve...
That the additional investment for the month of May, 1974
as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
V REPORT OF OFFICERS
A. Engineering Department
Trustee Baschen moved - seconded by Trustee Hayes...
That the report of the Engineering Department for the month
of April be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
B. Fire Department
Trustee Rush moved - seconded by Trustee Hayes...
That the report of the Fire Department for the month of
April be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
C. Bureau of Inspection
Trustee Rush moved - seconded by Trustee Hayes...
That the report of the Bureau of Inspection for the month
of April be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor.
�ii�7t?
So ordered.
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VtJLLL %A. . . .
V REPORT OF OFFICERS (Continued)
D. Library
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Page S
Trustee Congreve moved - seconded by Trustee Baschen...
That the report of the Library for the month of April be
accepted and approved by the Village Board as submitted.
Voice vote - all in favor. So ordered.
E. Police Department
Trustee Hayes moved - seconded by Trustee Congreve...
That the report of the Police Department for the month of
April be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor.
F. Public Works Department
So ordered.
Trustee Congreve moved - seconded by Trustee Baschen...
That the report of the Public Works Department for the month
of April be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
'VI OLD BUSINESS
A. Change Order #2 - Village Commons
Each trustee was provided with a copy of a letter dated May
14, 1974 from Holabird & Root, Architects relative to Change
Order #2 for an additional $1,862.04 for labor, material and
expense necessary for work on the underground storm sewer for
the Village Commons.
Trustee Baschen moved - seconded by Trustee Swain...
That Change Order #2 in the amount of $1,862.04 as presented
be approved.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
Change Order #3 - Village Commons
Each trustee was provided with a copy of a letter dated May
14, 1974 from Holabird & Root, Architects relative to Change
Order #3 for an additional $1,187.39 for labor, material and
expense necessary for water line work for the Village Hall and
Fire Station 1.
Trustee Baschen moved
That Change Order 1#3
be approved.
Poll Call Vote: Ayes
Nayes
Absent
S/-7Q /7 ?�
seconded by Trustee Rush...
in the amount of $1,187.39 as presented
Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
None
Trustee Brown. So ordered.
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VI OLD BUSINESS (Continued)
B. Mosquito Abatement
Each trustee was provided with a copy of a memo dated May
23, 1974 from Manager Carmignani relative to the Board's
directive at the meeting of May 14, 1974 to investigate with
the proper agencies the proposed Mosquito Abatement program.
Manager Carmignani commented on the reports from the Federal
Environmental Protection Agency; State of Illinois, Department
of Public Health; DuPage County Health Department and the
University of Illinois, College of Agriculture, Cooperative
Extension Service.
Mrs. Eunice Haussermann requested information also be secured
from the U. S. Bureau of Sports, Fisheries, and Wildlife on
the use of Malathion. Mr. Clarke, of Clarke Outdoor Spraying
Co. was present to answer any Questions.
Trustee Hayes moved - seconded by Trustee Congreve...
That the Mosquito Abatement program for 1974 with Clarke
Outdoor Spraying Co. as presented be approved with a
maximum expenditure of $8,000.00
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
C. Oak Brook Road - Route 83 to Midwest Road
Attorney Teschner gave a brief report on the complaint for
injunctive relief filed for a temporary restraining order and
in which the Board at the meeting of May 14, 1974 had voted to
intervene.
VII NEW BUSINESS
A. 35th Street Culvert Rep air
Each trustee was provided with a copy of a memo dated May 23,
1974 from Manager Carmignani relative to the collapse of the
culvert crossing 35th Street approximately 750 feet West of
Adams Road, caused by the heavy rains. To expedite the repair,
preliminary plans were prepared by Engineer Littleton, and an
estimate was solicited from Louis Ruffolo & Sons, Inc., who
are presently working within the Village of Oak Brook.
Trustee Hayes moved - seconded by Trustee Congreve...
That Louis Ruffolo & Sons, Inc. proceed with the repair of
the 35th Street culvert, west of Adams Road at an amount
not to exceed $8,500 and that because of the present emergency
situation the advertising for bids be waived.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
r
B. Steel Lockers - Public Works Garay
Each trustee was provided with a copy of a memo dated May 23,
4 1974 from Manager Carmignani relative to the employee lockers
for the Public Works Building. Public Works Superintendent
Wilson had received two quotations on lockers similar to the
lockers specified in the Public Works Building specifications.
x.,
Cont i C�. . . . . .
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VJI 'NEW BUSINESS (Continued)
B. Steel Lockers - Public Works Garage (Continued)
Trustee Baschen moved - seconded by Trustee Congreve...
That the village accept the proposal from the Dearborn -
Midwest Corporation of Downers Grove for Republic Steel
Lockers to be delivered at a delivery price of $2,134.80,
and further that the erection and installation of said
lockers be done by Public Works personnel.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
C. Public Works Mechanic
Each trustee was provided with a copy of a memo dated May 24,
1974 from Trustee Congreve, Chairman of the Organization,
Personnel F Salary Administration Committee, relative to the
Public Works Mechanic. It was the recommendation of the
Committee that the Job Description along with the salary in
Pay Grade 6 be included into the Merit Pay Plan.
Trustee Congreve moved - seconded by Trustee Hayes...
That the recommendation of the Organization, Personnel F
Salary Administration Committee as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
D. 22nd Street & Spring Road
Trustee Swain reported that Martin & Vasconcelles, Engineers,
engaged to do the engineering for improvement of 22nd St. from
Rt. 83 to Enco Drive and of Spring Road from 22nd Street to
Harger Road, are unable to complete the detailed engineering
` plans as scheduled for 1974 bid letting with construction to
begin in early 1975. In view of this, James J. Benes & Assoc.
Inc. was contacted and they are available to meet a schedule
of plan completion of August 10, 1974.
Trustee Swain moved - seconded by Trustee Hayes...
That the contract with Martin & Vasconcelles be cancelled,
and that the Village Attorney be directed to secure a release
from Martin & Vasconcelles on this project, and further that
the Village Attorney be directed to prepare a contract with
James J. Benes & Assoc. Inc. for the remaining engineering
plans and specifications for the 22nd Street and the Spring
Road improvement and that the engineering work be completed
at the same fee schedule arrangement currently agreed to
with Martin & Vasconcelles.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None
Absent- Trustee Brown. So ordered.
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i E. York Road
Trustee Swain commented on a letter dated April 8, 1974 from
Mr. Sigmund Ziejewski, Illinois Department of Transportation
relative to the possibility of the Village assuming responsi-
bility and ownership of York Road in exchange for the State
a. r.: it CL . . . . .
5/28/74
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VII NEW BUSINESS (Continued)
E. York Road (Continued)
Highway Department paving York Road. This would then relieve
the State and County of all responsibilities. As of this date
the Village has not responded to the proposal because of the
current traffic analysis program.
Trustee Swain moved - seconded by Trustee Hayes...
That the Village Manager contact Mr. Sigmund Ziejewski to
explain the Village's position at this time and inform him
that he will be recontacted when the results of the Traffic
Analysis program are available.
Voice vote - all in favor. So ordered.
VIII ADJOURNMENT
President Howell adjourned this meeting at 9:30 P.M.
5/28/74
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Marianne Lakosil
Village Clerk