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Minutes - 06/09/1981 - Board of Trustees�1 I. CALL MEETING TO ORDER VILLAGE OF OAK BROOK MINUTES OF REGULP.R MEETING Juno 9, 1981 The Regular_ Meeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees George Congreve Walter C. Imrie Robert F. Listecki Arthur W. Philip William R. Watson President Wence F. Cerne Absent: Trustee Joseph H. Rush II. APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Congreve.... That the minutes of the Regular Meeting of May 19, 1981 be approved as submitted and waive reading of same. Voice vote: all in favor So ordered Trustee Philip moved - seconded by Trustee Listecki.... That the minutes of the Regular Meeting of May 26, 1981 be approved as corrected and waive reading of same. Voice vote: all in favor III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. So ordered A. ORDINANCE NO. G -293: ORDINANCE AMENDING ARTICLE VI OF CHAPTER 12 OF THE CODE OF vrcv��vr�v�r,� Ur TnE VILLHVE Ur" UAR bXUU&, 1LLINUi5, REgULR:I_NG PERMITS FOR THE DRILLING OF WATER WELLS AND PROVIDING STANDARDS TIiEREFOR Proposed ordinance creates standards, procedures, and fees for the drilling of water wells. Trustee Congreve moved - seconded by Trustee Watson.... To approve Ordinance No. G -293 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered B. ORDINANCE NO. G -294: ORDINANCE AMENDING SECTION 3 -28 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK RELATIVE TO CLOSING HOURS FOR RETAIL LIQUOR LICENSES Proposed ordinance clarifies the restrictions and regulations relative to the closing hours of business. Trustee Listecki moved - seconded by Trustee Imrie.... To approve Ordinance G -294 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered VILLAGE OF OAK BROOK MINUTES -1-- June 9, 1.931 VILLAGE OF OAK BROOK MINUTES -2- June 9, 1981 C. RESOLUTION NO. R -305: RESOLUTION APPROVING THE FINIiL PLAT OF BEUTLER'S SUBDI- VISION Proposed resolution directed by Board at the R-agular Meeting of May 26, 1981. Trustee Watson stated he will abstain from voting due to relationship with owner. Trustee Philip moved - seconded by Trustee Congreve.... To approve Resolution No. R -305 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki and Philip Nays: none Absent: Trustee Rush Abstain: Trustee Watson President Cerne indicated approval of the motion. So ordered . D. ORDINANCE NO. G -295: ORDINANCE AMENDING CHAPTER 9 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK FLND PROHIBITING DISORDERLY CONDUCT_ Proposed ordinance provides an alternative between taking action under the criminal code and not taking action at all. �I Trustee Imrie moved - seconded by Trustee Watson.... To approve Ordinance No. G -295 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imra_e, Listecki, Philip and Watson Nays: none j Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. E. ORDINANCE NO. G -296: ORDINANCE AMENDING ORDINANCE G -261 AND PROVIDING FOR REVISED REGULATION OF TRAFFIC ALONG SPRING ROAD BETWEEN OAK -BROOK ROAD AND ADAMS ROAD Proposed ordinance directed by Board at the Regular Meeting of May 26, 1981 amends the southbound restricted hours on Spring Road from 3:00 to 6:00 P.M. Monday thru Friday. Trustee Congreve moved - seconded by Trustee Imrie.... To approve Ordinance No. G -296 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip and Watson Nays: Trustee Listecki I Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered F. ORDINANCE NO. G -297: ORDINANCE AMENDING ARTICLE III OF CHAPTER 12 OF THE CODE OF I -` ORDINANCES OF THE VILLAGE OF OAK BROOK REGARDING CONSTRUCTION REGULATIONS FOR PUBLIC WORKS AND ESTABLISHING PLAN REVIEW AND INSPECTION FEES FOR CERTAIN WORK IV! WITHIN STREET RIGHTS -OF -WAY Trustee Congreve moved - seconded by Trustee Watson.... To approve Ordinance No. G -297 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. FINANCIAL A. Treasurer's Report VILLAGE OF OAK BROOK MINUTES -2- June 9, 1981 1 l r k VILLAGE OF OAK BROOK MINUTES -3- °Ju11e 9, 19E1 Trustee Imrie moved - seconded by Trustee Congreve.... That the Treasurer's Cash and Investment Report for the month of May, 1981 be accepted as presented. Revenue Fund Balance Corporate Fund $462,374.92 $3,297,498.81 Motoz Fuel Tax Fund 5,098.80 83,187.29 Revenue Sharing Fund 3.61 628.11 Water Fund 104,591.87 1,629.067.79 1976 Revenue Bond Fund -0- .07 Sports Core Bond 36,307,47 222,502.94 Sports Core Operating Fund 143,620.51 287,358.35 � Voice vote: all in favor Motion carries. B. Payouts -R & R Electric Co. - Service i Outlets and Installation Trustee Philip moved - seconded by Trustee Congreve.... i To authorize final payment to R & R Electric in the amount of $8,688.00 for installation of the service outlets for the electric carts and expansion of the cart storage area. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. I - Cherry Creek Landscape - Final Payment - Landscaping, Golf Course & Commons With no objections, this matter was deferred to the next regular meeting of 6123181. -Final Payment - CarZo V. Santucci, Inc. - Watermain Construction Trustee Congreve moved - seconded by Trustee Philip.... To authorize payment #4 and final for Watermain Construction Services in the total amount of $6,000.00. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush j President Cerne indicated approval of the motion. 50 ordered. C. Approval of Bills Accounts Payable, dated June 9, 1981, presented to reflect payment from the following funds: Corporate Fund $240,089.47 Motor Fuel Tax Fund 2,336.88 Revenue Sharing Fund 46.58 Water System Funds 245,588.64 Sports Core Operational Fund 108,924.20 1976 Revenue Bonds 9,239.75 TOTAL $606,225.52 Trustee Congreve moved - seconded by Trustee Watson.... To approve payment of Accounts Payable in the total amount of $606,225.52, and authorize the President and Treasurer to affix their signatures thereon. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. -3- June 9, 1981 VILLAGE OF OAK BROOK MINUTES i VILLAGE OF OAK BROOK MINUTES -4- June 9, 1981 D. Investments Trustee Congreve moved -- seconded by Trustee Philip.... To approve and ratify the following invcstment from the Sports Core Operating Fund. One federally secured Certificate of Deposit in the amount of $125,000.00 to mature at Oak Brook Bark on November 12, 1981 at a rate of 16.75% (169 days). Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. Trustee Imrie moved - seconded by Trustee Listecki.... To approve and ratify the following investment from the Sports Core Bond Fund. One federally secured Certificate of -?)eposit'in the amount of $222,495.15 to mature at First Federal Savings and Loan on 1';ovol.iber 25, 1981 at a rate of 16.5% (182 days) . Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. Trustee Congreve moved - seconded by Trustee Listecki.... To approve and ratify the following investment from the Water Fund. One federally secured Certificate of .Deposit in the amount of $135,291.32 to mature at First National Bank of Oak Brook on October 26, 1981 at a rate of 16.0% (145 days) . Roll call vote: Ayes: Trustees Congreve, Imrii, Listecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motiozl. So ordered. E. Request. to Purchase Reserve Ambulance Prior to purchase, staff would select best_ vehicle to meet Village specifications. Trustee Imrie moved - seconded by Trustee Listecki.... To approve the purchase of a used 1978 Modular Type,Ill Ambulance from the Fire Service Suppl u Compxny Inc... for a total purchase and delivery price of $16,875.00 and waive competitive bidding on the basis of a unique purchase agreement. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki and Watson Nays: Trustee Philip Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. F. Approval of Repair to Paving Blocks -° East Village Commons Entrance This work will complete the repairs to the pavers at both the East and West entrances to the Village Hall that began three years ago. Trustee Congreve moved - seconded by Trustee Watson.... To accept proposal from A. J. Sabella dated May 26, 1981 for $7,000.00 to complete paver repairs and to waive the bidding requirement due to this being the only contractor interested ir. -ub.nitting a proposal. Roll call vote: Ayes: Trustees Congreve, r�istecki, Philip and Watson Nays: i2one Absent: Trustee Rush President Cerne indica ved approval of the Div- So ordered. VILLAGE OF OAK .BROOK P11 NUTES Iv_ June 9, 1981 l VILLAGE OF OAK BROOK MINUTES G. Approval to Refurbish and Upgrade Engine #916 Trustee Imrie moved - seconded by Trustee Listecki.... - 7;"n& 9, 1-C'31 To accept the qualified low bid of $5,195.04 for refinishing of Engine #916 from Specialty Vehicle Services, Inc. of Crestwood, IL. and due to its being a specialized service that the bidding requirement be waived. Roll call vote: Ayes: Trustees Congreve, Imrie, Litstecki, Philip and Watson Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. V.I OLD BUSINESS A. Spring Road /Oak Brook Road Traffic Control Trustee Congreve moved - seconded by Trustee Philip.... To approve utilization of a mechanized gate installation on Spring Road near its intersection with Oak Brook Road for traffic control purposes, at a cost of approximately $529.24. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip and Watson. Nays: none Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. B. Kenneth J. Kuczen - Fence Variation - 284 Timberview Drive On 6128181, the Zoning Board of Appeals recommended denial_ of the request for a variation to allow for a solid 7 foot high fence to be erected on the lot line. Trustee Watson moved - That the variation as requested by the petitioner be granted, and that the Village Attorney prepare the required Ordinance. Motion dies for lack of a second. Trustee Listecki moved - seconded by Trustee Watson.... To grant a variation for a 6 foot high solid fence to be erected 5 feet from the lot line, with landscaping to be planted in such a manner to adequately screen the fence in approximately 3 years, and that the Village Attorney prepare the required Ordinance. Roll call vote: Ayes: Trustees Listecki, Watson Nays: Trustees Congreve, Imrie and Philip Absent: Trustee Rush President Cerne indicates disapproval of motion. Motion failed. Trustee Congreve moved - seconded by Trustee Philip.... To concur with the recommendation of the Zoning Board of Appeals and deny the fence variation as requested. Roll call vote: Ayes:' Trustees Congreve, Imrie, Listecki, - Philip Nays: Trustee Watson Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. C. Dan Williams - Special Use Flood Plain and Structure Height - 180 Forest Trail On 612181, the application for a variation to Structure Height was withdrawn; the Zoning Board of Appeals considered the petition for a Special Use Flood Plain and was unable to make a recommendation due to the motion not receiving the concurring vote of 4 members. VILLAGE OF OAK BROOK MINUTES -5- June 9, 1981 k 4 VILLAGE OF OAK BROOK MINUTES -6- 4 June 9, 1981 Trustee Watson moved - To concur with the recommendation of the Zoning Board of Appeals that the Special Use to build a residence in'F1ood Pain be granted subject to: 1) Compensatory storage requirement being waived; 2) To allow for the gradual sloping of ground away from the structure rather than the restrictions as contained within Section 10 -49 of the Code of Ordinances; 3) Applicant to provide covenant releasing the Village from any liability resulting from public safety vehicles unable to provide service during flood conditions; and that the Village Attorney prepare the required Ordinance. Motion dies for lack of a second. Trustee Watson moved - seconded by Trustee Listecki.... To grant the Special Use to build a residence in Flood Plain subject to: l) Compensatory storage requirement being waived; 2) Applicant to provide covenant releasing _ the village from any liab-1 11 ty resulting from public safety vehicles unable to provide service during flood conditions; and that the Village Attorney prepare the required Ordinance. Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki and Watson Nays: Trustee Philip Absent: Trustee Rush President Cerne indicated approval of the motion. VI. NEW BUSINESS A. Liquor License Request - Annie's of Santa Fe So ordered. Request from Annie's of Santa Fe for a Class A -1 liquor license necessitates a modification to the Ordinance to increase the number of licenses by one. After discussion, this matter was referred to staff for further information. B. Request - Oak Brook Fraternal Order of Police The 7th annual benefit baseball game is to be held 6127181 by the Fraternal Order of Police & The Oak Brook Rotary against the Chicago Black Hawks, with proceeds going to West Suburban School for Retarded Children in Lombard. Festivities include rides on a fire truck for the children. Trustee Imrie moved - seconded by Trustee Watson.... To permit the use of a Fire Department Vehicle as requested. Voice vote: all in favor So ordered. C. Ashley's /Butterfield Club - 10 Kilometer Run Request for a temporary liquor license to be used in conjunction with the 10 Kilon et_er Run at the Oak Brook International Office Center. Trustee Philip moved - seconded by Trustee Congreeve.... To concur with the President and authorize the issuance of a temporary Class D Liquor License to be used in a tent in the parking lot area of the subject property. Voice vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip Nays: Trustee Watson Absent: Trustee Rush President Cerne indicated approval of the motion. So ordered. VILLAGE. OF OAK BROOK MINUTES -6- June 9, 1981 VILLAGE OF OAK BROOK MINUTES - 7- 7� June 9, 1981 Trustee Philip moved - seconded by Trustee Congreve.... To allow for the erection of temporary signs identifying the race, the start and finish, all to be within the interior of the complex of buildings. Voice vote: all in favor So ordered. D. S. K. & Padma Sundaram (2600 Oak .Ero!. =,k HT Z1s Rd.) - REa Z Lot Varia Lion Refer to Zoning Board of Appeals Meeting 717181. E. Gerald A. Kolschowsky (722 Midwest Club) - Structure Height Var?ation Refer to Zoning Board of Appeals Meeting 717181. F. Adjournment Time: 9:25 P.M. Trustee Congreve moved - seconded by Trustee Listecki.... To adjourn this meeting. Voice vote: all in favor So ordered. Approved Respectfully submitted, • \ Marianne Lakos.i 1 r Village Clerk z VILLAGE OF OAK BROOK 1,11YU7'ES -7- June 9, 1982