Minutes - 05/28/2013 - Board of Trustees (2)MINUTES OF THE MAY 28, 2013 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON JUNE 11, 2013
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:07 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pmss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael
Manzo, Mark Moy, Gerald Wolin, and Asif Yusuf.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director;
Sharon Dangles, Finance Director; Tom McEllin, Fire Chief, Sue Madorin,
Library Director; James Kruger, Police Chief; Michael Hullihan, Public
Works Director; Trey VanDyke, Sports Core Director; and Peter Friedman,
Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani welcomed newly elected Trustees Don Adler and John Baar. He
mentioned that he and other public officials participated in the Hinsdale Memorial Day
Parade. He stated that IDOT denied Oakbrook Terrace's request for a red light signal at
Route 83 and 22nd Street. He also sent condolences to Finance Director Dangles who
recently suffered the loss of her father.
4. RESIDENTNISITOR COMMENT
Residents and visitors who signed up to speak will do so during the agenda item.
APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 14, 2013
Motion by Trustee Manzo, seconded by Trustee Wolin to approve the minutes of the
Regular Board of Trustees meeting of March 14, 2013. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
VILLAGE OF OAK BROOK MINUTES Page 1 of 9 REGULAR MEETING OF MAY 28, 2013
A. Accounts Payable for Period Ending May 24, 2013 - $2,593,589.37
Significant Items included in Above:
1) Holland & Knight, LLP — Legal Services — April, 2013 - $15,945.04
(FYI 3 — YTD - $54,172.10)
TOTAL LEGAL BILLS PAID FOR 2013- $77,840.10
2) Illinois State Toll Highway — 5`h & Final IGA Payment (1 -88 /York to Rt. 83) -
$1,948,858.20
3) DuPage Water Commission — April 30, 2013 - $257,335.42
B. Approval of Payroll for Pay Period Ending May 11, 2013 - $708,625.73
C. Community Development Referrals — NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) 2014 Water Main Improvements — Professional Services
E. Budget Adjustments —NONE
F. Ordinances & Resolutions
1) ORDINANCE 2013- TC -RR -G -1001, An Ordinance Amending Chapter 2
(Traffic Schedules) of Title 7 (Motor Vehicles and Traffic) of the Village Code of
the Village of Oak Brook in Relation to Avenue Loire
2) ORDINANCE 2013 -PD- LIMO -OF- ADJUD -G -1000, An Ordinance Amending
the Oak Brook Village Code to Allow for Violations of the Village Limousine
Regulations to be Adjudicated Before the Village Code Hearing Department
3) ORDINANCE 2013 -LC- LIMO- CO -DR -G -1002, An Ordinance Amending
Sections 4 -10 -3, 4 -10 -4, and 4 -10 -5 of the Village Code of the Village of Oak
Brook Relating to Limousine Licenses
4) RESOLUTION 2013- ADHOC- ENHANCE - CMTE -R -1264, A Resolution
Further Amending Resolution R -1191 to Increase the Number of Members of the
Village Ad Hoc Residential Enhancement Committee
5) RESOLUTION 2013- TC -SGNL- CNTRCT -EX -R -1266, A Resolution Approving
and Authorizing the Execution of an Agreement for Traffic Control Maintenance
Services By and Between the Village of Oak Brook and Lyons Electric Company,
Inc.
6) RESOLUTION 2013- ENG -AG- ITEP -EX -R -1267, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of
Oak Brook and Hitchcock Design Group for Design Services Related to the 22 "d
Street Beautification Project
VILLAGE OF OAK BROOK MINUTES Page 2 of REGULAR MEETING OF MAY 28, 2013
G. Monthly Treasurer's Report —April 30, 2013
Motion by Trustee Wolin, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
1) Item 6.F.6. RESOLUTION 2013- ENG -AG- ITEP -EX -R -1267, A Resolution
Approving and Authorizing a Professional Services Agreement By and Between the
Village of Oak Brook and Hitchcock Design Group for Design Services Related to the
22nd Street Beautification Project
Trustee Manzo asked Public Works Director Hullihan if he researched other firms to do
the work. Director Hullihan stated that the Village conducted the Request for
Qualifications process and chose Hitchcock Design Group to design the 22nd Street
Beautification Project.
Motion by Trustee Manzo, seconded by Trustee Wolin to approve Item 6.F.6.
ROLL CALL VOTE:
Ayes: 6 — Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 — None
Abstain: 0 —None
Absent: 0 —None
Motion carried
8. BOARD & COMMISSION RECOMMENDATIONS
A. Aerotek and Parvin Clauss Sign Company— 903 Commerce Drive —Variation— Sign
Regulations
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals with regard to the approval of the requested variations
to permit a new 60.5 square foot wall sign on the building located at 903 Commerce Drive
subject to the following conditions:
1. That the color of the proposed raceway fully visually matches the underlying
building elements to minimize its visibility;
2. In the event it is determined by staff that the color of the raceway does not
properly match the underlying building elements that it be modified, subject to
VILLAGE OF OAK BROOK MINUTES Page 3 of 9 REGULAR MEETING OF MAY 28, 2013
staff approval;
3. Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as
specifically varied or waived; and
4. Adoption of an ordinance necessary to grant the requested variation, which
ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the June 11, 2013 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6 — Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
B. Advocate Health and Hospital Corporation — 2025 Windsor Drive — Variation -
Parking Regulations and Amend Conditions of Ordinance S -555
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals with regard to the approval of the requested variation
to permit 51 additional parking spaces in the required front yard for the property located
at 2025 Windsor Drive subject to the following conditions:
1. The proposed parking and landscaping shall be constructed in substantial
conformance with the approved plans;
2. At the time of installation the earthen berm, the bioswale and plant material shall
meet the minimum height requirement of forty -eight (48') inches over the entire
length of the proposed landscape screen. The landscape screen shall be
maintained and replaced in accordance with approved plans by current and
subsequent owners;
3. Notwithstanding the attached exhibits, the applicant shall meet all Village
Ordinance requirements at the time of building permit application except as
specifically varied or waived; and
4. Adoption of an ordinance necessary to grant the requested variation, which
ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the June 11, 2013 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6 — Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried
VILLAGE OF OAK BROOK MINUTES Page 4 of 9 REGULAR MEETING OF MAY 28, 2013
9. UNFINISHED BUSINESS —NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) AdHoc Residential Enhancement Committee
Motion by Trustee Yusuf, seconded by Trustee Moy to approve the appointment of Nicki
Ricci to the AdHoc Residential Enhancement Committee to a term that expires in
October, 2013. VOICE VOTE: Motion carried.
2) Board of Fire and Police Commission
Motion by Trustee Baar, seconded by Trustee Manzo to approve the reappointment of Ed
Main to the Oak Brook Fire and Police Commissioners to a term that expires in May,
2016. VOICE VOTE: Motion carried.
Motion by Trustee Baar, seconded by Trustee Moy to approve the appointment of John
Pircon to the Oak Brook Board of Fire and Police Commissioners to fulfill a vacant term
that expires in May, 2015. VOICE VOTE: Motion carried. Trustee Manzo voted nay.
Trustee Wolin believes that Judy Lucas may not be objective since she attended the
Steven Peterson Hearings. Trustee Adler had some concerns and asked additional
questions. Trustees Yusuf and Baar believe that she will be objective, fair, and will do a
good job. Discussion ensued.
Motion by Trustee Baar, seconded by Trustee Yusuf to approve the appointment of Judy
Lucas to the Oak Brook Board of Fire and Police Commissioners to fulfill a vacant term
that expires in May, 2014. VOICE VOTE: Motion carried. Trustee Wolin voted nay.
3) Hotel Convention and Visitors Committee
Motion by Trustee Manzo, seconded by Trustee Wolin to approve the reappointment of
Mort Kouklan to the Oak Brook Hotel Convention and Visitors Committee to a term that
expires on February 28, 2014. VOICE VOTE: Motion carried.
Motion by Trustee Yusuf, seconded by Trustee Moy to approve the reappointment of Dr.
Ifikharul Abbasy to the Oak Brook Hotel Convention and Visitors Committee to a term
that expires on February 28, 2014. VOICE VOTE: Motion carried.
4) Library Commission
Motion by Trustee Moy, seconded by Trustee Wolin to approve the reappointment of
Susan Lasinski to the Oak Brook Library Commission to a term that expires in 2016.
VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 5 of 9 REGULAR MEETING OF MAY 28, 2013
5) Plan Commission
Motion by Trustee Baar, seconded by Trustee Moy to approve the reappointment of
Simon Sheers to the Oak Brook Plan Commission to a term that expires in May 2016.
VOICE VOTE: Motion carried. Trustee Manzo voted nay.
Motion by Trustee Moy, seconded by Trustee Manzo to approve the appointment of
William Weiss to the Oak Brook Plan Commission to a term that expires in May 2016.
VOICE VOTE: Motion carried.
6) Police Pension Fund Board
Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the reappointment of
Hitesh Patel to the Police Pension Fund Board to a term that expires in 2015. VOICE
VOTE: Motion carried.
B. Ordinances & Resolutions
1) RESOLUTION 2013 -ENG- PUMP - STY - GOLF -R -1268, A Resolution Approving and
Authorizing a Professional Services Agreement By and Between the Village of Oak
Brook and Christopher B. Burke Engineering, Ltd for Engineering Services for the Oak
Brook Golf Course
Discussion ensued regarding Christopher B. Burke's work within DuPage County and the
Village. Consensus was that they are an extremely competent firm to complete this job.
Sports Core Director VanDyke discussed the different tasks that they will be performing.
Discussion also ensued regarding flooding issues at the golf course.
Motion by Trustee Baar, seconded by Trustee Wolin that the Village Board approve
Resolution 2013 -ENG- PUMP - STY - GOLF -R -1268 authorizing the execution of an
agreement by and between the Village of Oak Brook and Christopher B. Burke
Engineering, Ltd to provide professional engineering services to the Sports Core and
funded by the General Corporate Fund.
ROLL CALL VOTE:
Ayes: 6 — Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
C. IML Lobby Day — DISCUSSION
President Lalmalani stated that he, Trustee Adler and Manager Niemeyer attended the
Illinois Municipal League Lobby Day in Springfield. Trustee Adler and Manager
Niemeyer gave a brief summary of the day's events and discussed major issues and
VILLAGE OF OAK BROOK MINUTES Page 6 of 9 REGULAR MEETING OF MAY 28, 2013
legislation such as pension reform, PSEBA reform, and municipal revenue reductions
from income and sales tax.
D. Hotel Tax/Imemet Travel Companies Litigation — DISCUSSION
Trustee Adler discussed the legal service agreement that the Board previously approved
with several law firms regarding the collection of hotel room taxes owed to the Village by
internet travel companies.
Attorney Friedman gave a brief summary of the legal case that Rosemont undertook a few
years ago. He also discussed the similarities and differences in Oak Brook's and
Rosemont's legal service agreements.
The consensus of the Board was to investigate this matter further prior to executing the
agreement that was previously approved for collection of hotel room taxes.
E. Summer Board of Trustees Meeting/Pending Agenda Items /Short Term Goals —
DISCUSSION
Manager Niemeyer requested feedback on short-term goal planning and the summer
meeting schedule. The consensus was to cancel the August 13th Regular Board meeting
and to schedule a Special Board meeting on either August 26`h or 28th, and to schedule the
strategic plan discussion on July 91h during the Regular Board meeting. The Board also
agreed that an outside consultant to help them work together is not needed, to have a
Committee of the Whole Meeting dedicated to the Sports Core, give a brief update on the
Sports Core at the next Board meeting, and to discuss the Village's pension plans at a
Regular Board meeting.
F. Polo Update
Trustee Adler stated that Mr. Kevin Kelleher cannot run and administer the 2013 Polo
operation due to illness in his family so therefore the Village has taken over full
responsibility. Assistant Village Manager Wing and the Polo Committee gave a brief
presentation which covered the following:
• 2007 — 2013 Polo revenue and expenses
• 2013 Polo — 6 events, season ticket option added, pre- season ticket sold via
website, advertiser and sponsor program
• Polo Committee — discussion on sponsorships, event program ad space, group
ticket sales, new ideas, bringing back old things, and setting themes for each of
the scheduled Polo dates
• July 28th has been designated as family day at Polo and to honor and celebrate
Olivia Donnelly and the Ronald McDonald House Charities
• 2013 Polo goals - continue to add sponsors, increase advertisers in the event
program, double the 2012 attendance, establish multi -year agreements, and
restore Oak Brook Polo as a "must experience" event
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11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer gave a brief update on the upcoming Taste of Oak Brook. He stated
a report will be presented at the next Board meeting. He also mentioned that there is a
flash flood warning for southern DuPage County.
B. VILLAGE CLERK
Clerk Pruss stated that there are new resident packets available and that the Oak Brook
Police Department Honor Guard participated in the Elmhurst Memorial Day Parade.
C. TRUSTEES
Trustee Manzo stated that the Board should address the issue of Board members
amending minutes by picking and choosing statements made by other individuals.
Trustee Baar stated he looks forward to serving with President Lalmalani, fellow Board
members and staff.
Trustee Moy stated he looks forward to working with the newly elected Trustees. He
also commended the Police Department for their work on two pending cases.
Trustee Adler stated that he appreciates the welcome and looks forward to working with
everyone.
Trustee Yusuf welcomed the new Trustees and stated that he looks forward to working
with them.
D. VILLAGE ATTORNEY - NONE
E. VILLAGE PRESIDENT
Chief Kruger gave a brief summary on one of the cases the Police Department is
working on. He also stated that on Friday the Police Department will participate in the
Cop on the Rooftop fundraiser for Special Olympics.
Chief McEllin stated that the Oak Brook Fire Department participated in the Elmhurst
Memorial Day Parade.
12. ADJOURN TO CLOSED SESSION- For the purpose of discussing (1) litigation matters
pursuant to section 2c(11) of the Illinois open meetings act, respectively
Motion by Trustee Manzo, seconded by Trustee Yusuf to adjourn to closed session for the
purpose of discussing (1) litigation matters pursuant to section 2c(11) of the Illinois open
meetings act, respectively.
ROLL CALL VOTE:
Ayes: 6 — Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
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Nays: 0 —None
Abstain: 0 —None
Absent: 0 —None
Motion carried
12. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 10:17 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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