Minutes - 06/13/1989 - Board of TrusteesV o 3 saT —M i
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VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
June 13, 1989
MBA Cam:
Regular Meeting of the Board of
oom Trustees order
Commonsat 7:50 President
P.M.
R
-ne in the Samuel E. Dean Board R
ROLL, C1�_
PRESENT: President Vence F. Cerne
Trustees Garry J. Bartecki.
Karen M. Bushy
Barbara A. Payovich
Joseph H. Rush '
H. Richard Winters
id p Daher
ABSENT: Trustee Rona •
PLEDGE TO THE FLAG
APPROVAL OF MINUTES:
-ustee Rush moved, seconded by Trustee Bushy...
That the Minutes of the Regular Meeting of May 23, 1989 be approved as
corrected and waive reading of same.
So ordered.
DICE VOTE: All present, in favor.
II. ORDINANCES AVO REBOLUMOVk--
A.
Discussed and direction given at the Regular Meeting of May 23, "JOv-
'rustee Winters moved, seconded by Trustee Rush...
To adopt Ordinance No. S -675 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
.gays: None
Absent: Trustee Maher.
So ordered.
B.
Discussed and direction given at the Regular Meeting of May z3, IvOv-
Trustee Rush read proposed ordinance in its entirety.
Trustee Rush moved, seconded by Trustee Bushy...
To adopt Ordinance No. G-43o as presented.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Rushy, Payovich, Rush, (linters
and president Cerne.
Nays: None
Absent: Trustee Maher.
So ordered.
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VILLAGE OF OAK BROOK minus -2- June 13, 1989
C. ORDINANCE N0. 3-673 AN ORDINANCE GRANTI90 A SPSCIAL USE PWWT FOR A
HELIPORT Official Airline
.-Guides,, Inc. 2000 Clearwater - f�Me :""�'
Discussers and direction given at the Regular Meeting of May 23, 1989.
Trustee hinters read the conditions set forth in Section 3 of the
p "oposed ordinance.
04 Trustee u.nters moved, seconded by Trustee Bushy...
To adopt Ordinance No. S -673 as presented and waive the reading
thereof.
ROLL CALL VOTE: .yes: 'trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
Mays: gone
Absent: Trustee Maher. So ordered.
D. ORDINANCE A0. 5 -674 AN ORDINANCE 4.SCSETAIgINI: IM VAILING RATE OF
AM Caub HAU UtAlft t UUX-K.L& -j IL"NUIS:
Required during June of each year pursuant to Illinois Heivised
Statutes.
Trustee Dash moved, seconded by Trustee Bartecki...
To adopt Ordinance No. 5-674 as presented -%nd waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, 'Bushy, Payoirich, Rush, hinters
and President Cerne.
Hays: bone
Absent: Trustee Maher. So ordered.
IV. FINANCIAL:
A.t:
1. DuFage Water commission - Fixed Costa:
Trustee Bush moved, seconded by Trustee hinters...
To authorize payment to the DuPage hater Commission for the Village's
portion of the fixed cost requirement for the month of may in the total
amount of $82,890.27.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush,, minters
and President Cerne.
Mays: None
.Absent: Trustee Maher. So ordered.
2. Sidley A Austin - Lem Services - first Lem:
Trustee Rush moved, seconded by Trustee hinters...
To authorize payment to Sidley & Austin for legal services rendered
from November 1, 1988 to January 31, 1989 relative to the Elmhurst
Levee in the total amount of $23,986.36.
ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Payorich, Rush, Winters
and President Cerne.
Maya: lone
Absent: Trustee Maher. So ordered.
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v7LLArE OF 0AK BROOK Minute -3-
3. Jame J. Bones .Associates, Inc. - Eyout #4 - 22nd Street /York _Road
Preliminary gngi1ering:
Trustee Rush moved, seconded by Trustee Barteeki...
To authorize payment of Payout #4 to James J. Benes Associates, Inc.
° for professional engineering services for the 22nd Street /Fork Road
roadway improvements in the total amount of $13,188.02.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
Nays: ['lone
Absent: Trustee Maher. So ordered.
4. Harsa Environmental Services Inc. - Pa out #5 - &p_iJM Services for
Reservoir H 2Ty0 Leger :
Trustee Rush moved, seconded by Trustee Bushy...
To authorize payment of Payout #5 to l=ama Environmental Services, Inc.
for design services for Reservoia B in the total account of $121,TTT.57.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
5.
Nays: Non6
Absent: Trustee Maher. So ordered.
Trustee Rush moved, seconded by Trustee Bartecki...
To authorize payment of Payout #1 to Jacobs and Son, Inc. for routing
and cleaning of cracks and joints and the application of a crack sealer
at the subject locations in the total amount of $36,000.00 subject to
receipt cf waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, 11ush, Winters
and President Cerne.
Plays: Pone
Absent: Trustee Maher. So ordered.
6. Chaggle Ca Lion - E! Mt #2 - 1ft1 to l &eilit - Munici 1 Golf
Course t 4O Oak qrook Road
Trustee Bushy moved, seconded by Trustee Bartecki...
To authorise payment of Payout 02 to Chapple Corporation for
construction of a maintenance building at the subject location in the
total amount of $92,213.98 subject to approval of waivers by the
Village Attorney.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
Naps: None
Absent: Trustee Maher. So ordered.
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VILLAGE OF OAK BROOK Minuts
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B. Approval of Billss:
Warrant Register by Fund dated June 2, 1989 presented to reflect
payment from the following funds:
General Fund $262,38.26
Dater Fund 296,990.99
Sports Core Fund 296,951.77
Voucher List of Bills presented to reflect expenditures from the
following funds:
General Corporate Fund $114,876.64
Motor Fuel Tax Fund 5,829.22
Water Fund 61,318.62
Sports Core Fund 71,927.46
Trustee Bartecki moved, seconded by Trustee Rush...
To approve payment of Warrant Register by fund in the total amount of
$856,261.02 and payment of fund expenditures in the total amount of
$253,951.94 and authorize the Village President to affix his signatures
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ow :rship by his employer Pepsi Cola General Bottlers,
Inc.
Trustee Minters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovieh and Rash.
Mays: None
Absent: Trustee Maher
Abstain: Trustee Sinters and President Cerne. So ordered.
V. OLD BUSINESS:
A. Discussion of Possible Change Orders for Reservoir B (South of 188 and
West of era load):
Discussion ensued relative to the change orders for Reservoir B.
Consensus was to disapprove the cast -in -place concrete tank or a dome
placed over the tank. Direct Harza Environmental Services to delete
terracing from the north and south side of the tank and pursue
proposals from landscape architects for landscaping the two elevations
of the tank.
Trustee Rush moved, seconded by Trustee Bartecki...
To direct Harza Environmental Services, Inc. to redesign the access
road so that it is basically built "at grade" in an amount not to
exceed $5,000.00 and to delete terracing irom the north and mouth side
of the tank. To have the Staff pursue proposals from landscape
architects for landscaping the two elevations of the tank.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Minters
and President Cerne.
Kays: (tune
Absent: Trustee Maher.
So ordered.
B. Discussion of Location of Electrical Service for Reservoir 8 and
!fete it rrg Station SQtstb of I .1 and West of hers Road):
Unanimous consensus was to approve of an underground service for
electrical power along the northerly lot line of the Reservoir B site
from Meyers Road to the DuPage Mater Commission Metering Station and
Reservolr B Pumping Station.
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VILLAGE OF OAK BROOK Minus -5- June 13, 1989
C. Ratification of Issuance and Aggroval.of Purohase Order to Celozzi
Ettelson for Replace ut of U Public Works:
Authorization to seek quotes given at the Regular meeting of May 23,
1989. Five (5) quotes were received.
Trustee Rush moved, seconded by Trustee Barteeki...
To ratify the issuance of a purchase order to Celozzi Ettelson
Chevrolet for the purchase of two (2) vehicles to replace Units 404 and
500 in the total amount of $22,077.54.
ROL, CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Hinters
and President Cerne.
Hays: None
Absent: Trustee Maher. So ordered.
D. Continued Discussion of Fir Rmwe Ventilation Sy3t8U - Police
Department:
Authorization given at the Regular Meeting of h V 9, 1989 to direct
staff to research data and usage of neighboring firing ranges.
Trustee Bushy moved, seconded by Trustee Rush...
To approve a purchase order to Frank H. Stowell A Sons, Inc. for
installation of a ventilation system meeting Oak Brook specifications
with the exceptions as noted in letter dated March 27, 1989 from Frank
H. Sto%--ll & Sons, Inc, in the total amount of $115,795.00 and waive
the bidding requirement due to the specialized type of construction.
The motion was amended to include the total project:
$115,795.00 ventilation system with the exceptions as noted
50,349.00 range egaipment delivery & installation of five (5)
position firing range
11,400.00 ancillary items
$177,544.00 total project
ROLL CALL VOTE: Ayes: Trustees Bushy, Payovich, Rush and President Cerne.
Nays: Trustees Bartecki ano Hinters.
Absent: Trustee Maher. So ordered.
E. Bid Reooaa ndation - Golf Cart path Construction - Munici al Golf
Corse 2 0 York Read±.
Authorization given at the Regular Meeting of May 9, 1989; three (3)
bids were received on Wednesday, June 7, 1989.
Trustee Hinters moved, seconded by Trustee Rush....
To accept the bid of Lemont Paving Company for installation and
widening of golf cart paths at the Municipal Golf Course in an amount
not to exceed #26,000.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
Nays: Bone
Absent: Trustee Maher. So ordered.
F. Re Mst for Reoonsideratioit - Bice - Aoce-aso Structure Kei,Eht
Variation (3000 Vhite Oak tan*
Trustees were asked if anyone wished to change their vote as indicated
at the Regular Meeting of May 23, 1989. Decision stands as to denial.
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#ILLAGE OF OAK BROOK Minu es -b- June 13, 1989
G. Report of Activities:
1. Finance & Library: Trustee Bartecki - Annual audit started; computer
system progressing; and flaalizing budget revisions.
2. Public Safety: Trustee Bushy - Police Department using OPTICOM in a
test progr2�m. Three new squad cars to arrive in the next few days.
3. Public Works & Personnel: Trustee Rush - Working with DuPage County on
ne�a landscape for Oak Brook Road (31st Street) and Meyers Road and Oak
Brook Road (31st Street) and York Road for an excellent design
approach.
4. worts Core: President Cerne - Will have a summary of the survey at
the next meeting.
5. Stormwater Mans ement: Trustee Payovich - Draft on Stormwater
Management.
Planning: Trustee Winters - No report.
6. Zonin
VI. NEW BUSIMS:
A. Reeome:endation - Hire Design Engineer - Ba brook Lane Bridge:
Trustee Rush moved, seconded by Trustee Bushy...
To authorize the execution of an agreement with Crawford, Murphy &
Tilly, Inc. for professional engineering services for the preparation
of plans, bidding documents, and assisting in construction inspection
for repairs to the Baybrook Lane brikle in an amount not to exceed
$4,000.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Payovich, Rush, Winters
and President Cerne.
Nays: Nine
Absent: Trustee Maher. So ordered.
B. Request from St. Francis Retreat House for Waiver of Village Nowing
Requirements: - - -- -
Consensus was to direct Staff to confer with St. Francis Retreat
Director to remove noxious weeds, per Ordinance No. G -407, from the
open field on the corner of St. Paschal Drive and Oak Brook Road (31st
Street). Mowing is not required.
C. Re uesL for Authorization to Obtaia Quotes to PRreha3e Forty (40)
Personal Alert Sa:4tT stem Devices:
Trustee Bushy moved, seconded by Trustee Winters...
To authorize the acceptance of quotes to purchase forty (40) Personal
Alert Safety System Devices.
VOICE VOTE: All present, in favor. So ordered.
D. Agee tance of otation for Two Ball Machines for Golf Drivigg Ragge.
Trustee Bushy moved, seconded by Trustee Rush...
To accept the quotation from Bail- O- Matic, Inc. for two (2) Ball-0-
Katie :Sodel 500 Range Ball Dispenser Units priced at $3,320.25 and
1,000 tokens for the machine priced at 30 cents each, freight is $85.41
in the total amount of $7,025.91 and waive the bidding process due to
the specialized nature of the item.
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VILLAGE OF OAK BROOK Flinn a -7- June 13, 1989
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Patyovich, Rush, 'Winters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
E. Re nest for Approval - Re air of Endloader (Unit 513) - Public Works
OVii W .i - - -�-
Departmeut.
Trustee Push moved, seconded by Trustee Bushy...
To approve a purchases order to McAllister Equipment Company to furnish
replacement drive axles for 1967 Michigan endloader (Unit 513) in the
total amount of $2,724.18 and waive the bidding process due to the
scarcity (%f available parts for this machine.
ROLL CALL VOTE: Ayes: Trustees Barteeki, Bushy, Payovich, Rush, Minters
and President Cerne.
Nays: None
Absent: Trustee Maher. So ordered.
F. Referrals:
.mroww. —.wwr
With no objections, President Cerne made the following referrals:
1. Reetx - Driveway Gate Variation (3423 Spring Road) -- Referred to
Zoning Board of Appeals Meeting of July 5, 1989.
2. JBCIUIDC Special Use RE Bank -Drive In (Ernie Pyle) -- Referred to
Plan Commission Fleeting of June 19, 1989 and Zoning Board of
Appeals Fleeting of July 5, 1989.
VII. ADJOiiRNMM:
Trustee Winters moved, seconded by Trustee Rush...
To adjourn this meeting. TIME: 9:30 P.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Linda K. Gonnella
Village Clerk
App ved
VILLAGE OF OAK BROOK Minutes -7- June 13, 1989