Minutes - 06/11/1996 - Board of TrusteesiC
�t
VILLAGE OF OAK BROOK Minutes ABSE 11. 1996
UNOFVICIAL UNTIL APPROVED AS WRITTEN
OR S AMENDED _ BY VILLAGE BOARD ON
1. M DhI .i LL: *MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:40
p.m. Pledge of Allegiance was given.
2. POLL CALL: ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Kenny, McInerney, Savino
and Shumate.
ABSENT: Trustee Payovich.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Tom Hawk, Director of Code Enforcement.
Richard D. Klatzco, Chief of Police; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Superintendent of
Public Works; and Trey VanDyke, G;.iif Club Manager.
3. N� NOUNCEMENTS & OPEN ArtNOUNCEMEENTs
AND
President Bushy announced that the Village Board of Trustees, at their Closed OPEN FORUM
Meeting of Tuesday, May 28, 1996, approved the Release to the General
Public of the Closed Meeting Minutes from July, 1995 through December,
1995. State statute requires the Village Board review their closed meeting
minutes every six months for release to the general public for Freedom of
Information AcL , .. election.
4. AEPROVAL Q MIN i�MIN : rtaW zS
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of May 28, 1996 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
.► . _.F14TOCRI _.,
Motion by 'Trustee McInerney, seconded by Trusted Bartecrki, to approve the
Omnibus Agenda. ROLL (�ALt, varr:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and Shumate.
Nays: 0 a None.
Absent: l a Trustcc Ilayovich. Motion carried.
VILLAOF ICI'° OAK Eat OOK Mrntites
51
I of 15 .Tune 11, 1906
•
A. APPROVAL OF BILLS: Approved Omnibus Vote.
B. A22RQVAL OF PAYRUL: Approved Omnibus Vote.
� .... i..0 , •
A'PVlQ lUAT. nV -
D L.LLD -
$546,324.18
PAYROLL -
$315,381.42(gross)
PAYOUTS:
199b MFT PAVING
PROJECT
2. WIiTE .I CQNSTRUCTION, INC, - PAYQIJT.#1 - EIRE FIRE STATION #2
STATION #2 REMODELING - $86,712,00: Approved Omnibus REMODELING
Vote.
Omnibus Vote.
G. ANNUAL NQRIHEASTERN ILLINOIS ELANNINQ NIPC 1996
•U..\/ • N' \ . i.. •\ : Approved Omnibus
/!
H. DAIE CHANGE - ARIHRITIS FOUNDATION RIM: ARTHRITIS
Approved Omnibus Vote. FOUNDATION-SK RUN
CQNVENTIQN AND MUMS. COMMITIEE - 20Y9 OE 1296 QUARTER RECEIPTS
AND VISIJORS 13UREAU - $1,1,318,85: Approved Omnibus Vote.
J. AiJIMBIZA110N IQ NEQQII ►IE CQNI l -BASE TECHNOLOGY PLAN -
I
PLUMNIAMN - TECI-IQLL,QQ F PLAN - HARDWARE / SOFTWARE
j HAWI)MAREISQUWARE VENDORS: Approved Omnibus Vote. VENDORS
6, ll EMS. LMQU I: M QhdNl13U..t4. ' ' ?D.: Nonr.
VILLAG& O OAK RROO K Minustes 2 of 15 June 11. 1996
�I
A. APPOINTMENTS: APPOINTMENTS:
President Bushy requested ratification of the consensus reached by the
Village Board at its Closed Meeting of May 28, 1996 to renew
Village Manager Stephen B. Veitch's Employment Agreement with
the Village effective June 1, 1996 with a 2% salary increase (current
salary $96,200) to a new salary of $98,124, and a one -time bonus
check in the amount of $4,000.
Motion by Trustee Kenny, seconded by Trustee Savino, to ratify the VILLA ^E MANAGER -
renewal of Village Manager Stephen B. Veitch's Employment VEITCH
Agreement with the Village, effective June 1, 1996, with a 2% salary
increase to a new salary of $98,124, and a one -time bonus check in
the amount of $4,000. VOICE VOTE: Motion carried.
Trustee Kenny publicly commendeu Village Manager Veitch for the
outstanding professionalism he has brought sto the Village. Trustee
Savino concurred and noted Manager Veitch's concise work ethics
enables the Trustees to be well informed of Village operations.
Motion by Trustee Shumate, seconded by Trustee McInerney, to
concur with the recommendation of President Bushy and appoint
Stephen C. Allen as a member of the Oak Brook Plan Commission,
term to expire May, 1998, and appoint Samuel Girgis as a member of
the Oak Brook Plan Commission, term to expire May, 1999. VOICE
VOTE: Motion carried.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to concur
with the recommendation of President Bushy and appoint Adam
Butler as a member of the Oak Brook Zoning Board of Appeals to fill
the expired terra of Mario C. Vescovi, term to expire November.
2000, VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
concur with the recommendation of President Bushy and reappoint
Anthony O. Tappin as a member of the Oak Brook Plan Commission,
term to expire May, 1999: Champ Davis as Chairman of the Oak
Brook 'Zoning Board of Appeals, term to expire November, 2000, and
Dorothy E. Dosedlo as a member of the Oak Brook Zoning Board of
Appeals, term to expire November, 2000. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK Minutes 3 of 15 Julie 11, 1990
WAM
PLAN COMMISSION:
ALLEN
GIRGIS
ZONING BOARD OF
APPEALS:
BUTLER
PLAN COfiMSSIOX:
TAP cP IN
ZONING BOARD OF
APPEALS:
DAVIS
POSEDLO
•
�i _ 6
11
1. QRDINA.,NCE 96- ZO- TA -CY-571 AN QRDIN ,NCE JRD, 96- ZO -TA-
AMENDINQ SEC„ ' N VII(Cu2),c, THE ZONING G -571
ORDINANCE OF IHE VILLAGE OF QAK BROOK DELETE COLLEGES.,
AS AMENDED: UNIVERSITIES,
CJVENTS, ETC.
IN RESIDENTIAL
The ordinance amends the ;caning Ordinance by deleting Subsection DISTRICTS
(c) from Section VII(C)(2) which currently provides for the following
uses in residential districts: colleges, universities. convents,
monasteries, seminaries and accessory uses thereto - -on lots not less
than 40 acres in area.
Motion by Trustee Shumate, seconded by Trustee Kenny, to pass
Ordinance 96- ZO -TA -G -571, "An Ordinance Amending Section
VII(C)(2)(c) Of The Zoning Ordinance Of The Village Of Oak
Brook, Ordinance G -60, As Amended ", as presented and waive the
full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried.
2. QRDINANCE 96- ZO -TA -G -572 AN ORDINANCE ORD . 96- ZO -TA-
AMENDING - E ZONING ORDINANCE QF THE VILLAQE 6--572
OF OAK BROOK PROVIDINQ FOR SEASQNAt T 1MITj Q SEASONAL LIMITED �• �
FOOD AND BEVERAGE VEN12QR CARTS AND FOR AN FOOD &BEVERAGE
ADDITIONAL AUTHORIZED SPF CIAI 1SE I VENDOR CARTS AND
ADDITIONAL
REGIONAL SHOPEING C 'NT U AUTHORIZED SPECIAL
USE IN B -2
The ordinance amends the Zoning Ordinance authorizing seasonal REGIONAL SHOPPING
limited food and beverage vendor carts in zoning districts where such CENTER DISTRICT
use is authorized and also authorizes such use as a special use in the
B -2 Regional Shopping Center District.
Motion by Trustc,; Shumate, seconded by Trustee Bartecki, to pass
Ordinance 96- ZO -TA -0-572, "An Ordinance Amending The Zoning
Ordinance Of The Village 01'Oak Brook Providing For Seasonal
Umited Food And Beverage Vendor Carts And For An Additional
Authorized Special Use In The B -2 Re ;ional Shopping Centel-
District", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Aycs: 5 - Trustecs Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
VILLAGE* OF OAK BROOK Minutes 4 of 13 .tune 11, 1990
e •
Absent: I - Trustee Payovich. Motion carried.
01-00 1 If, ", a 0, '1 1 -
NO I A V_
RUva
The ordinance grants a special use for seasonal limited food and
beverage service vendor carts in the B -2 Regional Shopping Center
District subject to the conditions and restrictions set forth in Section
VIII(D)(2)(g) of the Zoning Ordinance.
Motion by Trustee Shumate, seconded by Trustee Savino, to pass
Ordinance 96- ZO -SU -S -845, "An Ordinance Granting A Special Use
For Portable Limited Food Land Beverage Service Vendor Carts
(Oakbrook Center Mall - Northeast Corner Of Route 83 And 22nd
Street) ", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: I - Trustee Payovich. Motion carried.
ORD.96- ZO -SU-
S -845
SPECIAL USE FOR
PORTABLE LIMITED
FOOD & BEVERAGE
L ENDOR CARTS
(Oakbrook Center)
4. ORDINANCE
A VARIATION FRO THE PROVISIONS OF SECTIQN S-846
VII(D)(8)(a) QE THE ONING QRDINANCE OF THE VARIATION RE:
VILLAGE OF OAK 13ROOK RELATIVE TQ FRONT YAP-,,D FRONT YARD
REQUIRELENTS (34 Royal Valg Drive, Oak Brogk REQUIREMENTS
(34 Royal Vale Dr
The ordinance grants a variation to permit construction of an
entryway canopy and vestibule, intruding approximately eleven (I I')
feet into the required front yard at 34 Royal Vale Drive.
Motion by Trustee Shumate, seconded by Trustee McInerney, to pass
Ordinance 96- ZO.•V -S -846, "An Ordinance Granting A Variation
From The Provisions Of Section VII(D)(8)(a) Of The Zoning
Ordinance Of The Village Of Oak Brook Relative To Front Yrvd
Requirements (34 Royal Vale Drive, Oak Brook, IL) ", as presented
and waive the hill reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Saving and
Shumate,
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried.
VILLAGE OF OAK BRGOK Minutes
- 1�6� -1- - -1
501,15 June 11. 1996
ORDINANCE Q- 177, THE TRAFFIC -CODE OF THE VILLAGE REDUCE TRAFFIC
OF QAK BROOK.. REDUCE
ET
SERINQ 2 BETWEEN OAK BRQOK AND YORK
OAK:VBROOK AM
RQADS: YO 1.
The ordinance reduces the traffic speed on Spring Road frorn Oak
Brook Road to York Road from 34 MPH to 25 MPH.
Motion by Trustee Savino, seconded by Tiustee McInerney, to pass
Ordinance 96 -TC -G -573, "An Ordinance Amending Ordinance G-
177, The Traffic Code Of The Village Of Oak Brook, IL To Reduce
Traffic Sp -ed On Spring Road Between Oak Brook And York
Roads ", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 4 - Trustees Kenny, McInerney, Savino and Shumate.
Nays: 1 - Trustee Bartecki.
Absent: 1 - Trustee Payovich. Motion carried.
6. • r1 96 AN ORDINANCE
ASCERIAINING THE PREVAILING RATE OE WAGES FQ S-847
PREVAILING `
• i 1� PAQE AND COOK -COUNTIES, -ILLINOIS: I
OF WAGES
PUBLIC WORKS IN THE VILLAGE QE OAK BROOK, DAU
Pursuant to the provisions of the Prevailing Wage Act, the State
requires that each June the Village pass an ordinance ascertaining the
prevailing rate of wages for various trades employed in performing
construction on public works within the Village. The Illinois
Department of Labor has released statistics relative to such prevailing
wage rates for DuPage and Cook Counties. The ordinance adopts
these mandated wage rates.
Truster McInerney reiterated that our residents need to voice their
concerns with our legislators of these unfunded mandates, the failed
unfunded mandates amendment and the need to change. 'Trustee
Kenny asked what would be the ramification of not passing the
proposed ordinance. Village Attorney Martens indicated Public
Works contracts must reflect the prevailing rate of wages. or this
could possibly void any of their contracts. President Bushy statcd it
was mule known in Springfield of the Villages stance against the
unfunded mandates issue.
Motion by "Trustee Kenny. seconded by 'Trustee McInerney, to pass
Ordinance 96- 1'W -I;1 •S -847• "An Ordinanec Ascertaining The
VILLAGE OF OAK BROOK Minutes 6 ref 15 ,iunc 11, 1996
I q,
Prevailing Rate Of Wages For Laborers, Workers And Mechanics
Employed In Public Works In The Village Of Oak Brook, DuPage
And Cook Counties, Illinois ", as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Kenny, McInerney, Shumate and President
Bushy.
Nays: 2 - Trustees Bartecki and aavino.
Absent: 1 - Trustee Payovich. Motion carried.
Bid packages were picked up by five (5) companies. Three (3) sealed
bids were received on June 5, 1996.
T'ne project calls for the paving of approximately 3,400 lineal feet of
8 -foot wide cart paths (adjacent to holes #2, 4, 6/7, 8, 9, and 16). The
work is schedL_ed to be completed on either June 25 (weather
permitting) or August 13. Staff' also investigated the possibility of
using the Public Works Department to pave the paths. The low bid of
Park Services was slightly lower than the Village's time, material and
equipment costs to do the same work. Funds in the aniount of
$20,000 have been budgeted in the Golf Course Improvements
Program (14- 8403).
Motion by Trustee McInerney, seconded by Trustee Shuma- e, to
award a contract, subject to staff review, to Park Services, Hillside,
the lowest responsible bidder, at a unit cost of $42.00 per ton
(estimate of 365 tons) fbr an estimated total project price of $15,330.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shurnate.
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried.
BMW % 1 .: 0 ►_
Bid packages were picked up by five (5) companies. tour (4) sealed
bids were received on May 29, 1996, The lower nunneric bid
submitted by Standard Equipment Company was unresponsive to the
Village's specification. The Village requested bids on the supply of
either one or two leaf loaders. Although the Village had budgeted fur
the purchase of two loaders, only one will be needed since most of the
private subdivisions have opted not to participate in the Village's
VILLAGE OF OAR BROOK Minutes 7 of 15 ,tune 11. 1996
5
AWARD OF CONTRACTS
CART PATH PAVING
LEAF LOADER
MACHINE
ys °s n 777 7 i` »� "b,� a v its ��` n -,,
0 is
program at this time. Funds in the amount of $84,000 have been
budgeted in the Forestry Program (3305).
Motion by Trustee Savino, seconded by Trustee McInerney, to award
a contract, subject to staff review, to R. H. Lyons Equipment
Company, Burr Ridge, the lowest responsive bidder, for the purchase
of one (1) vacuum leaf loader at a total price of $31,989. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried.
I REVERSE 911: REVERSE 911
Village Manager Veitch explained that the Reverse 911 system allows
the Village's communications personnel to record emergency
messages on disk which can be automatically transmitted via
telephone to any designated resident or residents who wish this
service. It performs recall until a resident is contacted, including an
answering machine. This is one part of our multi- faceted Village -
wide communication system. The second generation radio -based
system, the community early warning system (CEWS), is no longer
used, but a successor is being evaluated by staff. This proposal will
be presented to the Village Board as a back -up, radio -based system
for specific residents designated in neighborhoods such as homeowner
association officers and gate houses. The third part of this system is
the siren system which is operational.
Village staff has been researching various community notitication
technologies over the past number of years. One part of the plan is
the purchase of the Reverse 911 system. Some of the advantages of
the Reverse 911 system are:
1. Notification of residents during an emergency.
2. Messages from the system can be lets on an answering machine.
3. Public safety warning; /alerts from any of the Village's
departments can be posted on the system.
4. The system can notify selected types of individuals or those in
specific geographic areas.
5. Information disseminated can be as detailed as required by the
circumstances.
6. The system continues to re -dial (frequency determined by the
system operator when sending the message) until a message can be
left.
Vi�.�=.AGIF' OF OAK BROOK Minutes June 11, 1996
t .�.�.._ � �^'- ^__ ^__'_'_"" - ,: - .. , _ . � E �r "',�'�.��`•'� G M1 Y p'p"3°,�s�'v ��,:.��' »�� ,a '4� �,'a, ^_T _ - II ,+t -�'-� *1
Funds in the amount of $22,000 are contained in the Public
Relations /Crime Prevention Program (6305) to cover this purchase.
Motion by Trustee McInerney, seconded by Trustee Kenny, to waive
bidding due to sole source, and authorize the issuance of a purchase
order to Sigma/Micro, Indianapolis, Indiana. for the installation of the
Reverse 911 Interactive Community Watch and Communications
System at a total purchase price of $22,000. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Kenny, McInerney and Savino.
Nays: 1 - Trustee Shumate.
Absent: 1 - Trustee Payovich. Motion carried.
Trustee Shumate recommended residents request this be a voluntary
system offered to our residents. He voiced a concern of liability to the
Village unless it is a warning system only. Trustee Kenny
commented it is a prudent recommendation, and the vast majority of
our residents would appreciate the system. Trustee Shumate asked the
Trustee who made the second to entertain the concept of sending a
notice to residents whether they wish to participate. T:ie motion
remained as stated. Trustee Bartecki suggested this information be
included in our Village newsletter with a notice to ieturn the insert if a
resident does not wish to participate in this program. Village
Manager Veitch stated all listed resident telephone numbers would
have to option out of the program while residents with unlisted
telephone numbers would be required to sign up for the program.
Trustee McInerney explained, as this is one of the objectives of the
Village Board, appropriate guidelines be developed of instructions for
our personnel. Chief of Police Klatzco explained that CALEA
requires a policy statement and procedures be developed for this
system.
R \
The developer is requesting a reduction in the Letter of Credit in the
amount of $91,541.86. Village Engineer Durfey recommends the
Celozzi's Subdivision Letter of Credit be reduced by $52,592.10
based upon the amount of the work completed to date and the data
submitted as revised. As per the Village's procedures, the
Engineering Department has spot - inspected the improvements as they
have been constructed and have found them to comply with Village
regulations.
VILLAGE, OF OAK BROOK Minutes 901,15 Junr 11, 1990
PVT
CELOZZI' S
SUBDIVISION —
,EDUCT 100.4 IN
SUBDIVISION
SECURITY
- 7 1 ^ .._..�. ..� ................_._.._ --7-7 fiS,�'F
r uM� _ r r III
Motion by Trustee Shumate, seconded by Trustee Mclrierp_ey, to
reduce the Irrevocable Letter of Credit No. L28328 from the Harris
Bank Westchester by the amount of $52,592.10. VOICE VOTE:
Motion carried.
,Environmental Concerns inee�ing: Trustee Payovich - Village Manager
Veitch commented on the following: 1) 1996 MFT Paving Project - All
asphalt has been placed, and this project is drawing to a close with the
contractor accomplishing the few remaining miscellaneous items; 2) 1996
Infrastructure Paving Project - Croydon Lane has asphalt base installed, and
Chatham Lane should be in a similar situation within the next few days. The
contractor will proceed with Windsor Drive and Camden Court when he can
schedule a grinding machine within the next two weeks, and 35th Street east of
Midwest Road will start on Monday, June 17th and will be closed during
reconstruction; and 3) A problem has arisen with acquiring the permanent
easement from Northern Illinois Gas (NIGas) at the southwest corner of 22nd
Street/York Road. Apparently, the Illinois Department of Transportation
(IDOT) always goes to condemnation on past NIGas items but neglected to
inform the Village last fall when land acquisitions began. The Village is
proceeding with land acquisition of the other three parcels and should soon be
in a position to bring this to the Board for action. The NIGas delay may delay
the project about 5 months. The Village has requested IDOT District Engineer,
Dwayne Carlson, to consider installing a temporary traffic signal, from the exit
of the tollway on York Road, as part of this project.
Trustee McInerney explained that due to the York Road badge construction,
there is an inordinate amount of westbound traffic on Oak Brook Road. Could
a timing change be made at the bridge signal? Village Manager Veitch will
investigate this with IDOT.
FinanceTurghasit g and Information Services: Trustee Bartecki -The Village
has completed the computer software demonstrations with the two finalists.
References on both vendors have come back favorable, with the technology
team meeting on June 21 st to select one finalist.
Li r and Hotel, Convcaiion &visitors Co ,itte : 'rrustec McInerney -
Summer hours for the Oak Brook Library are Monday- Thursday, 10 A.M. -9
P.M.; Friday and Saturday, 10 A.M. -5 P.M. and closed Sunday. Sunday hours
will resume the week after Labor Day on September 8th. The Library will
close at 7 P.M. on Wednesday, July 3rd and be closed all day on Thursday,
July 4th.
July
The Village Board has contracted with Carow Architects, Planners fi)r the
conceptual design of a proposed new library building. Oak Brook residents arc
VILLAGE, 0F' 0AK BROOK Minutes
1 o of 15 .lung 11, 1996
DEPART14ENTAL
REPORTS -
SPECIALTY AREAS
e •
invited to speak with the architects on June 27th between the hours of 10 A.M. -
I P.M. and 2:30 P.M. -6:30 P.M. of how they foresee the design of the building.
Hours have also been scheduled in the Samuel E. Dean Board Room at 7:30
P.M. -8:30 P.M to speak with the architects.
The Oak Brook Library Display Case features the Oak Brook Women's
Garden Club and gardening ideas
Two new modem lines have been installed in the Library; one at the Resource
Desk and one at the Circulation Supervisor's desk facilitating easier access to
Illinet- Online and other local resources. Internet access is now available for
reference use.
The Oak Brook Hotel, Convention and Visitors Committee meeting was
cancelled due to a lack of a quorum.
personnel & Public Safety: Trustee Kenny - The "Home Fire Safety
Inspection Program" has been started. Through the cooperation of the Oak
Brook Civic Association, a mailing has been sent to all homeowners within the
Village offering this program to their family. Approximately 3,000 flyers were
distributed. In addition, each Homeowners' Association President was advised
of the program, asking them to advi their members. To date, approximately
five (5) homes have been inspected, Lnd the balance of requests will be
completed in June.
lag I & Zoning: Trustee Shumate - Both Appeals pertaining to the
Building Inspector's Determination of the Institute in Basic Life Principles'
current land use have been continued to September 3, 1996.
The hearings regarding the Text Amendments to remove the amortization
provisions and to approve the other proposed Zoning Ordinance changes will
begin with the Plan Commission on June 17, 1996 and the Zoning Board of
Appeals on August 6, 1996.
The Montalbano Condominium proposal, along Harger Road near Salt Creek,
hearings will begin with the Plan Commission on July 15, 1996 and the Zoning
Board of Appeals on August 6, 1996.
The Comprehensive Plan and Zoning Ordinance update b &3ed on the Lohan
Study was discussed at the Committee -of- the -Whole meeting on Monday, June
8, 1996.
The Montalbano two -lot resubdivision of the property on Harger Road
approximately 300 -feet south of Yorkshire Woods will be delayed. The
submitted documentation for the Flood Plain Special Use is not complete.
Tentatively this will be scheduled fear the Plan Commission meeting on July
15, 1996 and for public hearing at the Zoning Board of Appeals for August 6,
1996.
'trustee Shumate spoke with President Btishy on planning ideas for the Library
and will also speak with Library Director Martin in this regard.
Vll,i_,AGE, OF: OAK BROOK Minutes 11 of 15 .tune 11, 1996
4-4
I'
0 0
Publig Wor e Television: Trustee Savino - All HVAC equipment for
the Village's municipal buildings have been serviced for this year's air -
conditioning season. A few problems were encountered, however they have
been rectified.
Valve exercising is more than 90% complete, and this program objective
should be completed within the next two weeks. Work is almost complete on
the Village's secondary water main feed which will connect Reservoir A to the
Village's transmission main at York Road and 22nd Street. This line will help
the Village utilize Reservoir A more during peak demand periods and will also
provide for a secondary feed should the original line have to be taken out of
service for repair.
All storm sewer inlets for this year (300) have been cleaned by contract. It is
the Village's intent to clean 25% of the system annually. Parkway and street
restorations are 90% complete. Due to the weather, this activity was extended.
Crews will begin asphalt work during the next few weeks and have already
started scraping and painting street name sign poles. The Village's new
landscape contractor has begun work throughout the Village cutting grass.
Again, due to the weather, some areas have to be addressed.
Villag Clerk: Clerk Gonnella- Attended a Municipal Clerks of Illinois
seminar in Jacksonville, Illinois in April and met with Mark Sorensen,
Secretary of State Records Division, to discuss optical disc storage. The
Clerks plan to work with the Local Records Commission and Secretary of State
Ryan for improved techniques of permanent record storage, to discuss their
concerns of the two tiered voter registration procedures and methods of
improved registration. In May, attended the 50th International Institute of
Municipal Clerks convention in Albuquerque, New Mexico. Frank Shafroth,
Director of P(,,'.:ry and Federal Relations, National League of Cities, gave an
excellent seminar on how to strategically affect the legislative process and
make a difference. The Clerks hope to bring his expertise to the Illinois
Municipal League conference in September. Received information on the
municipal uses of internet, world wide web, crisis management, and multi-
media record management that will be reproduced for staff members.
Vi lne resident: President Bushy - 170 children are enrolled on the Oak-
Brook Bath and Tennis swim team.
Several thousand dollars has been spent for stone replacement on the road for
the polo operation. Village Manager Veitch concurred with this
recommendation by Bath and Tennis Club Manager Sartore.
'ncc Highland Games may not allow parking on Field 3 du` to wet fields, and
their organization already initiated a shuttle bus service operation if the fields
are unavailable.
Regarding the golf course, Manager VanDyke has reported that due to poor
weather, the golf rounds are dowii 515, greens fees up $3,092, cart fees down
VILLAGE' OF CHAR BROOK Minutes 12 of 15 June 11, 1996
nor
, �, - — r -s " *1� I r;�—'g,- `�Z1 —. - =1 :7 a 7-
r
0
$3,465, driving range fees down $1,207, lounge sales down $1,849 and pro
shop sales down $2,541.
President Bushy commented on the Village attracting businesses to Oak Brook.
A prospective purchaser is considering massive remodeling of a building in
Oak Brook. The purchaser would be a new sales tax producer.
A. RECOMMENDATION TQ JOIN IHE FELQNY INVESTIUATION ORD.96 -AG -S -848
ASSIST,, CE TEAM (FIA,Ti: FELONY INVESTIGA
TION ASSISTANCE
The Felony Investigation Assistance Team (FIAT) is a specialized TEAM (FIAT)
police mutual aid organization that pools investigators and evidence
technicians to assist in investigation of major crimes. FIAT was
organized in the mid- 1980's and has been an invaluable source of
assistance to the participating agencies. Although membership has
normally carried a nominal fee (used to acquire and maintain items of
specialized equipment owned in common), the organization has
temporarily suspended annual dues based on its current financial
condition. Staff expects dues to be re- instituted at some time in the
future.
Village Manager Veitch and Chief of Police Klatzco recommend that
Oak Brook join with the 13 municipalities that have previously
executed the : ntergovernmental agreement and become a member of
FIAT.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to adopt
Ordinance 96 -AG -S -848, "An Ordinance Authorizing Participation In
The Intergovernmental Police Service Assistance Agreement And The
Felony Investigation Assistance Team ". ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Payovich. Motion carried,
Flatlander's Restaurant and Brewery requests the Village oi' Oak
Brook to enter into a Water Service Agreement for a new facility in
the northeast quadrant of Butterfield Road and 'rransAm Plaza Drive.
It is appropriate that this request be considered in the context of the
Village's policy with respect to provision of water service to areas
VILLAGE OT* OAK BROOK Minutes 1:1 of 15 ,irate 11, 14,96
0
FLATLANI DER t S
RESTAURANT AND
BREWERY -
WATER SERVICE
AGREDIENT
M
outside the Village. The request is consistent with the al-plicable
provisions of the policy. This is a single lot of record and the lot
abuts an existing water main. Village Engineer Durfey and
Superintendent of Public Works Meranda advise that this application
will not have substantial impact on the ability of the water system to
serve the present and future needs of its customers within the Village
and the Accredited Area. The applicant has agreed to be bound by the
standard provisions and restrictions of the Village's form of Water
Service Agreement.
Trustee Savino explained that this water service request is outside of
the Village and not within the certificated area. It is indicated by
Superintendent of Public Works Meranda that this would have little
affect on the Village's water system. There is no other available
water service for the applicant except to dig a private well.
President Bushy commented if the proposed restaurant was positioned
differently on the property, it would be within the certificated area.
Trustee Kenny voiced his concern with setting a precedent. Village
Manager Veitch explained that the applicant meets all the
requirements of the provisions of the Village's policy regarding
outside the certificated area of the Village. President Bushy asked if
the applicant could position their building into the certificated area.
Motion by Trustee Savino, seconded by Trustee Bartecki, to approve,
in concept, provision of water service to Flatlander's Restaurant and
Brewery, to be located at Butterfield Road and TransAm Plaza Drive,
and authorize the Village Attorney and staff to prepare a Water
Service Agreement for final consideration by the Board. VOICE
VOTE: Motion carried with Trustee Shumate voting nay.
The Village will request the applicant to consider positioning the
proposed building within the certificated water service area.
:t. MU14.343 U _...t o 101NO OWN 14
11. ®p„1Q119N VIENT: ADJVURNHENT
Motion by "Trustee McInerney, seconded by Trustee Savino, to adjourn the
meeting at 9:33 p.m. 'VOICE, VOTE: Motion carried.
VILLAGE OF OAK BROOK Minute; 14 of 15 ,tune 11, 1996
11-
C�47t Y 7
ATTEST:
A-g&
Lind CMC
Village Clerk
bot61196
VILLAOE OF' OAK BROOK Minutes
do
15 of 15
Julie H, 1996