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Minutes - 05/28/2002 - Board of TrusteesMINUTES OF THE MAY 28, 2002 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 11, 2002. 1. A. CALL TO ORDER: CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:34 p.m. The Pledge of Allegiance was given. B. OATH OF OFFICE: STELIOS AKTIPIS, VILLAGE TRUSTEE: OATH - STELIOS AxTIP[s President Bushy announced that Stelios Aktipis, former Chairman of the Plan Commission, has been approved by the Village Board to fill the vacancy of former Village Trustee Adam Butler. Village Clerk Gonnella swore in Stelios Aktipis as Village Trustee. 2. ROLL CALL: ROLL CALL Village Clerk Linda Gonnella called the roll with the following persons PRESENT: President Karen M. Bushy, Trustees Stelios Aktipis, George T. Caleel, John W. Craig, Susan Chase Korin and Alfred P. Savino. ABSENT: Trustee Elaine Miologos. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Debra J. Jarvis, Fire Chief, Bruce F. Kapff, Director of Information Services & Purchasing; Robert L. Kallien, Jr., Director of Community Development; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director; Bonnie Sartore, Bath & Tennis Club Manager and Dr. Howard Trier and Barbara Benezra, President, Friends of the Oak Brook Public Library. 3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE Teresa Lohse of 6312 Walnut in unincorporated Downers Grove addressed the Village Board regarding the DuPage Water Commission. She stated that unincorporated residents do pay property and sales tax to the DuPage Water Commission. She added that unincorporated residents have paid $70,000,000 to the DuPage Water Commission which helped pay for the infrastructure. She emphasized that all DuPage County property was taxed to bring Lake Michigan water out to DuPage County. VILLAGE OF OAK BROOK Minutes Page 1 of 7 May 28, 2002 F 3. She addressed concerns about annexation and additional infrastructure being built using DuPage Water Commission money and she asked the Village to vote against these issues. She asked for a public forum with residents and the DuPage Water Commission so that residents may have input on these issues. Liz Chaplin, 5623 Pershing Avenue, Downers Grove, also addressed these same issues to the Board. Trustee Aktipis acknowledged the following members of the Plan Commission, Tony Tappin, Drs. Surendra Goel and Samuel Girgis, Lexi Payovich and Paul Adrian for their dedicated service and expertise provided to the Village. He added that Robert L. Kallien, Jr., Director of Community Development and Gail Polanek have provided excellent work in a timely fashion with a wonderful attitude to the Commission members. 4. APPROVAL OF MINUTES: MINUTES Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Minutes SPEC MTG 05 -08-02 of the Special Board of Trustees Meeting of May 8, 2002 as presented and waive the full reading thereof. VOICE VOTE: Trustee Aktipis Abstained. Motion carried. REG MTG - 05 -14 -02 Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Minutes of the Regular Board of Trustees Meeting of May 14, 2002 as presented and waive the full reading thereof. VOICE VOTE: Trustees Aktipis and Savino Abstained. Motion carried 5. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Consent Agenda as presented and that the Board has determined that the circumstances necessitating the change orders were not reasonably foreseeable at the time the contract was signed and that the change orders are in the best interest of the Village and are authorized by law. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Savino. Nays: 0 - None Absent: 1 - Trustee Miologos. Motion carried. VILLAGE OF OAK BROOK Minutes Page 2 of 7 May 28, 2002 C.AGENDA 5. A. APPROVAL OF BILLS - $384,060.10. BILLS - $384,060.10 Significant items included above: 1) American National Bank — Interest Payment - Bath & Tennis Club Renovation - $25,420.00 2) Bank One Trust Co. — Interest Payment — Municipal Complex Project - $88,940.65 3) Dell — Personal Computers - $26,414.00 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 11, 2002 PYRL - $486,622.27 - $486,622.27. C. CHANGE ORDERS: 1) CHANGE ORDERS #33, #37 AND #39 -41 - MUNICIPAL COMPLEX CHNGE ORDERS - PROJECT — HARBOUR CONTRACTORS, INC. - $38,072 - MCP #33, 37&39-41 REVISED TOTAL CONTRACT AMOUNT - $8,033,843.07. 2) CHANGE ORDER #72 — BATH & TENNIS CLUB RENOVATION — CHNGE ORDER - B&T RENOV #72 SIGALOS & ASSOCIATES - $788.00 — REVISED TOTAL CONTRACT AMOUNT $1,725,371.00. D. REFERRALS: None. E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE CONTRACTS: None. F. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF APRIL TREAS RPT - 04 -02 2002. G. RATIFY EMERGENCY PROCUREMENT OF FIRE STATION #2 RATIFY - FIRE STA #2 BOILER RPLCMT BOILER REPLACEMENT. 6. ITEMS REMOVED FROM CONSENT AGENDA: None. RMVD C AGNDA 7. BOARD & COMMISSION RECOMMENDATIONS: BD/COMM RECOM A. RECOMMENDATION - MCDONALD'S CORPORATION — 2815 JORIE MCDONALD'S CORP 2815 JORIE - BOULEVARD — TEXT AMENDMENT — SEC 13- 10C -2, ORA -3: TxT AMNDMNT The Plan Commission and the Zoning Board of Appeals recommended the text amendments. VILLAGE OF OAK BROOK Minutes Page 3 of 7 May 28, 2002 `1 7. A. The Plan Commission at its meeting on April 15, 2002 voted 6 to 0, and the Zoning Board of Appeals at its meeting on May 7, 2002, voted 4 to 0 to recommend approval of the request from the McDonald's Corporation seeking approval of text amendments in the ORA -3 District to permit expanded utilization of "The Lodge" by making hotel and restaurants permitted uses. Currently, utilization of "The Lodge" on the McDonald's Campus as a hotel and restaurant is limited to the employees of the owner, its subsidiaries, affiliates, franchisees, and other invitees. In making this recommendation, the Zoning Board of Appeals concurred with the Plan Commission and found that the petitioner has satisfactorily addressed the applicable factors for approval of text amendments to the Zoning Ordinance. President Bushy commented that with the development of this property decades ago the company has worked within the parameters set, not only within the letter of the law, but also with the spirit of what was intended. She added that as they have refined their business model that Oak Brook has continued to figure in that because of our ability to meet their needs as a company. Working with the community by considering issues of this nature is indicative of the kind of partnership the Village is proud to promote. Motion by Trustee Savino, seconded by Trustee Aktipis, to concur with the recommendations of the Plan Commission and Zoning Board of Appeals and authorize the Village Attorney to draft the necessary ordinance for final consideration at the June 11, 2002 Village Board meeting. VOICE VOTE: Motion carried. 8. ACTIVE AGENDA (Items for Final Action): A. CONFIRMATION OF APPOINTMENTS: None. B. ORDINANCES & RESOLUTIONS: ACTIVE AGENDA 1) RESOLUTION 2002- SD -FP -R -809, "A RESOLUTION APPROVING RES2002-SD-FP-R- 809 FNL PLT OF THE FINAL PLAT OF SUBDIVISION KNOWN AS OAKLAND SUBDIV - SUBDIVISION (121 AND 209 OAK BROOK ROAD, OAK BROOK, OAKLAND SUBD. 121 &209 OAK BRK IL 60523)': RD The Village Attorney drafted Resolution 2002- SD -FP -R -809, "A Resolution Approving The Final Plat of Subdivision Known as Oakland Subdivision (121 And 209 Oak Brook Road, Oak Brook, IL 60523) ", which approves the final plat of the Oakland Subdivision subject to the conditions set forth in Section 2. VILLAGE OF OAK BROOK Minutes Page 4 of 7 May 28, 2002 8. B. 1) Motion by Trustee Savino, seconded by Trustee Caleel, to pass Resolution 2002- SD -FP -R -809, "A Resolution Approving the Final Plat of Subdivision Known as Oakland Subdivision (121 and 209 Oak Brook Road, Oak Brook, IL 60523)." ROLL CALL VOTE: Ayes: 5 — Trustees Aktipis, Caleel, Craig, Korin and Savino. Nays: 0 - None. Absent: 1 - Trustee Miologos. Motion carried. 2) RESOLUTION 2002 -AP -R -810, "A RESOLUTION NAMING THE RES 02 -AP -R -810, NME LIB MTG RM OAK BROOK PUBLIC LIBRARY MEETING ROOM THE FRIENDS OF THE OAK BROOK PUBLIC LIBRARY MEETING ROOM ": The Friends of the Oak Brook Public Library have long supported the Village Library and the effort to construct a new facility more able to provide excellent collections and services for the Oak Brook community. The Friends donated the start-up costs to establish the Oak Brook Public Library Foundation and later donated $100,000 to the Foundation becoming the second largest donor to the building project. The Friends have provided innumerable services to the Library. Motion by Trustee Korin, seconded by Trustee Savino, to pass Resolution 2002 -AP -R -810, "A Resolution Naming the Oak Brook Public Library Meeting Room The Friends of the Oak Brook Public Library Meeting Room." ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Savino. Nays: 0 - None. Absent: 1 - Trustee Miologos. Motion carried. President Bushy acknowledged President Barbara Benezra and Dr. Howard Trier of the Friends of the Oak Brook Library. She commended them for their commitment to the Oak Brook Public Library and thanked the Friends for their dedicated service to the Library. Barbara Benezra, 35 Windsor Drive, Oak Brook, President of the Friends of the Library spoke on behalf of the Friends of the Library Board thanking the Village Board for their action. She added that it meant a great deal that all they have accomplished is being acknowledged and they remain committed to the support of the Library, the programs, the staff and additions to the collection. C. AWARD OF CONTRACTS: AWARD CT 1) WAIVE BIDS AND AUTHORIZE PURCHASE ORDER — WvE BID -AUTH Po RPLCMNT FD UNIT REPLACEMENT OF FIRE DEPARTMENT UNIT 915 DIESEL 915 DIESL ENG ENGINE: VILLAGE OF OAK BROOK Minutes Page 5 of 7 May 28, 2002 �6 n. E C. 1) As the Board had been previously advised, the Detroit diesel engine on Fire Department Unit 915, an E -1 manufactured front -line pumper, is in need of replacement. Inland Detroit Diesel Allison of Carol Stream has the partially disassembled unit at its shop and is awaiting authorization to proceed. Staff has been informed that it will take approximately 2 -3 weeks to complete the change -out. As Inland is an authorized manufacturer's representative for Detroit Diesel and has the engine partially disassembled, it would be more cost - effective for the Village to allow Inland to proceed with the work rather than soliciting another shop. Motion by Trustee Caleel seconded by Trustee Savino, that the Village Board waive bids and authorize issuance of a purchase order to Inland Detroit Diesel Allison of Carol Stream, IL in the not -to- exceed amount of $31,400 for replacement of Fire Department Unit 915's diesel engine. ROLL CALL VOTE: Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Savino. Nays: 0 - None. Absent: 1 - Trustee Miologos. Motion carried. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: President Bushy noted that she had been in Springfield for the Homeland Security summit for three days. She commented that based on what she learned at this summit, that the Village of Oak Brook has a high level of emergency planning to offer its residents. President Bushy reported that the Village is working to obtain funds from the State of Illinois and the federal government for equipment and training of our public works personnel and other necessary personnel. She was interviewed by the New York Times regarding this issue. She announced that another major conference will be held in Oak Brook and was pleased to learn that Oak Brook is acknowledged by Illinois security personnel as a leader in the field. The Village will be continuing to educate residents how to ready their homes for any emergency situation. She reported that she met with U.S. Senator Fitzgerald through the DuPage Mayors and Managers Conference regarding electronic sales tax and that he has stated he is supportive of the municipalities concerns on this issue. He is concerned with the two -year moratorium on the sales tax issue. Discussion also included Homeland Security training and overtime costs for emergency management situations. VILLAGE OF OAK BROOK Minutes 110 Page 6 of 7 May 28, 2002 INFO & UPDA "CES VLLGPRES N 10 11 12 13 B. VILLAGE MANAGER: VLLG MGR Village Manager Veitch reported that one application to treat the Gypsy Moth infestation has occurred and a second spraying will occur shortly as weather permits. Village Manager Veitch reminded the Board of the Village Board's Workshop meeting on Monday, June 3, 2002. He also reported on the subject that Mr. Robin Zahran had spoken to the Village Board at their May 14th meeting regarding an incident at his home involving the Police Department. Village Manager Veitch reminded the Board that he provided information related to the incident to them two days after that meeting and also sent a letter to Mr. Zahran providing the same information. He summarized that it was the conclusion of the police officers that responded to Mr. Zahran's home that probable cause for an arrest in that incident did not exist. Mr. Zahran complained about the lack of arrests and the content of the police report. An investigation was conducted by Sgt. Mucha and Lt. Haas who concurred that the officers had acted properly. Mr. Zahran contacted the Village President on January 3, 2002 regarding his complaint and later spoke with Chief Pisarek and contacted the Village Manager. He has not pursued any of the recommendations outlined to him by the Village Manager. Village Manager Veitch again, in his letter of May 16, 2002, explained the process Mr. Zahran may follow. President Bushy stated that she did not return Mr. Zahran's telephone call due to the attitude and language used by him regarding this issue. DEPARTMENTAL REPORTS: No Business. DEPT. RPTS UNFINISHED AND NEW BUSINESS: None. UNFIN & NEW BUSINESS OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. OTHER BUS. ADJOURNMENT: ADJRN Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at 8:19 p.m. VOICE VOTE: Motion carried. ATTEST: Lin a K- CMC Village Clerk VILLAGE OF OAK BROOK Minutes Page 7 of 7 May 28, 2002