Minutes - 05/28/2002 - Board of TrusteesMINUTES OF THE MAY 28, 2002 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK APPROVED AS
WRITTEN ON JUNE 11, 2002.
1. A. CALL TO ORDER: CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order
by President Bushy in the Samuel E. Dean Board Room of the Village
Commons at 7:34 p.m. The Pledge of Allegiance was given.
B. OATH OF OFFICE: STELIOS AKTIPIS, VILLAGE TRUSTEE: OATH - STELIOS
AxTIP[s
President Bushy announced that Stelios Aktipis, former Chairman of the
Plan Commission, has been approved by the Village Board to fill the
vacancy of former Village Trustee Adam Butler. Village Clerk Gonnella
swore in Stelios Aktipis as Village Trustee.
2. ROLL CALL: ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Susan Chase Korin and Alfred P. Savino.
ABSENT: Trustee Elaine Miologos.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Debra J. Jarvis, Fire Chief, Bruce F.
Kapff, Director of Information Services & Purchasing; Robert L.
Kallien, Jr., Director of Community Development; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director;
Michael J. Meranda, Public Works Director; Bonnie Sartore,
Bath & Tennis Club Manager and Dr. Howard Trier and Barbara
Benezra, President, Friends of the Oak Brook Public Library.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Teresa Lohse of 6312 Walnut in unincorporated Downers Grove addressed the
Village Board regarding the DuPage Water Commission. She stated that
unincorporated residents do pay property and sales tax to the DuPage Water
Commission. She added that unincorporated residents have paid $70,000,000
to the DuPage Water Commission which helped pay for the infrastructure. She
emphasized that all DuPage County property was taxed to bring Lake Michigan
water out to DuPage County.
VILLAGE OF OAK BROOK Minutes Page 1 of 7 May 28, 2002
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3. She addressed concerns about annexation and additional infrastructure being
built using DuPage Water Commission money and she asked the Village to
vote against these issues. She asked for a public forum with residents and the
DuPage Water Commission so that residents may have input on these issues.
Liz Chaplin, 5623 Pershing Avenue, Downers Grove, also addressed these
same issues to the Board.
Trustee Aktipis acknowledged the following members of the Plan Commission,
Tony Tappin, Drs. Surendra Goel and Samuel Girgis, Lexi Payovich and Paul
Adrian for their dedicated service and expertise provided to the Village. He
added that Robert L. Kallien, Jr., Director of Community Development and
Gail Polanek have provided excellent work in a timely fashion with a
wonderful attitude to the Commission members.
4. APPROVAL OF MINUTES:
MINUTES
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Minutes SPEC MTG 05 -08-02
of the Special Board of Trustees Meeting of May 8, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Trustee Aktipis Abstained.
Motion carried.
REG MTG - 05 -14 -02
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Minutes
of the Regular Board of Trustees Meeting of May 14, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Trustees Aktipis and Savino
Abstained. Motion carried
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and
will be enacted in one motion.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Consent
Agenda as presented and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Savino.
Nays: 0 - None
Absent: 1 - Trustee Miologos. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 2 of 7 May 28, 2002
C.AGENDA
5. A. APPROVAL OF BILLS - $384,060.10. BILLS - $384,060.10
Significant items included above:
1) American National Bank — Interest Payment - Bath & Tennis Club
Renovation - $25,420.00
2) Bank One Trust Co. — Interest Payment — Municipal Complex Project -
$88,940.65
3) Dell — Personal Computers - $26,414.00
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 11, 2002 PYRL - $486,622.27
- $486,622.27.
C. CHANGE ORDERS:
1) CHANGE ORDERS #33, #37 AND #39 -41 - MUNICIPAL COMPLEX CHNGE ORDERS -
PROJECT — HARBOUR CONTRACTORS, INC. - $38,072 - MCP #33, 37&39-41
REVISED TOTAL CONTRACT AMOUNT - $8,033,843.07.
2) CHANGE ORDER #72 — BATH & TENNIS CLUB RENOVATION — CHNGE ORDER -
B&T RENOV #72
SIGALOS & ASSOCIATES - $788.00 — REVISED TOTAL
CONTRACT AMOUNT $1,725,371.00.
D. REFERRALS: None.
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS: None.
F. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF APRIL TREAS RPT - 04 -02
2002.
G. RATIFY EMERGENCY PROCUREMENT OF FIRE STATION #2 RATIFY - FIRE STA
#2 BOILER RPLCMT
BOILER REPLACEMENT.
6. ITEMS REMOVED FROM CONSENT AGENDA: None. RMVD C AGNDA
7. BOARD & COMMISSION RECOMMENDATIONS: BD/COMM RECOM
A. RECOMMENDATION - MCDONALD'S CORPORATION — 2815 JORIE MCDONALD'S
CORP 2815 JORIE -
BOULEVARD — TEXT AMENDMENT — SEC 13- 10C -2, ORA -3: TxT AMNDMNT
The Plan Commission and the Zoning Board of Appeals recommended the
text amendments.
VILLAGE OF OAK BROOK Minutes Page 3 of 7 May 28, 2002
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7. A. The Plan Commission at its meeting on April 15, 2002 voted 6 to 0, and the
Zoning Board of Appeals at its meeting on May 7, 2002, voted 4 to 0 to
recommend approval of the request from the McDonald's Corporation
seeking approval of text amendments in the ORA -3 District to permit
expanded utilization of "The Lodge" by making hotel and restaurants
permitted uses. Currently, utilization of "The Lodge" on the McDonald's
Campus as a hotel and restaurant is limited to the employees of the owner,
its subsidiaries, affiliates, franchisees, and other invitees.
In making this recommendation, the Zoning Board of Appeals concurred
with the Plan Commission and found that the petitioner has satisfactorily
addressed the applicable factors for approval of text amendments to the
Zoning Ordinance.
President Bushy commented that with the development of this property
decades ago the company has worked within the parameters set, not only
within the letter of the law, but also with the spirit of what was intended.
She added that as they have refined their business model that Oak Brook has
continued to figure in that because of our ability to meet their needs as a
company. Working with the community by considering issues of this nature
is indicative of the kind of partnership the Village is proud to promote.
Motion by Trustee Savino, seconded by Trustee Aktipis, to concur with the
recommendations of the Plan Commission and Zoning Board of Appeals
and authorize the Village Attorney to draft the necessary ordinance for final
consideration at the June 11, 2002 Village Board meeting. VOICE VOTE:
Motion carried.
8. ACTIVE AGENDA (Items for Final Action):
A. CONFIRMATION OF APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
ACTIVE AGENDA
1) RESOLUTION 2002- SD -FP -R -809, "A RESOLUTION APPROVING RES2002-SD-FP-R-
809 FNL PLT OF
THE FINAL PLAT OF SUBDIVISION KNOWN AS OAKLAND SUBDIV -
SUBDIVISION (121 AND 209 OAK BROOK ROAD, OAK BROOK, OAKLAND SUBD.
121 &209 OAK BRK
IL 60523)': RD
The Village Attorney drafted Resolution 2002- SD -FP -R -809, "A
Resolution Approving The Final Plat of Subdivision Known as Oakland
Subdivision (121 And 209 Oak Brook Road, Oak Brook, IL 60523) ",
which approves the final plat of the Oakland Subdivision subject to the
conditions set forth in Section 2.
VILLAGE OF OAK BROOK Minutes Page 4 of 7 May 28, 2002
8. B. 1) Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Resolution 2002- SD -FP -R -809, "A Resolution Approving the Final Plat
of Subdivision Known as Oakland Subdivision (121 and 209 Oak Brook
Road, Oak Brook, IL 60523)." ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Caleel, Craig, Korin and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
2) RESOLUTION 2002 -AP -R -810, "A RESOLUTION NAMING THE RES 02 -AP -R -810,
NME LIB MTG RM
OAK BROOK PUBLIC LIBRARY MEETING ROOM THE FRIENDS
OF THE OAK BROOK PUBLIC LIBRARY MEETING ROOM ":
The Friends of the Oak Brook Public Library have long supported the
Village Library and the effort to construct a new facility more able to
provide excellent collections and services for the Oak Brook
community. The Friends donated the start-up costs to establish the Oak
Brook Public Library Foundation and later donated $100,000 to the
Foundation becoming the second largest donor to the building project.
The Friends have provided innumerable services to the Library.
Motion by Trustee Korin, seconded by Trustee Savino, to pass
Resolution 2002 -AP -R -810, "A Resolution Naming the Oak Brook
Public Library Meeting Room The Friends of the Oak Brook Public
Library Meeting Room." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
President Bushy acknowledged President Barbara Benezra and Dr.
Howard Trier of the Friends of the Oak Brook Library. She commended
them for their commitment to the Oak Brook Public Library and thanked
the Friends for their dedicated service to the Library.
Barbara Benezra, 35 Windsor Drive, Oak Brook, President of the
Friends of the Library spoke on behalf of the Friends of the Library
Board thanking the Village Board for their action. She added that it
meant a great deal that all they have accomplished is being
acknowledged and they remain committed to the support of the Library,
the programs, the staff and additions to the collection.
C. AWARD OF CONTRACTS:
AWARD CT
1) WAIVE BIDS AND AUTHORIZE PURCHASE ORDER — WvE BID -AUTH Po
RPLCMNT FD UNIT
REPLACEMENT OF FIRE DEPARTMENT UNIT 915 DIESEL 915 DIESL ENG
ENGINE:
VILLAGE OF OAK BROOK Minutes Page 5 of 7 May 28, 2002
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C. 1) As the Board had been previously advised, the Detroit diesel engine on
Fire Department Unit 915, an E -1 manufactured front -line pumper, is in
need of replacement. Inland Detroit Diesel Allison of Carol Stream has
the partially disassembled unit at its shop and is awaiting authorization
to proceed. Staff has been informed that it will take approximately 2 -3
weeks to complete the change -out.
As Inland is an authorized manufacturer's representative for Detroit
Diesel and has the engine partially disassembled, it would be more cost -
effective for the Village to allow Inland to proceed with the work rather
than soliciting another shop.
Motion by Trustee Caleel seconded by Trustee Savino, that the Village
Board waive bids and authorize issuance of a purchase order to Inland
Detroit Diesel Allison of Carol Stream, IL in the not -to- exceed amount
of $31,400 for replacement of Fire Department Unit 915's diesel engine.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Bushy noted that she had been in Springfield for the Homeland
Security summit for three days. She commented that based on what she learned
at this summit, that the Village of Oak Brook has a high level of emergency
planning to offer its residents. President Bushy reported that the Village is
working to obtain funds from the State of Illinois and the federal government
for equipment and training of our public works personnel and other necessary
personnel. She was interviewed by the New York Times regarding this issue.
She announced that another major conference will be held in Oak Brook and
was pleased to learn that Oak Brook is acknowledged by Illinois security
personnel as a leader in the field. The Village will be continuing to educate
residents how to ready their homes for any emergency situation.
She reported that she met with U.S. Senator Fitzgerald through the DuPage
Mayors and Managers Conference regarding electronic sales tax and that he has
stated he is supportive of the municipalities concerns on this issue. He is
concerned with the two -year moratorium on the sales tax issue. Discussion also
included Homeland Security training and overtime costs for emergency
management situations.
VILLAGE OF OAK BROOK Minutes
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Page 6 of 7 May 28, 2002
INFO & UPDA "CES
VLLGPRES
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B. VILLAGE MANAGER: VLLG MGR
Village Manager Veitch reported that one application to treat the Gypsy Moth
infestation has occurred and a second spraying will occur shortly as weather
permits.
Village Manager Veitch reminded the Board of the Village Board's Workshop
meeting on Monday, June 3, 2002.
He also reported on the subject that Mr. Robin Zahran had spoken to the
Village Board at their May 14th meeting regarding an incident at his home
involving the Police Department. Village Manager Veitch reminded the Board
that he provided information related to the incident to them two days after that
meeting and also sent a letter to Mr. Zahran providing the same information.
He summarized that it was the conclusion of the police officers that responded
to Mr. Zahran's home that probable cause for an arrest in that incident did not
exist. Mr. Zahran complained about the lack of arrests and the content of the
police report. An investigation was conducted by Sgt. Mucha and Lt. Haas who
concurred that the officers had acted properly. Mr. Zahran contacted the
Village President on January 3, 2002 regarding his complaint and later spoke
with Chief Pisarek and contacted the Village Manager. He has not pursued any
of the recommendations outlined to him by the Village Manager. Village
Manager Veitch again, in his letter of May 16, 2002, explained the process Mr.
Zahran may follow.
President Bushy stated that she did not return Mr. Zahran's telephone call due
to the attitude and language used by him regarding this issue.
DEPARTMENTAL REPORTS: No Business. DEPT. RPTS
UNFINISHED AND NEW BUSINESS: None.
UNFIN & NEW
BUSINESS
OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
OTHER BUS.
ADJOURNMENT:
ADJRN
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at
8:19 p.m. VOICE VOTE: Motion carried.
ATTEST:
Lin a K- CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes
Page 7 of 7 May 28, 2002