Minutes - 06/12/1984 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
June 12, 1984
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order at 7:34 P.M. in
the Saimuel E. Dean Board Room of the Village Commons by President Cerne.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Walter C.
Imrie
Robert E.
Listecki
Ronald P.
Maher
Arthur W.
Philip
Joseph H.
Rush
William R.
Watson
ABSENT: None
II. APPROVAL OF MINUTES:
Truutee Philip moved, seconded by Trustee Listecki..".
That the Minutes of the Regular Meeting of May 22, 1984 be approved as
submitted and waive reading of same.
VOICE VOTE: All present, in favor. I So ordered.
,III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.:
A. RESOLUTION No. R -371 - A RESOLUTION APPROVING THE FINAL PLAT OF
SUBDIVISION KN(Y4N AS BREAKENRIDGE FARM - UNIT I
As directed at the Regular Meeting of May 22, 1984.
Trustee Maher moved, seconded by Trustee Imrie...
To pass and approve Resolution No. R -371 as presented and waive
reading of same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
B. OLD OAK BROOK
As directed at the Regular Meeting of May 22, 1984.
1. ORDINANCE No. S -529 - AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO
ALLUd THE PARTIAL FILLING OF LOTS IN A FLOOD PLAIN PURSUANT TO SECTION
10 -34 OF THE CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK ILLINOIS
(Old Oak Brook Subdivision)
Trustee Maher moved, seconded by Trustee Imrie...
To pass and approve Ordinance No. S -529 as presented and waive reading
of same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
i and President Cerne.
Nays: None So ordered.
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2. RESOLUTION No. R -3b8 - A RESOLUTION APPROVING THE FINAL PLAT OF
SUBDIVISION KNOWN AS OLD OAK BROOK SUBDIVISION
Trustee Maher moved, seconded by Trustee Watson...
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To pass and approve Resolution No. R -368 as presented with the
addition to Section 2,B of the date of June 8, 1984 and waive the full
reading thereof subject to execution of Agreement For Grant Of
Watercourse Drainage, Access and Maintenance Easement as amended by
Village Attorney Per Village Board's di—ective.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
C. RESOLUTION No. R -369 - A RESOLUTION FOR MAINTENANCE OF STREETS AND
HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE - 19 MFT
FUND /SALT & ENERGY
Trustee Imrie moved, seconded by Trustee Listecki...
To pass and approve Resolution No. R -369 as presented and waive
reading of same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
D. RESOLUTION No. R -370 - A RESOLUTION FOR MAINTENANCE OF STREETS AND
HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE -
SUPPLEMENTAL RESOLUTION 1983 MFT FUND/SALT & ENERGY
Trustee Imrie moved, seconded by Trustee Listecki... .
To pass and approve Resolution No. R -370 as presented and waive
reading of same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
E. ORDINANCE No. 9-530 - AN ORDINANCE APPOINTING ACTING VILLAGE TREASURER
AKIn VTNIA?Ot'TAT nT-T -Tr rn
Proposed Ordinance acknowledges the resignation of Kathleen A. Gregory
and the appointment of John H. Brechin, Village Manager, as Acting
Financial Officer and Village Treasurer.
Trustee Watson moved, seconded by Trustee Listecki...
To pass and approve Ordinance No. S -530 as presented and waive reading
of same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush Watson
and President Cerne.
Nays: None So ordered.
IV. FINANCIAL:
A. Treasurer's Report.
(Trustee Rush moved, seconded by Trustee Listecki...
To approve the Treasurer's Report for the month of May, 1984 as
presented.
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'VOICE VOTE: All present, in favor. So ordered.
B. PaPouts:
1. Intergovernmental Risk Mana ement Agency (IRMA) - 1979 Claim Year
Seventh Supple - rental Assessment
Sixth Supplemental Assessment authorized at the Regular Meeting of
December 13, 1963.
Trustee Rush moved, seconded by Trustee Listecki...
To authorize payment to Intergovernmental Risk Management Agency
(IRMA) in the amount of $5,438.00.
'ROLL CALL VOTE: Ayes:, Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
2. Intergovernmental Risk Management A enc (IRMA) - 1980 Claim Year
Seventh Supplemental Assessment
Sixth Supplemental Assessment authorized at the Regular Meeting of
February 14, 1964.
Trustee Rush moved, seconded by Trustee Listecki...
To authorize payment to Intergovernmental Risk Management Agency
(IRMA) in the amount of $4,855.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
3. Intergovernmental Risk Management Agency (IRMA) - 1980 Claim Year,
Eighth Supplemental Assessment
Trustee Rush moved, seconded by Trustee Maher...
To authorize payment to Intergovernmental Risk Management Agency
(IRMA) in the amount of 4,855.00 subject to Village Manager approval
of payment.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
4. Swallow Construction Cor ration - 1963 Watermain Extensions Project
#63 -1202 (Oak Brook Road S orts Core Interconnect Brighton Lane
Fillmore Avenue, Hunt Club Lane /Oak Brook Road)
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Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #3 to Swallow Construction Corporation
in the amount of $'1,3b9.27.
ROLL CALL VOTE: Ayes:. Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
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Revenue
Fund Balance
Corporate Fund
$ 40b,599.96
$39513,25b.12
Motor Fuel Tax Fund
81171.01
27,950,12
Revenue Sharing Fund
-0 -'
11631.76
Reserve for Capital Purchases
1
-0-
4 7,159.75
Sports Core Bond Fund
14Y628.86
201,412.09
Sports Core Operating Fund
1722960.01
212,078.80
Water Fund
1499221,54
3,237,789.57
'VOICE VOTE: All present, in favor. So ordered.
B. PaPouts:
1. Intergovernmental Risk Mana ement Agency (IRMA) - 1979 Claim Year
Seventh Supple - rental Assessment
Sixth Supplemental Assessment authorized at the Regular Meeting of
December 13, 1963.
Trustee Rush moved, seconded by Trustee Listecki...
To authorize payment to Intergovernmental Risk Management Agency
(IRMA) in the amount of $5,438.00.
'ROLL CALL VOTE: Ayes:, Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
2. Intergovernmental Risk Management A enc (IRMA) - 1980 Claim Year
Seventh Supplemental Assessment
Sixth Supplemental Assessment authorized at the Regular Meeting of
February 14, 1964.
Trustee Rush moved, seconded by Trustee Listecki...
To authorize payment to Intergovernmental Risk Management Agency
(IRMA) in the amount of $4,855.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
3. Intergovernmental Risk Management Agency (IRMA) - 1980 Claim Year,
Eighth Supplemental Assessment
Trustee Rush moved, seconded by Trustee Maher...
To authorize payment to Intergovernmental Risk Management Agency
(IRMA) in the amount of 4,855.00 subject to Village Manager approval
of payment.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
4. Swallow Construction Cor ration - 1963 Watermain Extensions Project
#63 -1202 (Oak Brook Road S orts Core Interconnect Brighton Lane
Fillmore Avenue, Hunt Club Lane /Oak Brook Road)
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Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #3 to Swallow Construction Corporation
in the amount of $'1,3b9.27.
ROLL CALL VOTE: Ayes:. Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
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5. Layne - Western Company, Inc. - Well #2 Rehabilitation 11519 22nd
Street)
Trustee Imrie moved, seconded by Trustee Philip...
To authorize payment of Payout #1 to Layne — Western Company, Inc. in
the amount of $38,722.25.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None I So ordered.
C. Approval of Bills:
Warrant Register By Fund dated June 6, 1964 presented to reflect payment
from the following funds:
General Fund $271,776.24
Water Fund 12b,921.43
Sports Core Fund 125,184.70
11rustee Rush moved, seconded by Trustee Imrie...
To approve payment of 'Tarrant Register By Fund in the total amount of
$523,882.37 and authorize the President and Treasurer to affix their
signatures thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due to
corporate ownership by his employer of Pepsi Cola General Bottlers, Inc.
ICE VOTE: All present, in favor, with President Cerne abstaining.
So ordered.
D. Investments:
ustee Rush moved, seconded by Trustee Listecki...
To approve and ratify the following investment from the Water Fund:
One federally secured certificate of deposit in the mount of $275,000.00
to mature at First Federal Savings and Loan on October 30, 1984 at a rate
of 10.8$ (152 days).
CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None
^ ustee Rush moved, seconded by Trustee Philip...
So ordered.
To approve and ratify the following investment from the Sports Core Bond
Fund.
One federally secured certificate of deposit in the amount of $161,000.00
to mature at Standard Federal Savings and Loan on November 29, 1984 at a
rate of 11$ (182 days) .
L CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
ustee Rush moved, seconded by Trustee Listecki...
To approve and ratify the following investment from the Corporate Fund.
One federally secured certificate of deposit in the amount of $225,000.00
to mature at Great American Savings and Loan on August 30, 1984 at a rate
of 10.75% (91 days) .
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ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
Trustee Rush moved, seconded by Trustee Philip...
To approve and ratify the following investment from the Sports Core
Operating Fund.
One federally secured certificate of deposit in the amount of $100,000.00
to mature at Great American Savings and Loan on October 11, 1984 at a rate
of 10.875% (133 days).
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None
So ordered.
V. OLD BUSINESS:
A. Coolidge Street:
Reviewed by Staff as directed at the Regular Meeting of May 7, 1984.
Trustee Imrie moved, seconded by Trustee Philip...
To decline Village responsibility and liability in contributing to the
storm water drainage from the Municipal Golf Course onto the subject
properties.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush and
President Cerne.
Nays: Trustee Watson So ordered.
B. 3/4 Ton Van Bid:
No bids were received on May 30, 1984.
Trustee Imrie moved, seconded by Trustee Watson...
To authorize the purchase of a 3/4 ton van for the use of the Public Works
Department from Jerry Gleason Chevrolet, Inc. in the total amount of
$9,929.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Rush, Watson and
President Cerne.
Nays: Trustee Philip.
C. Janitorial Service Contract:
So ordered.
Five (5) bids were received on June 6, 1984. Discussion was held on the
past performance of the low bidder.
Trustee Watson moved, seconded by Trustee Listecki...
To table this matter for staff review until the next Regular Meeting of
June 26, 1984.
VOICE VOTE: All present, in favor. So ordered.
D. matt - Oak Brook Hotel Company: 1909 & 1S209 Spring Road:
As discussed and direction given at the Regular Meeting of March 27, 1984.
1. Text Amendment Re: FAR:
2. Variation Re: FAR:
With concurance of the Board, the applicant proposes to withdraw both
applications by written notice.
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3. Parking Variation:
4. Off -Site Parking Request:
Trustee Maher moved, seconded by Trustee Listecki...
To approve the Parking Variation for an increase in compact car spaces
from 5% to 33 %, with a decrease in adjacent aisle space from 27 feet to 22
feet, and that the Village Attorney prepare the necessary documents to
effectuate same, including provisions for landscape screening and
maintenance of same for the residential areas; and further to approve the
location of 37 of the required parking spaces to be located on Citicorp
property, 1900 Spring Road.
VOICE VOTE:
All present, in favor except Trustee Philip voicing dissention.
So ordered.
5. Special Use Flood Plain:
Trustee Maher moved, seconded by Trustee Listecki...
To approve a Special Use Flood Plain Permit for construction as provided
for in the Floodplain and Wetland Regulations, and direct the Attorney to
prepare the necessary documents.
VOICE VOTE: 5 Ayes; 1 Nay.
6. Final Plat of Subdivision:
So ordered.
Recommended for approval by the Plan Commission on May 21, 1984.
Trustee Maher moved, seconded by Trustee Rush...
To concur with the recommendation of the Plan Commission and approve the
Final Plat of Oak Brook Hotel Company Subdivision, subject to items listed
in letter from Chairman Reece dated May 24, 1984, and subject to the
demolition of the house located at the North end of the subject property
within three (3) years of Plat approval or upon issuance of the
Certificate of Occupancy for the Hotel expansion, and further subject to a
Maintenance Agreement for the Conservation /Recreation areas as denoted on
said Plat, and that the Village Attorney prepare the necessary documents
to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
7. Rezone R -3 to ORA -2 (North Parcel):
Trustee Maher moved, seconded by Trustee Watson...
To approve the rezoning of the North nine (9) acres from R -3 to ORA -2, and
that the Village Attorney prepare the necessary documents to effectuate
same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Rush, Watson and
President Cerne.
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Nays: Trustee Philip. So ordered.
8. Rezone R -3 to ORA -2 (Easterly Parcel):
On June 5, 1984, the Zoning Board of Appeals' recommendation to approve
did not receive the necessary four (4) votes.
Trustee Watson moved, seconded by Trustee Listecki...
To approve the rezoning of the easterly portion of the subject property,
and that the Village Attorney prepare the necessary documents to
effectuate same.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Rush, Watson and
President Cerne.
Nays: Trustees Maher and Philip. So ordered.
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E. Appointments:
Trustee Watson moved, seconded by Trustee Rush...
To concur with President Cerne and appoint H. Richard Winters as a member
of the Zoning Board of Appeals, term to expire November 17, 1988, filling
the vacancy created by the appointment of Barbara F. Reynolds as Chairman
of the Plan Commission.
VOICE VOTE: All present, in favor. So ordered.
VI. NEW BUSINESS:
A. Bath & Tennis Club - Refrigeration:
Four (4) bids were solicited for a walk -in freezer /cooler for use at the
Bath & Tennis Club.
Trustee Philip moved, seconded by Trustee Imrie...
To authorize the purchase of a walk -in freezer /cooler from Pierce
Equipment Company in the amount of $11,354.00, and waive bidding due to
the necessity to provide immediate adequate food refrigeration.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne.
Nays: None So ordered.
B. Public Works - Diesel Fuel Tank and Dispenser:
Trustee Imrie moved, seconded by Trustee Philip...
To authorize the advertising for bids for the installation of a 4,000
gallon Diesel Fuel Tank and Dispenser to be installed at the Public Works
Building, 3003 Jorie Boulevard.
VOICE VOTE: All present, in favor.
So ordered.
C. Historic Graue Mill Gateway Area - Request for Funds:
On May 21, 1984, the Plan Commissin considered the need for certain
improvements to the Graue Mill Gateway Area and recommended an expenditure
Of up to $5,000.00, to be matched by the Village of Hinsdale, for a study
to plan for the general improvement of the area. After discussion, Staff
was directed to review the matter with the Staff of the Village of
Hinsdale.
D. Referrals:
With no objections, President Cerne made the following referrals:
1. Whitehall Park - Text Amendment /Temporary Construction and Sales
Office - Referred to Plan Commission Meeting of June 18, 1984 and
Zoning Board of Appeals Meeting of July 3, 1984.
2. Whitehall Park - Variation /Temporary Construction and Sales Office -
Referred to Zoning Board of Appeals Meeting of July 3, 1984.
3. Harbco - Parking and Yard Variations - 607 Harger Road - Referred to
Zoning Board of Appeals Meeting of July 3, 1984.
E. Sports Core Building - Alternative Sites:
No action taken.
F. Request by Butler Company - Stabling Tract:
Request from Michael Butler for the building of stabling in the Sports
Core as per the Purchase Contract with the Butler Company. Appropriate
locations were discussed with no action taken.
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VII. ADJOURNMENT:
Trustee Llstecki moved, seconded by Trustee Watson...
To adjourn this meeting. TIME:, 10 :45 P.M.
VOICE VOTE: All present, in favor.
Attest:
r
Mari nne Lakosil\
Village Clerk
L g& 'A �'�
Approved as Corrected
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So ordered.
June 12, 1984