Minutes - 06/13/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes June 13, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN
X OR AS AMENDED _ BY VILLAGE BOARD
ON June 27,2000.
1. MEETING CALL - PLEDGE OF ALLEGIANCE: MEETING CALL
Village Clerk Gonnella asked for a motion from the floor to appoint Trustee
McInerney as Temporary Chairman in the absence of President Bushy who
was in Seattle, Washington in attendance at the United States Conference of
Mayors.
Motion by Trustee Caleel, seconded by Trustee Craig, to appoint Trustee
McInerney as Temporary Chairman for the Regular Board of Trustees meeting
in absence of President Bushy. VOICE VOTE: Motion carried.
The Regular Meeting of the Board of Trustees was called to order by Chairman
McInerney in the Samuel E. Dean Board Room of the Village Commons at
7:32 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: Trustees Caleel, Craig, Kenny, McInerney and Savino.
ABSENT: President Bushy and Trustee Butler.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Robert L.
Kallien, Jr., Director of Community Development; Richard A. Martens,
Village Attorney; Ruth A. Martin, Library Director and Allen W. Pisarek,
Police Chief.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE &
OPEN FORUM
Trustee Caleel stated that residents recently received the 1999 Water Quality
Report for the Village and noted that there isn't any inclusion of radon in the
report. Village Manager Veitch explained that the Lake Michigan water
received for the Village is radon -free. Trustee Caleel asked if the water is
analyzed in Oak Brook or Chicago. Village Manager Veitch will research this
further with exact data as both Chicago and Oak Brook analyze the water. He
also asked for information on the hardness of the water as it was not rated in
the report. Village Manager Veitch will include this in his report.
VILLAGE OF OAK BROOK Minutes
Page 1 of 7 June 13, 2000
Chairman McInerney announced that Wednesday, June 14, 2000 is Flag Day
and he encouraged our residents to participate in a flag ceremony at 10:00 a.m.
that is being held by a local business.
4. APPROVAL OF MINUTES: MINUTES:
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the minutes
of the Regular Committee -of -the -Whole Meeting of May 22, 2000 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried. cow 05/22/00
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes
of the Regular Board of Trustees Meeting of May 23, 2000 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried. aOT 05/23/00
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Caleel, seconded by Trustee Craig, to approve the Omnibus
Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
APPROVAL
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$689,443.18
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING
MAY 27, 2000: Approved Omnibus Vote. PAYROLL-
$414,081.67
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) ALLIED ASPHALT PAVING COMPANY, INC. - PAYOUT #1 - 2000 PAV PRJ
2000 PAVING PROJECT - INFRASTRUCTURE PORTION - INFRA STRUc
$114,360.75: Approved Omnibus Vote.
2) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #19 - 1999 1999 PAV PRJ
PAVING PROJECT - $183.92: Approved Omnibus Vote.
3) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #8 - 2000 2000 PAV PPJ
PAVING PROJECT - $19,471.20: Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes Page 2 of 7 June 13, 2000
4) PATRICK ENGINEERING, INC. - PAYOUT #7 - TIMBER TIMBER TR/
TRAILS /MERRY LANE DRAINAGE STUDY - $1,367.50: MERRYLN
Approved Omnibus Vote. DRAIN STDY
5) CIVILTECH ENGINEERING, INC. - PAYOUT #16 - YORK/HARGER
YORK/HARGER BIKE TRAIL- $7,448.86: Approved Omnibus BIKE TRAIL
Vote.
6) EARTH TECH, INC. - PAYOUT #5 - MUNICIPAL BUILDING MUNICIPAL
PROJECT - $131,988.08: Approved Omnibus Vote. BLDG PRJ
7) SCHAEFGES BROTHERS, INC. - PAYOUT #2 & FINAL - POOL DECK
POOL DECK REPLACEMENT - $44,455.20: Approved Omnibus REPLACE
Vote.
E. REFERRALS:
1) VILLAGE OF OAK BROOK - MUNICIPAL BUILDING PC & ZBA
PROJECT - (1200 OAK BROOK ROAD) - SPECIAL USE & MUN BLDG
VARIATION - REFER TO PLAN COMMISSION MEETING ON PRJ - SPEC
JULY 17. 2000 AND ZONING BOARD OF APPEALS USE & VAR
MEETING ON AUGUST 1, 2000: Approved Omnibus Vote.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) MAINTENANCE TRACTOR REPLACEMENT - GOLF
COURSE: Approved Omnibus Vote.
G. REQUEST FOR WAIVER OF FEES - FOREST PRESERVE
DISTRICT OF DUPAGE COUNTY - GRAUE HOUSE
RESTORATION: Approved Omnibus Vote.
H. REJECTION OF BIDS - PLUMBING INSPECTION SERVICES:
Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS:
TRACTOR
PURCH -GOLF
WAIVE FEE
DP FOREST
GRAUE HOUSE
REJECT BIDS
PLMG INSPEC
RATIFICATION OF VILLAGE MANAGER'S CONTRACT VILLG MGR
RENEWAL: CONTRACT
VILLAGE OF OAK BROOK Minutes Page 3 of 7 June 13, 2000
It was a consensus of the Village Board at its Closed Meeting of May
23, 2000 to renew the Village Manager's contract effective June 1,
2000, with a 4.5% salary increase (current salary $110,000) to a new
salary of $115,000, and a one -time bonus of $2,500.
Motion by Trustee Caleel, seconded by Trustee Kenny, to ratify the
consensus reached by the Board of Trustees at the Closed Meeting of
May 23, 2000 and renew Stephen B. Veitch's Employment Agreement
with the Village effective June 1, 2000, with a 4.5% salary increase
(current salary $110,000) to a new salary of $115,000, and a one -time
bonus of $2,500. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2000 -PW- WPA -EXI -S -966, AN ORDINANCE ORD2000 -PW-
ASCERTAINING THE PREVAILING RATE OF WAGES FOR WPA -EXI -S -966
LABORERS, WORKERS AND MECHANICS EMPLOYED IN PW EMPLOYEE
PUBLIC WORKS IN THE VILLAGE OF OAK BROOK, WAGES
DUPAGE AND COOK COUNTIES, ILLINOIS:
Pursuant to the provisions of the Prevailing Wage Act, the State
requires that each June the Village pass an ordinance ascertaining the
prevailing rate of wages for various trades employed in performing
construction on public works within the Village. The Illinois
Department of Labor has released statistics relative to such prevailing
rates for DuPage and Cook Counties.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve
Ordinance #2000 -PW- WPA -EXI -S -966, "An Ordinance Ascertaining
the Prevailing Rate of Wages for Laborers, Workers and Mechanics
Employed in Public Works in the Village of Oak Brook, DuPage and
Cook Counties, Illinois," as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny and Savino.
Nays: 1 - Trustee McInerney.
Absent: 1 - Trustee Butler. Motion carried.
C. AWARD OF CONTRACTS:
1) LIVESCAN TECHNOLOGY SYSTEM - POLICE LIVESCAN
DEPARTMENT: SYS -P.D.
VILLAGE OF OAK BROOK Minutes Page 4 of 7 June 13, 2000
L�
The Village has received a grant in the amount of $67,388 towards this
purchase. The receipt of this grant money is anticipated in September
of this year. Of the total first year cost of $77,388, the Village is
responsible for $10,000. Identix is the sole vendor through an
agreement with the Illinois State Police for this equipment.
The Livescan System purchase includes all equipment, software,
maintenance, connection charges and training. The Livescan
fingerprint machine is designed to digitally scan a person's fingerprints
into a computer file. This machine will also be used to fingerprint
subjects applying for taxicab licenses and liquor licenses. By using this
machine the background search of the applicant will be more
comprehensive due to the increased accuracy of a computerized
fingerprint file and the application process will be completed in a much
shorter time period since it is no longer necessary to mail the
fingerprint cards to the Illinois State Police Bureau of Criminal
Identification. The other part of this system is the Electronic Mugshot
and Digital Booking System. This Electronic Mugshot component uses
a digital camera to capture the image of the offender. This image is
then immediately made available with other law enforcement agencies
and if necessary put into a bulletin to alert officers of a suspect
committing crimes in a certain area. The future costs for maintenance
and data line charges (following the first year) will be the responsibility
of the Village.
Sufficient funds have been budgeted in the Information Services
Program (10 -151) for this purchase. Village Manager Veitch clarified
that Identix is the sole provider for the State of Illinois as they were
awarded the bid through the competitive bid process.
Motion by Trustee Kenny, seconded by Trustee Caleel, to waive
bidding (a competitive proposal process was conducted by the Illinois
State Police), and authorize the issuance of a purchase order to: Identix,
Inc., 4920 Plainfield Avenue, Suite A, Grand Rapids, Michigan, 49525
for the purchase of the Livescan System in the amount of $77,388.
ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
8. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT: No report given.
VILLAGE OF OAK BROOK Minutes Page 5 of 7 June 13, 2000
B. VILLAGE MANAGER: VLI.G MGR
Village Manager Veitch announced at the June 26, 2000 Committee -of-
the -Whole meeting staff will present the Timber Trails Drainage Study
to the Village Board of Trustees.
9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: DEPT RPTs
Community Development
Trustee Savino
Finance, Information Services & Purchasing
Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Village Clerk
Clerk Gonnella
Village President
President Bushy
Departmental Reports were discussed and accepted.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - ROMANELLI'S SUBDIVISION (3121 RECOMMEND
YORK ROAD) - PRELIMINARY & FINAL PLAT OF ROMANELLPS
SUBDIVISION: SUBDIV PLAT
The petitioner is seeking approval of taking two existing parcels resubdividing
them with a front and rear lot in a flag lot configuration. The Plan
Commission, at their meeting on May 15, 2000, reviewed this proposal and by
a vote of 7 to 0 recommended approval of this 2 -lot subdivision. No one in the
audience spoke in support or in opposition to the proposed subdivision.
The following conditions were included in the motion by the Plan
Commission.
• Construction of a pedestrian/bicycle path along York Road or a cash
contribution in lieu of its consideration.
• Waive the requirement for streetlights and street trees along York Road.
• If financially feasible, and appropriate for the area, consideration should be
given to providing underground utilities.
• Final Engineering plan approval.
Motion by Trustee Savino, seconded by Trustee Caleel, to authorize Village
Attorney Martens to draft the necessary resolution to include the following
conditions: construction of a pedestrian/bicycle path along York road or a cash
contribution in lieu of its consideration; waive the requirement for streetlights
VILLAGE OF OAK BROOK Minutes Page 6 of 7 June 13, 2000
and street trees along York Road and final engineering plan approval for final
consideration at the Village Board meeting on June 27, 2000. VOICE VOTE:
Motion carried.
Trustee McInerney asked the petitioner to consider installation of trees along
the street.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: No
Business.
12. ADJOURNMENT: ADJOURN
Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting
at 8:15 p.m. VOICE VOTE. Motion carried.
ATTEST:
Linda K. onnella, CMC /AAE
Village Clerk
BOT- 061300
VILLAGE OF OAK BROOK Minutes Page 7 of 7 June 13, 2000