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Minutes - 06/13/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes June 13, 2000 UNOFFICIAL UNTIL APPROVED AS WRITTEN X OR AS AMENDED _ BY VILLAGE BOARD ON June 27,2000. 1. MEETING CALL - PLEDGE OF ALLEGIANCE: MEETING CALL Village Clerk Gonnella asked for a motion from the floor to appoint Trustee McInerney as Temporary Chairman in the absence of President Bushy who was in Seattle, Washington in attendance at the United States Conference of Mayors. Motion by Trustee Caleel, seconded by Trustee Craig, to appoint Trustee McInerney as Temporary Chairman for the Regular Board of Trustees meeting in absence of President Bushy. VOICE VOTE: Motion carried. The Regular Meeting of the Board of Trustees was called to order by Chairman McInerney in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL CALL The Village Clerk called the roll with the following persons PRESENT: Trustees Caleel, Craig, Kenny, McInerney and Savino. ABSENT: President Bushy and Trustee Butler. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Robert L. Kallien, Jr., Director of Community Development; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director and Allen W. Pisarek, Police Chief. 3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE & OPEN FORUM Trustee Caleel stated that residents recently received the 1999 Water Quality Report for the Village and noted that there isn't any inclusion of radon in the report. Village Manager Veitch explained that the Lake Michigan water received for the Village is radon -free. Trustee Caleel asked if the water is analyzed in Oak Brook or Chicago. Village Manager Veitch will research this further with exact data as both Chicago and Oak Brook analyze the water. He also asked for information on the hardness of the water as it was not rated in the report. Village Manager Veitch will include this in his report. VILLAGE OF OAK BROOK Minutes Page 1 of 7 June 13, 2000 Chairman McInerney announced that Wednesday, June 14, 2000 is Flag Day and he encouraged our residents to participate in a flag ceremony at 10:00 a.m. that is being held by a local business. 4. APPROVAL OF MINUTES: MINUTES: Motion by Trustee Caleel, seconded by Trustee Craig, to approve the minutes of the Regular Committee -of -the -Whole Meeting of May 22, 2000 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. cow 05/22/00 Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes of the Regular Board of Trustees Meeting of May 23, 2000 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. aOT 05/23/00 5. OMNIBUS AGENDA: All items on the Omnibus Agenda were routine in nature and enacted in one motion. No one requested a separate discussion of an item for removal from the Omnibus Agenda. Motion by Caleel, seconded by Trustee Craig, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Butler. Motion carried. APPROVAL A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS - $689,443.18 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING MAY 27, 2000: Approved Omnibus Vote. PAYROLL- $414,081.67 C. CHANGE ORDERS: None. D. PAYOUTS: 1) ALLIED ASPHALT PAVING COMPANY, INC. - PAYOUT #1 - 2000 PAV PRJ 2000 PAVING PROJECT - INFRASTRUCTURE PORTION - INFRA STRUc $114,360.75: Approved Omnibus Vote. 2) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #19 - 1999 1999 PAV PRJ PAVING PROJECT - $183.92: Approved Omnibus Vote. 3) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #8 - 2000 2000 PAV PPJ PAVING PROJECT - $19,471.20: Approved Omnibus Vote. VILLAGE OF OAK BROOK Minutes Page 2 of 7 June 13, 2000 4) PATRICK ENGINEERING, INC. - PAYOUT #7 - TIMBER TIMBER TR/ TRAILS /MERRY LANE DRAINAGE STUDY - $1,367.50: MERRYLN Approved Omnibus Vote. DRAIN STDY 5) CIVILTECH ENGINEERING, INC. - PAYOUT #16 - YORK/HARGER YORK/HARGER BIKE TRAIL- $7,448.86: Approved Omnibus BIKE TRAIL Vote. 6) EARTH TECH, INC. - PAYOUT #5 - MUNICIPAL BUILDING MUNICIPAL PROJECT - $131,988.08: Approved Omnibus Vote. BLDG PRJ 7) SCHAEFGES BROTHERS, INC. - PAYOUT #2 & FINAL - POOL DECK POOL DECK REPLACEMENT - $44,455.20: Approved Omnibus REPLACE Vote. E. REFERRALS: 1) VILLAGE OF OAK BROOK - MUNICIPAL BUILDING PC & ZBA PROJECT - (1200 OAK BROOK ROAD) - SPECIAL USE & MUN BLDG VARIATION - REFER TO PLAN COMMISSION MEETING ON PRJ - SPEC JULY 17. 2000 AND ZONING BOARD OF APPEALS USE & VAR MEETING ON AUGUST 1, 2000: Approved Omnibus Vote. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: 1) MAINTENANCE TRACTOR REPLACEMENT - GOLF COURSE: Approved Omnibus Vote. G. REQUEST FOR WAIVER OF FEES - FOREST PRESERVE DISTRICT OF DUPAGE COUNTY - GRAUE HOUSE RESTORATION: Approved Omnibus Vote. H. REJECTION OF BIDS - PLUMBING INSPECTION SERVICES: Approved Omnibus Vote. 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA (Items for Final Action): A. APPOINTMENTS: TRACTOR PURCH -GOLF WAIVE FEE DP FOREST GRAUE HOUSE REJECT BIDS PLMG INSPEC RATIFICATION OF VILLAGE MANAGER'S CONTRACT VILLG MGR RENEWAL: CONTRACT VILLAGE OF OAK BROOK Minutes Page 3 of 7 June 13, 2000 It was a consensus of the Village Board at its Closed Meeting of May 23, 2000 to renew the Village Manager's contract effective June 1, 2000, with a 4.5% salary increase (current salary $110,000) to a new salary of $115,000, and a one -time bonus of $2,500. Motion by Trustee Caleel, seconded by Trustee Kenny, to ratify the consensus reached by the Board of Trustees at the Closed Meeting of May 23, 2000 and renew Stephen B. Veitch's Employment Agreement with the Village effective June 1, 2000, with a 4.5% salary increase (current salary $110,000) to a new salary of $115,000, and a one -time bonus of $2,500. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Butler. Motion carried. B. ORDINANCES & RESOLUTIONS: 1) ORDINANCE #2000 -PW- WPA -EXI -S -966, AN ORDINANCE ORD2000 -PW- ASCERTAINING THE PREVAILING RATE OF WAGES FOR WPA -EXI -S -966 LABORERS, WORKERS AND MECHANICS EMPLOYED IN PW EMPLOYEE PUBLIC WORKS IN THE VILLAGE OF OAK BROOK, WAGES DUPAGE AND COOK COUNTIES, ILLINOIS: Pursuant to the provisions of the Prevailing Wage Act, the State requires that each June the Village pass an ordinance ascertaining the prevailing rate of wages for various trades employed in performing construction on public works within the Village. The Illinois Department of Labor has released statistics relative to such prevailing rates for DuPage and Cook Counties. Motion by Trustee Caleel, seconded by Trustee Craig, to approve Ordinance #2000 -PW- WPA -EXI -S -966, "An Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed in Public Works in the Village of Oak Brook, DuPage and Cook Counties, Illinois," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Craig, Kenny and Savino. Nays: 1 - Trustee McInerney. Absent: 1 - Trustee Butler. Motion carried. C. AWARD OF CONTRACTS: 1) LIVESCAN TECHNOLOGY SYSTEM - POLICE LIVESCAN DEPARTMENT: SYS -P.D. VILLAGE OF OAK BROOK Minutes Page 4 of 7 June 13, 2000 L� The Village has received a grant in the amount of $67,388 towards this purchase. The receipt of this grant money is anticipated in September of this year. Of the total first year cost of $77,388, the Village is responsible for $10,000. Identix is the sole vendor through an agreement with the Illinois State Police for this equipment. The Livescan System purchase includes all equipment, software, maintenance, connection charges and training. The Livescan fingerprint machine is designed to digitally scan a person's fingerprints into a computer file. This machine will also be used to fingerprint subjects applying for taxicab licenses and liquor licenses. By using this machine the background search of the applicant will be more comprehensive due to the increased accuracy of a computerized fingerprint file and the application process will be completed in a much shorter time period since it is no longer necessary to mail the fingerprint cards to the Illinois State Police Bureau of Criminal Identification. The other part of this system is the Electronic Mugshot and Digital Booking System. This Electronic Mugshot component uses a digital camera to capture the image of the offender. This image is then immediately made available with other law enforcement agencies and if necessary put into a bulletin to alert officers of a suspect committing crimes in a certain area. The future costs for maintenance and data line charges (following the first year) will be the responsibility of the Village. Sufficient funds have been budgeted in the Information Services Program (10 -151) for this purchase. Village Manager Veitch clarified that Identix is the sole provider for the State of Illinois as they were awarded the bid through the competitive bid process. Motion by Trustee Kenny, seconded by Trustee Caleel, to waive bidding (a competitive proposal process was conducted by the Illinois State Police), and authorize the issuance of a purchase order to: Identix, Inc., 4920 Plainfield Avenue, Suite A, Grand Rapids, Michigan, 49525 for the purchase of the Livescan System in the amount of $77,388. ROLL CALL VOTE: Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 1 - Trustee Butler. Motion carried. 8. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: No report given. VILLAGE OF OAK BROOK Minutes Page 5 of 7 June 13, 2000 B. VILLAGE MANAGER: VLI.G MGR Village Manager Veitch announced at the June 26, 2000 Committee -of- the -Whole meeting staff will present the Timber Trails Drainage Study to the Village Board of Trustees. 9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS: DEPT RPTs Community Development Trustee Savino Finance, Information Services & Purchasing Trustee Caleel Intergovernmental Relations Trustee McInerney Library & Community Events Trustee Butler Public Safety Trustee Kenny Public Works & Engineering Trustee Craig Village Clerk Clerk Gonnella Village President President Bushy Departmental Reports were discussed and accepted. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. RECOMMENDATION - ROMANELLI'S SUBDIVISION (3121 RECOMMEND YORK ROAD) - PRELIMINARY & FINAL PLAT OF ROMANELLPS SUBDIVISION: SUBDIV PLAT The petitioner is seeking approval of taking two existing parcels resubdividing them with a front and rear lot in a flag lot configuration. The Plan Commission, at their meeting on May 15, 2000, reviewed this proposal and by a vote of 7 to 0 recommended approval of this 2 -lot subdivision. No one in the audience spoke in support or in opposition to the proposed subdivision. The following conditions were included in the motion by the Plan Commission. • Construction of a pedestrian/bicycle path along York Road or a cash contribution in lieu of its consideration. • Waive the requirement for streetlights and street trees along York Road. • If financially feasible, and appropriate for the area, consideration should be given to providing underground utilities. • Final Engineering plan approval. Motion by Trustee Savino, seconded by Trustee Caleel, to authorize Village Attorney Martens to draft the necessary resolution to include the following conditions: construction of a pedestrian/bicycle path along York road or a cash contribution in lieu of its consideration; waive the requirement for streetlights VILLAGE OF OAK BROOK Minutes Page 6 of 7 June 13, 2000 and street trees along York Road and final engineering plan approval for final consideration at the Village Board meeting on June 27, 2000. VOICE VOTE: Motion carried. Trustee McInerney asked the petitioner to consider installation of trees along the street. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: No Business. 12. ADJOURNMENT: ADJOURN Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting at 8:15 p.m. VOICE VOTE. Motion carried. ATTEST: Linda K. onnella, CMC /AAE Village Clerk BOT- 061300 VILLAGE OF OAK BROOK Minutes Page 7 of 7 June 13, 2000