Minutes - 06/09/1992 - Board of TrusteesSOr-
q - q 6*L
ON
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room o'i'r.-' the Village Commons
at 7:32 p.m. Pledge of Allegiance was given.
2. HULL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Payovich, Shumate, and
Winters.
ABSENT: Trustee Skinner.
IN ATTENDANCE: Bruce F. Kapff,, Acting Village Manager; Richard A.
Martens, Village Attorney; Maggie Powers, Finance officer/Treasurer;
Dale L. rfey, Jr., Village Engineer.; Tom Hawk, Director of Code
Enforcement; Doug Patchin, Public Works Journeyman.
3. ANNOUNCEMENTS & OPEN FORUM:
President Bushy announced the acceptance of a letter of resignation from
Trustee Krafthefer. She noted Tvastee Krafthefer's professionalism as
the Liaison Trustee to the Sports Core and wished him well in his
transfer to St. Paul, Minnesota. President Bushy announced Trustee
Shumate has accepted the position as Liaison Trustee to the Sports Core.
She stated since the Sports Core is in full operation, it is necessary
to fill the vacancy. Trustee Shumate is a member of the Bath & Tennis
and Golf Clubs and has already begun his duties and is working with
Sports Core Manager McAdams and Acting Village Manager Kapff.
President Bushy announced that the Executive Session Minutes of the
Village of Oak Brook from July, 1991 through December, 1991 are
available for public inspection.
President Bushy noted the MTV Sports Festival at the Sports Core
facility and personally thanked the Village Staff for their
professionalism in preparing for the event. She also noted her request
to cancel polo during the event, even though the rolo Contract states it
is; an'tillary to the event, due to the safety of everyone concerned,
of the costs incurred by the Village were paid by the promoter of
the event. Finance Officer Powers has an estimated cost of $27,203.90,
and the tillage has received $30,000.00 from the promoter.
VILLAGE OF OAK BROOK Minutes
/16;
1
June 9,, 1992 -
CALL TO ORDER
ROLL CALL
ANNOUNCEMENTS
wo
4. APPROVAL OF MINUTES:
Trustee Winters moved to approve the minutes of the Committee-of-the-
Whole Meeting of May 21, 1992 as presented and waive the full reading
thereof. Seconded by Trustee Bartecki. VOICE VOTE,. Notion carried.
Trustee Winters moved to approve the minutes cular Meeting of of the Re
A. -r
May 26, 1992 as presented and waive the full reading thereof. Seconded
by Trustee Shumate. VOICE V = : Notion carriea.
5. CONSENT AGENDA:
Tvastee PayovA,'.ch requested Item S.B,, "Bid Recommendation- 10-Ton Dump
Truck - Unit 505 - Public Works", be removed from the Consent Agenda for
discussion.
Trustee Winters mmied to approve the Consent Agenda. Seconded by
Trustee Payovich. Roll Call Vote:
Ayes: 4-Trustees Bartecki, Payovich, Shvinate, and Winters.
Nays: O-None.
Absent: 1-Trustee Skinner. Motion carried.
MINUTES
C. DL, PAGE WATER COMMISSION PRESSURE ADJUSTING STATION REIMBURSEMENT: �.)WC PRESS-URE
XDJUSTING STN.
1. RESOLUTION NO. R-561 A RESOLUTION ACCEPTING THE PRESSURE RES. R-561
ADJUSTING STATIONS PA-16A AND 16B: Approved Omnibus Vote.
2. RESOLUTION HO. R-562 A RESOLUTION ACCEPTING THE PRESSURE RES. R-562
ADJUSTING STATION PA-16C: Approved Omnibus Vote.
D. ORDEINWCE NO. 5 -739. AN ORDINANCE ASCERTAINING THE PREVAILING RATE. ORD. S-739
OF WAGES FOR LABORERS, W9 AND MECHANICS EMPLOYED IN PUBLIC PRE. RATE OF
WORKS IN VHE VILLAGE OF OAK BROOK DU PAGE AND COOK COUNTIES, VT AG E5
ILLINOts: Approved Omnibus Vote.
E. PAYOUTS:
1. JAMES J. BENES & ASSOCIATES - PAYOUT #9 - 1991 PAVING
PROJECT NO. 91-1106; Approved Omnibus Vote.
2. BRADLINK - PAYOUT #2 & FINAL - RESERVOIR B - 1AMSCAPING:
Approved Omnibus Vote.
VILLAGE Of-, OAK BROOK Minutes 2 June 9, 1992
Ar,
PAYOUTS:
BENES-1991
PAVING PROJECT
BRADLINK
RES. A
3. THE DUBS COMPANY - PAYOUT #2 ® VILLAGE HALL RENOVATION:
.Approved omnibus Vote.
6. I,-PENS REMOVED FROM CONSENT AGENDA:
BT - UNIT 505
B. UD RECOMMENDATION- 10-TO14 DUMP TRUCK
Trustee Payovich moved
truck with dump bedy,, s
Ford Truck Sales in the
LaSalle National for a
interest rate of 5.95%.
Vote:
4-Trustees Barteckie payovilcho Shumate, and inters,
0-None.
I-Trustee Skinner. Motion carried.
to award the bid for a now tandem axle diaw
alt spreader and snow plow to Southside
amount of $65,948.00 and contract with
three year purchase agreement at an annual
Seconded by Trustee Winters. Roll Call
Ayes:
Nays:
Absent.*
Trustee Shumate made the following cormas, on '%'-,he Sports Core facii1ity:
Every employee from last tennis season has returned for th`s season.
Sean Creed h s the physical plant at the Bath & Tennis in an orderly
manner, but Trustee &I-jamate, feels the grounds needs ingrovement.
Trey VanDyke requested some improvements at the golf course. Spos
Core Manager McAdams is analyzing the needs. Trustee Shumate rioted his
requested improvements in the following areas: Bath & Tenn-.*N,.s Clubhouse
needs to have wood stain cozq:�Ieted; shower stalls at the Bath & Tennis
need panels replaced; gravel replacement on some cart Paths on golf
course; purchase blue and green mrbrellas for the Bath & Tennis; paint
tennis fences; properly maintain green areas between tennis courts;
computerized Bath & Tennis membership charges; and purchase of an air
conditioner for the Bath & Tennis kitchen. The proposal 01 the tennis
bubble and f inane .-;F.al plan are d4layed due to the MTV event and will be
presented to the Village Board at the next Regular Meeting. A meeting
with Village Attorney Martens, the polo and Equestrian owners and Sports
Core Manager McAdams will be. held to clarify the use of the polo fields
and initiate an addendum to the present polo Contracts relating to said
subjeCt.
992
�VILLAGE OF OAK BROOK Minutes 3 June 9, 1
1
DUBS-VILLAGE
.ALL RENOVATIO'.k'
BID REC . -P .14.
10-TON DUMP
TRUCK-UNIT 505
President Bushy noted this type of event, as the FITV Sports Festival,
can be sponsored by the Village.
Environmental Concerns & Public Works: Trustee Payovich - On May 27 and
280 1992, Trustee Skinner, Trustee Payovich and President Bushy attended
the Springfield weeting with legislators and met with Senator Philip and
RepresentativE Daniels. The legislators agreed to leave the surcharge
for another year.
Personnel & Library: None.
Zoninq & Planning: Trustee Skinner - No report.
Public Safety: Trustee Winters - Complimented Staff on the MTV event,
particularly in the public safety area of the Police Department for
crowd and noise control. The Fire Departmnt hazard team assisted the
Woodridge Fire Department. Our paramedics were honored by the Elmhurst
Hospital for their life saving efforts. Trustee Winters acknowledged
the retirement of Marianna Lakosil, Assistant Building Commissioner and
former Village Clerk, for her 24 years of service to the Village.
President Bushy also noted her years of dedicated service to the
Village.
Presidsntls. Repot: President Bushy stated a written report on the trip
to Springfield will be available to the Trustees and other interested
parties.
9. UNFINILSHED BUSINESS:
A. CONTINUED DISCUSSION - RECOMMENDATION FROM PLAN COMMISSION BIKE TRAILS
REGARDING BIKE TRAILS:
A discussion ensued relative to the Bike Path System. The
following comments were stated:
Tony Tappin, Plan Commission member, requested the Village Board
to appoint a 6-resident member and 2-Park District member Bike
Path Committee with a 3-year term and election of a Chairman. He
noted that Park Distri-ft staff has participated in the meetings
regarding the Bike Path system.
President Bushy, requested the terms be staggered for the Committee
for a one or two year term. President Bushy recraested Village
Attorney Martens meet with Di-rector of Code Enforcement Hawk and
Park District Board President regarding the term of office
structure of the Bike Path Committee. I
Trustees Shumate and Eartecki requested a 5-year sunset provision.
Director of Code Enforcement Hawk stated this will be included in
the proposal to the Village Board for their review. He stated the
finalized letter from the Bike Path Committee has been distributed
by the Committee to assist in obtaining York Road easements.
VILLAGE OF OAK BROOK Minutes 4 June 9. 1.992
VOa—ao-r—MI&A)
Tony Tappin requested the Village Board budget a $15.000-00
engineering study, as recommendad by the Plan Comission, in orde r
'
r
to receive matching grant funds from the State. It could be
phased by quadrants, 'the first being York Road. He asked for a
motion from the Board.
Trustee Payovich moved to authorize Village Eng-1.neer Durfey to
accept bids for an engineering study of the Oak Brook Bike Path
System. The motion died for a lack of a second.
Director of Code Enforcement Hawk stated a design standard needs
to be developed by the Village just as it is done for streets. He
1�
4
noted that the W.11age needs to determine the following* That
type of path is developed, the physical condition of a path and
establishment of spec,.fications for a bike path system.
President Bushy commented that Congressman Henry Hyde's office has
information available regarding the procedure for federal grants
fo; this type of program. She requested Staff to investigate this
further.
The Village Board concurred that Director of Code Enforcement
Hawk,, Acting Village Manager Kapff and Village Engineer Durfey
meet to discuss the appropriate action to receive grants; staff
capabilities of inventorying the Bike Path System; and return said
proposal to the Village Board for review.
Tony Tappin questioned what action is necessary by the village
Board to incorporate the Bike Path System in the Comprehensive
Plan. President Bushy noted it is time for the Plan Commission to
review the Comprehensive Plan, especially with the Northeastern
Illinois Planning Commission's proposal and the Bike Path System.
John Czerwiec, Oak Brook Civic Association, requested use of
propane burners for weed control on the present Bike Path System.
Carol Malik requested lightage at the Route 83 underpass.
President Bushy,noted this is State property and the Village has
no jurisdiction. President Bushy requested the Committee
investigate any method of correction.
10. NEW BUSINESS:
A. APPOINTMENT:
Postponed by President Bushy to-a future Village Board meeting.
B. AUTHORIZATION TO NEGOTIATE. ENGINMING CONTRACT FOR UNDERGROUND UNDERGROUND
STOPAGE TANKS: STORAGE TANKS
Nine engineering firms were requested statements of
qualifications. A selection committee of Trustee Payovich,
VILLAGE OF OAK BROOK Minutes 5 June 9, 1992
1-c
Village Engineer Durfey, Superintendent of Public Works Meranda
and Public Works Journeyman Doug Patchin interviewed the
engineering firms. Based upon those interviews, it was
recommended teat authorization be given staff to negotiate a
professional services contract with Crawford, Murphy & Tilly, inc.
due in part to their references for the specific type of work as
well as their working relationship with IEPA.
Trustee Payovich moved to authorize staff to negotiate a
professional services contract with Crawford, Murphy & Tilly, Inc.
for the purpose of remediation efforts of the Vil1age's
underground storage tanks. Seconded by Trustee Winters. Roll
Call Vote:
Ayes: 1-Trustee Payovich.
Nays: 3-Trustees Bartecki, Shumate and Winters.
Absent: 1-Trustee Skinner. Notion failed.
A discussion ensued relative to the IPEA requirement of a
registered engineer on site of proposed project.
Public Works Journeyman, Doug Patchin, gave a presentation to the
Board of the IEPA required clean up procedure. Be noted the
importance of time, as the !EPA will reimburse the Village for
expenditures of the project. This includes a $10,000.00
deductible and inclusion of all the expenditures except purchase
and installation off new storage tanks to the IEPA by August for
any type of reimbursement subject to verification of a clean site
certificate.
Trustee Winters inquired if the Village would negotiate a contract-
with a contractor who has an in-house engineer.
President Bushy requested Acting Village Manager Kapff investigate
this further and delay Village Board approval to the next Regular
Meeting.
Trustee Payovich moved to authorize Staff to investigate a turn-
key operation utilizing a construction contractor with an in-houses
engineer for the purpose of remediation efforts of the Village's
underground storage tanks. Seconded by Trustee Winters. VOICE
VOTE: Motion carried.
C. BID AUTHORIZNPION - 1992 COMBINED WATERMAIN AND DRAINAGE PROJECTS;
Trustee Shumate requested cost estimates of projects be in the
form of a warrant not for public notice. Trustee Payovich stated
a contractor could use the Freedom of Information form to obtain
the figures on a project. Trustee Winters requested Staff to
contact the DuPage Mayors and Managers ConferenCe on what process
other communities mandate.
VILLAGE OF OAK BROOK Minutes
ZI
M
June 9, 1992
BID AUTH.
1992 COMBINED
WATERMAIN AND
DRAINAGE
PR..CT
IJECTS
y
Trustee Payovich moved to grant approval to advertise for bids for
the 1992 Mater !fain Project /1992 Drainage Projects bids to be
receivad. Monday, July 6, 1992. Seconded by Trustee Minters
VOICE VOTE: Motion carried.
11. FINANCIAL:
A. ,APPROVAL OF BI ` a' Z .
Voucher List of Bills Presented for Approval June 9, 1992 to
reflect payment from the following funds:
General Corporate Fund $1270824.26
Motel /Motel Tax Fund 5 0 056. 66
Motor Fuel Tax Fund 2,624.20
Mater Fund 61653.08
Firefighters Pension Fund 2,712.97
Sports Core Fund 83e070.71
Trustee Bartecki moved to approve Voucher List of Bills in the
total mount of $228,131.88 and aLthorize the Village President to
affix her signature thereon. Seconded by Trustee Payovich.
Trustee Minters abstained from voting on the bills from Illinois
Bell due to employment by sate. Roll Call dote
Ayes: 4- Trustees Bartecki, Payovich., Shumate, and Winters.
Nays: 0--None.
Absent: 1- Trustee Skinner.
Abstain: 1- Trustee Minters as noted above. Motion carried.
Trustee Bartecki requested explanations of certain expenditures.
Finance Officer Powers will investigate items in question.
Trustee Minters inquired information on the Sales Tax. Acting Village Manager
Kapff coumnted the Village will Meceive April's figures in two weeks. Data
will be sent to the Board as soon as it is available.
Trustee Bar'%':ecki requested -the cost expenditures of the DuPage Mayors and
Managers Conference's renovation of the Gazebo building and if any funds
remained for the Village. Acting Village Manager Kapff noted it would be a
breach of the contract with the Conference for any funds to be given to the
Village.
President Bushy announced the renovation of the .Administration area of the
Village Hall is doing well and a report will be forthcoming to the Village
Board.
VILLAGE OF OAK BROOK Minutes
7
June 9, 1992
APPROVAL OF
BILLS
12 ADJOURNMENT:
Trustee Winters moved to adjourn the meeting at 9:57 p.m. Seconded by
Trustee Payovich. VOICE VOTE: Notion carried.
ATTEST: .
in a-K.,45nheilla
btmn69
VILLAGE OF OAK BROOK Minutes
rfl-1-01
8
June 9, 1992
ADJOURNMOT