Minutes - 06/12/2012 - Board of TrusteesMINUTES OF THE JUNE 12, 2012 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON JULY 10, 2012
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark
Moy, Gerald Wolin, Asif Yusuf, and Elaine Zannis.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager, Robert L. Kallien, Jr., Community Development Director;
Sharon Dangles, Finance Director; Tom McEllin, Fire Chief; Sue Madorin,
Library Director; Mike Hullihan, Public Works Director; James Kruger,
Police Chief, Trey VanDyke, Sports Core Director; and Peter Friedman,
Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that on May 2, 2012, he sent residents a letter sharing the facts,
and the steps, including Statement of Claim, which the Village is taking to eliminate the
unjustified and unfunded pension liability that will cost the Oak Brook taxpayers an
estimated $750,000. The documents are available on the Village website for review. He
briefly discussed progress on advancing legislation that would declare null and void the
2007 General Assembly bill sponsored by Bob Molaro that allowed Tom Sheahan to add
his Chicago time to his SLEP pension. He stated that Senator Kirk Dillard added
Amendment 4 to HB 5078 that would repeal the 2007 legislation. He also stated that
several people deserve a lot of credit for their extraordinary efforts on this bill, including
Senator Dillard, Representative Nybo, Village Attorney Peter Friedman, and the DuPage
Mayors and Managers Conference. He thanked Manager Niemeyer and Assistant
Manager Wing, as well as the Homeowners Association Presidents who wrote strong
letters supporting the bill.
President Lalmalani stated that Village and the DuPage Housing Authority (DHA)
recently submitted a joint motion for dismissal of a 10- year -old lawsuit filed by the DHA
and the Forest Preserve District (FPD) of DuPage County against the Village. As a result
VILLAGE OF OAK BROOK MINUTES Page 1 of 13 REGULAR MEETING OF JUNE 12, 2012
of this motion, the Court of the Appeals recently dismissed the case. This agreement
ends a long dispute between the parties. He also stated in order to avoid prolonged
litigation and attorney fees, the Village, DHA and FPD agreed to drop all claims against
each other in a joint motion for dismissal.
President Lalmalani stated he is happy to report that the Board of Fire and Police
Commissioners voted to promote Firefighter/Paramedic Mike Erickson to the rank of Fire
Lieutenant. Lieutenant Erickson was sworn-in yesterday. He asked everyone to join the
Board in congratulating him on his new position.
Lastly, President Lalmalani stated that there is an unexpected vacancy on the Board of
Fire and Police Commission. He stated that if anyone is interested in applying for an
appointed position to the Board of Fire and Police Commission, or any other appointed
boards, commissions or committees, to please fill out the appointment application and
submit it to the Managers Office, attention Village President. Forms can be found on the
Village web page www.oak- brook.ore or at Village Hall.
4. RESIDENT/VISITOR COMMENT –None
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF MAY 22, 2012
Motion by Trustee Yusuf, seconded by Trustee Wolin to approve the minutes of the
Regular Board of Trustees Meeting of May 22, 2012 with corrections. VOICE VOTE:
Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending June 8, 2012 - $2,877,120.75
Significant Items included in Above:
1) Seyfarth, Shaw, LLP - Legal Services – April, 2012 - $1,490.25 (FY12 – YTD -
$56,870.34)
2) Holland & Knight, LLP – Legal Services – March, 2012 - $14,385.05
(FY12 – YTD - $47,650.29)
3) Rathje & Woodward, LLC – Legal Services – May, 2012 - $3,333.33
(FY12 –YTD - $16,690.36)
TOTAL LEGAL BILLS PAID FOR 2012 - $174,161.06
4) Illinois State Toll Highway — I88 /York to Rt. 83 - 4`h Payment per IGA -
$1,670,000.00
5) SKC Construction, Inc. – 2012 Crack Seal Project – Payout #2 & Final -
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$69,340.15
6) Vian Construction —2012 Water Main Replacement Project - Payout #I —
$166,379.13
7) J.A. Johnson Paving Co. — 2012 Paving Project — Payout #1 - $307,421.46
8) James D. Fiala Paving Co. — 2011 Miscellaneous Paving Project — Payout #3 &
Final - $39,530.29
B. Approval of Payroll for Pay Period Ending May 26, 2012 - $616,446.14
C. Community Development Referrals
1) Cantore — 2021 Swift Drive — Variation
2) Templeton Woods — Approximately — Map Amendment and Final Plat
D. Authorization to Seek Bids or Proposals or Negotiate Contracts —NONE
E. Budget Adjustments - NONE
F. Ordinances & Resolutions
1) RESOLUTION 2012- AG- PW -WA- METR -R -1183, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing the Execution of an Agreement
By and Between The Village of Oak Brook and Aclara Technologies, LLC
2) ORDINANCE 2012- ZO- V -EX -S -1339, An Ordinance Granting a Variation from
the Provisions of Section 13 -3 -5 of Title 13 ( "Zoning Regulations ") of the Village
Code of the Village of Oak Brook Relative to Setback Requirements at 12
Chatham Lane in the Village of Oak Brook
3) ORDINANCE 2012- ZO- V -EX -S -1340, An Ordinance Granting Variations from
the Provisions of Section 13 -3 -5 and Section 13- 6C -3F.2 of Title 13 ( "Zoning
Regulations ") of the Village Code of the Village of Oak Brook Relative to
Setback Requirements at 606 Midwest Club Parkway in the Village of Oak Brook
4) ORDINANCE 2012- ZO- V -EX -S -1341, An Ordinance Granting Variations from
the Provisions of Sections 13- 6B -3F.1 13- 6B- 3F.2(a) and 13- 3- 6A.3(b), of Title
13 ( "Zoning Regulations ") of the Village Code of the Village of Oak Brook
Relative to Setback Requirements at 506 Wood Road in the Village of Oak Brook
5) RESOLUTION 2012 -AG- ITECH - ADJUD -EX2 -R -1184, A Resolution Approving
the Waiver of Competitive Bidding and Authorizing the Execution of Agreements
for the Purchase of Vehicle Parking and Local Code Enforcement Software and
Fine Collection Services
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G. Public Safety Ruggedized Computer Replacement — Purchase General Dynamics
Replacement Computers for $38,311.20
Motion by Trustee Aktipis, seconded by Trustee Moy, to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Moy, Manzo, Wolin, Yusuf and Zannis
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried
7. ITEMS REMOVED FROM CONSENT AGENDA
6.17.1 RESOLUTION 2012- AG- PW -WA- METR -R -1183, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing the Execution of an Agreement
By and Between The Village of Oak Brook and Aclara Technologies, LLC
Trustee Manzo asked why we are not going out to bid on this item. Public Works
Director Hullihan stated that Aclara handles the software that allows us to read our water
meters and that they are exclusive.
Motion by Trustee Manzo, seconded by Trustee Moy, to approve item 6.17.1.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Moy, Manzo, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
6.F.5 RESOLUTION 2012 -AG- ITECH- ADJUD -EX2 -R -1184, A Resolution Approving
the Waiver of Competitive Bidding and Authorizing the Execution of Agreements
for the Purchase of Vehicle Parking and Local Code Enforcement Software and
Fine Collection Services
Trustee Manzo asked if this is a sole source item. Manager Niemeyer stated that we
currently use MSI for adjudication software for vehicle impoundment and that we are
adding parking and code enforcement to the adjudication program.
Chief Kruger stated that he, Assistant Manager Wing, and Information Technology
Manager Fox completed an extensive analysis of the three main companies in the area that
do this type of work. The two other companies offered purchase agreements that need to
be paid up front with ongoing maintenance and hardware costs, whereas MSI offered an
enhancement to our current software at the same cost we are paying now and a
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subscription agreement that is paid over time. No new hardware is needed for the MSI
solution.
Motion by Trustee Manzo, seconded by Trustee Moy, to approve item 6.F.5.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Moy, Manzo, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
Trustee Zannis stated that items that have not been competitively bid should no longer be
on the consent agenda and should be discussed as a separate item.
President Lalmalani agreed and stated that we need to be more transparent on items that
are not competitively bid.
Trustee Yusuf stated that items that are bid through a cooperative purchasing agreement
should remain on the consent agenda since they have been competitively bid.
Motion by Trustee Zannis, seconded by Trustee Manzo to change the agenda so that items
that are presented to the Board as part of the consent agenda where there is a resolution
approving a waiver of competitive bidding no longer be on the consent agenda, rather
itemized independently under active business per staff review. VOICE VOTE: Motion
carried.
BOARD & COMMISSION RECOMMENDATIONS
A. Grud- Schneider Estates Subdivision — 3213 York Road — Final Plat — Two -Lot
Subdivision
Trustee Moy stated that on May 21, 2012, the Plan Commission completed its review on
an application from Stephen and Nadine Grud along with Alan and Patricia Schneider, the
owners of the property located at 3213 York Road seeking approval of a final plat of
subdivision of the 2.184 acre parcel to create a new two -lot subdivision. The property is
now improved with a single - family home on the west side of the parcel. He stated the
layout provides both access to lot 2 while maintaining the required lot width on lot 1.
Trustee Zannis spoke in favor of the motion.
Resident Stephen Grud stated he is available to answer any questions.
Trustee Yusuf stated there is no change in zoning and this is the only way to divide a 2
acre parcel.
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Motion by Trustee Moy, seconded by Trustee Zannis to concur with the recommendation
from the Plan Commission with regard to the requested Grud - Schneider Estates Final Plat
of Subdivision for the property located at 3213 York Road subject to the following
conditions:
1) Final Engineering approval.
2) Adoption of a Resolution necessary to grant the requested relief, which Resolution
the Village Attorney shall by this motion be directed to prepare for consideration
at the July 10, 2012 Board of Trustee meeting. VOICE VOTE: Motion carried.
B. Oakbrook Center East Subdivision — Approximately 9.42 Acre Portion of Oakbrook
Center Generally Bounded by Harger Road, Spring Road, Commerce Road and by the
Oakbrook Center Ring Road — Final Plat — Four -Lot Subdivision with Improved Land
Trustee Moy stated on May 21, 2012, the Plan Commission completed its review on an
application from Oakbrook Shopping Center, LLC, seeking approval of a final plat of
subdivision with already improved property within Oakbrook Center into four (4) new
lots. The area encompasses approximately 9.42 acres. He also stated the proposed plat of
subdivision is being requested to accommodate ownership and financing issues.
Motion by Trustee Moy, seconded by Trustee Zannis to concur with the recommendation
from the Plan Commission with regard to the requested Oakbrook Center East Final Plat
of Subdivision for the 9.24 acre eastern portion of the Oakbrook Center to be subdivided
into four lots subject to the following condition:
1) Adoption of a Resolution necessary to grant the requested relief, which Resolution
the Village Attorney shall by this motion be directed to prepare for consideration
at the July 10, 2012 Board of Trustees meeting. VOICE VOTE: Motion carried.
9. UNFINISHED BUSINESS — NONE
10. ACTIVE BUSINESS
A. Confirmation of Appointments — NONE
B. Ordinances & Resolutions
1) RESOLUTION 2012 - CNTRCT -PD- FOP -EX2 -R -1185, A Resolution Approving
an Agreement By and Between the Village of Oak Brook and the Fraternal Order
of Police Labor Council
Trustee Aktipis thanked Trustee Yusuf for attending the meetings with the FOP. He
stated there were several meetings in the past 6 months. The meetings were very positive
and productive. He stated the agreement is very fair to both the Village and the police
union employees. He discussed the highlights of the agreement which includes wages,
health insurance, and changing work hours from an 8 hour shift to a 12 hour shift. He
also discussed the savings to the Village on legal fees. He also stated after 6 months of
negotiations, both sides understood each other's limitations and looked at the proposed
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wage increases as justified and balanced with the increased contributions that police union
employees will make for health insurance.
Trustee Yusuf stated he attended the meetings and that staff and the union negotiated
reasonably and in good faith. He pointed out that according to state law, police and fire
unions do not have the right to strike and if an agreement cannot be reached, negotiations
go to arbitration which is binding. He also pointed out that no attorney involvement was
needed in the negotiation process.
Trustee Wolin thanked Trustees Aktipis and Yusuf. He also recognized Assistant
Manager Wing for leading the Village through 3 or 4 union negotiations. He stated
Assistant Manager Wing has done an outstanding job and has been ably supported by HR
Coordinator Eileen Donahue. He also stated that they are a great team, take a big load off
the Trustees and Attorneys, save the Village money, and deserve nothing but the best in
praise.
Trustee Moy echoed Trustee Wolin's comments. He stated negotiations went smoothly
due to Chief Kruger's involvement, the ability of staff, and the cooperation of the police
officers involved in negotiations.
President Lalmalani stated the Board is in gratitude to all involved in the successful
negotiation process. He stated all involved worked very hard.
Assistant Manager Wing thanked everyone involved in the negotiation process and gave
special thanks to Eileen Donahue and Rose Kane. He stated that he fully supports the
agreement.
Trustee Manzo stated everyone involved did an excellent job and gave a special thanks to
Chief Kruger. He stated there is obvious trust between the police union employees and
Chief Kruger.
Motion by Trustee Aktipis, seconded by Trustee Manzo to approve, subject to final staff
and attorney review, the proposed side letter and successor Collective Bargaining
Agreement (CBA) with the FOP, and approve Resolution R -1185, "A Resolution
Approving an Agreement By and Between the Village of Oak Brook and the Fraternal
Order of Police Labor Council."
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Moy, Manzo, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
C. Award of Contracts — NONE
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D. State of Illinois — Recreational Facilities Bond Fund Grant
Trustee Yusuf stated that the Village will be receiving grant money from the State of
Illinois specifically for improvements of parks, recreation, and athletic facilities. The
grant is for $187,800. A list of projects was created by the Sports Core Planning
Committee. The list is as follows:
• Bath & Tennis Club locker room renovation ($40,000)
• Move tennis pro shop into clubhouse ($26,000)
• Repair /replace tennis court fencing — courts 1 & 2 ($20,000)
• Add additional shade features to the pool area ($20,000)
• Replace stairs and sidewalk in the pool area/basement ($40,000)
• Replace hot water tank for the locker rooms ($25,000)
• Replace Bath & Tennis Clubhouse air conditioning unit ($80,000)
Trustee Yusuf stated the total of these projects are approximately $250,000 but hope to
bring down the estimated cost.
Trustee Wolin asked if the renovation of the locker room includes redoing the bathrooms.
Sports Core Director VanDyke stated yes.
Trustee Zannis thanked former Senator Dan Cronin and stated she is glad the Village
received the grant.
Sports Core Director VanDyke stated the Committee visited all the locations designated
for improvements. He stated there are needed capital improvements included in the list
and that the list includes improvements that will add value and enhance membership to
the B &T.
Motion by Trustee Yusuf, seconded by Trustee Zannis to accept the recommendation
from the Sports Core Planning Committee for potential projects to fund using $187,800
state grant.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Moy, Manzo, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 —None
Absent: 0 — None
Motion carried
E. Health, Life, and AD &D Insurance, Agreement for Third Party Administrator and
Stop Loss Insurance for the 2012 -13 Plan Year
Trustee Moy stated that staff continued to work with Mesirow Financial to review
proposals for health and life insurance. The Village received final proposals and staff is
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recommending remaining with BlueCross B1ueShield for health insurance and switching
to Dearborn National for life insurance for a total rate that is 2.1% higher than our current
plan year.
Assistant Manager Wing stated that the Board previously approved multi -year agreements
for dental and vision. He discussed the changes and costs for health, life and AD &D
insurance for the plan year July 1, 2012 through June 30, 2013. He also discussed the
expansion and modification of the Village's wellness initiative.
Motion by Trustee Moy, seconded by Trustee Manzo, to approve the staff
recommendation and direct staff to execute Agreements after receiving final attorney
review with BlueCross BlueShield (BCBS) of Illinois for Group Health Insurance
Coverage, Third Party Administrator (TPA) Service, and Stop Loss Insurance for the Plan
Year starting July 1, 2012 through June 30, 2013. Further, I move to approve the staff
recommendation and direct staff to execute an Agreement after receiving final attorney
review with Dearborn National for Life Insurance for the Plan Year starting July 1, 2012
through June 30, 2013.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Moy, Manzo, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 —None
Absent: 0 —None
Motion carried
F. Position Classification and Proposed Compensation Plan Discussion
Trustee Wolin stated that the Village has been working on the classification and
compensation plan for almost two years.
Matt Weatherly from Public Sector Personnel Consultants presented a PowerPoint
presentation of the proposed fiscal year 2013 Compensation Plan. Items discussed are as
follows:
• Village compensation study history
• Principal project components
• Position classification plan
• Salary survey methodology
• Base pay survey
• Benefits survey
• Proposed pay structure
• Recommendations
Trustee Aktipis asked Matt what the Village should be doing regarding benefits. Matt
stated that is it very difficult to compare benefits between the public and private sectors.
He stated that there are moving parts in the private sector that you do not have in the
VILLAGE OF OAK BROOK MINUTES Page 9 of 13 REGULAR MEETING OF JUNE 12, 2012
private sector, such as bonuses, stock options, and profit sharing.
Trustee Aktipis stated that there are other factors, such as job security, that people will
consider when looking for a job. He stated it is important for the Village to compensate
employees fairly and competitively. He also stated that the compensation study was
essential and needed due to the economic downturn which resulted in an early retirement
program and the elimination of positions at the Village. He further stated that the study
answered several questions raised by resident and employees.
Trustee Zannis stated that the compensation study is an outstanding outcome of the
Citizens Finance Advisory Committee. She stated that the Village is competitive and is
not overpaying employees. She also stated that Village employees should feel just as
confident with the findings of the report. She also stated that the report dispels
misconceptions that residents previously raised. She further stated that the Village
interviewed many companies and spent a lot of time working on this project.
Trustee Manzo asked for the cost of the compensation study. Assistant Manager Wing
stated $42,000. Trustee Manzo stated his concern is that this is a matter of number
crunching and perhaps part of the study could have been done internally. He stated that
he is happy with the information but concludes that there is no solution. He further stated
that since residents do not pay a property tax, the Village cannot take a risk of overpaying
employees. He agrees with Trustee Zannis' comments.
Trustee Wolin stated that the Village did not just spend $42,000 for number crunching
that can be done in- house. This area of human resources requires the knowledge of a
consultant. He stated that the compensation study was money well spent.
Trustee Yusuf stated that the study is very useful and he would like to take more time to
conduct a thorough review and discuss with administration before a final decision is
made. He also stated that he accepts the study with the understanding that it may need to
be fined tuned.
Manager Niemeyer stated that the study is only being presented today and no decision
will be made until further review. He also stated that this is a comprehensive study, not
just a comparison of salary ranges. He also stated that it would have been challenging for
an in -house study due to the atmosphere at the time the study first began. He further
stated that there are a few positions that are either overpaid or underpaid and that
administration will be making a recommendation regarding the study findings at a later
date.
Motion by Trustee Wolin, seconded by Trustee Aktipis to accept the presented Position
Classification and Proposed FY 2013 Compensation Plan and direct the Village Manager,
Assistant Village Manager, and Finance Director to present a final Classification,
Compensation and Benefits Plan with the associated cost this Fall to the Board for
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approval and adoption. VOICE VOTE: Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Manager Niemeyer stated that the Village and the Oak Brook Chamber created an
economic development brochure.
Manager Niemeyer mentioned that per ordinance, there are no 2 "d Tuesday of the month
Board meetings in June, August and December. He also stated that he is attempting to
schedule a Special Board meeting to discuss a few outstanding topics.
Manager Niemeyer stated that the Taste of Oak Brook will be held on Tuesday, July 3`d.
He also stated that the food and music vendors have been finalized and that staff is
working on the last of the implementation work.
B. VILLAGE CLERK
Clerk Pruss stated that on Sunday, July W" the Oak Brook Police Department Honor
Guard and the Law Enforcement Torch Run for Special Olympics will be the honored
guests at the Chicago Rush Football Arena. She also stated that she has applications for
tickets and that donations for Special Olympics will also be accepted.
C. TRUSTEES
Trustee Yusuf wished everyone a happy and safe 4a' of July holiday.
Trustee Zannis stated that the economic development brochure is an outstanding work
product and should be mailed to residents.
Trustee Zannis stated that she is disappointed that there have been some issues and
difficulties with residents getting permits from the Village. The Village should not be put
in situations where residents feel that they are not being heard and that customer service is
not all that it could be. She also stated that as residents continue to build or remodel, the
Village needs to be responsive to our clients needs. She further stated she is willing to
help and offered her services.
Trustee Moy stated he agrees with Trustee Zannis but believes that the Village is ahead of
other government entities when it comes to the permit process.
Trustee Manzo stated that he and Trustee Moy met with Manager Niemeyer regarding
proposals for attorney fees.
Trustee Manzo stated that Speaker Madigan is protecting Tom Sheahan at the detriment
of the Village of Oak Brook. He also stated that it is very important that everyone stands
up and is heard on the Sheahan pension liability issue. He urged residents to contact
Speaker Madigan.
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Trustee Manzo wished everyone a happy and safe 4a' of July and asked everyone to join
the Village at the Taste of Oak Brook.
Trustee Wolin stated that he supports Trustee Manzo's comments on the Sheahan pension
issue.
D. VILLAGE ATTORNEY — None
E. VILLAGE PRESIDENT
Chief McEllin stated that the Communication Center move to DuComm will be on July
91h and is expected to be a seamless transition for our residents.
Sports Core Director VanDyke stated that polo matches are scheduled for August 19`s,
August 26`", September 2 "d, and September 9d'. He encouraged everyone to visit the
website www.oakbrookpoloclub.com for up to date information.
Library Director Madorin stated that because of the Taste of Oak Brook, the Library will
be closed at 1:00 pm on July 3`d.
Finance Director Dangles stated that the sales taxes received for March are 5% higher
than last year and that year to date taxes received are 3% higher than last year. She also
stated budget -wise, the Village is 7.6% over budget year to date so far.
Public Works Director Hullihan stated that the Public Works Department continues to
make progress on all projects and encouraged residents to contact them with any
questions or concerns.
Community Development Director Kallien addressed the issue brought up by Trustee
Zannis. He stated he has been with the Village for 13 years and it is now the busiest that
it has ever been. He stated that there are 3.5 people that process all building permits. He
also stated that there are many new building codes and state requirements that did not
exist many years ago. He also stated that the Village's permit process is far superior to
any of the neighboring communities' processes and would listen to any ideas to improve
the process. He further stated that if anyone has questions on the permit process, he would
be more than happy to sit with them to explain.
Manager Niemeyer stated that he agrees with Community Development Director
Kallien's comments and that the department does a remarkable job in turning around
permits considering the workload and the number of staff.
Trustee Aktipis stated that there is no way to please 100% of the people 100% of the time.
He stated that he has no complaints with Community Development Director Kallien and
that he always does an exceptional job.
VILLAGE OF OAK BROOK MINUTES Page 12 of 13 REGULAR MEETING OF JUNE 12, 2012
Trustee Manzo stated that many of the comments that he has been hearing have been very
positive and that residents thanked the Village for streamlining the permit process.
President Lalmalani stated that even though he believes there is always room for
improvement, Community Development Director Kallien has been doing a great job.
Trustee Yusuf stated he always receives a very thorough and detailed explanation on
questions that he has for the Community Development Department.
12. ADJOURNMENT TO CLOSED MEETING to consider the following pending, probable,
or imminent litigation matters pursuant to section 2c(11) of the Illinois open meetings act,
respectively
Motion by Trustee Aktipis, seconded by Trustee Manzo to consider the following
pending, probable, or imminent litigation matters pursuant to section 2c(11) of the Illinois
open meetings act, respectively.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
This meeting was adjourned to Closed Meeting at 9:06 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 9:49 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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