Minutes - 06/13/2006 - Board of TrusteesMINUTES OF THE JUNE 13, 2006 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON JUNE 27, 2006.
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:33
p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Jeffrey J. Kennedy, Kathryn F. Manofsky, Robert G. Sanford and Asif
Yusuf.
ABSENT: None.
IN ATTENDANCE: Richard B. Boehm, Village Manager; Jeffrey P. Moline, Assistant
Village Manager; Kenneth T. Kubiesa, Village Attorney; Dale L. Durfey,
Jr., Village Engineer; Bruce F. Kapff, Director of Information Services &
Purchasing; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Margaret Klinkow, Library Director;
Michael J. Meranda, Public Works Director; Thomas Sheahan, Chief of
Police and Trey VanDyke, Golf Club Manager.
3. PRESIDENT'S OPENING COMMENTS
President Quinlan asked Trustee Manofsky to share some comments regarding the Police
Department. Trustee Manofsky complimented and thanked the tactical and detective units
of the Police Department on behalf of the residents of Covington for their quick and
successful completion of an investigation into vandalism in the subdivision.
President Quinlan commented for the public record that he was reminding Elected
Officials and Department Directors of their fiduciary responsibility to the Village. It had
been brought to his attention that sensitive and privileged information discussed in closed
meetings may have been leaked to the opponents of the Village involved in current
litigation. He stated that it was illegal, exposes the Village to potentially significant
monetary damages, is in violation of the confidentiality of the closed meetings and the
fiduciary responsibility of the official. He added that there were civil and criminal
remedies available to the Village to stop such conduct and punish the individual
responsible.
4. RESIDENT /VISITOR COMMENT — None presented.
VILLAGE OF OAK BROOK Minutes Page 1 of 13 June 13, 2006
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of May 23, 2006
Motion by Trustee Kennedy, seconded by Trustee Sanford, to approve the Minutes of
the May 23, 2006 Regular Board of Trustees Meeting as presented. VOICE VOTE:
Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Trustee Manofsky asked to remove Agenda Item 6.A.5) Kubiesa, Spiroff, Gosselar &
Acker — Legal Fees - $34,507.00. from the Consent Agenda for further discussion.
Motion by Trustee Aktipis, seconded by Trustee Kennedy, to approve the Consent
Agenda and authorize expenditures as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. Accounts Payable for Period Ending June 9, 2006 - $714,388.09
Significant Items included in Above:
1) JJR, LLC - Library Landscape Design — Payout #I - $14,976.41
2) Monahan's Landscaping Co., Inc. — Parkway Trees - Payout# 1 and Final -
$58,125.00
3) Adesta, LLC — Fiber Optic Cable Restoration — Payout #I and Final - $48,891.89
4) James J. Benes & Associates — 2006 Paving Project — Payout #8 - $10,522.00
B. Approval of Payroll
1) Pay Period Ending May 20, 2006 - $712,343.14
2) Pay Period Ending June 3, 2006 - $702,905.19
C. Community Development Referrals
1) McKay — 602 Lakewood Court — Variation — Rear Yard Setback
D. Authorization to Seek Bids or Proposals or Negotiate Contracts — None presented.
E. Budget Adjustments
1) Public Works — Postage /Business Forms
2) Library — Structural Improvements
F. Treasurer's Report — April, 2006
G. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of
Personal Property owned by the Village of Oak Brook
VILLAGE OF OAK BROOK Minutes Page 2 of 13 June 13, 2006
7. ITEMS REMOVED FROM CONSENT AGENDA
6. A. 5) Kubiesa, Spiroff, Gosselar & Acker — Legal Fees - $34,507.00.
Trustee Manofsky questioned billed items relating to review of e -mails and
newspaper articles. Discussion ensued relative to standard business procedures
and how attorneys bill clients. Differences of opinion were expressed as to
whether items of this nature were billable items.
Motion by Trustee Kennedy, seconded by Trustee Sanford, to authorize payment
of the Kubiesa, Spiroff, Gosselar & Acker Legal Fees in the amount of
$34,507.00. ROLL CALL VOTE:
Ayes: 4 - Trustees Craig, Kennedy, Sanford and Yusuf.
Nays: 2 - Trustees Aktipis and Manofsky.
Absent: 0 - None. Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. BEARD'S SUBDIVISION #2 — 3711 MADISON, 403 GLENDALE & VACANT
LAND — FINAL PLAT WITH VARIATIONS — 4 -LOT SUBDIVISION
At its meeting on May 15, 2006, the Plan Commission completed its review and
deliberation on the application from Mr. Ken Beard, the owner of lots 1 and 2 of the
Beard's Resubdivision and part of lot 3 in the Mizen's Subdivision, and Mr. Jonathan
Lanphier, the owner of lot 2 and part of lot 3 in the Mizen's Subdivision seeking
approval of a four -lot subdivision to be known as Beard's Resubdivision No. 2.
The applicant's request will reconfigure several common lot lines as well as update
the easements for the lots. The four reconfigured lots will meet the lot size and
dimensional requirements of the R -2 District.
In addition, the applicant is seeking approval of several variances to Sections 14 -6 -313
and 14 -6 -3C and waivers to Section 14 -6 -3E and 14 -6 -3F of the Subdivision
Regulations.
Recommendation:
The Plan Commission by a vote of 7 to 0, recommended approval of the Beard's Plat
of Resubdivision No. 2 and the proposed variations to the Subdivision Regulations as
requested, subject to the following condition:
A report of the facts will be provided to the President and Board of Trustees prior to
any final decision, regarding the issues raised in Mrs. Zahran's May 12, 2006 letter as
to whether or not a valid covenant exists regarding the development of the land on the
subject property.
VILLAGE OF OAK BROOK Minutes Page 3 of 13 June 13, 2006
8. A. Staff Comments:
In response to the issues raised in the Zahran letter dated May 12, 2006, Village staff
from the Community Development and Engineering Department's could not locate
any documents that would support the existence of any covenants that would be in
conflict with the proposed resubdivision. In addition, Ken Beard's surveyor Mr. Gil
Evans (Bollinger, Lach & Associates) has provided information that he obtained from
the Title Commitments for the subject properties that contain no information that can
support the issues alluded to in the Zahran letter.
A suggestion was made to change the configuration so that the front yard, for setback
reasons, be located on the west side. The petitioner, his engineer and surveyor
responded that the configuration was designed in order to be in keeping with the
current look of the neighborhood and because of how the driveway came into the lot.
It was believed that the division and realignment were addressed in order to minimize
the concerns of surrounding residents. The resident who raised the issue, Mr. Zubi,
spoke to his concerns. His concern was related to the trees that buffered his home
from the new lot and the probability that they would be destroyed during construction
of a new home.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, to concur with the Plan
Commission recommendation to approve the Beard's Resubdivision No. 2 and
requested variations and waivers to the Subdivision Regulations and authorize the
Village Attorney to prepare the necessary resolution for adoption at the June 27, 2006
Village Board Meeting. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Craig, Kennedy, Manofsky and Sanford.
Nays: 1 - Trustee Yusuf.
Absent: 0 - None. Motion carried.
Trustee Manofsky abstained from the vote. An abstention becomes part of the
prevailing vote.
9. UNFINISHED BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS
1) AN ORDINANCE APPROVING DEVELOPMENT PLANS AND ISSUING A
CERTIFICATE OF APPROPRIATENESS
This Ordinance approves development plans and authorizes issuance of a
Certificate of Appropriateness for the York Tavern in the Historic Graue Mill
Gateway Area, pursuant to the recommendation of the Plan Commission at its
May 15, 2006 meeting, with an additional condition requiring compliance with
the commitments made by the petitioner's counsel in his May 18 letter, as
proposed by Trustee Kennedy and approved by the Board on May 23, 2006.
VILLAGE OF OAK BROOK Minutes Page 4 of 13 June 135 2006
9. B. 1) Motion by Trustee Kennedy, seconded by Trustee Yusuf, for passage of
Ordinance 5 -1163, "An Ordinance Approving Development Plans and Issuing a
Certificate of Appropriateness" (York Tavern: 3702 York Road). ROLL CALL
VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS
1) LIBRARY HVAC SCREENING
At the January 23`d Committee -of -the -Whole meeting, the Board consensus was
to have Legat Architects proceed with a final design for screening of the Library's
roof top HVAC unit and present same at a future meeting.
Recommendation:
That Legat's final design is approved and that staff be authorized to proceed with
obtaining competitive bids.
Once bids are received, the item will be brought back for Village Board
consideration.
Motion by Trustee Aktipis, seconded by Trustee Kennedy, that the Library roof-
top HVAC screening design, as submitted by Legat Architects, is accepted and
that staff are authorized to proceed with obtaining competitive bids for the
installation of same. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) BUTLER GOVERNMENT CENTER HVAC SCREENING /RELOCATION
At the January 23`d Committee -of -the -Whole meeting, staff was instructed to
explore the feasibility of relocating the Village Hall east -side HVAC units thus
negating the need for extensive screening.
Staff contracted with Metro Design and it was their opinion that the units could in
fact be relocated to the area referred to as the courtyard. Metro Design also
estimated the cost to undertake said work and after staff assigned additional costs
that would be associated with the relocation, notified the Board of same via the
Manager's Weekly Memorandum of March 24, 2006.
Since that time, other alternatives /locations for the HVAC units have surfaced.
VILLAGE OF OAK BROOK Minutes Page 5 of 13 June 13, 2006
9. C. 2) As there are several options for the ultimate disposition and look of the Butler
Government Center east -side public entrance, an exhibit has been produced to
facilitate Board discussion on the subject.
In sum, though staff is recommending a specific direction, all scenarios are
feasible; some less expensive than others, some more complex than others, and
some, perhaps less desirable than others. No matter the direction, it appears that
the BGC east -side entrance should be one that is appealing, tranquil, and
welcoming to those that pass through the doors.
Some funds are included in Program #421, Municipal Building Improvements,
for this item; however, depending on the direction given, the majority of the
funding may have to be budgeted for in FY -07 or transferred from the Board's
contingency line item in Program #I I I -Board of Trustees.
Motion by Trustee Manofsky, seconded by Trustee Sanford, that staff be directed
to negotiate a contract with Legat Architects for:
1.)Relocation of the Butler Government Center (BGC) east -side ground HVAC
units as depicted in Option 5 of the Exhibit.
2.)Screening of the BGC east -side roof -top HVAC unit.
3.)Developing a detailed landscape rejuvenation plan for the BGC east -side
public entrance.
4.)Developing a detailed landscape rejuvenation plan for the exterior area
adjacent to the Samuel E. Dean Board Room (outside the Board Room exterior
exit).
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. DISCUSSION — RESIDENTIAL SCAVENGER SERVICE CONTINUED FROM
MAY 23, 2006
Trustee Aktipis spoke to his interest to find a way to reinstate collection of residential
refuse with the cost being absorbed by the Village. He recognized that there were a
number of issues in terms of funding the service. He indicated that staff provided a
number of options of which he would not recommend and suggested that more time
was needed to decide the best approach.
He reported that the previous Board had set budget priorities in preparation of the
2005 Budget. That Board was surveyed and identified ten areas in which to
concentrate efforts and investment. The top priority was reinstating the six month
reserve followed by restoration of departmental budgets to a level to maintain
existing Village services. He added that tied to that was the collection of residential
refuse at the expense of the Village.
VILLAGE, OF OAK BROOK Minutes Page 6 of 13 June 13, 2006
9. E. Trustees Sanford and Kennedy also addressed priorities and expressed commitment
to maintaining a healthy financial condition. The priority emphasized was being sure
that the Village was expending its' resources to invest in the future growth and
stability of the Village. It was felt that there had been a number of changes and that
each Board needed to look at priorities based on current conditions. In addition, it
was felt that this was not a large priority with the residents of Oak Brook. Trustee
Kennedy described a meeting of many Homeowner's Associations Presidents
representing approximately 75 or 80% of the population of the Village that were
specifically asked whether the Village should pay for garbage collection and those
Presidents indicated that they did not want free garbage, they had other priorities.
Trustee Aktipis stated that Homeowner's Association Presidents did not represent
every resident that reside in their area. He also disagreed with the issue of
contributing to the expansion of the 22nd Street bridge. He felt that it would increase
traffic through the area rather than relieve traffic congestion. He emphasized that the
Village should look into resources for restoring a service which had traditionally been
a Village service.
It was pointed out that the expansion was an ISTHA, State of Illinois project and
would go forward with or without Village approval and that the Village had a
contract that' required the Village to pay one -third of the cost. Trustee Aktipis
requested the Village Attorney's opinion as to whether the Village had a legal
obligation to pay $4,000,000 for this project.
Trustee Manofsky suggested a Committee -of -the -Whole Meeting in preparation of
the upcoming budget to discuss the current Board's priorities. Trustee Craig
suggested that the residents be surveyed to determine if they wanted free refuse
collection.
10. NEW BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS
1) AN ORDINANCE AMENDING TITLE 4, CHAPTER 1, SECTION 8A OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS
RELATIVE TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES -
NEIMAN MARCUS
The Neiman Marcus Group, Inc. has made application to the Village for a Class
A -1 & B Liquor License. The corporation was previously a publicly traded
company but is now privately owned by a parent company. This requires a new
license for the corporation and an application identifying the owners.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 June 133 2006
10. B. 1) Documentation requirements have been fulfilled appropriately. The General
Manager and their employees of the Zodiac Restaurant and Epicure Department
have remained and they are properly BASSET trained according to our Village
Code.
The applicant has requested that this application be brought before you for your
consideration at the Village Board's regular meeting of June 13, 2006. The menu
and the floor plan of the establishment remains the same as the previous owners
of Neiman Marcus. A representative of the establishment was in attendance of
the meeting.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, for passage of
Ordinance G -804, "An Ordinance Amending Title 4, Chapter 1, Section 8A of the
Village Code of the Village of Oak Brook, Illinois Relative to the Number of
Authorized Liquor Licenses." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS
1) CANCELLATION OF LANDSCAPE SERVICES CONTRACT AND AWARD
OF LANDSCAPE MAINTENANCE SERVICES
After competitive bids, a three -year contract was awarded to A & B Landscaping
in the aggregate amount of $173,013 for landscape services at various Village,
County, and State locations throughout the Village. As previously reported to the
Board, the Village has experienced a multitude of problems with A & B
Landscaping, none of which have been resolved. In sum, the problems range
from not responding to telephone calls to not applying herbicides and fertilizers to
not mowing as frequently as specified in the contract to simply not mowing areas
at all.
With the aforementioned noted, a certified letter /notification was sent by the
Village on May 19, 2006 and received by A & B Landscaping on May 20, 2006
documenting their non - compliance and notifying them that should they continue
to default on their obligations, said contract would be terminated, effective June
175 2006. Since receiving the letter, no satisfactory corrective has been taken by
the contractor necessitating that both Sports Core and Public Works crews
undertake mowing operations for several days during the week of May 30t".
Based upon A & B Landscape's failure to perform as specified in the contract
documents, it is staff's strong recommendation that said contract with A & B
Landscape be terminated, effective June 17, 2006.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 June 13, 2006
10. C. 1) Motion by Trustee Aktipis, seconded by Trustee Kennedy, that the contract with
A & B Landscaping, Inc. be terminated, for cause, effective June 17, 2006 as
provided for in the contract documents. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
With the cancellation of A & B Landscaping's contract, the Village is now faced
with securing landscape services (mowing) from another vendor. Historically,
awarding this contract to the low- bidder has been risky at best. Since 1998, the
Village has contracted with six companies and have had to terminate the contract
with three of them for failure to perform. The three companies that the Village
did not have to terminate, either no longer bid, stating they were not making any
(or little) money, or have raised their subsequent bids substantially to compensate
for the actual cost of rendering the service. Using the first year bid after
completion of a prior three -year agreement (when the vendor knows what it
actually costs) would be an appropriate measure of the true cost of service. Using
these bid amounts from bids submitted in 1998 and 2001, and factoring in the
cumulative change in the employee cost index, a more realistic contract value in
today's dollars would be in the $75,000 range and not the $58,000 (average 3 -yr)
submitted by A & B Landscaping.
This discrepancy can be somewhat explained by the following. First, it is not the
Village's specifications to blame for the success or failure of an individual
contractor; the failure rate says more about the system of "low -bid wins ",
especially for this type of work endeavor. Simply stated, many prospective
bidders invest little time and effort in understanding or inspecting the scope of the
service requested and they tend to place little weight on the Village's vigilance to
insure appropriate contract over - sight. With these miscalculations as a
foundation, some contractors merely submit a bid that essentially mirrors the
expiring contract; knowing little of what the previous contractor encountered.
With satisfactory references, (seldom are poor reviews received) the contract is
awarded and the only hope is that the company will honor their commitment and
perform accordingly. Unfortunately, and as mentioned, some do, some do not.
Once the contractor realizes what they have gotten into, they try everything —short
of quitting —to minimize their losses at the Village's aesthetic expense.
For the above reasons, staff has met with Classic Landscape (they held our 2003 -2004-
2005 contract and was the second low bidder for the 2006 bid letting) and after
negotiations they have proposed the following: A three -year contract at $86,846
per year with 2006 being prorated for the remaining months of this year and no
adjustments for 07 and 08. Though this is significantly more than their 2006 bid
of $63,700 for 2006, $65,097 for 2007 and $67,052 for 2008; it is,
VILLAGE OF OAK BROOK Minutes Page 9 of 13 June 13, 2006
10. C. 1) aggregately, $98,454 less than the third low bid of Tru -Green Land Care and
$103,212 less than the fourth low bid of Carefree Lawn Maintenance that were
received in the 2006 bid letting.
In discussing this further with Classic, they noted that since their December 21,
2005 bid submittal, labor costs have escalated more than they anticipated and fuel
costs have soared. Furthermore, gearing up and rearranging schedules to take on
the Village's account in semi -mid season comes at a price. Staff has verified fuel
increases and to a degree labor costs with similar job functions at the Golf
Course. When these adjustments are figured in, the true value is approximately
$82,000; still lower than Classic's proposal, but not, in staff's opinion,
unacceptably so, considering the time and effort (and aggravation) expended on a
less than competent contractor.
Furthermore, at the conclusion of the 2008 season, the Village would have the
ability to negotiate directly with Classic, provided they are performing up to
expectations, and negate having to accept a low -bid that has proven, in this work
environment, not to necessarily be in the best interest of the Village.
The contract terms are for existing locations and level of service. Should either
change, those changes would have to be negotiated with the contractor. This
could be significant should any major beautification be undertaken. Also, should
the Board elect not to award a contract or direct that the item be re -bid, staff
would attempt to maintain the rights -of -way (and others) and property. However,
it is doubtful that current staff would be able to match the same level of service
that a competent landscape company could provide given the Village's limited
resources of labor and equipment.
Motion by Trustee Kennedy, seconded by Trustee Aktipis, that a 31 -month
contract with annual negotiated renewals be awarded to Classic Landscape LTD.,
3 N. 471 Powis Rd., West Chicago, IL. 60185, subject to staff review, for the
balance of 2006, and all of . 2007 and 2008, in the total aggregate amount of
$233,184. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) HIGH VOLUME COPIER - WEST WING
Pursuant to the provisions of Section 1 -7 -10 of the Village Code and Compiled
Statutes, the Village is permitted to join with other governmental units in order to
benefit from cooperative purchasing arrangements.
VILLAGE OF OAK BROOK Minutes Page 10 of 13 June 13, 2006
10. C. 2) The copier located in the west wing was purchased in 2001 by the Fire
Department and it has over 713,000 copies. At the time it was purchased it was
intended to be used by only one department. When the addition to the Village
Hall was complete, the copier was moved to the West Wing and is now being
used by multiple departments. The recommended Imagistics Im8130 is a higher
volume machine. Staff has used the recommended copier for over a month and is
satisfied with its performance.
Staff is still determining whether to keep the replaced copier or declare it surplus
and will notify the Board at a later meeting.
Motion by Trustee Yusuf, seconded by Trustee Aktipis, that the Village Board
waive further bidding since the State of Illinois already conducted the bid process
and issue a purchase order to Imagistics International, Inc., Schaumburg, Illinois
for an Im8130 copier in the amount $10,792 and a one year maintenance
agreement for $15 per month base and $0.0053 per copy. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) CART PATH PAVING
Included in the Golf Surcharge Budget for 2006 are monies for a cart path paving
project at the Golf Club's Learning and Practice Center. This project includes
grading the existing path, path paving, and drainage work. The path grading and
drainage work have been completed this spring utilizing our own staff. Staff has
received a proposal for paving the path from the Village's 2006 Paving Project
contractor. The Village has received a proposed contract from Brothers Asphalt
Paving in the amount of $17,000.00 for this paving project. The proposed price
per ton of asphalt is $25.00 more than the amount awarded by the Village in
February for the 2006 Paving Project. In review of the proposal, Village Engineer
Dale Durfey verified that the price proposed is consistent with current market
conditions due in large part to oil and gas prices. This project will be completed
while the contractor is still working in town on the Village's Paving Project. Staff
recommends that the Village waive bidding on this project and select the
Village's current paving contractor for several reasons. First, staff acknowledges
that this contractor has been pre - qualified by the State for paving projects.
Because of the size of the Golf Club's paving projects, State pre - qualified
contractors have never bid for our work. The quality of the workmanship should
be higher than the Golf Club would normally receive. Secondly, this contractor
has performed work for the Village in the past and has met Village expectations.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 June 13, 2006
10. C. 3) Motion by Trustee Craig, seconded by Trustee Kennedy, that the Village of Oak
Brook waive competitive bidding and award a contract to Brothers Asphalt
Paving, Inc., 315 S. Stewart Ave., Addison, Illinois in the amount of $17,000.00
for cart path paving at the Oak Brook Golf Club. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE PRESIDENT
Trustee Yusuf was asked to report on the FIAT team. He reported that the Police
Department was part of the FIAT team which is a multi- agency swat team in this area
of DuPage County, commanded by the Village of Oak Brook's Police Lieutenant
Cates. There was a recent competition which was attended by many local and out of
state teams. The FIAT team led by Lieutenant Cates won the competition.
President Quinlan announced that the Village will be celebrating its 50th Anniversary
in February of 2008. He reported that the Historical Society has agreed to take the
lead role in preparing the celebration. The Chairman for the Historical Society is a
former Village of Oak Brook Trustee, Al Savino. President Quinlan asked for public
input in planning this event through the Village Website or by writing letters that will
be forwarded to the appropriate people.
B. VILLAGE MANAGER
Manager Boehm reminded residents about the Open House that is scheduled for June
22 from 4:30 — 7:30 p.m. to review conceptual landscape and gateway treatment
plans prepared as part of the Village Beautification Master Plan.
He announced that the 2006 Polo Season will begin on July 2 and run through mid
September each Sunday. The Village Website has further information and schedules.
President Quinlan reminded residents that school is out and children are outdoors.
He asked that everyone be careful and watch out for our children.
C. VILLAGE CLERK
Clerk Gonnella reported on the donations received for the Sunday, September 24th
Autumn Festival. Donations had been received from Elkay Corporation, Wyndham
Drake * Oak Brook Hotel, DeSantis Foundation, the L. R. Group of Coldwell
Residential Brokerage, Equity Office, Costco, resident Carolyn Link, Brush Hill
Realtors and Prudential Preferred Properties in the amount of almost $10,000 for the
event.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 June 13, 2006
12. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Kennedy, to adjourn the Regular Meeting
of the Board of Trustees at 8:38 p.m. VOICE VOTE: Motion carried.
ATTEST:
s /Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 June 13, 2006